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HomeMy WebLinkAboutMN-BPW-2002-04-10BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:45 p.m. April 10, 2002 PRESENT: Mayor Cohen Commissioners (4) - Leonardo, Tsegaye, Gutenberger, Jenkins OTHERS PRESENT: Deputy Clerk – Korherr Deputy City Controller - Thayer Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni EXCUSED: Commissioner Beach PLEDGE OF ALLEGIANCE: Vice Chair Leonardo led all present in the Pledge of Allegiance to the American flag. Discussion of Stewart Park Concession Stand Agreement Superintendent Gray led a discussion relating to past and future agreements with Tom Trenchard. He stated that the Board of Public Works had passed a resolution at their February 13, 2002 meeting that included language that future agreements with Mr. Trenchard should not be drafted until the terms of the June 1, 2001 – May 31, 2002 agreement, which includes the payment of $ 1,000 to the City, are met. Superintendent Gray stated that in the future two agreements should be drafted, one for concessions and one for the floating docks. Future contracts should include compensation to the City of Ithaca for the utilization of the concession stand and a possible deposit of $ 1,000 on the building. The 2000 – 2001 contract waived fees for concession stand usage due to Mr. Trenchard’s investment in the physical structure. The portable docks, which are owned by Mr. Trenchard, are used for Ithaca Youth Bureau camps in addition to the public and a nominal fee for that use of his property should be negotiated. Commissioner Leonardo stated that Superintendent Gray should contact Mr. Trenchard in writing to inform him that his attendance at the April 17, 2002 Committee of the Whole meeting is requested. Superintendent Gray noted that the issue of an unpaid water bill for the concession stand is outstanding. Commissioner Jenkins arrived at 5:30 pm. BUILDINGS, PROPERTIES, TRANSIT: Request for Encroachment at 402 College Avenue By Commissioner Gutenberger :Seconded by Comissioner Jenkins WHEREAS, GVM3, LLC, the prospective owner of 402 College Avenue is requesting an encroachment agreement for the building at College Avenue; now, therefore be it RESOLVED, That the Board of Public Works hereby grants an encroachment agreement with GVM3, LLC for the building at 402 College Avenue (parcel #63-5-5), which encroaches onto College Avenue by five (5) feet, contingent upon approval by the City Attorney, and be it further RESOLVED, That this agreement be entered into with the usual terms and conditions, including but not limited to termination of the agreement if said building is removed, and be it further RESOLVED, That the Mayor be authorized to enter into an encroachment agreement with GVM3, LLC. Carried Unanimously Board of Public Works April 10, 2002 - Page 2 HIGHWAYS, STREETS, SIDEWALK: Concept Approval for IURA Grant – Route 13/Third Street Intersection By Commissioner Tsegaye : Seconded by Commissioner Gutenberger WHEREAS, the Ithaca Urban Renewal Agency is applying for a CDBG Grant for intersection improvements at Route 13 and Third Street to allow pedestrian crossings, and WHEREAS, the Board of Public Works has been presented sketch plans for intersection improvements prepared for the IURA by Dufresne-Henry, dated March 29, 2002, showing Phase 1 and Phase 2 improvements, and WHEREAS, DPW staff has expressed some concerns for lay out of the Franklin/Third Street intersection due to property lines and turning radius, as well as coordination of improvements to Third Street north of Route 13; now, therefore be it RESOLVED, That the Board of Public Works hereby approves in concept the IURA proposed CDBG Grant, and be it further RESOLVED, That the board will have final approval of the design for the improvements to the intersection in coordination with DOT approval due to the state’s arterial highway. Carried Unanimously CREEKS, BRIDGES AND PARKS: Cass Park Pool and Rink Operations Building Roof By Comissioner Jenkins :Seconded by Commissioner Gutenberger WHEREAS, the Ithaca Youth Bureau staff requested that the City’s Building Department assist them with an inspection of the operations building roof after several years attempt to correct leaks, and WHEREAS, the Building Department expressed concern for the structural condition of the roof deck following their review which could result in closing the building and requesting the Department of Public Works undertake a more detailed inspection, and WHEREAS, the department’s inspection reveals areas of marked deterioration of the roof deck and extensive areas of saturated insulation which will lead to rapid deterioration of other sections of the roof deck and structural framing; now, therefore, be it RESOLVED, That the Board of Public Works declares the needed repairs an emergency and directs staff to work with the Controller’s Office to take the necessary steps to complete deck repairs and roof replacement to preserve the building’s integrity, the Youth Bureau’s program and meet any legal requirements appropriate to the situation. Carried Unanimously Stewart Avenue Bridge Over Fall Creek. By Commissioner Leonardo :Seconded by Commissioner Gutenberger WHEREAS, a Project for the rehabilitation of the STEWART AVENUE BRIDGE OVER FALL CREEK, B.I.N. 2210620, P.I.N. 375399 for $1,300,000 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (“FHWA”), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping, Design (Phases I-VI), Construction, and Construction Inspection; now, therefore be it Board of Public Works April 10, 2002 - Page 3 RESOLVED, that the Board of Public Works hereby approves the above-subject project; and it is hereby further RESOLVED, that the Board of Public Works recommends that Common Council hereby authorize the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Scoping, Design (Phases I-VI), Construction, and Construction Inspection for the Project or portions thereof; and be it further RESOLVED, that the Board of Public Works