Loading...
HomeMy WebLinkAboutMN-BPW-2009-05-20BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:45 p.m. May 20, 2009 PRESENT: Mayor Peterson Commissioners (5) - Jenkins, Brock, Schlather, Tripp, Wykstra OTHERS PRESENT: City Attorney - Hoffman Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer – Whitney Common Council Liaison – Zumoff Information Management Specialist - Myers Asst. Civil Engineer – Yost Civil Engineer – West EXCUSED: DAC Liaison – Roberts PLEDGE OF ALLEGIANCE: Mayor Peterson led all present in the Pledge of Allegiance to the American flag. APPROVAL OF MINUTES: Approval of the June 14, 2006 Board of Public Works Meeting Minutes - Resolution By Commissioner Tripp: Seconded by Commissioner Jenkins RESOLVED, That the Minutes of the June 14, 2006 Board of Public Works meeting be approved with noted corrections. Carried Unanimously Approval of the July 5, 2006 Board of Public Works Meeting Minutes - Resolution By Commissioner Tripp: Seconded by Commissioner Jenkins RESOLVED, That the Minutes of the July 5, 2006 Board of Public Works meeting be approved with noted corrections. Carried Unanimously Approval of the July 12, 2006 Board of Public Works Meeting Minutes - Resolution By Commissioner Tripp: Seconded by Commissioner Wykstra RESOLVED, That the Minutes of the July 12, 2006 Board of Public Works meeting be approved with noted corrections. Carried Unanimously Approval of the April 15, 2009 Board of Public Works Meeting Minutes - Resolution By Commissioner Tripp: Seconded by Commissioner Wykstra RESOLVED, That the Minutes of the April 15, 2009 Board of Public Works meeting be approved with noted corrections. Carried Unanimously Approval of the April 22, 2009 Board of Public Works Meeting Minutes - Resolution By Commissioner Tripp: Seconded by Commissioner Jenkins RESOLVED, That the Minutes of the April 22, 2009 Board of Public Works meeting be approved with noted corrections. Carried Unanimously Board of Public Works – May 20, 2009- Page 2 Approval of the April 29, 2009 Board of Public Works Meeting Minutes - Resolution By Commissioner Jenkins: Seconded by Commissioner Brock RESOLVED, That the Minutes of the April 29, 2009 Board of Public Works meeting be approved with noted corrections. Commissioner Schlather requested that the Board grant itself Power to Act on the minutes of the April 29, 2009 meeting at the June 3, 2009 Committee of the Whole meeting. Power to Act – Approval of the April 29, 2009 Board of Public Works Meeting Minutes – Resolution By Commissioner Wykstra: Seconded by Commissioner Tripp RESOLVED, That the Board grant itself Power to Act on the approval of the April 29, 2009 Board of Public Works meeting minutes at the June 3, 2009 Committee of the Whole Meeting. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Supt. Gray explained to the Board that there was a substitute resolution for item 8.3 entitled Appeal of Sidewalk Assessment for 421 North Cayuga Street. He further noted that there are addendums to item 8.4 entitled Award of Bid for East State Street Rehabilitation. No Board member objected. MAYOR'S COMMUNICATIONS: Mayor Peterson stated that it was her goal to complete the meeting by 6:00 p.m. today. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Fay Gougakis, City of Ithaca, addressed the Board regarding the newly marked bike lanes on Green Street and bicycles being left at racks downtown long-term. Guy Gerard, City of Ithaca, addressed the Board regarding damage that the new granite curbs throughout the City can cause to vehicle tires when driven too closely to them. He asked the Board to investigate possible alternative material for curbs. RESPONSE TO THE PUBLIC: Many of the Board members responded to the comments made about the granite curbing throughout the City. They would like to see if the sharp edges could be corrected or if the use of other material and installation techniques could be investigated. Asst. Supt. Ferrel explained to the Board that granite is used in high traffic areas and concrete in the residential areas. He stated that the design and cut of the granite make it very hard to grind the edges smooth. He further stated that the granite can be milled on the top, face, and have a chamfered edge to make it less sharp and that was done on Cliff Street because the City wanted people to be able to drive over the curbs. However, there is an increased cost associated with that type of installation and the City would have to make a policy decision if it wanted that type of curbing installed throughout the City. The Board thought that a cost/benefit analysis might be useful regarding the use of granite and the different types of installation to see how it might affect policy decisions. There was some discussion on the floor regarding the new bike lane from