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HomeMy WebLinkAboutMN-BPW-2004-04-14BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:45 p.m. April 14, 2004 PRESENT: Mayor Peterson Commissioners (6) -Tsegaye, Jenkins, Dotson, Chapman, Schlather, Romanoff OTHERS PRESENT: Deputy City Controller - Andrew Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison – Coles Information Management Specialist - Myers Golf Course Manager – Torrant EXCUSED: DAC Liaison – Roberts PLEDGE OF ALLEGIANCE: Mayor Peterson led all present in the Pledge of Allegiance to the American flag. APPROVAL OF MINUTES: Approval of the Minutes of the January, February and March 2004 Board of Public Works Meetings By Commissioner Jenkins: Seconded by Commissioner Romanoff RESOLVED, That the Minutes of the January 14, 2004 Board of Public Works meeting be approved as published and be it further RESOLVED, That the Minutes of the February 11, 2004 Board of Public Works meeting be approved as published and be it further RESOLVED, That the Minutes of the March 10, 2004 Board of Public Works meeting be approved as published and be it further RESOLVED, That the Minutes of the March 22, 2004 Board of Public Works Special meeting be approved as published. Ayes (5) Jenkins, Romanoff, Schlather, Chapman, Tsegaye, Peterson Nays (0) Abstentions (1) Dotson Carried ADDITIONS TO OR DELETIONS FROM THE AGENDA: Superintendent Gray requested that Item 15C – Award of Bid for Traffic Calming on Dey Street be added to the agenda. No Board member objected Commissioner Dotson requested that Item 16A – Discussion of Project Priorities be added to the agenda. No Board member objected April 14, 2004 2 MAYOR'S COMMUNICATIONS: Mayor Peterson reported that the Project Coordinating Committee met on April 13, 2004 regarding construction projects taking place throughout the city. There are many projects scheduled to take place throughout the spring and summer and it will be a trying and busy time. She will be meeting with the City Clerk this week to discuss public information processes so that the public will be informed of the work taking place at any given time and can plan ahead and allow extra time for travel. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Larry Beck, City of Ithaca, addressed the Board regarding the construction on West Spencer Street. RESPONSE TO THE PUBLIC Superintendent Gray responded to Mr. Beck’s concerns regarding the construction taking place on West Spencer Street. He invited Mr. Beck to attend a construction meeting that might be helpful in providing information about the project. Assistant Superintendent for Water & Sewer Fabbroni also responded to concerns raised regarding the construction taking place on West Spencer Street. The work taking place today was probably the most disruptive and he apologized for the inconvenience it caused Mr. Beck and his tenants. He asked Mr. Beck to see the project foreman in the future or call the office and speak to him if he had further problems with the project. REPORTS OF SUPERINTENDENT AND STAFF: Assistant Superintendent Ferrell reported to the Board that the storm sewer crew has been busy because of all the rain. He further reported that street cleaning has been a problem for parking in many areas because of the construction. Assistant Superintendent Fabbroni distributed to the Board a work plan schedule that is current as of today, however it is subject to change. Current staffing will impact the project completion dates. There is a lot of service work to be done at places such as Walmart, Lowes, and the Ciminelli project. He further reported that some night work has been necessary to complete some of the projects. 13. BUILDINGS, PROPERTIES, TRANSIT: A. Request for Trash Violation Expungement – 138 West State Street - Resolution By Commissioner Dotson: Seconded by Commissioner Tsegaye WHEREAS, Cleavland Myers, resident of 138 West State Street received a trash violation from his landlord, and WHEREAS, Mr. Myers claims that the item in the trash did have his name on it because he had put his trash in the bag that was already at the curb, and WHEREAS, Mr. Myers indicated to the board that he has reviewed this case with the landlord who claims he is responsible; now, therefore, be it RESOLVED, That the Board of Public Works reduces Mr. Myers’ violation by one half of the original total to make the remaining bill $13.00, with the other half to be paid by the Department of Public Works, and be it further RESOLVED, That the Board asks the City Chamberlain to produce new bills for the violation and provide the usual thirty day period to pay the new bill. Discussion followed on the floor regarding the City’s responsibility to provide this service, and the fact that the service was provided so that the City should collect the fee. April 14, 2004 3 A vote on the Resolution resulted as follows: Ayes (5) Tsegaye, Jenkins, Dotson, Schlather, Romanoff Nays (2) Chapman, Peterson Abstentions (0) Carried B. Request to Install Antennae on Commons Clock Tower - Resolution By Commissioner Schlather: Seconded by Commissioner Jenkins WHEREAS, Clarity Connect has requested permission to temporarily install several types of antenna on the Commons Clock Tower to test for wireless network access; and WHEREAS, based on these tests, Clarity Connect may approach the board to request that the selected antenna remain on a permanent basis; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants the temporary installation