recommends that the sum of $240,000 be appropriated from the General Fund (or appropriated pursuant to in-kind services) and made available to cover the cost of participation in the above phase of the Project; and be it further RESOLVED, that the Board of Public Works recommends in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and be it further RESOLVED, that the Board of Public Works recommends that the Mayor of the City of Ithaca, of the County of Tompkins be and is hereby authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent of Public Works be authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, that the Board of Public Works recommends that the Common Council authorizes the Superintendent of Public Works to administer the above project, and be it further RESOLVED, that this resolution shall take effect immediately. Carried Unanimously South Plain Street Bridge over Six Mile Creek - Declaration of No Significant Environmental Impact. By Commissioner Gutenberger :Seconded by Comissioner Jenkins WHEREAS, the Board of Public Works has approved a contract with McFarland-Johnson, Inc. to prepare design options for the South Plain Street bridge over Six Mile Creek, and WHEREAS, the Board of Public Works will be considering final designs and bids for the construction of said bridge, and WHEREAS, the proposed action is an "unlisted" action under the State Environmental Quality Review Act, and is a "Type I" action under the City Environmental Quality Review Ordinance, and WHEREAS, the Board of Public Works has declared itself the Lead Agency on this action, and WHEREAS, appropriate environmental review for this proposed action has been conducted, and WHEREAS, it appears that the proposed action will not have a significant effect on the environment; now, therefore, be it RESOLVED, that the City of Ithaca Board of Public Works, as Lead Agency, hereby does determine that the proposed action at issue will not have a significant effect on the environment, and that further environmental review is unnecessary under the circumstances, and be it further Board of Public Works April 10, 2002 - Page 4 RESOLVED, that this resolution shall constitute notice of this negative declaration, and the City Clerk be, and hereby is, directed to file a copy of the same, together with the attachment, in the City Clerk's Office and forward the same to any other parties as required by law. Carried Unanimously Superintendent Gray stated that the social impacts that a bridge would have on a community include increased traffic issues and the presence of salt in the creek from winter clearing. He added that erosion is not an issue with this particular bridge. WATER AND SEWER: Annual Chemical Requirements for Water and Wastewater Plants. By Commissioner Tsegaye: Seconded Comissioner Jenkins WHEREAS, bids were received on April 4, 2002 for the Annual Chemical Requirements for Water and Wastewater Plants, and WHEREAS, staff has reviewed the bids and is forwarding a recommendation to the board; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for the Annual Chemical Requirements as follows: Chemical Low Bidder Unit Price Item 1 Primary Coagulant Cytec Industries, Inc, West Paterson, NJ $2.085/gallon Item 2 Filter Aid No Bid Item 3 Coagulant Aid Polydne, Inc. Riceboro, GA $5.13 / gallon Item 4 Potassium Permanganate Amerex Chemical Co., Binghamton, NY $1.20/pound Item 5 Ferrous Chloride Gulbrandsen Co., Inc., Clinton, NJ $0.28 / pound Item 6 Liquid Sulfur Dioxide Jones Chemicals, Inc., Caledonia, NY $.045 / pound $100 cylinder deposit Item 7 Liquid Sodium Hypochlorite 15% Jones Chemicals, Inc., Caledonia, NY $.40 / gallon ALTERNATE Item A Liquid Sodium Hypochloite Jones Chemicals, Inc. Caledonia, NY $.40 / gallon and, be it further RESOLVED, That the Board of Public Works authorizes the Assistant Superintendent for Water and Sewer to enter into agreements with the low bidders for their respective bids. Carried Unanimously REPORTS OF SUPERINTENDENT AND STAFF: Assistant Superintendent Ferrel reported to the Board on the following matters: Crews have recently discovered problems with an East State Street drainage pipe that has been draining into private property. The bottom of the pipe has disintegrated and gravel and earth are traveling through it causing a sink-hole. In order to replace the pipe, State Street between Mitchell and Cornell Campus must be Board of Public Works April 10, 2002 - Page 5 closed. The problem was detected when the homeowner attempted to sell the property. The timing of this project cannot be delayed until summer. The Novelli Engineering firm has been hired for the Cliff Street repaving project that will begin in June. Worth Street repaving has been delayed due the lack of necessary utilities. Staff has been working to develop a positive rapport with the residents. Changes to 2002 work-plan including slight delays for some projects. Assistant Superintendent Fabbroni reported to the Board on the following matters: Crews have begun their work at the Woodcrest replacement project, 3,500 feet of collapsed pipe will be replaced. Neighborhood meetings have been held to involve residents with the scope and timing of the project. Work on the infrastructure at North and South Titus Streets will be required for the Plain Street Bridge project. The new bridge profile will require 600’ of sewer work on each of the streets prior to the start date of July 1, 2002. The newly hired Environmental Engineer will start work on April 15, 2002. UNFINISHED BUSINESS: Superintendent Gray stated that a temporary pedestrian bridge would be included in the North Cayuga Street bridge contract. Given the cost associated with the temporary bridge, further discussion involved the possibility of adding a permanent pedestrian bridge. Superintendent Gray noted that handicapped accessibility issues would dictate many of its characteristics. ADJOURNMENT: On a motion the meeting adjourned at 6:15 p.m. Robin L. Korherr Alan J. Cohen Deputy City Clerk Mayor