Green Street up East State Street and the new sharrow markings on Cayuga Street. Board of Public Works – May 20, 2009- Page 3 BUILDINGS, PROPERTIES, REFUSE, AND TRANSIT: Hotel Ithaca - Power to Act - Resolution By Commissioner Tripp: Seconded by Commissioner Jenkins RESOLVED, That the Board of Public Works grant themselves the Power to Act at the June 3, 2009, Committee of the Whole Meeting to consider approval of the use of Green Street Garage by Hotel Ithaca. Scott Whitham, Architect for the Hotel Ithaca, addressed the Board to update them on the latest changes in the hotel plans including the relocation of the TACT bus stop/shelter from Aurora Street to East State Street between the Community School of Music Building and Mayer’s Smoke Shop. He explained how that relocation will affect the design of the hotel and provide a better location for TCAT. He further stated that they have been working with representatives from TCAT and have their support for the relocation of the bus stop/shelter. He noted that the proposal has been through Codes Committee and the Planning Board and been given their approval. Discussion followed on the floor regarding what had initially been presented to the Board as the plan for the hotel and how that has changed, how this new design affects the terms of the purchase agreement, and the need to have input from merchants in the area. A Vote on the Resolution resulted as follows: Carried Unanimously 7.2 Cinemapolis License for Signage – Power to Act – Resolution By Commissioner Schlather: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works grant themselves the Power to Act at the June 3, 2009, Committee of the Whole Meeting to consider approval of a license for Cinemapolis signs to be attached to the Green Street Garage. Carried Unanimously Verizon Wireless Monopole – Discussion/Possible Resolution Mayor Peterson reported that she had no new information on this proposal for the Board. Supt. Gray stated that he had received an e-mail from Verizon expressing an interest in locating the monopole at the Waste Water Treatment Plant, where the same issues exist, as for the other proposed locations. Asst. Supt. Whitney stated that the SJC Committee meets on June 10, 2009 and suggested that the Board consider waiting until after that meeting before it proceeds in anyway. Mayor Peterson asked if this item could be placed on the June 3, 2009 Committee of the Whole Meeting agenda, given twenty minutes, and requested that Board members come prepared to discuss this item. She further asked that staff provide something for the June 10, 2009 agenda including possibly a map that shows the proposed locations and a recommendation and/or resolution for the Board. HIGHWAYS, STREETS, AND SIDEWALKS: Appeal of Sidewalk Assessment for 119 Stewart Avenue – Resolution By Commissioner Tripp: Seconded by Commissioner Wykstra WHEREAS, Barbara Dunn, owner of 119 Stewart Avenue, received a 2005 sidewalk assessment for sidewalk work completed adjacent to her property, and WHEREAS, sidewalk notices were sent in 2000 to a previous owner and to Barbara Dunn in 2005, and WHEREAS, Barbara Dunn filed a written appeal to the assessment on the basis that the contractor she hired to give an estimate told her that replacement was unnecessary, and Board of Public Works – May 20, 2009- Page 4 WHEREAS, a subcommittee of the Board of Public Works has met with staff, made a site visit and reviewed information provided by Barbara Dunn and staff regarding the appeal; now therefore be it RESOLVED, That the Board recognizes that city’s contractor completed the sidewalk replacement work, and finds that the owner is responsible for payment because the defects and need for the work were documented in the defect notices, and there is no record that Barbara Dunn contacted staff to request that the defect notice be re- evaluated, and be it further RESOLVED, That a review of records uncovered a previously overlooked attribution of several slabs of sidewalk as tree damage caused by a former tree, and the resulting revised owner assessment is for 87.5 sf of 4” sidewalk at $7.42/sf plus a 25% administrative overhead fee, all totaling $811.56, and be it further RESOLVED, That the Board hereby denies the request to expunge the sidewalk assessment for 119 Stewart Avenue, but revises it to total $811.56. Carried Unanimously Appeal of Sidewalk Assessment for 321 North Albany Street – Resolution By Commissioner Wykstra: Seconded by Commissioner Brock WHEREAS, Sheryl Swink, owner of 321 North Albany Street, received a 2005 sidewalk assessment for sidewalk work completed adjacent to her property, and WHEREAS, a previous owner received a sidewalk notice in 2000 and Sheryl Swink received a sidewalk notice in 2005, and had several communications with staff