HomeMy WebLinkAboutMN-BPW-2003-05-14BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:45 p.m. May 14, 2003
PRESENT:
Mayor Cohen
Commissioners (5) - Beach, Leonardo, Gutenberger, Jenkins, Dotson
OTHERS PRESENT:
Deputy Clerk – Korherr
City Controller - Thayer
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities - Ferrel
Assistant Superintendent of Water and Sewer - Fabbroni
Common Council Liaison - Hershey
EXCUSED: Commissioner Tsegaye
PLEDGE OF ALLEGIANCE:
Vice Chair Leonardo led all present in the Pledge of Allegiance
to the American flag.
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Commissioner Beach requested that a discussion be added to the
Neighborhood Troubleshooting portion of the agenda.
Superintendent Gray stated that the following changes be made to
the agenda:
18A as laid on the table should be listed as 23B.
16A Award of Bid for Utility Bridge Relocation – resolution added
17A Power to Act – Phosphorus Treatment at IAWWTP – resolution
added
13A Update on the Children’s Garden – resolution deleted
Report of Board Liaisons - Discussion regarding Disability
Advisory Committee liaison to the Board of Public Works
No Board member objected.
COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Larry Roberts, Chair of the Disability Advisory Council,
summarized the DAC mission and requested that a permanent liaison
from the DAC be appointed to the Board of Public Works. He added
that projects brought before the Board in the past have involved
disability access issues. These projects would benefit from
having DAC liaison involvement in the process.
Fay Gougakis, City of Ithaca, addressed the Board on the problems
with potholes, the use of bricks on the Commons, the lack of bike
racks in new development, and the clean up costs of student
activities.
RESPONSE TO THE PUBLIC
Commissioner Dotson supported a DAC liaison role and spoke in
support of Ms. Gougakis’ concerns for potholes in the crosswalks.
Commissioner Beach also supported involvement with the DAC and
stated that staff are attempting to meet the demands on
maintenance given the financial constraints that limit
operations. A lengthy discussion regarding Building Department
involvement with the occupancy certification process and bike
racks followed. Board members supported the denial of occupancy
until all aspects including the installation of bike racks have
been met.
REPORT OF CITY CLERK:
Deputy Clerk Korherr stated that an unacceptable behaviors policy
was in place and that she would complete the incident form based
Board of Public Works – May 21, 2003 - Page 2
on the dialog that took place during public communications. The
process was implemented to support the actions of staff that
needed to halt unacceptable situations. She added that future
reorganization in the Clerk’s Office would be taking place that
would include the elimination of her position, and any
suggestions for increased efficiency during the transition should
be made to the Mayor’s Office.
Highways, Streets and Sidewalks
Award of Bid for Street Flusher
By Commissioner Gutenberger :Seconded by Commissioner Jenkins
WHEREAS, bids were received on April 3, 2003 for a new and unused
street flusher with hydrostatic-driven water pump, and
WHEREAS, staff have reviewed the bids and recommend that the low
bid be rejected because it does not meet specification, and that
the second low bid be awarded the bid, now, therefore, be it
RESOLVED, that the Board of Public Works hereby awards the bid of
one new and unused street flusher with hydrostatic driven water
pump to Tracey Road Equipment, 6803 Manlius Center Road, East
Syracuse, NY 13057 for their bid of $34,760 which meets
specification, and be it further
RESOLVED, that the Board authorizes the Assistant Superintendent
for Streets and Facilities be allowed to enter into an agreement
with Tracey Road Equipment with the usual terms and conditions.
Carried Unanimously
CREEKS, BRIDGES AND PARKS
Award of Bid for Utility Bridge Relocation
By Commissioner Jenkins: Seconded by Commissioner Gutenberger
WHEREAS, bids were received on May 12, 2003 for the utility
bridge relocation on Meadow Street over Six Mile Creek, and
WHEREAS, staff has reviewed the bids and recommend that the low
bidder be awarded the contract, now, therefore, be it
RESOLVED, that the Board of Public Works hereby awards the bid
for the relocation of the utility bridge on North Meadow Street
over Six Mile Creek to Procon Contracting, P.O. Box 1037, Vestal,
NY 13851 for their low total base bid, without Alternate 1, of
$166,000, and be it further
RESOLVED, that the Board authorizes the Superintendent of Public
Works to enter into an agreement with Procon Contracting with the
usual terms and conditions.
A vote on the resolution resulted as follows:
Ayes (4) Gutenberger, Jenkins, Leonardo, Beach
Nays (1) Dotson
Carried
WATER AND SEWER
Power to Act – Phosphorus Treatment at IAWWTP
By Commissioner Dotson: Seconded by Commissioner Beach
WHEREAS, the City of Ithaca and its partners want to upgrade
wastewater treatment to include phosphorus treatment at the
IAWWTP, and
WHEREAS, it may be advantageous to the owners to be able to
negotiate with a sole source supplier for the necessary equipment
and plant design; now, therefore, be it
RESOLVED, that the Board of Public Works reserves the Power to
Act on a resolution authorizing sole source purchasing of
phosphorus treatment materials at the Committee of the Whole
meeting on May 21, 2003.
Board of Public Works – May 21, 2003 - Page 3
Carried Unanimously
NEW BUSINESS
Power to Act – Approval of Spencer Street Design
By Commissioner Leonardo :Seconded by Commissioner Jenkins
RESOLVED, that the Board of Public Works reserves Power to Act on
a resolution approving the final design for Spencer Street at its
meeting of May 21, 2003.
Carried Unanimously
Power to Act – Budget Adjustments for Various Six Point Plan
Projects
By Commissioner Beach: Seconded by Commissioner Gutenberger
WHEREAS, current budget estimates for West Spencer Street
reconstruction and the widening of Meadow Street differ from cost
estimates used by Common Council in December 2001 when they
approved the Six Point Plan, and
WHEREAS, the project time lines are so tight for construction
2003 that the Board of Public Works wants to be prepared to ward
project bids; now, therefore, be it
RESOLVED, that the Board of Public Works reserves the Power to
Act on a resolution requesting budget adjustments at its meeting
on May 21, 2003.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned.
Robin L. Korherr Alan J. Cohen
Deputy City Clerk Mayor