HomeMy WebLinkAboutMN-BPW-2009-10-14BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:45 p.m. October 14, 2009
PRESENT:
Mayor Peterson
Commissioners (5) - Jenkins, Brock, Schlather, Tripp, Wykstra
OTHERS PRESENT:
City Attorney - Hoffman
Superintendent of Public Works - Gray
Acting Assistant Superintendent of Streets and Facilities - Benjamin
Common Council Liaison – Zumoff
Information Management Specialist - Myers
Alderperson Schuler
Assistant Civil Engineer – Yost
Bridge Systems Engineer - Gebre
EXCUSED:
DAC Liaison – Roberts
Acting Assistant Superintendent of Water and Sewer – Whitney
PLEDGE OF ALLEGIANCE:
Mayor Peterson led all present in the Pledge of Allegiance to the American flag.
APPROVAL OF MINUTES:
Approval of the August 5, 2009 Board of Public Works Committee of the Whole
Meeting Minutes - Resolution
By Commissioner Tripp: Seconded by Commissioner Jenkins
RESOLVED, That the minutes of the August 5, 2009 Board of Public Works Committee
of the Whole meeting be approved with noted corrections.
Carried Unanimously
Approval of the September 9, 2009 Board of Public Works Voting Meeting Minutes
- Resolution
By Commissioner Tripp: Seconded by Commissioner Schlather
RESOLVED, That the minutes of the September 9, 2009 Board of Public Works Voting
meeting be approved with noted corrections.
Carried Unanimously
Approval of the September 16, 2009 Board of Public Works Committee of the
Whole Meeting Minutes - Resolution
By Commissioner Schlather: Seconded by Commissioner Tripp
RESOLVED, That the minutes of the September 16, 2009 Board of Public Works
Committee of the Whole meeting be approved with noted corrections.
Carried Unanimously
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Supt. Gray requested the removal of item 11.1 Appeal of Water Bill for 318-320 W.
Seneca Street – Resolution because he met with the property owner and the resolution
on the agenda for today will be amended. He would like the Board to give themselves
Power to Act on that resolution at the October 21, 2009 Committee of the Whole
meeting. He further requested the removal of item 8.2 Appeal of Sidewalk Assessment
for 107, 109, 111, 113 Brandon Place – Resolution from the agenda as post cards were
not sent out to property owners notifying them of today’s meeting; although it is not a
legal requirement to notify property owners when their appeals will be on the Board’s
agenda, he felt the Board might want to wait until that was done.
Board of Public Works – October 14, 2009- Page 2
Power to Act - Appeal of Sidewalk Assessment for 107, 109, 111, 113 Brandon
Place
By Commissioner Tripp: Seconded by Commissioner Schlather
RESOLVED, That the Board grant themselves Power to Act on the Appeal of Sidewalk
Assessment for 107, 109, 111, 113 Brandon Place at the October 21, 2009 Committee
of the Whole Meeting.
Carried Unanimously
Power to Act - Appeal of Water Bill for 318-320 W. Seneca Street – Resolution
By Commissioner Wykstra: Seconded by Commissioner Jenkins
RESOLVED, That the Board grant themselves Power to Act on the Appeal of a Water
Bill for 318-320 West Seneca Street at the October 21, 2009 Committee of the Whole
meeting.
Ayes (5) Peterson, Jenkins, Wykstra, Tripp, Brock
Nays (0)
Abstentions (0)
Recusal (1) Schlather
Carried
City Attorney Hoffman distributed a proposed resolution for item 7.1 Use of City Real
Property Ordinance – Requests for Proposals from Property Appraisers –
Recommendation. He stated that when this was approved by Common Council they did
not allocate funds for the cost of the appraiser. He further stated that he would suggest
an additional Resolved clause to the resolution when it is considered by the Board.