regarding her concerns before and after the work, and WHEREAS, Sheryl Swink filed a written appeal to the assessment asking to verify that she was being charged only for her half of the driveway although the entire driveway was replaced and the other owner has not received a bill, and that neither owner be held responsible in the future for the portion of driveway that is cracked, and that she not be charged for the sidewalk crossing the driveway and classified as tree damage in a revision of the original inspection, and WHEREAS, a subcommittee of the Board of Public Works has met with staff, and reviewed information provided by Sheryl Swink and staff regarding the appeal, now therefore be it RESOLVED, That the Board recognizes that the city’s contractor completed the sidewalk replacement work but was not paid for the defective cracked portions, the defective portions are not in condemnable condition requiring action, nor were they part of the billed sidewalk, and be it further RESOLVED, That measurements have been double-checked and Sheryl Swink is being assessed for her half of the 6” thick driveway apron and sidewalk portions that are not cracked, and review of records of inspection revisions show that four additional 4” thick tree-damaged slabs were added as a city expense, however no revision records were found that reclassified the 6” thick sidewalk slabs crossing the driveway as tree damage, and be it further RESOLVED, That the Board hereby denies the request to revise the sidewalk assessment for 321 North Albany Street. Carried Unanimously Appeal of Sidewalk Assessment for 421 North Cayuga Street – Resolution By Commissioner Wykstra: Seconded by Commissioner Schlather WHEREAS, in 2005, the City of Ithaca completed repairs to the sidewalk at 421 N. Cayuga Street, after notifying the owner, Byron Caplan, of the need for such repairs, and Board of Public Works – May 20, 2009- Page 5 WHEREAS, in 2006, Jeremy and Christine Potter purchased the property at 421 North Cayuga Street from Byron Caplan, and WHEREAS, in 2007, the City sent a billing for the sidewalk repair to the owners of 421 N. Cayuga Street, and WHEREAS, Jeremy and Christine Potter filed a written appeal to this billing (in 2007), on the grounds that they were unaware of the pending assessment when they purchased the property, and WHEREAS, a subcommittee of the Board of Public Works has met with staff and reviewed information provided by Jeremy and Christine Potter and staff regarding the appeal, and WHEREAS, the City Attorney, after reviewing this matter, has advised that a tax search issued by the City at the time of the Potters’ purchase did not reveal the sidewalk repair obligation or billing, and in fact stated that the property was free and clear of any obligations to the City (other than a water and sewer bill), and that typical due diligence on the part of the Potters as purchasers (or their attorney) would not have revealed this obligation; now therefore be it RESOLVED, That the Board hereby grants the request by Jeremy and Christine Potter to expunge their sidewalk assessment for 421 North Cayuga Street, and be it further RESOLVED, That the Board directs that the City Chamberlain and the City Attorney take reasonable steps to seek payment of this obligation from the former owner, Byron Caplan. Commissioner Schlather thanked City Attorney Hoffman for researching the question of whether or not there was due diligence done on behalf of the purchasers. He stated that this is the right and fair result of that research. He further stated that he is happy that the City’s record management system has been changed so that this should not happen again in the future. Supt. Gray reported that the City now has a method to transfer billing information to the City Chamberlain’s office in a timely manner and that staff had learned a valuable lesson from this situation. Commissioner Brock expressed concern about the precedent the Board might be setting as it moves forward. She thinks the Board will see more of these types of appeals in the future. A Vote on the Resolution Resulted as Follows: Ayes (5) Schlather, Tripp, Jenkins, Wykstra, Peterson Nays (1) Brock Abstentions (0) Carried Award of Bid for East State Street Rehabilitation – Resolution WHEREAS, the City of Ithaca has taken bids on reconstruction of the 300 block of East State Street with the intention of rebuilding it in-kind as a clay brick paved street, and WHEREAS, during design a number of underground utility improvements were included in the project to complete the scope of the reconstruction and to reduce future disturbance to the brick paving, and WHEREAS, the City has received two bids for the reconstruction project at its bid opening on May 12, 2009, now therefore be it Board of Public Works – May 