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Home My WebLink About1-14-2004 Regular Meeting TB.pdf 1 DRAFT REGULAR TOWN BOARD MEETING MINUTES WEDNESDAY, JANUARY 14th, 2004 6:30 P.M. The regular monthly meeting of the Town Board of the Town of Enfield was held Wednesday, January 14th, 2004 at the Enfield Community Building, 182 Enfield Main Road, Ithaca, NY at 6:30 p.m. with Supervisor Fisher presiding. Present: Supervisor Gary Fisher. Town Councilperson Greg Stevenson, Town Councilperson Peggy Hubbell, Town Councilperson Sandra Small, Town Councilperson Larry Lanning. Town Clerk Alice Laue was also present. Pledge of Allegiance to the Flag Supervisor Fisher led the assemblage in the Pledge of Allegiance to the Flag. Privilege of the Floor Carol Barriere - Enfield Main Rd., expressed her interest in continuing to work on the committee involving the Community Building. Committees/Reports County Legislative Representative Winch gave an update on what the County Legislation is doing. Highway Department – Since Superintendent Miller was not present, Supervisor Fisher read a report he submitted. For the last month we have been plowing, cindering, working on trucks, making chains and started a sign inventory on the roads. Code Enforcement – Clark/Hetherington Ron Clark reviewed annual Code Enforcement report. He had forty calls, did three Certificates of Occupancy inspections, one address, six final inspections for CO’s, footer inspections, four set up inspections for modulars, nine property checks, four complaints, one footer pouring, eight framing inspections. Hetherington – Basement inspections, problem with a modular construction, issued an order to remedy, numerous garbage complaints. Multi-Jurisdictional Litigation - Town Councilperson Stevenson 2 Working with Tompkins County Planning Dept. group on a Multi-Jurisdictional Hazardous Litigation Plan. Group is waiting for an initial draft plan. Town of Enfield’s share of project is $2350.00. RESOLUTION #3 1-04 Resolution made by Town Councilperson Small, seconded by Town Councilperson Hubbell.. VOTING DELEGATE AND ALTERNATE DELEGATE FOR YEAR 2004 NYS ASSOCIATION OF TOWNS ANNUAL MEETING WHERAS, the NYS Association of Towns Annual Meeting will be held February 15-18, 2004 in New York City; and WHEREAS, the Town of Enfield is member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting; and WHEREAS, it is necessary for the governing Town Board to appoint an Official Delegate and Alternate Delegate who will have voting rights on behalf of the Town of Enfield at the said meeting; and WHEREAS, it was approved at the regular Town Board’s December 10, 2003 meeting that Sandra Small and Lawrence Lanning would be attending the 2004 NYS Association of Towns Training School and Annual Meeting, now therefore be it RESOLVED, the governing Town Board of the Town of Enfield hereby appoints Sandra Small and Lawrence Lanning, Councilpersons, as the Official Delegate and Alternate Delegate, respectively on behalf of the Town of Enfield at the 2004 NYS Association of Towns Annual meeting, and be it further RESOLVED, the governing Town Board of the Town of Enfield hereby authorize the payment of their “actual and necessary” expenses in doing so, all of which are specifically authorized by State law as legitimate and proper town charges. Resolution made by Town Councilperson Small, seconded by Town Councilperson Hubbell. Discussion – none Vote – Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. RESOLUTION #4 1-04 Prepayment of Contracts Exceeding One Year. Resolution made by Supervisor Fisher, seconded by Town Councilperson Small. 3 PREPAYMENT OF CONTRACTS EXCEEDING ONE YEAR WHEREAS, Town law permits the payment of contracts exceeding one year in advance of audit and, WHEREAS, The Town of Enfield has executed contracts for periods exceeding one year, RESOLVED that the Enfield Town Board does affirm that the supervisor be, and hereby is duly authorized to pay amounts due on contracts exceeding one year in advance of audit of claim, FURTHER BE IT RESOLVED, that the Town of Enfield adopted policy number 400.2, titled “Prepayment of Certain Bills” (Version 1.3- amended 12/07/02 and approved 12/11/02.) be amended to add contracts exceeding one year to the list of claims that the Enfield Town Supervisor is authorized to pay in advance of audit. Discussion – none