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HomeMy WebLinkAboutMN-BPW-2001-09-12BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:30 p.m. September 12, 2001 PRESENT: Mayor Cohen Commissioners (5) - Beach, Leonardo, Gutenberger, Jenkins, Korherr OTHERS PRESENT: Administrative Secretary – Payne Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Hershey PLEDGE OF ALLEGIANCE: Mayor Cohen led all present in the Pledge of Allegiance to the American flag. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Superintendent Gray requested adding items relating to an update on State Street, Commons lighting and the diverters to the agenda. No Board member objected. Alderperson Hershey stated that he would like to have the Board of Public Works Bicycle Pedestrian Advisory Committee liaison reassigned to ensure regular attendance. BUILDINGS, PROPERTIES, TRANSIT: Award of Bid for City Hall Suite 211 Renovations By Commissioner Leonardo :Seconded by Commissioner Gutenberger WHEREAS, bids were received on July 24, 2001 for City Hall Suite 211 Renovations, and WHEREAS, staff has reviewed the bids and recommends that the project be awarded to McPherson Builders, Inc.; now therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for City Hall Suite 211 Renovations to McPherson Builders, Inc., 710 Willow Avenue, Ithaca, New York 14850, and be it further RESOLVED, That the Board authorizes Superintendent of Public Works to enter into an agreement with McPherson Builders. Carried Unanimously Need of Asbestos Survey at 254 Floral Avenue By Commissioner Gutenberger :Seconded by Commissioner Korherr WHEREAS, the City of Ithaca owns the property at 254 Floral Avenue, and WHEREAS, the Ithaca Urban Renewal Agency is in the process of demolishing the structure on the site, and WHEREAS, it is believed that there may be asbestos in the structure, that should be handled in an appropriate manner during the demolition; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the IURA to complete an asbestos survey and the Superintendent is authorized to sign the necessary documents while following the city'’ procurement policies for similar services. Carried Unanimously Board of Public Works – September 12, 2001 - Page 2 Mayor Cohen noted that the funds are budgeted through IURA and not the City. Request for State Street Bricks at 305 Stewart Avenue By Commissioner Jenkins :Seconded by Commissioner Gutenberger WHEREAS, the Ithaca Landmarks Preservation Committee (ILPC) has approved of the use of approximately 4,300 bricks for use at 305 Stewart Avenue; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Assistant Superintendent for Streets and Facilities to enter into an agreement with Crossroads Life Center, located at 305 Stewart Avenue. Carried Unanimously Commissioner Gutenberger led discussion relating to brick transfers. Amending Resolution By Commissioner Gutenberger :Seconded by Commissioner Leonardo RESOLVED, That the following resolved clause be added: “RESOLVED, That the usual terms and conditions of preparation of bricks apply and a total cost of $ 1.00 be charged.” Carried Unanimously Main Motion As Amended A vote on the resolution as amended resulted as follows: Carried Unanimously HIGHWAYS, STREETS, SIDEWALK: Award of Bid for One New and Unused 2002 Street Sweeper By Commissioner Korherr :Seconded by Commissioner Jenkins WHEREAS, bids were received on August 14, 2001 for one new and unused 2001 street sweeper, and WHEREAS, staff has reviewed the bids, after the low bidder, Monroe Tractor, withdrew their bid, and WHEREAS, staff determined that the next low bidder, Syracuse Equipment meets the minimum requirements and recommends that the board award the bid to them; now, therefore be it RESOLVED, That the Board of Public Works awards the bid of a New and Unused 2002 Street Sweeper to Syracuse Equipment Company, 6131 Taft Road, North Syracuse, New York 13212 for their low qualifying bid of $105,000.00, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent of Streets and Facilities to enter into an agreement with Syracuse Equipment Company. Carried Unanimously Award of Bid for One New and Unused Heavy Duty Leaf Vacuum By Commissioner Beach :Seconded by Commissioner Korherr WHEREAS, bids were received on September 7, 2001 for a new and unused heavy duty leaf vacuum, and WHEREAS, staff has reviewed the bids and found that Fingerlakes Supply, was the lowest bidder that meets specifications and recommends that the board award the bid to them; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid of a new and unused heavy duty leaf vacuum to Fingerlakes Supply, P.O. Box 522, Hammondsport, NY 14840 for their low bid of $10,985.00, and be it further Board of Public Works – September 12, 2001 - Page 3 RESOLVED, That the Board authorizes the Assistant Superintendent for Streets and Facilities to enter into an agreement with Fingerlakes Supply. Carried Unanimously Award of Bid for 2001 F-650 Super Duty 26,000 LB GVWR, Cab and Chassis w/Aerial Lift Unit By Commissioner Leonardo :Seconded by Commissioner Beach WHEREAS, bids were received on August 14, 2001 for a 2001 F-650 Super Duty 26,000 LB GVWR, Cab and Chassis with Aerial Lift Unit, and WHEREAS, staff reviewed the bids and found that Dueco, Inc. was the lowest bidder that met specifications and recommends that the board award the bid to them; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid of the a 2001 F-650 Super Duty 26,000 LB GVWR, Cab and Chassis with Aerial Lift Unit to Dueco, Inc., N4 W22610 Bluemound