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HomeMy WebLinkAboutMN-BPW-2003-05-14BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:45 p.m. May 14, 2003 PRESENT: Mayor Cohen Commissioners (5) - Beach, Leonardo, Gutenberger, Jenkins, Dotson OTHERS PRESENT: Deputy Clerk – Korherr City Controller - Thayer Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Hershey EXCUSED: Commissioner Tsegaye PLEDGE OF ALLEGIANCE: Vice Chair Leonardo led all present in the Pledge of Allegiance to the American flag. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Commissioner Beach requested that a discussion be added to the Neighborhood Troubleshooting portion of the agenda. Superintendent Gray stated that the following changes be made to the agenda: 18A as laid on the table should be listed as 23B. 16A Award of Bid for Utility Bridge Relocation – resolution added 17A Power to Act – Phosphorus Treatment at IAWWTP – resolution added 13A Update on the Children’s Garden – resolution deleted Report of Board Liaisons - Discussion regarding Disability Advisory Committee liaison to the Board of Public Works No Board member objected. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Larry Roberts, Chair of the Disability Advisory Council, summarized the DAC mission and requested that a permanent liaison from the DAC be appointed to the Board of Public Works. He added that projects brought before the Board in the past have involved disability access issues. These projects would benefit from having DAC liaison involvement in the process. Fay Gougakis, City of Ithaca, addressed the Board on the problems with potholes, the use of bricks on the Commons, the lack of bike racks in new development, and the clean up costs of student activities. RESPONSE TO THE PUBLIC Commissioner Dotson supported a DAC liaison role and spoke in support of Ms. Gougakis’ concerns for potholes in the crosswalks. Commissioner Beach also supported involvement with the DAC and stated that staff are attempting to meet the demands on maintenance given the financial constraints that limit operations. A lengthy discussion regarding Building Department involvement with the occupancy certification process and bike racks followed. Board members supported the denial of occupancy until all aspects including the installation of bike racks have been met. REPORT OF CITY CLERK: Deputy Clerk Korherr stated that an unacceptable behaviors policy was in place and that she would complete the incident form based Board of Public Works – May 21, 2003 - Page 2 on the dialog that took place during public communications. The process was implemented to support the actions of staff that needed to halt unacceptable situations. She added that future reorganization in the Clerk’s Office would be taking place that would include the elimination of her position, and any suggestions for increased efficiency during the transition should be made to the Mayor’s Office. Highways, Streets and Sidewalks Award of Bid for Street Flusher By Commissioner Gutenberger :Seconded by Commissioner Jenkins WHEREAS, bids were received on April 3, 2003 for a new and unused street flusher with hydrostatic-driven water pump, and WHEREAS, staff have reviewed the bids and recommend that the low bid be rejected because it does not meet specification, and that the second low bid be awarded the bid, now, therefore, be it RESOLVED, that the Board of Public Works hereby awards the bid of one new and unused street flusher with hydrostatic driven water pump to Tracey Road Equipment, 6803 Manlius Center Road, East Syracuse, NY 13057 for their bid of $34,760 which meets specification, and be it further RESOLVED, that the Board authorizes the Assistant Superintendent for Streets and Facilities be allowed to enter into an agreement with Tracey Road Equipment with the usual terms and conditions. Carried Unanimously CREEKS, BRIDGES AND PARKS Award of Bid for Utility Bridge Relocation By Commissioner Jenkins: Seconded by Commissioner Gutenberger WHEREAS, bids were received on May 12, 2003 for the utility bridge relocation on Meadow Street over Six Mile Creek, and WHEREAS, staff has reviewed the bids and recommend that the low bidder be awarded the contract, now, therefore, be it RESOLVED, that the Board of Public Works hereby awards the bid for the relocation of the utility bridge on North Meadow Street over Six Mile Creek to Procon Contracting, P.O. Box 1037, Vestal, NY 13851 for their low total base bid, without Alternate 1, of $166,000, and be it further RESOLVED, that the Board authorizes the Superintendent of Public Works to enter into an agreement with Procon Contracting with the usual terms and conditions. A vote on the resolution resulted as follows: Ayes (4) Gutenberger, Jenkins, Leonardo, Beach Nays (1) Dotson Carried WATER AND SEWER Power to Act – Phosphorus Treatment at IAWWTP By Commissioner Dotson: Seconded by Commissioner Beach WHEREAS, the City of Ithaca and its partners want to upgrade wastewater treatment to include phosphorus treatment at the IAWWTP, and WHEREAS, it may be advantageous to the owners to be able to negotiate with a sole source supplier for the necessary equipment and plant design; now, therefore, be it RESOLVED, that the Board of Public Works reserves the Power to Act on a resolution authorizing sole source purchasing of phosphorus treatment materials at the Committee of the Whole meeting on May 21, 2003. Board of Public Works – May 21, 2003 - Page 3 Carried Unanimously NEW BUSINESS Power to Act – Approval of Spencer Street Design By Commissioner Leonardo :Seconded by Commissioner Jenkins RESOLVED, that the Board of Public Works reserves Power to Act on a resolution approving the final design for Spencer Street at its meeting of May 21, 2003. Carried Unanimously Power to Act – Budget Adjustments for Various Six Point Plan Projects By Commissioner Beach: Seconded by Commissioner Gutenberger WHEREAS, current budget estimates for West Spencer Street reconstruction and the widening of Meadow Street differ from cost estimates used by Common Council in December 2001 when they approved the Six Point Plan, and WHEREAS, the project time lines are so tight for construction 2003 that the Board of Public Works wants to be prepared to ward project bids; now, therefore, be it RESOLVED, that the Board of Public Works reserves the Power to Act on a resolution requesting budget adjustments at its meeting on May 21, 2003. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned. Robin L. Korherr Alan J. Cohen Deputy City Clerk Mayor