of antenna to test for wireless network area-wide access, and be it further RESOLVED, That the board grants this temporary installation for a time not to exceed sixty (60) days from the date of installation but in no case shall the trial period run past December 31, 2004. Extensive discussion followed on the floor regarding the appearance of the antennae and the cost. Amending Resolution: By Commissioner Schlather: Seconded by Commission Romanoff RESOLVED, that an additional Resolved clause be added that would read as follows: “RESOLVED, That this permission be conditioned on licensee providing to the City all data collected as a result of such testing in a form satisfactory to the City’s IT office and sufficient for rendering an RFP for any franchise of these services.” Carried Unanimously Call the Question: By Commissioner Schlather: Seconded by Commissioner Dotson RESOLVED, That the Question be called on the Resolution. Carried Unanimoulsy Main Motion as Amended: A vote on the Main Motion as Amended resulted as follows: Carried Unanimously 14. HIGHWAYS, STREETS, SIDEWALK: A. Award of Bid for Live Bottom Semi-Trailer - Resolution By Commissioner Tsegaye: Seconded by Commissioner Chapman WHEREAS, the Tompkins County Highway Department and the City of Ithaca had a joint bid opening on March 17, 2004 for two live bottom, horizontal discharge, tri-axle, semi-trailers, and WHEREAS, staff is recommending that the board award the bid for one of the trailers for city use to the lowest bidder; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for a live bottom, horizontal discharge, tri-axle, semi-trailer to Tracey Road Equipment, 6803 Manlius Center Road, P.O. Box 489, E. Syracuse, NY 13057 for their low bid of $46,256.00, and be it further RESOLVED, That the Assistant Superintendent for Streets and Facilities be authorized to enter into an agreement with Tracey Road Equipment with the usual terms and conditions. April 14, 2004 4 Discussion followed on the floor regarding the uses for a live bottom semi-trailer and intermunicipal sharing of machines and equipment. A vote on the Resolution resulted as follows: Carried Unanimously 15. PARKING AND TRAFFIC A. Award of Bid for Seneca Street Garage Work – General Contractor - Resolution By Commissioner Schlather: Seconded by Commissioner Romanoff WHEREAS, bids were received for the General Construction of the Seneca Street Parking Garage Rehabilitation – Phase 3 project on April 13, 2004, and WHEREAS, staff has reviewed the bids and are recommending that the low bidder be awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the general construction contract for the Seneca Street Parking Garage Rehabilitation – Phase 3 to National Restoration Systems, Inc., 75 Forbes Blvd. Mansfield, MA 02048 for their low base bid of $469,250.00, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into an agreement with National Restoration Systems Inc. with the usual terms and conditions. Discussion followed on the floor regarding previous contractors and the difference between the bidders and the actual award of bid. Further discussion followed on what was budgeted for this project, the work involved, as well as the life expectancy of the structure. A vote on the Resolution resulted as follows: Carried Unanimously B. Award of Bid for Seneca Street Garage Work – Deck Coating Contractor - Resolution By Commissioner Romanoff: Seconded by Commissioner Dotson WHEREAS, bids were received for the Deck Coating for the Seneca Street Parking Garage Rehabilitation – Phase 3 project on April 13, 2004, and WHEREAS, staff has reviewed the bids and are recommending that the low bidder be awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the deck coating contract for the Seneca Street Parking Garage Rehabilitation – Phase 3 Project to Driscoll Masonry Restoration Co., 4562 Jordan Road, Skaneateles Falls, NY 13153 for their bid, including alternates 1 and 2 for a total of $194,179.00, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into an agreement with Driscoll Masonry Restoration Co. with the usual terms and conditions. Discussion followed on the floor regarding the different alternatives and the bid process. A vote on the Resolution resulted as follows: Carried Unanimously C. Award of Bid for Traffic Calming on Dey Street - Resolution By Commissioner Dotson: Seconded by Commissioner Tsegaye WHEREAS, bids were received for the Dey Street traffic calming construction on April 13, 2004, and WHEREAS, staff has reviewed the bids and are recommending that the low bidder be April 14, 2004 5 awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the Dey Street traffic calming construction project to Economy Paving, Inc., 1819 NYS Route 13, Cortland, NY 13045 for their low total base bid of $117,730.00, and be it further RESOLVED, That the Board authorizes the Superintendent of Public Works to enter into an agreement with Economy Paving, Inc. with the usual terms and conditions. Extensive discussion followed on the floor regarding this project and concerns for the neighborhood. Further discussion followed on the actual cost of the project and the original budget. Motion to Withdraw Commissioner Dotson withdrew her motion and Commissioner Tsegaye withdrew his second of the motion. Common Council Liaison Coles explained that residents want devices in the neighborhood because it is being destroyed by traffic avoiding Route 13. She further explained that cars are speeding through the neighborhood and