HomeMy WebLinkAboutMN-BPW-2002-04-10BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:45 p.m. April 10, 2002
PRESENT:
Mayor Cohen
Commissioners (4) - Leonardo, Tsegaye, Gutenberger, Jenkins
OTHERS PRESENT:
Deputy Clerk – Korherr
Deputy City Controller - Thayer
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities - Ferrel
Assistant Superintendent of Water and Sewer - Fabbroni
EXCUSED: Commissioner Beach
PLEDGE OF ALLEGIANCE:
Vice Chair Leonardo led all present in the Pledge of Allegiance
to the American flag.
Discussion of Stewart Park Concession Stand Agreement
Superintendent Gray led a discussion relating to past and future
agreements with Tom Trenchard. He stated that the Board of Public
Works had passed a resolution at their February 13, 2002 meeting
that included language that future agreements with Mr. Trenchard
should not be drafted until the terms of the June 1, 2001 – May
31, 2002 agreement, which includes the payment of $ 1,000 to the
City, are met. Superintendent Gray stated that in the future two
agreements should be drafted, one for concessions and one for the
floating docks. Future contracts should include compensation to
the City of Ithaca for the utilization of the concession stand
and a possible deposit of $ 1,000 on the building. The 2000 –
2001 contract waived fees for concession stand usage due to Mr.
Trenchard’s investment in the physical structure. The portable
docks, which are owned by Mr. Trenchard, are used for Ithaca
Youth Bureau camps in addition to the public and a nominal fee
for that use of his property should be negotiated. Commissioner
Leonardo stated that Superintendent Gray should contact Mr.
Trenchard in writing to inform him that his attendance at the
April 17, 2002 Committee of the Whole meeting is requested.
Superintendent Gray noted that the issue of an unpaid water bill
for the concession stand is outstanding.
Commissioner Jenkins arrived at 5:30 pm.
BUILDINGS, PROPERTIES, TRANSIT:
Request for Encroachment at 402 College Avenue
By Commissioner Gutenberger :Seconded by Comissioner Jenkins
WHEREAS, GVM3, LLC, the prospective owner of 402 College Avenue
is requesting an encroachment agreement for the building at
College Avenue; now, therefore be it
RESOLVED, That the Board of Public Works hereby grants an
encroachment agreement with GVM3, LLC for the building at 402
College Avenue (parcel #63-5-5), which encroaches onto College
Avenue by five (5) feet, contingent upon approval by the City
Attorney, and be it further
RESOLVED, That this agreement be entered into with the usual
terms and conditions, including but not limited to termination of
the agreement if said building is removed, and be it further
RESOLVED, That the Mayor be authorized to enter into an
encroachment agreement with GVM3, LLC.
Carried Unanimously
Board of Public Works April 10, 2002 - Page 2
HIGHWAYS, STREETS, SIDEWALK:
Concept Approval for IURA Grant – Route 13/Third Street
Intersection
By Commissioner Tsegaye : Seconded by Commissioner Gutenberger
WHEREAS, the Ithaca Urban Renewal Agency is applying for a CDBG
Grant for intersection improvements at Route 13 and Third Street
to allow pedestrian crossings, and
WHEREAS, the Board of Public Works has been presented sketch
plans for intersection improvements prepared for the IURA by
Dufresne-Henry, dated March 29, 2002, showing Phase 1 and Phase 2
improvements, and
WHEREAS, DPW staff has expressed some concerns for lay out of the
Franklin/Third Street intersection due to property lines and
turning radius, as well as coordination of improvements to Third
Street north of Route 13; now, therefore be it
RESOLVED, That the Board of Public Works hereby approves in
concept the IURA proposed CDBG Grant, and be it further
RESOLVED, That the board will have final approval of the design
for the improvements to the intersection in coordination with DOT
approval due to the state’s arterial highway.
