HomeMy WebLinkAboutMN-BPW-2005-11-16Approved on April 18, 2007
Board of Public Works Committee of the Whole Meeting
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BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Committee of the Whole Meeting 4:45 p.m. November 16, 2005
PRESENT:
Mayor Peterson
Commissioners (4) - Chapman, Dotson, Romanoff, Schlather
OTHERS PRESENT:
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities – Ferrel
Assistant Superintendent of Water and Sewer – Fabbroni
Assistant Superintendent of Water and Sewer –Whitney
Common Council Liaison – Coles
Executive Assistant – Grunder
Deputy City Controller – Andrew
Bridge Systems Engineer - Gil
EXCUSED:
Commissioner Jenkins
DAC Liaison – Roberts
THURSTON AVENUE BRIDGE PROJECT
Supt. Gray reported to the Board on the scope of the Thurston Avenue Bridge Project
and the three bids that have been received for the work. He stated that this would be
Ithaca’s largest bridge project.
Thurston Avenue Rehabilitation Project – Resolution
By Commissioner Dotson; Seconded by Commissioner Schlather
WHEREAS, the attached bids have been received for the Rehabilitation of Thurston
Avenue Bridge over Fall Creek on November 9, 2005, and
WHEREAS, a rehabilitation project for the Thurston Avenue Bridge over Fall Creek,
P.I.N. 375322 (“the Project”), is eligible for funding under Title 23 U.S. Code as
administered by the Federal Highway Administration (“FHWA”), as amended, that calls
for the apportionment of the costs of such a program to be borne at the ratio of 80%
Federal funds and approximately 20% non-federal funds, and
WHEREAS, the bids have been reviewed and tabulated by Staff and LaBella, the
project consultant, in which two errors in the low bid were found. These errors do not
affect the determination of the low bidder, however, Economy Paving Co. Inc. has been
confirmed as the low bidder at a cost 25% above the engineer’s estimate. All of the
bidders submitted the proper documentation including a 5% bid bond with their bids,
and
WHEREAS, the City has received a recommendation to award from the Project
Consultant (LaBella), now therefore be it
RESOLVED, that the Board of Public Works recommends that the New York State
Department of Transportation accepts the bids and permits the City of Ithaca to award
the contract to the confirmed low bidder, Economy Paving Co. Inc., in the amount of
eight million two hundred seventy eight thousand and eighty dollars ($8,278,080.00),
and be it further
RESOLVED, that such award is subject to the approval of the Capital Project Amendment
by the City of Ithaca Common Council.
Carried Unanimously (5-0)
A Request to Amend Authorization for Capital Project #428 – Resolution
By Commissioner Dotson; Seconded by Commissioner Chapman
Board of Public Works – November 16, 2005 - Page 2
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WHEREAS, a rehabilitation project for the Thurston Avenue Bridge over Fall Creek,
P.I.N. 375322 (“the Project”), is eligible for funding under Title 23 U.S. Code as
administered by the Federal Highway Administration (“FHWA”), as amended, that calls
for the apportionment of the costs of such program to be borne at the ratio of 80%
Federal funds and approximately 20% non-federal funds, and
WHEREAS, the City of Ithaca desires to advance the Project by making a commitment
of 100% of the non-federal share of the costs of Scoping, Design (Phases I-VI),
Construction, and Construction Inspection, and
WHEREAS, the City received bids for this project on November 9, 2005, and the low bid
of $8,278,080 exceeded the project’s estimated construction cost of $6,604,611, now,
therefore, be it
RESOLVED, that the Board of Public Works requests the City Administration
Committee to amend Capital Project # 428 “Thurston Avenue Bridge over Fall Creek” by
an additional amount of $ 2,180,000, for a total of $10,380,000, and be it further
RESOLVED, that the Board hereby requests the City of Ithaca to pay in the first
instance 100% of the federal and non-federal share of the cost of Scoping, Design
(Phases I-VI), Construction, and Construction Inspection for the Project or portions
thereof, and be it further
RESOLVED, That the Board of Public Works recommends that the sum of $10,380,000
be derived from the issuance of serial bonds with the reimbursement from Federal and
State funds to cover the cost of participation in the above phase of the Project; and be it
further
RESOLVED, That the Board of Public Works recommends in the event the full federal
and non-federal share of costs for the project exceeds the amount appropriated above,
the Common Council of the City of Ithaca shall convene as soon as possible to
appropriate said excess amount immediately upon the notification by the NYSDOT
thereof, and be it further
RESOLVED, That the Board of Public Works recommends that the Mayor of the City of
Ithaca of the County of Tompkins be and is hereby authorized to sign all necessary
Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the
City of Ithaca and the Superintendent of Public Works be authorized to sign all
necessary construction documents, contracts, certifications and reimbursement
requests, and be it further
RESOLVED, that this project be undertaken with the understanding that the final cost of
the City of Ithaca will be approximately five percent (5.0%) of the final approved project
cost, currently estimated at $519,000 of the $10,380,000 authorized for this project, in
monies and in-kind services, as managed by the Superintendent of Public Works and
monitored by the City of Ithaca Controller.
Ayes (4) – Schlather, Chapman, Dotson, Peterson
Nays (1) – Romanoff
Abstentions (0)
Carried (4–1)
Commissioner Schlather left the meeting at 5:45 p.m.
SOUTH AURORA STREET BRIDGE REHABILITATION
Supt. Gray reported that the City is undertaking the replacement of the bridge deck of
the South Aurora Street Bridge over Six-Mile Creek as the next project on the
Transportation Improvement Plan. He further stated that construction is scheduled for
2007. He reported that the City has hired a consultant to start the design process.
Board of Public Works – November 16, 2005 - Page 3
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Bridge Systems Engineer Gil reported to the Board that there will be a public meeting
tomorrow to gather input for the design phase of the project. He further reported to the
Board on the scope of the project.
Supt. Gray stated that if attendance at that meeting were low, a second meeting would
be scheduled.
ADJOURNMENT:
On a motion the meeting adjourned at 6:30 p.m.
Deborah Grunder Carolyn K. Peterson
Executive Assistant Mayor