MAYOR'S COMMUNICATIONS:
Mayor Peterson announced that there would be a joint meeting of Common Council and
the Board of Public Works on Wednesday, October 21, 2009 at 6:30 p.m. for a
Presentation by Sasaki Associates of Concept Alternatives for the Commons
Repair and Upgrade Project.
COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Kevin Sutherland, City of Ithaca, addressed the Board regarding possible changes to
parking regulations on the 200 block of University Avenue. He circulated a petition to
the Board with signatures from residents of that block in support of the changes.
Nancy Schuler, Alderperson for the 4th Ward, addressed the Board regarding the
Columbia Street pedestrian bridge reconstruction and urged the Board to consider the
use of natural plantings at the entrances to the bridge rather than a “plaza” type
entrance.
Michael Cannon, representative of Tompkins Trust Company, addressed the Board to
encourage them to accept the bank’s donation to repair the three clock towers on The
Commons.
Fay Gougakis, City of Ithaca, addressed the Board regarding the Tompkins Trust
Company donation regarding the Commons clock towers, concerns about the award of
chemical bid for the water treatment plant and chemicals being used to treat city water,
and the bike lane on East Green Street. She further stated that effective November 1,
2009 it will be illegal to text while driving in New York State.
RESPONSE TO THE PUBLIC
Commissioner Brock asked Mr. Cannon if the bank would reconsider the placement of
its logo on the clock towers. Mr. Cannon responded that the location for the logos was
just “proposed” locations by the Downtown Ithaca Alliance who was trying to provide a
visual to the Board of what they might look like.
Commissioner Schlather responded to comments made about the bike lane on East
Green Street. He asked at what level the Board can try to address this problem, either
by the use of sharrows or reconfiguration of the parking on the street.
Board of Public Works – October 14, 2009- Page 3
Traffic Engineer Logue responded that the Bicycle Pedestrian Advisory Council (BPAC)
discussed this at their September meeting and they are proposing a resolution that
supports the current configuration, knowing that bikers can use the left lane, and not
consider the use of sharrows. He stated that the City would need permission from the
State to use sharrows on Green Street and noted that the State had not supported that
idea when it was raised for use on Meadow Street. Mayor Peterson noted that the
Bicycle Pedestrian Advisory Council would forward their resolution to the Board who can
decide how to proceed from there. Supt. Gray noted that sharrows are still in the
experimental level at the Federal government level.
Commissioner Brock noted that the Board had a discussion at the August meeting
about removing three parking spaces on Green Street to accommodate bicyclists on the
left lane. She stated that staff was going to do a study on that proposal and report back
to the Board and she wondered what the status of that study was.
Traffic Engineer Logue responded that the study is almost complete. Commissioner
Schlather requested that staff provide information from the study and BPAC’s
recommendation to the Board for their consideration at the November meeting.
BUILDINGS, PROPERTIES, REFUSE, AND TRANSIT:
Use of City Real Property Ordinance – Requests for Proposals from Property
Appraisers – Recommendation – Resolution
By Commissioner Wykstra: Seconded by Commissioner Jenkins
WHEREAS, Common Council, in amending Chapter 170 of the City Code, in May 2009
(now entitled “Use of City Real Property”), determined that City-owned real property
licensed for use by others should be offered at not less than fair rental value, which
value is to be determined (and periodically updated) by a professional appraisal
process; and
WHEREAS, the City has received 4 responses to a Request for Proposals for the
provision of such service; and
WHEREAS, a subcommittee consisting of a representative of the Board of Public Works
and several affected City staff has recommended that a contract for the provision of the
services described in the Request for Proposals be awarded to Pomeroy Appraisal
Associates, Inc., of Syracuse, New York; now therefore be it
RESOLVED, That the Board of Public Works hereby selects Pomeroy Appraisal
Associates, Inc., of Syracuse, New York, as the City’s appraiser of the value of City-
owned real property licensed to others; and be it further
RESOLVED, That the Board of Public Works requests that Common Council allocate
sufficient funds for the payment of the aforementioned services and be it further
RESOLVED, That the Mayor, upon the advice of the City Attorney, and upon the
authorization of sufficient funding by Common Council therefor is hereby authorized to
execute a contract for the professional services described in the afore-mentioned
Request for Proposals, between the City of Ithaca and Pomeroy Appraisal Associates,
including the initial appraisals and the first periodic re-appraisal (within 5 years of the
initial exercise).