Carried Unanimously
CREEKS, BRIDGES AND PARKS:
Cass Park Pool and Rink Operations Building Roof
By Comissioner Jenkins :Seconded by Commissioner Gutenberger
WHEREAS, the Ithaca Youth Bureau staff requested that the City’s
Building Department assist them with an inspection of the
operations building roof after several years attempt to correct
leaks, and
WHEREAS, the Building Department expressed concern for the
structural condition of the roof deck following their review
which could result in closing the building and requesting the
Department of Public Works undertake a more detailed inspection,
and
WHEREAS, the department’s inspection reveals areas of marked
deterioration of the roof deck and extensive areas of saturated
insulation which will lead to rapid deterioration of other
sections of the roof deck and structural framing; now, therefore,
be it
RESOLVED, That the Board of Public Works declares the needed
repairs an emergency and directs staff to work with the
Controller’s Office to take the necessary steps to complete deck
repairs and roof replacement to preserve the building’s
integrity, the Youth Bureau’s program and meet any legal
requirements appropriate to the situation.
Carried Unanimously
Stewart Avenue Bridge Over Fall Creek.
By Commissioner Leonardo :Seconded by Commissioner Gutenberger
WHEREAS, a Project for the rehabilitation of the STEWART AVENUE
BRIDGE OVER FALL CREEK, B.I.N. 2210620, P.I.N. 375399 for
$1,300,000 (“the Project”) is eligible for funding under Title 23
U.S. Code as administered by the Federal Highway Administration
(“FHWA”), as amended, that calls for the apportionment of the
costs such program to be borne at the ratio of 80% Federal funds
and 20% non-federal funds, and
WHEREAS, the City of Ithaca desires to advance the Project by
making a commitment of 100% of the non-federal share of the costs
of Scoping, Design (Phases I-VI), Construction, and Construction
Inspection; now, therefore be it
Board of Public Works April 10, 2002 - Page 3
RESOLVED, that the Board of Public Works hereby approves the
above-subject project; and it is hereby further
RESOLVED, that the Board of Public Works recommends that Common
Council hereby authorize the City of Ithaca to pay in the first
instance 100% of the federal and non-federal share of the cost of
Scoping, Design (Phases I-VI), Construction, and Construction
Inspection for the Project or portions thereof; and be it further
RESOLVED, that the Board of Public Works recommends that the sum
of $240,000 be appropriated from the General Fund (or
appropriated pursuant to in-kind services) and made available to
cover the cost of participation in the above phase of the
Project; and be it further
RESOLVED, that the Board of Public Works recommends in the event
the full federal and non-federal share costs of the project
exceeds the amount appropriated above, Common Council of the City
of Ithaca shall convene as soon as possible to appropriate said
excess amount immediately upon the notification by the NYSDOT
thereof, and be it further
RESOLVED, that the Board of Public Works recommends that the
Mayor of the City of Ithaca, of the County of Tompkins be and is
hereby authorized to sign all necessary Agreements with NYSDOT to
secure Federal Aid and Marchiselli Aid on behalf of the City of
Ithaca and the Superintendent of Public Works be authorized to
sign all necessary construction documents, contracts,
certifications and reimbursement requests, and be it further
RESOLVED, that the Board of Public Works recommends that the
Common Council authorizes the Superintendent of Public Works to
administer the above project, and be it further
RESOLVED, that this resolution shall take effect immediately.
Carried Unanimously
South Plain Street Bridge over Six Mile Creek - Declaration of No
Significant Environmental Impact.
By Commissioner Gutenberger :Seconded by Comissioner Jenkins
WHEREAS, the Board of Public Works has approved a contract with
McFarland-Johnson, Inc. to prepare design options for the South
Plain Street bridge over Six Mile Creek, and
WHEREAS, the Board of Public Works will be considering final
designs and bids for the construction of said bridge, and
WHEREAS, the proposed action is an "unlisted" action under the
State Environmental Quality Review Act, and is a "Type I" action
under the City Environmental Quality Review Ordinance, and
WHEREAS, the Board of Public Works has declared itself the Lead
Agency on this action, and
WHEREAS, appropriate environmental review for this proposed
action has been conducted, and
WHEREAS, it appears that the proposed action will not have a
significant effect on the environment; now, therefore, be it
RESOLVED, that the City of Ithaca Board of Public Works, as Lead
Agency, hereby does determine that the proposed action at issue
will not have a significant effect on the environment, and that
further environmental review is unnecessary under the
circumstances, and be it further
Board of Public Works April 10, 2002 - Page 4
RESOLVED, that this resolution shall constitute notice of this
negative declaration, and the City Clerk be, and hereby is,
directed to file a copy of the same, together with the
attachment, in the City Clerk's Office and forward the same to
any other parties as required by law.