Road, P.O. Box 177, Waukesha, WI 53187-0177, for their bid of $81,997.00, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent for Streets and Facilities be authorized to enter into an agreement with Dueco, Inc. Carried Unanimously Asst. Superintendent Ferrel confirmed that this vehicle would be operated by the Electricians crews and that the current equipment is 15 years old. Inlet Island Design Amendment By Commissioner Gutenberger :Seconded by Commissioner Beach WHEREAS, the Ithaca Urban Renewal Agency and the City of Ithaca have entered into a contract with Trowbridge and Wolf for design services related to the federal canal corridor initiative, the state’s multi-modal inlet island promenade, and the City’s parking lot and streetscape design needs, which have been consolidated under the title of “Inlet Island Design”, and WHEREAS, initial contact with NYSDEC concerning the City’s desire to put the promenade at the water’s edge using a sheet pile or other retaining structure revealed their need for a hydraulic study of the impacts on the Flood Control Channel due to changes in the proposed construction; therefore, be it RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to sign the amendment to the existing contract to include the consultant’s proposal of $20,000 for the required hydraulic study. Mayor Cohen stated that the contractor would provide solutions to altering the shoreline since the DEC is concerned about water flow. He added that a wall would be installed that, when back filled, would create additional land. A vote on the resolution resulted as follows: Ayes: (5) Gutenberger, Leonardo, Jenkins, Beach, Cohen Nays: (1) Korherr Carried ADMINISTRATION AND COMMUNICATIONS ITEMS: Consolidated Lake Front Emergency Response Facility By Mayor Cohen :Seconded by Commissioner Beach WHEREAS, the Board of Public Works has been asked to consider the construction of a Marine Training and Safety Center in the North eastern corner of Cass Park along the water, and Board of Public Works – September 12, 2001 - Page 4 WHEREAS, this is to be a shared facility amongst the Coast Guard Auxiliary, the Ithaca Power Squadron, the Tompkins County Sheriff’s Department, and the Ithaca Fire Department, and WHEREAS, the Cascadilla Boat Club has shown interest in this same location for its new rowing facility, and WHEREAS, waterfront locations for water related activities are in high demand at the South end of Cayuga Lake, and WHEREAS, the Marine Training and Safety Center is considered an appropriate waterfront use that will benefit the community at large through emergency response, education, and water and boating safety, and WHEREAS, the Board of Public Works has received a briefing and recognizes the importance of this facility to the community, now therefore be it RESOLVED, That the Board of Public Works endorses this facility in concept, and be it further RESOLVED, That the City of Ithaca Parks Commission recommend to the Board of Public Works that this facility be allowed to locate in Cass Park if the following concerns and conditions can be met: 1. an effort is made to incorporate on-site parking with this project, and 2. no athletic fields will be lost due to the construction of this facility, and 3. that recommendations be made in the planning and design of this facility for the Cayuga Waterfront Trail, and 4. if approved, the Parks Commission, in conjunction with the Planning and Development Board, have opportunities to comment on final location and design, and 5. that the design of the facility and site be an enhancement to the waterfront, to the Cayuga Inlet Trail, and be welcoming to Cass Park visitors, and be it further RESOLVED, That if the Cascadilla Boat Club is still interested in a Cass Park site, that the City explores the feasibility of accommodating both uses on one site. Fire Lieutenant Parsons stated that the facility would have two missions, as a point of response and as the USCG boat inspection site. He added that the $25,000 funding would be provided by New York State. The proposed site is South of the current marina launch site. A discussion relating to ownership of the facility followed. Mayor Cohen stated that the City would maintain ownership but the renewable lease period on the property would be 20 years. Fire Lieutenant Parsons stated that a mutual maintenance agreement would be in effect prior to the funding approval. Mayor Cohen stated that on-site parking should be included. A vote on the resolution resulted as follows: Carried Unanimously NEW BUSINESS: State Street Project – Discussion The Board discussed the timing and progress of the State Street brick placement project. Superintendent Gray stated that the project is within the appropriated budget and anticipated time frame. Mayor Cohen confirmed that the brick would be installed prior to the onset of winter weather. Board of Public Works – September 12, 2001 - Page 5 Commons Lighting – Discussion Mayor Cohen reported to the Board that the lighting pole bases would not be installed due to a defective template. The City Electrician will be working on the project. Mayor Cohen will check out the status. Diverters Commissioner Jenkins led the discussion relating to the future of the diverters and expressed her desire to have them removed. Commissioner Gutenberger confirmed that their removal is directly related to the implementation of the 6 Point Plan for Southwest Park. ADJOURNMENT: On a motion the meeting adjourned at 6:20 p.m. Donna Payne Alan J. Cohen Administrative Secretary Mayor