HomeMy WebLinkAboutMN-BPW-2005-10-12Approved on December 20, 2006
Board of Public Works Meeting
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:45 p.m. October 12, 2005
PRESENT:
Mayor Peterson
Commissioners (5) Chapman, Dotson, Jenkins, Romanoff, Schlather
OTHERS PRESENT:
Superintendent of Public Works – Gray
Assistant Superintendent of Streets and Facilities – Ferrel
Assistant Superintendent of Water and Sewer – Fabbroni
Common Council Liaison – Coles
Executive Assistant – Grunder
Johnson Controls – Kalwara and Benwitz
EXCUSED:
DAC Liaison – Roberts
PLEDGE OF ALLEGIANCE:
Mayor Peterson led all present in the Pledge of Allegiance to the American Flag. Meeting was
called to order at 4:48 p.m.
MAYOR’S COMMUNICATIONS:
The downtown merchants’ meeting with the City is scheduled.
Mayor requested the email addresses from the Board.
Budget meetings to begin Friday, October 14 – DPW is October 17th at 8-10 p.m.
COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE THE BOARD:
Guy Gerard, Ithaca, addressed the Board regarding the water plant.
RESPONSE TO PUBLIC:
Commissioner Schlather commented that he thought the consensus from the committee
was to build a new plant or if there were time constraints, the City would go with Bolton
Point.
Commissioner Romanoff stated at the joint meeting with Common Council a question
was asked who should be the one to receive questions regarding the water plant.
Assistant Superintendent Fabbroni stated it would be him or Scott Gibson.
REPORT OF COMMON COUNCIL LIAISON:
Alderperson Coles would like to see the Redbud Woods plaque request be put on the agenda in
the near future.
REPORT OF SUPERINTENDENT AND STAFF:
Assistant Superintendent Ferrel informed the Board on the activities of Streets and Facilities
since the Board last met and answered any questions they may have had.
Superintendent Gray informed the Board that Tim Logue has joined the Engineering Staff as the
City’s new transportation engineer. Gray stated it has been a pleasure working with him. Tim
has picked up with the traffic counting.
PARKING AND TRAFFIC:
A. Power To Act – New Parking Rate Structure – RESOLUTION
Moved by Commissioner Dotson; seconded by Commissioner Schlather.
RESOLVED, that the Board of Public Works grants itself power to act at its meeting of October
19, 2005, in order to consider any changes to rates for 2005 and to review and possibly adopt
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rates for 2006, which are consistent with the Mayor’s 2006 proposed revenues in the budget
submitted to Common Council October 5, 2005.
Carried Unanimously (6-0)
WATER AND SEWER:
A. New Water Plant – The Hiring of O’Brien & Gere – RESOLUTION
Moved by Commissioner Schlather; seconded by Commissioner Romanoff.
WHEREAS, an adhoc committee of Common Council, the Board of Public Works, and DPW
staff, chaired by Mayor Peterson studied four alternatives to provide water production to satisfy
the City population needs for the next fifty years including a new plant at the 60-foot reservoir, a
new plant at the existing Water Street plant site, a new plant with a Cayuga Lake source, and
purchasing water or partnering with SCLIWC (Bolton Point), and
WHEREAS, after thorough committee and public discussion, the committee recommended
proceeding with the planning and appropriate environmental review for constructing a new water
treatment plant at the existing Water Street site, in parallel with continuing discussions on a
long-term agreement or partnership to provide water from the SCLIWC (Bolton Point) Cayuga
Lake source, and
WHEREAS, a proposal to further assist the City Common Council and Board of Public Works
in water source selection and environmental review has been outlined by O’Brien and Gere
Engineers, Inc. to satisfy the water needs of the City for fifty years, as well as additional services
that the environmental review process may require, such as archeological and soils studies and
EIS/Findings Statements; now therefore be it
RESOLVED, that the Board of Public Works authorizes the Superintendent to undertake the
hiring of O’Brien and & Gere Engineers to perform professional engineering services as outlined
in their letter proposal to Mr. William Gray, P.E., Superintendent, as dated September 16, 2005,
through Task 1 (Alternative Selection) & Task 2 (Environmental Review “Base Services”) for a
cost not-to-exceed $49,600 with an added allowance to be authorized by the Mayor and Board of
Public Works in an additional amount up to $70,000 for Supporting Studies and EIS/Findings
Statement as the decision making process may require and be it further
RESOLVED, that the funds needed for said study in an amount not to exceed $119,600 be
allocated from Capital Project #510, Water Treatment Plant Improvements.
Unanimously approved (6-0)
B. Water Service to Jim Marshall’s Property at 111 Cottage Place
Commissioner Schlather moved a Power-to-Act at the October 19, 2005 meeting; Commissioner
Dotson seconded.
Unanimously approved (6-0)
NEW BUSINESS:
A. Presentation from Chris Kalwara of Johnson Controls, Inc., regarding energy
performance contracting.
Chris Kalwara from Johnson Controls presented an overview of his preliminary
assessment for the City. Special points of interest are the following:
Improvements will total $5.5M
Energy savings are guaranteed
Savings and increased revenue ($571,000) annually pays for work
Energy costs reduced 16.4%
Increase of W&S revenue by $272,000 annually
Lower greenhouse gas emissions by 936 tons/year.
The next step will be to conduct a detailed energy audit. This audit includes:
Finalize the FIM (Facility Improvement Measures) list
Energy Star Benchmarking
Investigate renewable energy technologies
Testing of several 100 water meters
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Develop film implementation costs and savings
Establish energy baseline that works with the City of Ithaca
Audit will take 16-20 weeks to complete
Chris stated they would start their audit very soon. City employees will begin to see
different staff around their building doing the necessary tests.
ADJOURNMENT:
Commissioner Schlather moved to adjourn at 6:52 p.m.; seconded by Commissioner Romanoff.
_______________________________ _____________________________
Deborah A. Grunder Carolyn K. Peterson
Executive Assistant Mayor