City Attorney Hoffman explained that in May, Common Council adopted an amended
version of Chapter 170 of the City Code, now entitled “Use of City Real Property,” as
recommended by the Board of Public Works. He stated that among other things, the
ordinance now requires the City to establish fair rental value of real property that it
allows others to use, by means of a professional appraisal process. He further stated
that a subcommittee was formed to work on the solicitation of proposals for the
provision of this professional service, including Commissioner Cynthia Brock, Lynne
Yost from Engineering, City Clerk Julie Holcomb, City Chamberlain Deb Parsons and
himself. He explained that the subcommittee prepared a Request for Proposals (RFP),
and in early September sent it to 18 appraisal firms. He stated that four responses were
Board of Public Works – October 14, 2009- Page 4
received. He further stated that the subcommittee reviewed the responses, and each
member stated his or her preference (except for the Clerk, who said she was not
comfortable making a choice outside her field of experience). Each of the 4
subcommittee members who “voted” ranked Pomeroy Appraisal Associates highest.
One person expressed an equal preference for Hines Real Estate Appraisal, and one
for J. Bentkowski Appraisal Associates. He noted that in addition, Hines and Bentkowski
each received one “2nd choice” vote. He stated that subcommittee members decided
that Midland Appraisal Associates had not supplied sufficient information responsive to
the questions posed in the RFP (despite being informed of this and being offered a
chance to amend its submission). He further stated that as noted earlier, Common
Council when they approved the new ordinance did not allocate funds to cover the cost
of the appraisers, the costs of which came in much higher than expected, and that he
would suggest an additional Resolved clause to the resolution that would make a
recommendation to Common Council to allocate sufficient funds to pay for the appraisal
services.
Discussion followed on the floor regarding the proposals that were received and how
the choice of Pomeroy Appraisal Associates was made. Further discussion followed on
the floor regarding the timing of the appraisals which Pomeroy estimates will take
between 35 to 90 days, whether or not the cost could be spread out over a number of
years upon licensees, and when the license fee schedule would be established.
The Board moved the above resolution with the additional Resolved clause incorporated
into it as per the suggestion of the City Attorney.
A Vote on the Resolution Resulted as Follows:
Carried Unanimously
Commons Clock Tower Resolution
By Commissioner Schlather: Seconded by Commissioner Wykstra
WHEREAS, the three, City-owned clock towers at the entrances to the Ithaca Commons
have not had functioning time and temperature displays since 2004, resulting in public
complaints and concerns expressed by the downtown merchant community; and
WHEREAS, the cost of parts for the repair of the time and temperature devices is
estimated to be approximately $20,000.00 (assuming installation by City workforce);
and
WHEREAS, on its own initiative the Downtown Ithaca Alliance (DIA), in August 2009,
circulated a request for private sponsors of this repair, in exchange for the sponsors’
being permitted to place their names and business logos on the nine faces of the clock
towers, immediately below the time and temperature displays “for at least two years”
and
WHEREAS, the City Attorney has advised that New York State case law, official legal
advice and historical practice (in Ithaca and elsewhere) are not necessarily definitive
with regard to the right of a municipality to allow private advertising on its property, and
WHEREAS, the City Attorney has further advised that if the City were to allow the
proposed use of the clock towers, it should receive at least fair market value in
exchange for that use (either through a professional appraisal or a broad solicitation of
offers), and that the solicitation made by the DIA was not sufficiently broad and did not
allow a reasonable time period for the preparation and submission of responses to
serve that purpose; now therefore be it
RESOLVED, That the Board of Public Works requests the Superintendent of Public
Works, in consultation with the City Attorney, to prepare and distribute broadly to the
City of Ithaca business community a formal solicitation of proposals for sponsorship of
the Commons Clock repairs, in the minimum amount of $20,000.00, in exchange for the
right of any qualified winning sponsor to post its business name and logo on the clock
towers in a mutually acceptable design and location for a period not to exceed two
years, which proposals shall be submitted to the Board for its consideration. The formal
Board of Public Works – October 14, 2009- Page 5
solicitation shall be made no later than October 21, 2009, and any bids that shall be
received within ten days thereafter be considered by this Board at the November 4,