Vote- Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. RESOLUTION #5 Designation of Depository for Direct Deposit of CDBG Funds Resolution made by Supervisor Fisher, seconded by Town Councilperson Hubbell. DESIGNATION OF DEPOSITORY FOR DIRECT DEPOSIT OF CDBG FUNDS RESOLVED, The J. P. MORGAN CHASE BANK, Governmental Services Group, 2 Court Street, 2nd Floor, Binghamton, NY 13901-3110 is designated as the depository for all direct deposit Community Development Block Grant (CDBG) funds received from the State of New York as the result of Project Number 374HR108-03 (Housing Rehabilitation) and Project Number 374TA263-02 (Technical Assistance). Discussion – none Vote- Supervisor Fisher aye. Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye. Resolution carried. RESOLUTION #6 Authority to Sign GOSC Block Grant Semi-annual Progress Reports Resolution made by Supervisor Fisher, seconded by Town Councilperson Hubbell. AUTHORITY TO SIGN GOSC BLOCK GRANT SEMI- ANNUAL PROGRESS REPORTS 4 RESOLVED, The Enfield Town Supervisor is hereby duly authorized to sign the Governor’s Office for Small Cities, Small Cities Community Development Block Grant Program Semi-Annual Progress Reports. Discussion – none Vote- Supervisor Fisher aye. Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye. Resolution carried. RESOLUTION #7 Individuals Authorized to Sign Requests for CDBG Funds from GOSC Resolution made by Supervisor Fisher, seconded by Town Councilperson Hubbell. INDIVIDUALS AUTHORIZED TO SIGN REQUESTS FOR CDBG FUNDS FROM GOSC .RESOLVED, the individuals authorized to sign requests for Community Development Block Grant funds from the Governor’s Office for Small Cities are Alice Laue, Larry Lanning, Sandra Small and Peggy Hubbell. Discussion – none Vote- Supervisor Fisher, aye. Town Councilperson Small, aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Stevenson aye. Resolution carried. RESOLUTION #8 Final Payment to Tompkins Trust Company on 1999 Dump Truck Resolution made by Supervisor Fisher, seconded by Town Councilperson Lanning. FINAL PAYMENT TO TOMPKINS TRUST COMPANY ON 1999 DUMP TRUCK WHEREAS, The amortization schedule for contract number 001-0045977-001 between the Tompkins Trust Company and the Town of Enfield for the lease purchase of the 1999 Mack Dump Truck requires a payment of $713.01 on the 20th of each, and, WHEREAS, The contract balance plus residual after the April 2004 payment is $1.00, RESOLVED, That the Enfield Town Supervisor is authorized to pay $714.01 rather than $713.01 in April 2004 thus reducing the contract balance plus residual to $0.00 and paying the contract balance due in full. Discussion – none 5 Vote - Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Tompkins County Drug and Alcohol Agreement Supervisor Fisher presented the Tompkins County Drug and Alcohol Testing Agreement. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board authorize the Supervisor to sign the agreement between the County of Tompkins and the Town of Enfield for employee drug and alcohol testing. Discussion - Need to use driver’s license in place of social security number as identification. Letter to be written to drug testing company voicing our complaint of using social security number for identification. Vote - Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Small, Town Councilperson Hubbell aye, Town Councilperson Lanning aye. Motion carried. 2004 Spending Town Highway Funds 2004 Spending Town Highway Funds Agreement was presented for signatures. Motion made by Town Councilperson Lanning, seconded by Town Councilperson Stevenson that the Town Board approve the spending of and signing of the 2004 Spending Town Highway Funds Agreement. Discussion – none Vote- Supervisor Fisher aye. Town Councilperson Stevenson, aye, Town Councilperson Lanning, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Bills Bills presented for payment. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Small that the Town Board of the Town of Enfield authorize the Supervisor to pay General Fund Vouchers #8-20,excluding voucher #21, and pay vouchers #22 – 27 dated 1/14/04 and Highway Fund vouchers #1 – 13, dated 1/14/04. Discussion – none Vote - Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. 