20, 2009- Page 6 RESOLVED, That the Board of Public Works awards the bid for East State Street Reconstruction to G. DeVincentis & Sons Construction Company for their low bid of $569,000.00, contingent upon the creation of a Capital Project for Water Distribution System Improvements by Common Council, and be it further RESOLVED, That the projects Post-Bid budget of $652,000 will be funded as follows: General Fund CP #730 E. State Street Reconstruction $355,000 Sewer Fund CP #611 Collection System Improvements 157,000 Water Fund CP # Distribution System Improvements 140,000 $652,000 where the water fund capital project will be created by Common Council prior to issuing the Notice of Award by the Superintendent of Public Works. Supt. Gray explained that neither bidder for this project has the required apprenticeship program and staff is investigating what the City’s options are at this point in order to keep this project on schedule for completion in 2009. Civil Engineer West joined the Board for the discussion of this item. He explained the process that the City has to follow when awarding certain projects to contractors whereby they are required to participate in apprenticeship programs. Staff are working with the City Attorney’s office to determine whether the low bidder meets the requirements for apprenticeship. He explained that if it turns out the low bidder does meet the requirement that the award of bid resolution would return to the Board at next week’s Special meeting. However, if the low bidder does not meet that requirement, the City will need to establish additional funding for the project because the second lowest bidder is more than what was in the budget. In order to establish additional funding, Common Council would need to establish the capital project for it. He further explained that there is an urgency to move this forward now because if it has to wait another month for Common Council approval the project might not be completed before the end of the construction season. Discussion followed on the floor regarding what the project involves, the requirement for apprenticeship programs, and the need to move it forward. Power to Act – Award of Bid East State Street Rehabilitation Project: By Commissioner Schlather: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works grant itself Power to Act on the Award of Bid for the East State Street Rehabilitation Project at the May 27, 2009 Special Meeting. Carried Unanimously CREEKS, BRIDGES, AND PARKS: Ithaca Farmer’s Market – Thursday Market at DeWitt Park – Resolution By Commissioner Tripp: Seconded by Commissioner Jenkins WHEREAS, the City has been approached by the Downtown Ithaca Alliance to expand the DeWitt Park Farmer’s Market by adding a Thursday Evening Market, starting at 4:00 p.m., for a period to coincide with downtown concert events, and WHEREAS, the Superintendent has expressed concern about how the parking spaces would be cleared for the market, but the Downtown Ithaca Alliance would still like to work out the details, now therefore be it RESOLVED, That the Board of Public Works approves the Thursday Evening Farmer’s Market in concept and directs the Superintendent to work with the Downtown Ithaca Alliance and the Farmer’s Market to develop a license acceptable to the City Attorney, good for 2009, in order to try out the proposed market, including in the final program the following core principles: this is a pilot program subject to review both operational and financially at the conclusion of the selling season, the hours of operation are 4:00 p.m. to 8:00 p.m. beginning June 4, 2009 continuing through September 3, 2009 and thereafter from 4:00 p.m. to 7:00 p.m. through October 8, 2009 Board of Public Works – May 20, 2009- Page 7 Commissioner Schlather expressed two concerns about the request. The first being that parking is at a premium in this location and secondly, the merchants such as Oasis Cooperative Market and the DeWitt Mall would be directly affected as well. He also noted that the food vendors at the market would be in direct competition with the restaurants downtown. Mayor Peterson left the meeting at 6:30 p.m. Ms. Taylor from the Downtown Ithaca Alliance addressed the Board to explain the request in more detail. She noted that signs would be posted on parking meters at 1 pm on Thursdays, but that there is no guarantee vehicles will be removed. She stated that the hope is that the additional foot traffic that the market generates will expand into downtown for the merchants and restaurants. She is encouraging downtown businesses to remain open until 8 pm those nights because of the anticipated increased foot traffic. She further noted that the market has received requests for an evening market so that people who find it difficult to