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HomeMy WebLinkAboutMN-BPW-2006-02-08BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 5:10 p.m. February 8, 2006 PRESENT: Mayor Peterson Commissioners (6) - Jenkins, Dotson, Chapman, Schlather, Wykstra OTHERS PRESENT: City Attorney - Hoffman Deputy City Controller - Andrew Superintendent of Public Works - Gray Assistant Superintendent of Water and Sewer – Whitney Common Council Liaison – Coles DAC Liaison – Roberts Executive Assistant - Grunder EXCUSED: Commissioner Romanoff Assistant Superintendent of Streets and Facilities - Ferrel Communications and hearings from persons before the Board Public Forum on Receiving, Naming, or Dedicating City Assets The following members of the public addressed the Board during the forum on naming City assets (including the renaming of State Street after Dr. Martin Luther King Jr.): Ian Schachner, City of Ithaca Gino Bush, City of Ithaca Mary Loehr, City of Ithaca Linda Slattery, City of Ithaca Brenda Baldwin Wallace, City of Ithaca Edward Dinger, City of Ithaca Rebecca Claire, City of Ithaca Pete Myers, City of Ithaca Robin Messing, City of Ithaca Margaret Hobbie, City of Ithaca Mac Larsen, City of Ithaca Nancy Ramage, City of Ithaca Robert Foote, Town of Ithaca, addressed the board regarding a Stewart Park pavilion fee. Johnson Controls – RESOLUTION By Commissioner Dotson; Seconded by Commissioner Jenkins WHEREAS, the City of Ithaca has received a Preliminary Assessment from Johnson Controls which outlined improvements totaling $5.5 million eligible for consideration as part of an Energy Performance Contract, and WHEREAS, the Board of Public Works would like to concentrate initially on building systems improvements and get additional information on water meter precision and automated meter reading which would improve the accuracy and cost of issuing water and sewer bills (approximately $6.6 million in 2006), and WHEREAS, the Board has received a positive report from Arel LeMaro, Director of Facilities for Tompkins County, who reviewed the County’s current successful experience with Johnson Controls and Energy Performance Contracting, now therefore be it RESOLVED, That the Board recommends to Council’s City Administration Committee that a capital project be created in the amount of $75,000, to be initially funded $40,000 from general funds and $35,000 from Water and Sewer funds, with the understanding that these costs are to be covered by the performance Contract should the City choose to proceed with the project recommendations resulting from the Project Development Phase, and that approximately half of this expense will be recovered from the New York State Energy February 8, 2006 Board of Public Works Voting Meeting - Page 2 Research and Development Authority (NYSERDA) as a reimbursement for the study, and be it further RESOLVED, That the Board authorizes the Mayor to enter into the Project Development Agreement, contingent on the creation of the necessary capital project, and following any modifications to the Agreement that result from a review of the terms of the Agreement by the Mayor, Superintendent of Public Works, and City Attorney, based on the County’s experience and recommendations covering labor-related items, an extended award period for the Energy Performance Contract of 120 days to reflect the necessary review sequence, project selection criteria based on a ten (10) year payback period, a guaranteed savings clause which provides the City the option between corrective measures to the project and makeup dollars in order to meet the stated savings, and a customer satisfaction clause, with the clauses inserted in the Project Development Agreement or the Energy Performance Contract, and any other agreements and/or documents as may be appropriate. Carried Unanimously South Meadow Street and Six-Point Plan Traffic Study – RESOLUTION By Commissioner Jenkins; Seconded by Commissioner Chapman WHEREAS, the New York State Department of Transportation (NYSDOT) Work Permit for the Route 13 widening project included a requirement to conduct a follow up traffic study to analyze traffic operations and to recommend low-cost improvements, such as signal retiming, and WHEREAS, the Engineering Office received five proposals for the study and recommended Fisher Associates for the study consultant, and WHEREAS, the scope of work for the study is acceptable to NYSDOT, the City of Ithaca and Fisher Associates at a proposed cost of $39,485 and a due date four months after the notice to proceed, and WHEREAS, funds for the study are available from Capital Project 450, and WHEREAS, the Board of Public Works, after reviewing this proposal, indicated to staff that they would like a report which addresses the functioning of the built parts of the Six Point Traffic Plan in order to better understand if those elements are functioning as intended since they represent a multi-million dollar investment in the street network, now therefore be it RESOLVED, that the Board of Public Works authorizes the Superintendent of Public Works to enter into contract with Fisher Associates for the South Meadow Street Traffic Study in order to meet the City’s obligations to NYSDOT, and be it further RESOLVED, that the Board authorizes staff to change the scope of the Fisher agreement and to undertake other expenses to produce the broader report on the status of the Six-Point Plan at a project cost not to exceed $50,000. Carried Unanimously Award of Bid for Seven Passenger Van – RESOLUTION By Commissioner Schlather; Seconded by Commissioner Jenkins WHEREAS, Three bids were received on January 4, 2006, for a seven-passenger van which is used at the Ithaca Area Waste Water Treatment Plant and is included in the replacement schedule for the 2006 budget and with funds derived from account J8150, and WHEREAS, staff has reviewed the submitted bids and compared the proposed equipment with our published requirements, now therefore be it, RESOLVED, That Maguire Ford Lincoln Mercury Nissan of Ithaca, New York be awarded the bid of $22,590 as the lowest qualified bid meeting the required specifications, and be it further, RESOLVED, That the Assistant Superintendent for Water and Sewer be authorized to execute the purchase agreement. February 8, 2006 Board of Public Works Voting Meeting - Page 3 Carried 5-1 Nays: Commissioner Dotson Adjournment On a motion the meeting adjourned at 6:30 p.m. Jessica Myers Carolyn K. Peterson Executive Assistant Mayor