HomeMy WebLinkAboutMN-BPW-2004-04-14BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:45 p.m. April 14, 2004
PRESENT:
Mayor Peterson
Commissioners (6) -Tsegaye, Jenkins, Dotson, Chapman, Schlather, Romanoff
OTHERS PRESENT:
Deputy City Controller - Andrew
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities - Ferrel
Assistant Superintendent of Water and Sewer - Fabbroni
Common Council Liaison – Coles
Information Management Specialist - Myers
Golf Course Manager – Torrant
EXCUSED:
DAC Liaison – Roberts
PLEDGE OF ALLEGIANCE:
Mayor Peterson led all present in the Pledge of Allegiance to the American flag.
APPROVAL OF MINUTES:
Approval of the Minutes of the January, February and March 2004 Board of Public
Works Meetings
By Commissioner Jenkins: Seconded by Commissioner Romanoff
RESOLVED, That the Minutes of the January 14, 2004 Board of Public Works meeting
be approved as published and be it further
RESOLVED, That the Minutes of the February 11, 2004 Board of Public Works meeting
be approved as published and be it further
RESOLVED, That the Minutes of the March 10, 2004 Board of Public Works meeting be
approved as published and be it further
RESOLVED, That the Minutes of the March 22, 2004 Board of Public Works Special
meeting be approved as published.
Ayes (5) Jenkins, Romanoff, Schlather, Chapman, Tsegaye, Peterson
Nays (0)
Abstentions (1) Dotson
Carried
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Superintendent Gray requested that Item 15C – Award of Bid for Traffic Calming on Dey
Street be added to the agenda.
No Board member objected
Commissioner Dotson requested that Item 16A – Discussion of Project Priorities be
added to the agenda.
No Board member objected
April 14, 2004
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MAYOR'S COMMUNICATIONS:
Mayor Peterson reported that the Project Coordinating Committee met on April 13, 2004
regarding construction projects taking place throughout the city. There are many
projects scheduled to take place throughout the spring and summer and it will be a
trying and busy time. She will be meeting with the City Clerk this week to discuss public
information processes so that the public will be informed of the work taking place at any
given time and can plan ahead and allow extra time for travel.
COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Larry Beck, City of Ithaca, addressed the Board regarding the construction on West
Spencer Street.
RESPONSE TO THE PUBLIC
Superintendent Gray responded to Mr. Beck’s concerns regarding the construction
taking place on West Spencer Street. He invited Mr. Beck to attend a construction
meeting that might be helpful in providing information about the project.
Assistant Superintendent for Water & Sewer Fabbroni also responded to concerns
raised regarding the construction taking place on West Spencer Street. The work taking
place today was probably the most disruptive and he apologized for the inconvenience it
caused Mr. Beck and his tenants. He asked Mr. Beck to see the project foreman in the
future or call the office and speak to him if he had further
problems with the project.
REPORTS OF SUPERINTENDENT AND STAFF:
Assistant Superintendent Ferrell reported to the Board that the storm sewer crew has
been busy because of all the rain. He further reported that street cleaning has been a
problem for parking in many areas because of the construction.
Assistant Superintendent Fabbroni distributed to the Board a work plan schedule that is
current as of today, however it is subject to change. Current staffing will impact the
project completion dates. There is a lot of service work to be done at places such as
Walmart, Lowes, and the Ciminelli project. He further reported that some night work
has been necessary to complete some of the projects.
13. BUILDINGS, PROPERTIES, TRANSIT:
A. Request for Trash Violation Expungement – 138 West State Street - Resolution
By Commissioner Dotson: Seconded by Commissioner Tsegaye
WHEREAS, Cleavland Myers, resident of 138 West State Street received a trash
violation from his landlord, and
WHEREAS, Mr. Myers claims that the item in the trash did have his name on it because
he had put his trash in the bag that was already at the curb, and
WHEREAS, Mr. Myers indicated to the board that he has reviewed this case with the
landlord who claims he is responsible; now, therefore, be it
RESOLVED, That the Board of Public Works reduces Mr. Myers’ violation by one half of
the original total to make the remaining bill $13.00, with the other half to be paid by the
Department of Public Works, and be it further
RESOLVED, That the Board asks the City Chamberlain to produce new bills for the
violation and provide the usual thirty day period to pay the new bill.