access Steamboat Landing or the Tuesday market can enjoy the evening market. She also noted that it was the Ithaca Farmers Market that approached the Downtown Ithaca Alliance for assistance in setting up an additional market time downtown. She stated that she would be happy to conduct a survey of the businesses and market to see its affect on businesses and report back to the Board at the end of the season. She also noted that she has coordinated the market on Thursday evenings to coincide with the summer concert series that takes place on The Commons, and that there will also be history walks taking place Thursday evenings in the hope of generating additional traffic downtown on Thursday evenings as well. Discussion followed on the floor regarding the proposals, the pros and cons of the market, if this might become a licensing issue and whether or not it would come under the new Use of City Land rules. Ms. Taylor explained that this is a pilot program from June 4 to September 3, 2009 and asked the Board to include in their resolution some sort of time frame for the survey to be completed to assist the Downtown Ithaca Alliance in deciding whether or not to pursue this additional market day in the future. A Vote on the Resolution Resulted as Follows: Carried Unanimously WATER AND SEWER: Dam Engineering Processes Proposal – Discussion and Resolution By Commissioner Schlather: Seconded by Commissioner Tripp WHEREAS, both the 30-Foot and 60-Foot dams are classified by the New York State Department of Environmental Conservation (DEC) as Class C “High Hazard” dams due to their size, location, and the potential hazards to life and property should they fail, and WHEREAS, the City of Ithaca last had Engineering Assessments performed for the 30- Foot and 60-Foot Dams in 1994. [An Engineering Assessment for a dam is a structural evaluation and engineering report prepared by a licensed professional engineer with a minimum of 10-years of exclusive dam experience. The assessment includes but is not limited to visual inspection, testing, calculations, and modeling to evaluate the structural integrity and stability of the dam.] Periodic Engineering Assessments are required by regulation every ten (10) years for each Class C dam, and WHEREAS, the New York State Department of Environmental Conservation (DEC) along with City of Ithaca DPW personnel last performed visual inspections of the 30- Foot and 60-Foot Dams in 2008, periodic visual inspections are required by regulation every two years, and Board of Public Works – May 20, 2009- Page 8 WHEREAS, the City of Ithaca’s Emergency Action Plan (EAP) for the 60-Foot Dam was drafted in 1987 but never finalized, and an EAP for the 30-Foot Dam has not been done. [An Emergency Action Plan (EAP) documents procedures to be followed to minimize hazards to life and property in the event of a potential or imminent dam failure emergency.] EAP’s are required by regulation for both dams, and must be updated annually, and WHEREAS, the City of Ithaca does not have a written Operations and Maintenance (O&M) Plan for either the 30-Foot or the 60-Foot Dam. [An Operations & Maintenance Plan (O&M) Plan contains detailed instructions for operating gates and other equipment, provides recommended schedules for maintenance and inspection activities, and compiles all reference materials available for each dam.] This document is required by regulation for both dams and must be made available to the DEC upon request, and WHEREAS, the DEC is currently updating Dam Safety regulations and it is expected that the new regulations will go into effect within the next 1-2 years. Among other items, the proposed regulations address the content and frequency of updates for Engineering Assessments, Emergency Action Plans (EAP) and Operations and Maintenance (O&M) Manuals. Once the new regulations go into effect, a high demand for engineering services is anticipated. Retaining engineering services at this time will allow the City of Ithaca to stay ahead of this demand and the potentially higher costs associated with it, and WHEREAS, DPW Water & Sewer Division Staff prepared a Request for Professional Services (RFP) to provide for Engineering Assessments, Emergency Action Plans (EAP) and Operations and Maintenance (O&M) Plans for both dams to bring the City into compliance with the current and proposed regulations, and WHEREAS, the Board of Public Works (BPW) reviewed the proposed RFP and by resolution authorized the DPW Water & Sewer Division to solicit proposals for the dam engineering services entailed at its Committee of the Whole meeting on February 18, 2009, and WHEREAS, the DPW Water & Sewer Division Engineering Staff obtained a list of Professional Engineering firms which provide such services from the NYSDEC Dam Safety Unit, and