2009 Committee of the Whole meeting for which the Board gives itself Power to Act.
Commissioner Tripp urged the Board to deny the request and draft another one that
would call for the immediate removal of the structures.
Commissioner Schlather stated that he would like to see a resolution pass that would
accept Tompkins Trust Company’s offer given this would be a temporary measure until
the redesign of the Commons is completed and that some public solicitation for
donations had been done by the Downtown Ithaca Alliance. He further stated that if the
City were to accept the bank’s offer that wording could be added to the resolution that
would indicate that this is a “one time” opportunity so that no precedent would be set
and could be unique to this particular circumstance.
City Attorney Hoffman responded that “maybe” the City could proceed as Commissioner
Schlather is proposing. He further asked if the Board was comfortable talking about this
in public since there are legal issues involved.
Commissioner Schlather responded that he understands the rationale for advice of
counsel sessions; however, this is a matter of public policy as the City would be
accepting a donation from a private donor in a public space.
Mayor Peterson noted that this is city property and it was unusual for the Downtown
Ithaca Alliance to do the solicitation for bids and not the City.
Commissioner Brock stated that she felt this request should be put out for bid as the
City does with other requests for services or goods.
Commissioner Schlather asked whether the City Attorney would support the Board
requesting staff to send out formal solicitation notices to area businesses no later than
October 21st, with a return date of ten days later, so that the Board could act at the
November 4, 2009 Committee of the Whole meeting to accept whichever offer it may
choose in order to move ahead this Fall with the project since the bank has indicated
that if the City does not act on their offer soon, it may be withdrawn. He further asked
other Board members whether they would be willing to do a straw poll now to see if they
support his recommendation. Commissioners Jenkins, Brock, and Wykstra support the
proposal; Mayor Peterson supports or would support a modification of Commissioner
Tripp’s proposal noted above. Commissioner Jenkins further stated that Tompkins
Trust Company has been around as long as the City and feels their offer should be
accepted.
A Vote on the Resolution resulted as follows:
Carried Unanimously
HIGHWAYS, STREETS, AND SIDEWALKS:
WHEREAS, the Ithaca City School District (or its agent) applied for a street permit to
create a new driveway apron and curb cut on North Albany Street in July 2008, and
WHEREAS, the City Transportation Engineer, expressing a number of pedestrian, traffic
safety, and access control concerns about the proposal, denied the street permit
application, and
WHEREAS, the Ithaca City School District (ICSD) has appealed this decision to the
Board of Public Works in a letter dated August 27, 2009 and the City Transportation
Engineer submitted a memo to the Board dated September 13, 2009, and
WHEREAS, the Board of Public Works heard the appeal on October 7, 2009, and
WHEREAS, a field trial of backing a 24 foot delivery truck into the proposed driveway
was conducted on Friday October 9, 2009 in front of a number of BPW Commissioners,
the City Transportation Engineer, and representatives of ICSD, and
Board of Public Works – October 14, 2009- Page 6
WHEREAS, in considering the options for deliveries at BJM (including the Court Street
entrance across the playground, the Buffalo Street driveway to the dumpsters, loading
from the curb on North Albany Street, and the proposed driveway on North Albany
Street) and in balancing the needs and desires of the school district (including students,
parents, faculty, staff, and visitors), the neighborhood, the traveling public (including
pedestrians, bicyclists and motorists), the Board of Public Works favors a driveway on
North Albany Street, now therefore be it
RESOLVED, That the Board of Public Works hereby directs the Office of the City
Engineer to approve a street permit for a fourteen foot wide driveway on North Albany
Street in accordance with standard details and requirements for city driveways to also
include bollards near the curb line to control access.
