HomeMy WebLinkAboutMN-BPW-2004-06-02BOARD OF PUBLIC WORKS
COMMITTEE OF THE WHOLE
June 2, 2004
NOTES
PRESENT: Commissioners Dotson, Jenkins, Romanoff, Tsegaye, Mayor Peterson, Alderperson
Coles, Superintendent Gray, and Assistant Superintendents Fabbroni and Ferrel.
The meeting convened at 4:45 p.m.
Vice Chair Tsegaye chaired the meeting.
Additions: Special Meeting – Award of Green Street Parking Garage Limited Structural Repairs
There were no deletions from the agenda
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1. Residential Parking Permit System.
City Clerk Holcomb and Alderperson Tomlan were present to address the board concerning
proposed changes to the RPPS. They explained that council would be voting on the legislative
changes although the board will be the appeal board for residents. Ms. Holcomb indicated that
although the program is six years old, there have been few problems where appeals are needed.
Discussion followed concerning the proposed changes. Clerk Holcomb told the board that she
would present a resolution for the board’s action concerning the adoption of the changes to the
system prior to council’s actions.
2. Cascadilla Creek Wall at Sears Street.
Asst. Supt. Ferrel told the board that the wall is being monitored on a daily basis. DEC has
approved temporary bracing for the wall which be started on July 15th. During the work, crews
will not have a need to be in the water. Asst. Supt. Ferrel noted that the board and neighborhood
would be updated on the work as it proceeds.
3. Trash Violations.
Supt. Gray told the board that he would be presenting resolutions at the next regular meeting to
deny the requests for expungements at 417 North Cayuga Street and 116 South Cayuga Street.
4. Plaques for City Facilities.
Discussion included the proposed wording for the Bernie Milton Pavilion plaque and what
guidelines should be followed concerning the creation of the plaques. Comm. Romanoff
indicated that she needs additional information in order to receive input from local artisans who
will be creating the plaques. Discussion followed concerning the possibility of a temporary
banner to be placed at the pavilion during the festival. This item will continue at a future
meeting.
Mayor Peterson left the meeting at this time.
5. Discussion of Possible Plow Damage at 421 Warren Place.
Discussion continued from the previous meeting concerning this issue. The consensus of the
board was that it was an unfortunate occurrence but that the homeowner is responsible for the
maintenance of mailbox posts. It is apparent that this one rusted through. A resolution will be
presented at the next meeting to deny the request for replacement.
6. Concerns for Intersection at Route 13 and Dey/Third Streets.
Supt. Gray told the board that he would be inviting the residents to attend the next COW meeting
to discuss this issue. Comm. Romanoff noted that she is concerned with the intersection but
wondered if the city is able to do anything since it ’s a state route. This item will be on the
board’s next agenda.
Board of Public Works
Committee of the Whole Meeting Notes
June 2, 2004 Page 2
7. SPECIAL MEETING.
Comm. Dotson indicated that she did not have adequate notice of this special meeting and that
the public wouldn’t be aware of actions being taken. She recommended that this item be held off
until the next regular meeting. She explained that if the board were to act on this item, she
would not take part. Supt. Gray reminded the board that this item had been discussed several
times and of its urgency. Discussion followed concerning how to proceed. Supt. Gray told the
board that if work on the garage were not completed, the Building Commissioner would be
shutting down the garage. Alderperson Coles pointed out that this project is needed and that it is
an after affect of the previous administration. She noted that no one is happy about spending the
money, but it is necessary. In addition, shutting down the garage would hurt the livelihood of
downtown. At this time, Comm. Dotson left the meeting and the resolution was presented.
Award of Green Street Parking Garage Limited Structural Repairs
Moved by: Comm. Tsegaye, Seconded by: Comm. Jenkins
WHEREAS, bids were received on June 2, 2004 for the Green Street Parking Garage Limited
Structural Repairs, and
WHEREAS, staff is recommending that the low bidder be awarded the bid; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the bid for the Green Street
Parking Garage Limited Structural Repairs to National Restoration Systems, Inc., 75 Forbes
Blvd, Mansfield, MA 02048 for their low base bid of $379,620.00, and be it further
RESOLVED, That the board authorizes the Superintendent of Public Works to enter into an
agreement with National Restoration Systems, Inc., with the usual terms and conditions.
A vote resulted as follows:
Ayes: 2 (Comm. Jenkins, Romanoff)
Nays: 2 (Comm. Chapman, Tsegaye)
Motion Fails
Comm. Chapman stated that he would like to know what the long-term parking plans are before
agreeing to spending money for repairs. He then suggested that the contractor on the Cayuga
Green Garage could be offered a bonus for finishing early. Supt. Gray noted that no one likes
the idea of spending this money but it is necessary. This item will appear on the next regular
agenda for another vote.
8. Sidewalk Projects for 2004.
Asst. Supt. Ferrel told the board that the bid documents for sidewalk installation on West Court
Street are ready to bid. Supt. Gray explained that the documents couldn’t be bid at this time
because of the lack of staffing. He added that sidewalks on Elmira Road required design and
survey work. He expects that this work may be ready for next year. Discussion continued on
other sidewalk areas in need of work and owners being able to make their own repairs. This item
will continue at a future meeting.
The meeting adjourned at 6:35 p.m.
Notes by:
Donna L. Payne
Administrative Secretary