Discussion followed on the floor regarding the City’s responsibility to provide this
service, and the fact that the service was provided so that the City should collect the
fee.
April 14, 2004
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A vote on the Resolution resulted as follows:
Ayes (5) Tsegaye, Jenkins, Dotson, Schlather, Romanoff
Nays (2) Chapman, Peterson
Abstentions (0)
Carried
B. Request to Install Antennae on Commons Clock Tower - Resolution
By Commissioner Schlather: Seconded by Commissioner Jenkins
WHEREAS, Clarity Connect has requested permission to temporarily install several
types of antenna on the Commons Clock Tower to test for wireless network access; and
WHEREAS, based on these tests, Clarity Connect may approach the board to request
that the selected antenna remain on a permanent basis; now, therefore, be it
RESOLVED, That the Board of Public Works hereby grants the temporary installation of
antenna to test for wireless network area-wide access, and be it further
RESOLVED, That the board grants this temporary installation for a time not to exceed
sixty (60) days from the date of installation but in no case shall the trial period run past
December 31, 2004.
Extensive discussion followed on the floor regarding the appearance of the antennae
and the cost.
Amending Resolution:
By Commissioner Schlather: Seconded by Commission Romanoff
RESOLVED, that an additional Resolved clause be added that would read as follows:
“RESOLVED, That this permission be conditioned on licensee providing to the City all
data collected as a result of such testing in a form satisfactory to the City’s IT office and
sufficient for rendering an RFP for any franchise of these services.”
Carried Unanimously
Call the Question:
By Commissioner Schlather: Seconded by Commissioner Dotson
RESOLVED, That the Question be called on the Resolution.
Carried Unanimoulsy
Main Motion as Amended:
A vote on the Main Motion as Amended resulted as follows:
Carried Unanimously
14. HIGHWAYS, STREETS, SIDEWALK:
A. Award of Bid for Live Bottom Semi-Trailer - Resolution
By Commissioner Tsegaye: Seconded by Commissioner Chapman
WHEREAS, the Tompkins County Highway Department and the City of Ithaca had a
joint bid opening on March 17, 2004 for two live bottom, horizontal discharge, tri-axle,
semi-trailers, and
WHEREAS, staff is recommending that the board award the bid for one of the trailers
for city use to the lowest bidder; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the bid for a live bottom,
horizontal discharge, tri-axle, semi-trailer to Tracey Road Equipment, 6803 Manlius
Center Road, P.O. Box 489, E. Syracuse, NY 13057 for their low bid of $46,256.00, and
be it further
RESOLVED, That the Assistant Superintendent for Streets and Facilities be authorized
to enter into an agreement with Tracey Road Equipment with the usual terms and
conditions.
April 14, 2004
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Discussion followed on the floor regarding the uses for a live bottom semi-trailer and
intermunicipal sharing of machines and equipment.
A vote on the Resolution resulted as follows:
Carried Unanimously
15. PARKING AND TRAFFIC
A. Award of Bid for Seneca Street Garage Work – General Contractor - Resolution
By Commissioner Schlather: Seconded by Commissioner Romanoff
WHEREAS, bids were received for the General Construction of the Seneca Street
Parking Garage Rehabilitation – Phase 3 project on April 13, 2004, and
WHEREAS, staff has reviewed the bids and are recommending that the low bidder be
awarded the bid; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the general construction
contract for the Seneca Street Parking Garage Rehabilitation – Phase 3 to National
Restoration Systems, Inc., 75 Forbes Blvd. Mansfield, MA 02048 for their low base bid
of $469,250.00, and be it further
RESOLVED, That the board authorizes the Superintendent of Public Works to enter into
an agreement with National Restoration Systems Inc. with the usual terms and
conditions.