Mayor Peterson noted that she missed the opportunity to visit the site with other Board
members and staff because she was not notified of the visit after she left the meeting
early on October 7, 2009.
Facilities Director for the Ithaca City School District Alexander joined the Board for the
discussion of this item.
Commissioner Wykstra questioned whether the proposed resolution was adequate
considering the discussion during the Board’s visit to the site.
Extensive discussion followed on the floor regarding Sheryl Swink’s letter to the Board
on behalf of the North Albany Street neighborhood. The letter contains the following
requested conditions (almost all of which were already suggested by the ICSD) and
asks that they be formally included as conditions and/or restrictions through amendment
of the resolution to be voted on:
1. “There will be no deliveries or use of the driveway before 7:15 a.m. at any time.
Use after 4:30 p.m. [approx. end of normal ICSD staff hours and getting dark in
winter] and weekends will be restricted to emergencies only.
2. That uses are limited to those presented to the Superintendent at the 10/7/2009
meeting of the BPW:
(a) One daily food delivery and 1-2 others per week in a restricted time slot
between 7:15 a.m. and 7:45 a.m. on weekdays, before there are many
children and pedestrians in the area;
(b) One or two recycle pickups per week, after 7:15 a.m.;
(c) Infrequent delivery or removal of equipment for use at Beverly J. Martin
School or being stored there [this was expressed as being a few times per
year (i.e., gym equipment ~3/yr and chairs and tables for “occasional”
special events such as Martin Luther King Day celebration], deliveries
timed after 8 a.m. to avoid conflict with timing of bus activity at GIAC or
BJM and some margin allowing for dispersal of parents, students, and
others exiting the area at those times by other means.
(d) Occasional use by contractors hired by the school to do equipment
servicing or renovations in the school building, abiding by the standards
set for ICSD’s employees. This use will be limited to loading and unloading
of equipment and tools for up to 30 minutes—not, as a rule, to remain
parked there longer or overnight or on weekends. It is not intended that
the driveway serve as a parking lot. No more than one or two vehicles
should be present at any time and only for the duration absolutely
necessary for access to materials. All parking should be on the paved
drive only, clear of the sidewalk and not standing on the roots of the trees.
We would like assurance that the drive will not be treated as a parking lot
by contractors or ICSD employees.
3. ICSD will exert responsibility in limiting expansion of use of the driveway over
time, understanding that less restricted use of the driveway in this location would
present a significant hazard to all who transit and use the services at this site,
given the narrowness of the street and level of activity generated by Beverly J.
Martin School, GIAC and the associated playgrounds and facilities.
Board of Public Works – October 14, 2009- Page 7
4. Working in conjunction with the City of Ithaca, which owns the parking strip and
sidewalk, ICSD will install bollards or some other suitable system to prevent use
of the driveway and/or its apron by any unauthorized vehicles (i.e., any not
authorized for specific purposes listed above), at any time (during the day,
evenings, or weekends) for turning around, parking, or standing. Such bollards or
means of restricting access to the driveway apron shall be appropriately
designed so as to enhance the public face of this block (i.e., be aesthetically
pleasing*) rather than present the appearance of a utilitarian service entrance
[note: the bollards installed at the Fall Creek School that were mentioned at the
10/7/2009 meeting are very unattractive and utilitarian – more suitable for an
alley or back parking lot]. It is recommended that this be done in consultation with
a designer experienced with public landscapes who may have reasonable
suggestions that would not occur to ICSD facilities employees or engineering
contractors. Consideration also needs to be given to what happens when street
crews clear excess snow from the parking strip after a series of major storms.