mailed the REQUEST FOR PROPOSALS (“RFP”), CITY OF ITHACA, NEW YORK, PROFESSIONAL ENGINEERING SERVICES FOR DAM ENGINEERING ASSESSMENT FOR: 1. Six Mile Creek Dam (a.k.a. “30-Foot Dam”) - ID #075-0710, 2. Potters Falls Dam (a.k.a. “60-Foot Dam”) - ID #075-0717 on February 20, 2009 to the following 17 Professional Engineering Firms: Bergmann & Associates, Attn: Mr.William Miles, PE 200 First Federal Plaza 28 East Main Street Rochester NY 14614 Clough, Harbour & Associates, LLP Attn: Mr. Raymond Rudolph, PE 3 Winners Circle P.O. Box 5269 Albany NY 12205-0269 Crawford & Associates Attn: Mr. Daniel Proper 551 Warren Street, Suite 301 Hudson NY 12534 C.T. Male Associates, P.C. Attn: Mr. Richard Wakeman, PE 50 Century Hill Drive Latham NY 12110 French & Parrello Associates Attn: Mr. Argo T. Parrello, PE 1800 Route 34, Suite 101 Wall NJ 07719 Gomez and Sullivan Engineers, P.C. Attn: Mr. Jerry Gomez 288 Genessee Street Utica NY 13502 Hager Engineering Attn: Mr. Thomas Hager, PE 8298 Oak Hill Road Arkport NY 14807 Hatch Acres Corporation Attn: Mr. Rex Powell, PE 100 Sylvan Parkway Amherst NY 14228 Kleinschmidt Associates Attn: Mr. Jeffrey Coffin, PE 35 Pratt St, Suite 201 Essex CT 06426 Board of Public Works – May 20, 2009- Page 9 Malcolm Pirnie, Inc. Attn: Mr. Samuel Bliman 104 Corporate Park Drive, Box 751 White Plains NY 10602 Mayo, Lynch & Assoc., Inc. Attn: Mr. John Lynch, PE 333 Meadowlands Parkway Secaucus NJ 07094 Mueser Rutledge Attn: Mr. James Kaufman, PE 14 Penn Plaza, 2nd Floor 225 West 34th Street New York NY 10122-0002 O'Brien & Gere Engineers Attn: Mr. Bob Bowers, PE 512 East Township Line Road Two Valley Square, Suite 120 Blue Bell PA 19422 Paul C. Rizzo Associates Attn: Mr. John Osterle, PE Suite 270-E, Expo Mart 105 Mall Boulevard Monroeville PA 15146 Devine Tarbell & Associates Attn: Mr. Phillip Kirchner, PE 970 Baxter Boulevard Portland ME 04103 Tectonics Attn: Mr. Steve Snyder 70 Pleasant Hill Road Mountainville NY 10953 Stearns & Wheler, LLC Attn: Mr. Jerry Hook, PE One Remington Park Drive Cazenovia NY 13035 O'Brien & Gere Engineers Attn: Mr. Rick Gell, PE 5000 Brittonfield Parkway East Syracuse NY 13057 and, WHEREAS, the City received proposals on April 9, 2009 from the following nine Professional Engineering Firms: Bergmann & Associates, Mr.William Miles, PE 200 First Federal Plaza 28 East Main Street Rochester NY 14614 Clough, Harbour & Associates, LLP Michael S. Quinn, PE 3 Winners Circle P.O. Box 5269 Albany NY 12205-0269 Crawford & Associates Mr. Daniel Proper 551 Warren Street, Suite 301 Hudson NY 12534 C.T. Male Associates, P.C. Mr. Richard Wakeman, PE 50 Century Hill Drive Latham NY 12110 French & Parrello Associates Mr. Argo T. Parrello, PE 1800 Route 34, Suite 101 Wall NJ 07719 Gomez and Sullivan Engineers, P.C. Mr. Jerry Gomez 288 Genessee Street Utica NY 13502 O'Brien & Gere Engineers Mr. Bob Bowers, PE 512 East Township Line Road Two Valley Square, Suite 120 Blue Bell PA 194225000 Mr. Rick Gell, PE Brittonfield Parkway East Syracuse NY 13057 Paul C. Rizzo Associates William Broderick, PE Suite 270-E, Expo Mart 105 Mall Boulevard Monroeville PA 15146 HDR/DTA Jim Gibson 1304 Buckley Road-Suite 202 Syracuse, NY 13212-4311 formerly Devine Tarbell & Associates Mr. Phillip Kirchner, PE 970 Baxter Boulevard Portland ME 04103 WHEREAS, DPW Water & Sewer Division staff Engineers have thoroughly and diligently reviewed all 9 of the proposals received. Their review has been documented in a spread sheet provided the BPW on May 6, 2009. Based on their review Staff recommends acceptance of the proposal from C.T. Male Associates, P.C., Mr. Richard Wakleman, PE, 50 Century Hill Drive, Latham NY 12110, and WHEREAS, it has been verified with the City Controller that funds for this purpose have been reserved and are available under the existing capital project 510, now therefore be it RESOLVED, That the Assistant Superintendent of the City of Ithaca DPW Water & Sewer Division be authorized to prepare a contract for professional services between C.T. Male Associates and the City of Ithaca in the amount of $102,797, and be it further RESOLVED, That the total project budget include a 15% contingency of $15,420 for a total not to exceed $118,217, and be it further Board of Public Works – May 20, 2009- Page 10 RESOLVED, That the Mayor of the City of Ithaca be authorized to accept the proposal from C.T. Male for Professional Engineering Services for Dam Engineering Services for the City of Ithaca Municipal Water Supply and execute a contract for these professional services on behalf of the City of Ithaca upon completion of the City’s prescribed contract review process. Carried Unanimously ADJOURNMENT On a motion the meeting adjourned at 6:50 p.m. Sarah L. Myers Carolyn K. Peterson Information Management Specialist Mayor