HomeMy WebLinkAboutMN-BPW-2006-02-08BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 5:10 p.m. February 8, 2006
PRESENT:
Mayor Peterson
Commissioners (6) - Jenkins, Dotson, Chapman, Schlather, Wykstra
OTHERS PRESENT:
City Attorney - Hoffman
Deputy City Controller - Andrew
Superintendent of Public Works - Gray
Assistant Superintendent of Water and Sewer – Whitney
Common Council Liaison – Coles
DAC Liaison – Roberts
Executive Assistant - Grunder
EXCUSED:
Commissioner Romanoff
Assistant Superintendent of Streets and Facilities - Ferrel
Communications and hearings from persons before the Board
Public Forum on Receiving, Naming, or Dedicating City Assets
The following members of the public addressed the Board during the forum on naming City
assets (including the renaming of State Street after Dr. Martin Luther King Jr.):
Ian Schachner, City of Ithaca
Gino Bush, City of Ithaca
Mary Loehr, City of Ithaca
Linda Slattery, City of Ithaca
Brenda Baldwin Wallace, City of Ithaca
Edward Dinger, City of Ithaca
Rebecca Claire, City of Ithaca
Pete Myers, City of Ithaca
Robin Messing, City of Ithaca
Margaret Hobbie, City of Ithaca
Mac Larsen, City of Ithaca
Nancy Ramage, City of Ithaca
Robert Foote, Town of Ithaca, addressed the board regarding a Stewart Park pavilion fee.
Johnson Controls – RESOLUTION
By Commissioner Dotson; Seconded by Commissioner Jenkins
WHEREAS, the City of Ithaca has received a Preliminary Assessment from Johnson Controls
which outlined improvements totaling $5.5 million eligible for consideration as part of an
Energy Performance Contract, and
WHEREAS, the Board of Public Works would like to concentrate initially on building systems
improvements and get additional information on water meter precision and automated meter
reading which would improve the accuracy and cost of issuing water and sewer bills
(approximately $6.6 million in 2006), and
WHEREAS, the Board has received a positive report from Arel LeMaro, Director of Facilities
for Tompkins County, who reviewed the County’s current successful experience with
Johnson Controls and Energy Performance Contracting, now therefore be it
RESOLVED, That the Board recommends to Council’s City Administration Committee that a
capital project be created in the amount of $75,000, to be initially funded $40,000 from
general funds and $35,000 from Water and Sewer funds, with the understanding that these
costs are to be covered by the performance Contract should the City choose to proceed with
the project recommendations resulting from the Project Development Phase, and that
approximately half of this expense will be recovered from the New York State Energy
February 8, 2006 Board of Public Works Voting Meeting - Page 2
Research and Development Authority (NYSERDA) as a reimbursement for the study, and be
it further
RESOLVED, That the Board authorizes the Mayor to enter into the Project Development
Agreement, contingent on the creation of the necessary capital project, and following any
modifications to the Agreement that result from a review of the terms of the Agreement by
the Mayor, Superintendent of Public Works, and City Attorney, based on the County’s
experience and recommendations covering labor-related items, an extended award period for
the Energy Performance Contract of 120 days to reflect the necessary review sequence,
project selection criteria based on a ten (10) year payback period, a guaranteed savings
clause which provides the City the option between corrective measures to the project and
makeup dollars in order to meet the stated savings, and a customer satisfaction clause, with
the clauses inserted in the Project Development Agreement or the Energy Performance
Contract, and any other agreements and/or documents as may be appropriate.
Carried Unanimously
South Meadow Street and Six-Point Plan Traffic Study – RESOLUTION
By Commissioner Jenkins; Seconded by Commissioner Chapman
WHEREAS, the New York State Department of Transportation (NYSDOT) Work Permit for
the Route 13 widening project included a requirement to conduct a follow up traffic study to
analyze traffic operations and to recommend low-cost improvements, such as signal retiming,
and
WHEREAS, the Engineering Office received five proposals for the study and recommended
Fisher Associates for the study consultant, and
WHEREAS, the scope of work for the study is acceptable to NYSDOT, the City of Ithaca and
Fisher Associates at a proposed cost of $39,485 and a due date four months after the notice
to proceed, and
WHEREAS, funds for the study are available from Capital Project 450, and
WHEREAS, the Board of Public Works, after reviewing this proposal, indicated to staff that
they would like a report which addresses the functioning of the built parts of the Six Point
Traffic Plan in order to better understand if those elements are functioning as intended since
they represent a multi-million dollar investment in the street network, now therefore be it
RESOLVED, that the Board of Public Works authorizes the Superintendent of Public Works
to enter into contract with Fisher Associates for the South Meadow Street Traffic Study in
order to meet the City’s obligations to NYSDOT, and be it further
RESOLVED, that the Board authorizes staff to change the scope of the Fisher agreement
and to undertake other expenses to produce the broader report on the status of the Six-Point
Plan at a project cost not to exceed $50,000.
Carried Unanimously
Award of Bid for Seven Passenger Van – RESOLUTION
By Commissioner Schlather; Seconded by Commissioner Jenkins
WHEREAS, Three bids were received on January 4, 2006, for a seven-passenger van which
is used at the Ithaca Area Waste Water Treatment Plant and is included in the replacement
schedule for the 2006 budget and with funds derived from account J8150, and
WHEREAS, staff has reviewed the submitted bids and compared the proposed equipment
with our published requirements, now therefore be it,
RESOLVED, That Maguire Ford Lincoln Mercury Nissan of Ithaca, New York be awarded the
bid of $22,590 as the lowest qualified bid meeting the required specifications, and be it
further,
RESOLVED, That the Assistant Superintendent for Water and Sewer be authorized to
execute the purchase agreement.
February 8, 2006 Board of Public Works Voting Meeting - Page 3
Carried 5-1
Nays: Commissioner Dotson
Adjournment
On a motion the meeting adjourned at 6:30 p.m.
Jessica Myers Carolyn K. Peterson
Executive Assistant Mayor