5. The ICSD will continue its policy to prioritize the safety of passers-by by insuring
there is a 2nd person present to safely direct traffic and make sure the street,
driveway and sidewalk remain clear of children, pedestrians and bicyclists while
vehicles are moving in or out of the driveway.
6. No idling of engines in the driveway (or curbside).
7. Regular trash pick-up and dumpster service/access will never be moved to North
Albany St.
8. Last, but not least, while the administrators of ICSD have made assurances as to
the measures of safety that will guide their employees in the use of this driveway
access, they also need to be held accountable for making sure the contractors
they hire for maintenance and renovation work also utilize this access in a safe
and responsible manner. The terms and responsibilities of usage should be
made clear to whoever is allowed access whether directly or indirectly employed
by ICSD.”
Further discussion followed on the floor regarding the early delivery times, the loud
“beeping” noise that all trucks make when backing up and how that affects neighbors,
alternative locations for deliveries, the problems with on street deliveries, what
conditions the Board can impose on the school district, and how willing the school
district would be in abiding by the proposed conditions from the neighborhood.
City Attorney Hoffman noted that the City cannot prohibit school related activities in
neighborhoods, but it can regulate public safety in the neighborhoods.
Mayor Peterson asked whether the Board would consider an alternative similar to the
Hilton Garden Inn pull-off area to meet the needs of the school district. Commissioner
Wykstra responded that they had and were concerned that it might be misused as a
parking area that would be hard to monitor to prevent abuse.
Discussion followed on the floor as to whether the Board could impose a trial period of
six to nine months of the school district’s proposal to see how it works. City Attorney
Hoffman stated that he would have to review the code, as it would be unusual to impose
such a condition because the school district would have to make an investment in a
temporary permit. Commissioner Brock asked whether an agreement could be made
between the school district and the city that would address the concerns of the
neighborhood.
Mr. Alexander stated that the school district has agreed to the conditions outlined in the
letter from Ms. Swink on behalf of the North Albany Street neighborhood except in case
of emergencies. He further stated that the school district does not feel that the
proposed conditions are prohibitive. However, he cannot speak for the district and
would need to provide this information, and a request from the City to confirm whether
or not the district would be willing to agree to the proposed conditions.
Ms. Swink, who was in attendance at the meeting, agreed with Mr. Alexander that the
conditions included in the letter were agreed to by the school district when the Board
met with Superintendent Pastel and neighbors last week. She stated that the neighbors
Board of Public Works – October 14, 2009- Page 8
are interested in having something in writing where these conditions are stated. She
further stated that neighbors understand that in emergencies there may be special
circumstances.
Mayor Peterson stated that she would also like to have something in writing before the
Board proceeds with this request.
Mr. Alexander requested that any amendments or proposals be forwarded to the school
district for their review before next week’s meeting.
Power to Act on a Revised Resolution to Approve a Driveway on North Albany
Street at the Beverly J. Martin Elementary School - Resolution
By Commissioner Wykstra: Seconded by Commissioner Brock
RESOLVED, That the Board grant itself Power to Act on a Resolution to Approve a
Driveway on North Albany Street at the Beverly J. Martin Elementary School at the
October 21, 2009 Committee of the Whole Meeting.
Carried Unanimously
CREEKS, BRIDGES, AND PARKS:
Columbia Street Pedestrian Bridge Project - Resolution
By Commissioner Schlather: Seconded by Commissioner Wykstra
WHEREAS, the Board of Public Works has reviewed the preliminary design for the
rehabilitation of the Columbia Street Pedestrian/Bicycle Bridge and requested that staff
and the consultant consider expanding the existing six foot wide deck beyond the
proposed eight foot wide deck to a new twelve foot wide deck while looking at the
relative life expectancy and cost effectiveness of the change, and
WHEREAS, the increase in the deck width to twelve feet is estimated to increase the
construction cost by more than 50% ($1.1 million to $1.75 million) without a measurable
increase in useful life (due to the existing and proposed combination of new and old
bridge structural elements), and
WHEREAS, staff has recommended that the eight foot upgrade for an estimated
$200,000 final cost to the City is more cost effective than a twelve foot upgrade
estimated at an $800,000 final cost, now therefore be it
RESOLVED, That the Board of Public Works directs staff to proceed with the proposed
eight foot deck upgrade.