6 2004 Organizational Resolutions 2004 Organization Resolutions re-opened. Discussed - Salary increase of 3 percent promised and budgeted for in 2003. At January 7, 2004 Special Town Board meeting salary increase was 2.8 percent in most instances. Salary Schedule $15.72 per hour for machinery operators. Motion made by Supervisor Fisher, seconded by Town Councilperson Hubbell that the salary for machinery operators be increase to $16.19 per hour. Paid biweekly. Discussion – none Vote – Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Deputy Highway Superintendent 2004 $16.69 per hour. Deputy Highway Superintendent receives a fifty cent per hour differential. Paid biweekly. Motion made by Supervisor Fisher, seconded by Town Councilperson Lanning that the salary for the Deputy Highway Superintendent be $16.69 per hour. Discussion – none Vote – Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Motion made by Supervisor Fisher, seconded by Town Councilperson Hubbell to approve the following: Salary schedule. Part Time Employees $10.00 per hour. Town Clerk $9708.00 Deputy Town Clerk $8.22 per hour Justices $9654.00 Court Clerks $3221.00 Councilpersons $2280.00 Bookkeeper $9.00 per hour Attorney – Code Enforcement Officer - $15.00 per hour Assistant Code Enforcement Officer - $12.00 per hour Highway Superintendent - $40,176.00 Supervisor -$8,040.00 Discussion – none Vote – Supervisor Fisher aye. Town Councilperson Hubbell aye, Town Councilperson Lanning aye, Town Councilperson Small aye, Town Councilperson Stevenson aye. Motion carried. 7 Committees Personal Committee – Sandra Small Chair, Supervisor Gary Fisher, Town Councilperson Greg Stevenson. Sub- Committee (Highway) Superintendent Miller and one employee representative. Motion made by Supervisor Fisher, seconded by Town Councilperson Hubbell that the Town Board approve the Personal Committee that consists of Sandra Small Chair, Supervisor Gary Fisher, Town Councilperson Greg Stevenson. Sub- Committee (Highway) Superintendent Miller and one employee representative in addition to the basic committee. Discussion – none Vote- Supervisor Fisher aye. Town Councilperson Small aye, Town Councilperson Stevenson aye, Town Councilperson Hubbell aye, Town Councilperson Lanning aye. Cemetery Committee Motion made by Supervisor Fisher, seconded by Town Councilperson Small that the Town Board approve a Cemetery Committee consisting of Peggy Hubbell Chair, Roger Laue, Carol Barnett, and Donald Barnett. Discussion – Additional members may be nominated in the future. Vote- Supervisor Fisher aye. Town Councilperson Hubbell aye, Town Councilperson Lanning aye, Town Councilperson Small aye, Town Councilperson Stevenson aye. Motion carried. Discussed the following appointments. Newsletter – Ad Hoc –Code of Conduct – Individuals outside of Town Government. Fire, Disaster, and EMS Advisory Board (three year term) Motion made by Supervisor Fisher, seconded by Town Councilperson Hubbell that the Town Board approve the Economic Clearing House Committee consisting of Larry Lanning Chair, Town Councilperson GregStevenson, Supervisor Gary Fisher and Town Councilperson Peggy Hubbell. Discussion – Committee to coordinate what we are going to do in the town with Economic Development Strategy. Vote- Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Hubbell aye, Town Councilperson Small aye, Town Councilperson Lanning aye. Other Business Employee Handbook – Town Councilperson Stevenson Amtek representative willing to meet to resolve Employee Handbook issues. Committee of Town Councilperson Stevenson, Town Councilperson Small, Highway Superintendent Miller and one highway employee representative to meet and review handbook by end of the month. 8 Audit Meeting Motion made by Town Councilperson Hubbell, seconded by Town Councilperson Small that the Town Board annual Audit Meeting be held Tuesday, January 20th, 2004 at the Enfield Community Building. Discussion – none Vote – Supervisor Fisher aye. Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye, Town Councilperson Stevenson aye. Motion carried. Privilege of the Floor Adjournment Motion made by Town Councilperson Small, seconded by Town Councilperson Stevenson that the regular monthly meeting of the Town of Enfield Town Board held January 14th, 2004 adjourn. Discussion – none Vote – Supervisor Fisher aye. Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye. Motion carried. Meeting adjourned at 8:50 p.m. Respectfully submitted, Alice Laue Town Clerk