Carried Unanimously
Superintendent Gray stated that the social impacts that a bridge
would have on a community include increased traffic issues and
the presence of salt in the creek from winter clearing. He added
that erosion is not an issue with this particular bridge.
WATER AND SEWER:
Annual Chemical Requirements for Water and Wastewater Plants.
By Commissioner Tsegaye: Seconded Comissioner Jenkins
WHEREAS, bids were received on April 4, 2002 for the Annual
Chemical Requirements for Water and Wastewater Plants, and
WHEREAS, staff has reviewed the bids and is forwarding a
recommendation to the board; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the bid
for the Annual Chemical Requirements as follows:
Chemical Low Bidder Unit Price
Item 1 Primary Coagulant
Cytec Industries, Inc, West
Paterson, NJ $2.085/gallon
Item 2 Filter Aid No Bid
Item 3 Coagulant Aid
Polydne, Inc.
Riceboro, GA $5.13 / gallon
Item 4 Potassium Permanganate
Amerex Chemical Co.,
Binghamton, NY $1.20/pound
Item 5 Ferrous Chloride
Gulbrandsen Co., Inc.,
Clinton, NJ $0.28 / pound
Item 6 Liquid Sulfur Dioxide
Jones Chemicals, Inc.,
Caledonia, NY $.045 / pound
$100 cylinder deposit
Item 7 Liquid Sodium Hypochlorite 15%
Jones Chemicals, Inc.,
Caledonia, NY $.40 / gallon
ALTERNATE
Item A Liquid Sodium Hypochloite
Jones Chemicals, Inc.
Caledonia, NY $.40 / gallon
and, be it further
RESOLVED, That the Board of Public Works authorizes the Assistant
Superintendent for Water and Sewer to enter into agreements with
the low bidders for their respective bids.
Carried Unanimously
REPORTS OF SUPERINTENDENT AND STAFF:
Assistant Superintendent Ferrel reported to the Board on the
following matters:
Crews have recently discovered problems with an East State Street
drainage pipe that has been draining into private property. The
bottom of the pipe has disintegrated and gravel and earth are
traveling through it causing a sink-hole. In order to replace the
pipe, State Street between Mitchell and Cornell Campus must be
Board of Public Works April 10, 2002 - Page 5
closed. The problem was detected when the homeowner attempted to
sell the property. The timing of this project cannot be delayed
until summer.
The Novelli Engineering firm has been hired for the Cliff Street
repaving project that will begin in June. Worth Street repaving
has been delayed due the lack of necessary utilities. Staff has
been working to develop a positive rapport with the residents.
Changes to 2002 work-plan including slight delays for some
projects.
Assistant Superintendent Fabbroni reported to the Board on the
following matters:
Crews have begun their work at the Woodcrest replacement project,
3,500 feet of collapsed pipe will be replaced. Neighborhood
meetings have been held to involve residents with the scope and
timing of the project.
Work on the infrastructure at North and South Titus Streets will
be required for the Plain Street Bridge project. The new bridge
profile will require 600’ of sewer work on each of the streets
prior to the start date of July 1, 2002.
The newly hired Environmental Engineer will start work on April
15, 2002.
UNFINISHED BUSINESS:
Superintendent Gray stated that a temporary pedestrian bridge
would be included in the North Cayuga Street bridge contract.
Given the cost associated with the temporary bridge, further
discussion involved the possibility of adding a permanent
pedestrian bridge. Superintendent Gray noted that handicapped
accessibility issues would dictate many of its characteristics.
ADJOURNMENT:
On a motion the meeting adjourned at 6:15 p.m.
Robin L. Korherr Alan J. Cohen
Deputy City Clerk Mayor