Supt. Gray explained that while he doesn’t think the resolution is “necessary,” it will
provide a record of a decision to proceed with an 8 foot wide deck, if approved. He
explained that this has not been discussed since the question about the possible
expansion to a 12 foot wide deck was raised. This proposed change has both a
financial and a physical impact on the City. The estimated increase in construction and
design costs of $600,000 would all be borne by the City. He explained that while it is
believed that the change to an 8 foot wide deck will require very little work from the
valley floor, the structural changes and construction procedures required to change to a
12 foot wide deck will require extensive work from the valley floor.
Commissioner Schlather expressed his reasons for requesting the twelve foot deck, but
stated that he is persuaded that with proper maintenance what had been called a 30
year life span for the bridge could be a 40-60 year life span. He further stated that he
would support more plantings at each entrance to the bridge to provide for a more
natural design and in support of neighbor’s requests.
Discussion followed on the floor regarding possible designs for the bridge with Board
members each expressing their opinions on what they would like to see. Supt. Gray
explained that staff and designers would bring this item back to the Board for their input
on the design part of the project at a later date. Further discussion on the design of the
bridge and the design of the entrances to the bridge can be discussed in more detail at
that time.
Board of Public Works – October 14, 2009- Page 9
A Vote on the Resolution Resulted as Follows:
Carried Unanimously
WATER AND SEWER:
Annual Chemical Bids for Water Plant – Resolution
By Commissioner Tripp: Seconded by Commissioner Wykstra
WHEREAS, Staff received bids for the 2009-2010 Chemical Requirements for the
Water Treatment Plant on Tuesday, August 4, 2009, and
WHEREAS, no bids were received for the Primary Coagulant or the Corrosion Inhibitor
chemicals at that time and the Board authorized staff to rebid for those chemicals, and
WHEREAS, Staff received bids for the Primary Coagulant and the Corrosion Inhibitor
chemicals for the Water Treatment Plant on Tuesday, September 29, 2009, and
WHEREAS, Staff has reviewed the bids and made recommendations for award of bids,
now, therefore be it
RESOLVED, That the Board of Public Works hereby accepts staff’s recommendations
to award the Primary Coagulant and the Corrosion Inhibitor chemicals as follows:
Chemical Vendor Price (per unit & extended)
Primary Coagulant, per gal Holland Co. Inc. $1.860/gal - $65,100.00
Corrosion Inhibitor, per gal Slack Chemical Co. Inc. $11.990/gal - $31,174.00
and, be it further
RESOLVED, That the Board hereby authorizes the Superintendent of Public Works to
enter into agreements for the bid awards.
Carried Unanimously
ADMINISTRATION AND COMMUNICATIONS:
Mayor’s Proposed 2010 Budget – Update
This item was not discussed.
Set Voting Meeting in November - Resolution
By Commissioner Schlather: Seconded by Commissioner Tripp
WHEREAS, the Veteran’s Day holiday is Wednesday, November 11, 2009, and
WHEREAS, this date is the same day as the Board of Public Works’ regularly
scheduled Voting Meeting, and
WHEREAS, City offices are scheduled to be closed on Veteran’s Day, now therefore be
it
RESOLVED, That the Board of Public Works will hold its Voting Meeting on
Wednesday, November 18, 2009, canceling the second Committee of the Whole
Meeting for the month.
Carried Unanimously
ADJOURNMENT
On a motion the meeting adjourned at 6:55 p.m.
Sarah L. Myers Carolyn K. Peterson
Information Management Specialist Mayor