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HomeMy WebLinkAboutMN-BPW-2004-06-02BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE June 2, 2004 NOTES PRESENT: Commissioners Dotson, Jenkins, Romanoff, Tsegaye, Mayor Peterson, Alderperson Coles, Superintendent Gray, and Assistant Superintendents Fabbroni and Ferrel. The meeting convened at 4:45 p.m. Vice Chair Tsegaye chaired the meeting. Additions: Special Meeting – Award of Green Street Parking Garage Limited Structural Repairs There were no deletions from the agenda ____________________________________________________________________ 1. Residential Parking Permit System. City Clerk Holcomb and Alderperson Tomlan were present to address the board concerning proposed changes to the RPPS. They explained that council would be voting on the legislative changes although the board will be the appeal board for residents. Ms. Holcomb indicated that although the program is six years old, there have been few problems where appeals are needed. Discussion followed concerning the proposed changes. Clerk Holcomb told the board that she would present a resolution for the board’s action concerning the adoption of the changes to the system prior to council’s actions. 2. Cascadilla Creek Wall at Sears Street. Asst. Supt. Ferrel told the board that the wall is being monitored on a daily basis. DEC has approved temporary bracing for the wall which be started on July 15th. During the work, crews will not have a need to be in the water. Asst. Supt. Ferrel noted that the board and neighborhood would be updated on the work as it proceeds. 3. Trash Violations. Supt. Gray told the board that he would be presenting resolutions at the next regular meeting to deny the requests for expungements at 417 North Cayuga Street and 116 South Cayuga Street. 4. Plaques for City Facilities. Discussion included the proposed wording for the Bernie Milton Pavilion plaque and what guidelines should be followed concerning the creation of the plaques. Comm. Romanoff indicated that she needs additional information in order to receive input from local artisans who will be creating the plaques. Discussion followed concerning the possibility of a temporary banner to be placed at the pavilion during the festival. This item will continue at a future meeting. Mayor Peterson left the meeting at this time. 5. Discussion of Possible Plow Damage at 421 Warren Place. Discussion continued from the previous meeting concerning this issue. The consensus of the board was that it was an unfortunate occurrence but that the homeowner is responsible for the maintenance of mailbox posts. It is apparent that this one rusted through. A resolution will be presented at the next meeting to deny the request for replacement. 6. Concerns for Intersection at Route 13 and Dey/Third Streets. Supt. Gray told the board that he would be inviting the residents to attend the next COW meeting to discuss this issue. Comm. Romanoff noted that she is concerned with the intersection but wondered if the city is able to do anything since it ’s a state route. This item will be on the board’s next agenda. Board of Public Works Committee of the Whole Meeting Notes June 2, 2004 Page 2 7. SPECIAL MEETING. Comm. Dotson indicated that she did not have adequate notice of this special meeting and that the public wouldn’t be aware of actions being taken. She recommended that this item be held off until the next regular meeting. She explained that if the board were to act on this item, she would not take part. Supt. Gray reminded the board that this item had been discussed several times and of its urgency. Discussion followed concerning how to proceed. Supt. Gray told the board that if work on the garage were not completed, the Building Commissioner would be shutting down the garage. Alderperson Coles pointed out that this project is needed and that it is an after affect of the previous administration. She noted that no one is happy about spending the money, but it is necessary. In addition, shutting down the garage would hurt the livelihood of downtown. At this time, Comm. Dotson left the meeting and the resolution was presented. Award of Green Street Parking Garage Limited Structural Repairs Moved by: Comm. Tsegaye, Seconded by: Comm. Jenkins WHEREAS, bids were received on June 2, 2004 for the Green Street Parking Garage Limited Structural Repairs, and WHEREAS, staff is recommending that the low bidder be awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for the Green Street Parking Garage Limited Structural Repairs to National Restoration Systems, Inc., 75 Forbes Blvd, Mansfield, MA 02048 for their low base bid of $379,620.00, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into an agreement with National Restoration Systems, Inc., with the usual terms and conditions. A vote resulted as follows: Ayes: 2 (Comm. Jenkins, Romanoff) Nays: 2 (Comm. Chapman, Tsegaye) Motion Fails Comm. Chapman stated that he would like to know what the long-term parking plans are before agreeing to spending money for repairs. He then suggested that the contractor on the Cayuga Green Garage could be offered a bonus for finishing early. Supt. Gray noted that no one likes the idea of spending this money but it is necessary. This item will appear on the next regular agenda for another vote. 8. Sidewalk Projects for 2004. Asst. Supt. Ferrel told the board that the bid documents for sidewalk installation on West Court Street are ready to bid. Supt. Gray explained that the documents couldn’t be bid at this time because of the lack of staffing. He added that sidewalks on Elmira Road required design and survey work. He expects that this work may be ready for next year. Discussion continued on other sidewalk areas in need of work and owners being able to make their own repairs. This item will continue at a future meeting. The meeting adjourned at 6:35 p.m. Notes by: Donna L. Payne Administrative Secretary