Discussion followed on the floor regarding previous contractors and the difference
between the bidders and the actual award of bid. Further discussion followed on what
was budgeted for this project, the work involved, as well as the life expectancy of the
structure.
A vote on the Resolution resulted as follows:
Carried Unanimously
B. Award of Bid for Seneca Street Garage Work – Deck Coating Contractor -
Resolution
By Commissioner Romanoff: Seconded by Commissioner Dotson
WHEREAS, bids were received for the Deck Coating for the Seneca Street Parking
Garage Rehabilitation – Phase 3 project on April 13, 2004, and
WHEREAS, staff has reviewed the bids and are recommending that the low bidder be
awarded the bid; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the deck coating contract
for the Seneca Street Parking Garage Rehabilitation – Phase 3 Project to Driscoll
Masonry Restoration Co., 4562 Jordan Road, Skaneateles Falls, NY 13153 for their
bid, including alternates 1 and 2 for a total of $194,179.00, and be it further
RESOLVED, That the board authorizes the Superintendent of Public Works to enter into
an agreement with Driscoll Masonry Restoration Co. with the usual terms and
conditions.
Discussion followed on the floor regarding the different alternatives and the bid process.
A vote on the Resolution resulted as follows:
Carried Unanimously
C. Award of Bid for Traffic Calming on Dey Street - Resolution
By Commissioner Dotson: Seconded by Commissioner Tsegaye
WHEREAS, bids were received for the Dey Street traffic calming construction on April
13, 2004, and
WHEREAS, staff has reviewed the bids and are recommending that the low bidder be
April 14, 2004
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awarded the bid; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the Dey Street traffic
calming construction project to Economy Paving, Inc., 1819 NYS Route 13, Cortland,
NY 13045 for their low total base bid of $117,730.00, and be it further
RESOLVED, That the Board authorizes the Superintendent of Public Works to enter
into an agreement with Economy Paving, Inc. with the usual terms and conditions.
Extensive discussion followed on the floor regarding this project and concerns for the
neighborhood. Further discussion followed on the actual cost of the project and the
original budget.
Motion to Withdraw
Commissioner Dotson withdrew her motion and Commissioner Tsegaye withdrew his
second of the motion.
Common Council Liaison Coles explained that residents want devices in the
neighborhood because it is being destroyed by traffic avoiding Route 13. She further
explained that cars are speeding through the neighborhood and the number of cars is a
concern to residents.
Commissioner Schlather raised concerns about income received for the project as well
actual costs.
Power to Act:
By Commissioner Dotson: Seconded by Commissioner Tsegaye
RESOLVED, That the Board of Public Works grant itself Power to Act on the Award of
Bid for Traffic Calming on Dey Street at their Committee of the Whole meeting
scheduled for April 21, 2004 pending further financial information.
Carried Unanimously
16. CREEKS, BRIDGES AND PARKS:
A. Declaration of Negative Impact – Thurston Avenue Bridge - Resolution
By Commissioner : Seconded by Commissioner
WHEREAS, a site plan for a proposed bridge rehabilitation, located on Thurston Avenue
over Fall Creek, in the City of Ithaca, has been submitted for review and approval by the
City of Ithaca Department of Public Works, and
WHEREAS, this is a Type 1 Action under the City of Ithaca Environmental Quality
Review Ordinance (“CEQRO”), and an Unlisted Action under the State Environmental
Quality Review Act, and
WHEREAS, the City of Ithaca Board of Public Works is legislatively determined to act
as Lead Agency in environmental review, and on March 10, 2004, has reviewed and
accepted as adequate a Full Environmental Assessment Form Part 1, submitted by the
applicant, and a Part 2, submitted by Planning Staff, and other application materials;
now, therefore be it
RESOLVED, That the City of Ithaca Board of Public Works determines that the
proposed project will result in no significant impact on the environment and that a
Negative Declaration for purposes of Article 8 of the Environmental Conservation Law
be filed in accordance with the provisions of Part 617 of the State Environmental Quality
Review Act and the City of Ithaca Environmental Quality Review Ordinance.