the number of cars is a concern to residents. Commissioner Schlather raised concerns about income received for the project as well actual costs. Power to Act: By Commissioner Dotson: Seconded by Commissioner Tsegaye RESOLVED, That the Board of Public Works grant itself Power to Act on the Award of Bid for Traffic Calming on Dey Street at their Committee of the Whole meeting scheduled for April 21, 2004 pending further financial information. Carried Unanimously 16. CREEKS, BRIDGES AND PARKS: A. Declaration of Negative Impact – Thurston Avenue Bridge - Resolution By Commissioner : Seconded by Commissioner WHEREAS, a site plan for a proposed bridge rehabilitation, located on Thurston Avenue over Fall Creek, in the City of Ithaca, has been submitted for review and approval by the City of Ithaca Department of Public Works, and WHEREAS, this is a Type 1 Action under the City of Ithaca Environmental Quality Review Ordinance (“CEQRO”), and an Unlisted Action under the State Environmental Quality Review Act, and WHEREAS, the City of Ithaca Board of Public Works is legislatively determined to act as Lead Agency in environmental review, and on March 10, 2004, has reviewed and accepted as adequate a Full Environmental Assessment Form Part 1, submitted by the applicant, and a Part 2, submitted by Planning Staff, and other application materials; now, therefore be it RESOLVED, That the City of Ithaca Board of Public Works determines that the proposed project will result in no significant impact on the environment and that a Negative Declaration for purposes of Article 8 of the Environmental Conservation Law be filed in accordance with the provisions of Part 617 of the State Environmental Quality Review Act and the City of Ithaca Environmental Quality Review Ordinance. April 14, 2004 6 B. Declaration of Negative Impact – Cecil A. Malone Drive Pedestrian Bridge - Resolution By Commissioner : Seconded by Commissioner WHEREAS, a site plan for a proposed pedestrian bridge, located on Cecil A. Malone Drive over Flood Control Channel, in the City of Ithaca, has been submitted for review and approval by the City of Ithaca Department of Public Works, and WHEREAS, this is a Type 1 Action under the City of Ithaca Environmental Quality Review Ordinance (“CEQRO”), and an Unlisted Action under the State Environmental Quality Review Act, and WHEREAS, the City of Ithaca Board of Public Works is legislatively determined to act as Lead Agency in environmental review, and on March 10, 2004, has reviewed and accepted as adequate a Short Environmental Assessment Form, submitted by the applicant, and a Part 2, submitted by Planning Staff, and other application materials; now, therefore be it RESOLVED, That the City of Ithaca Board of Public Works determines that the proposed project will result in no significant impact on the environment and that a Negative Declaration for purposes of Article 8 of the Environmental Conservation Law be filed in accordance with the provisions of Part 617 of the State Environmental Quality Review Act and the City of Ithaca Environmental Quality Review Ordinance. Discussion took place on the floor regarding the Board’s need to have a listing of Priority Projects before taking action on the above items. Power to Act – Resolution: By Commissioner Dotson: Seconded by Commissioner Schlather RESOLVED, That the Board of Public Works grant itself Power to Act to consider Items 16A – Declaration of Negative Impact – Thurston Avenue Bridge and Item 16B Declaration of Negative Impact – Cecil A. Malone Drive Pedestrian Bridge at their Committee of the Whole meeting on April 21, 2004. Carried Unanimously 18. ADMINISTRATION AND COMMUNICATIONS ITEMS: A. 2004 Newman Golf Rates - Resolution By Commissioner Schlather: Seconded by Commissioner Tsegaye RESOLVED, That the Board of Public Works hereby approves the following rates for the 2004 season at Newman Golf Course: MEMBERSHIPS: Type City Residents Non-City Residents Individual $395 $435 Senior 355 435 Domestic Couple 545 600 Family 600 660 Junior 180 200 Weekday 255 280 Weekday Dom. Couple 380 420 Senior Dom. Couple 495 600 NOTE: Residency shall be determined by address on driver’s license only, or comparable proof. DAILY RATES: Weekdays $14.00 Weekends 18.00 9 Hole – after 2:00 p.m. 11.00 Jr. and Sr. 11.00 Sr. – Sunday after 2:00 p.m. 8.00 April 14, 2004 7 Steve Torrant, Golf Course Manager, presented the Board with 3 proposed risk/no-risk options for rates for the 2004 Golf Season depending on the weather. He explained the process by which he reached these rates. He further stated that he would prefer if the Board would go with Option 3 to totally minimize the risk. This would be a 10% increase across the Board in rates. Discussion followed on the floor regarding current budget, costs, residency determination, and use of the course. Amending Resolution: By Commissioner Schlather: Seconded by Commissioner Romanoff RESOLVED, That the Resolved Clause be amended to read as follows: “RESOLVED, That the Board of Public Works hereby approves the following rates for the 2004 season at Newman Golf Course as set forth in Option 3.” Carried Unanimously Commissioner Schlather stated that the golf course should pay for itself and become a viable recreational entity for the City. Main Motion as Amended: A vote on the Main Motion as Amended resulted as follows: Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 7:00 p.m. Sarah L. Myers Carolyn K. Peterson Information Management Specialist Mayor