April 14, 2004
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B. Declaration of Negative Impact – Cecil A. Malone Drive Pedestrian Bridge -
Resolution
By Commissioner : Seconded by Commissioner
WHEREAS, a site plan for a proposed pedestrian bridge, located on Cecil A. Malone
Drive over Flood Control Channel, in the City of Ithaca, has been submitted for review
and approval by the City of Ithaca Department of Public Works, and
WHEREAS, this is a Type 1 Action under the City of Ithaca Environmental Quality
Review Ordinance (“CEQRO”), and an Unlisted Action under the State Environmental
Quality Review Act, and
WHEREAS, the City of Ithaca Board of Public Works is legislatively determined to act
as Lead Agency in environmental review, and on March 10, 2004, has reviewed and
accepted as adequate a Short Environmental Assessment Form, submitted by the
applicant, and a Part 2, submitted by Planning Staff, and other application materials;
now, therefore be it
RESOLVED, That the City of Ithaca Board of Public Works determines that the
proposed project will result in no significant impact on the environment and that a
Negative Declaration for purposes of Article 8 of the Environmental Conservation Law
be filed in accordance with the provisions of Part 617 of the State Environmental Quality
Review Act and the City of Ithaca Environmental Quality Review Ordinance.
Discussion took place on the floor regarding the Board’s need to have a listing of
Priority Projects before taking action on the above items.
Power to Act – Resolution:
By Commissioner Dotson: Seconded by Commissioner Schlather
RESOLVED, That the Board of Public Works grant itself Power to Act to consider Items
16A – Declaration of Negative Impact – Thurston Avenue Bridge and Item 16B
Declaration of Negative Impact – Cecil A. Malone Drive Pedestrian Bridge at their
Committee of the Whole meeting on April 21, 2004.
Carried Unanimously
18. ADMINISTRATION AND COMMUNICATIONS ITEMS:
A. 2004 Newman Golf Rates - Resolution
By Commissioner Schlather: Seconded by Commissioner Tsegaye
RESOLVED, That the Board of Public Works hereby approves the following rates for
the 2004 season at Newman Golf Course:
MEMBERSHIPS:
Type City Residents Non-City Residents
Individual $395 $435
Senior 355 435
Domestic Couple 545 600
Family 600 660
Junior 180 200
Weekday 255 280
Weekday Dom. Couple 380 420
Senior Dom. Couple 495 600
NOTE: Residency shall be determined by address on driver’s license only, or
comparable proof.
DAILY RATES:
Weekdays $14.00
Weekends 18.00
9 Hole – after 2:00 p.m. 11.00
Jr. and Sr. 11.00
Sr. – Sunday after 2:00 p.m. 8.00
April 14, 2004
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Steve Torrant, Golf Course Manager, presented the Board with 3 proposed risk/no-risk
options for rates for the 2004 Golf Season depending on the weather. He explained the
process by which he reached these rates. He further stated that he would prefer if the
Board would go with Option 3 to totally minimize the risk. This would be a 10% increase
across the Board in rates.
Discussion followed on the floor regarding current budget, costs, residency
determination, and use of the course.
Amending Resolution:
By Commissioner Schlather: Seconded by Commissioner Romanoff
RESOLVED, That the Resolved Clause be amended to read as follows:
“RESOLVED, That the Board of Public Works hereby approves the following rates for
the 2004 season at Newman Golf Course as set forth in Option 3.”
Carried Unanimously
Commissioner Schlather stated that the golf course should pay for itself and become a
viable recreational entity for the City.
Main Motion as Amended:
A vote on the Main Motion as Amended resulted as follows:
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 7:00 p.m.
Sarah L. Myers Carolyn K. Peterson
Information Management Specialist Mayor