HomeMy WebLinkAboutMN-BPW-2001-09-12BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:30 p.m. September 12, 2001
PRESENT:
Mayor Cohen
Commissioners (5) - Beach, Leonardo, Gutenberger, Jenkins,
Korherr
OTHERS PRESENT:
Administrative Secretary – Payne
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities - Ferrel
Assistant Superintendent of Water and Sewer - Fabbroni
Common Council Liaison - Hershey
PLEDGE OF ALLEGIANCE:
Mayor Cohen led all present in the Pledge of Allegiance to the
American flag.
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Superintendent Gray requested adding items relating to an update
on State Street, Commons lighting and the diverters to the
agenda.
No Board member objected.
Alderperson Hershey stated that he would like to have the Board
of Public Works Bicycle Pedestrian Advisory Committee liaison
reassigned to ensure regular attendance.
BUILDINGS, PROPERTIES, TRANSIT:
Award of Bid for City Hall Suite 211 Renovations
By Commissioner Leonardo :Seconded by Commissioner Gutenberger
WHEREAS, bids were received on July 24, 2001 for City Hall Suite
211 Renovations, and
WHEREAS, staff has reviewed the bids and recommends that the
project be awarded to McPherson Builders, Inc.; now therefore, be
it
RESOLVED, That the Board of Public Works hereby awards the bid
for City Hall Suite 211 Renovations to McPherson Builders, Inc.,
710 Willow Avenue, Ithaca, New York 14850, and be it further
RESOLVED, That the Board authorizes Superintendent of Public
Works to enter into an agreement with McPherson Builders.
Carried Unanimously
Need of Asbestos Survey at 254 Floral Avenue
By Commissioner Gutenberger :Seconded by Commissioner Korherr
WHEREAS, the City of Ithaca owns the property at 254 Floral
Avenue, and
WHEREAS, the Ithaca Urban Renewal Agency is in the process of
demolishing the structure on the site, and
WHEREAS, it is believed that there may be asbestos in the
structure, that should be handled in an appropriate manner during
the demolition; now, therefore, be it
RESOLVED, That the Board of Public Works authorizes the IURA to
complete an asbestos survey and the Superintendent is authorized
to sign the necessary documents while following the city'’
procurement policies for similar services.
Carried Unanimously
Board of Public Works – September 12, 2001 - Page 2
Mayor Cohen noted that the funds are budgeted through IURA and
not the City.
Request for State Street Bricks at 305 Stewart Avenue
By Commissioner Jenkins :Seconded by Commissioner Gutenberger
WHEREAS, the Ithaca Landmarks Preservation Committee (ILPC) has
approved of the use of approximately 4,300 bricks for use at 305
Stewart Avenue; now, therefore, be it
RESOLVED, That the Board of Public Works hereby authorizes the
Assistant Superintendent for Streets and Facilities to enter into
an agreement with Crossroads Life Center, located at 305 Stewart
Avenue.
Carried Unanimously
Commissioner Gutenberger led discussion relating to brick
transfers.
Amending Resolution
By Commissioner Gutenberger :Seconded by Commissioner Leonardo
RESOLVED, That the following resolved clause be added:
“RESOLVED, That the usual terms and conditions of preparation of
bricks apply and a total cost of $ 1.00 be charged.”
Carried Unanimously
Main Motion As Amended
A vote on the resolution as amended resulted as follows:
Carried Unanimously
HIGHWAYS, STREETS, SIDEWALK:
Award of Bid for One New and Unused 2002 Street Sweeper
By Commissioner Korherr :Seconded by Commissioner Jenkins
WHEREAS, bids were received on August 14, 2001 for one new and
unused 2001 street sweeper, and
WHEREAS, staff has reviewed the bids, after the low bidder,
Monroe Tractor, withdrew their bid, and
WHEREAS, staff determined that the next low bidder, Syracuse
Equipment meets the minimum requirements and recommends that the
board award the bid to them; now, therefore be it
RESOLVED, That the Board of Public Works awards the bid of a New
and Unused 2002 Street Sweeper to Syracuse Equipment Company,
6131 Taft Road, North Syracuse, New York 13212 for their low
qualifying bid of $105,000.00, and be it further
RESOLVED, That the Board authorizes the Assistant Superintendent
of Streets and Facilities to enter into an agreement with
Syracuse Equipment Company.
Carried Unanimously
Award of Bid for One New and Unused Heavy Duty Leaf Vacuum
By Commissioner Beach :Seconded by Commissioner Korherr
WHEREAS, bids were received on September 7, 2001 for a new and
unused heavy duty leaf vacuum, and
WHEREAS, staff has reviewed the bids and found that Fingerlakes
Supply, was the lowest bidder that meets specifications and
recommends that the board award the bid to them; now, therefore,
be it
RESOLVED, That the Board of Public Works hereby awards the bid of
a new and unused heavy duty leaf vacuum to Fingerlakes Supply,
P.O. Box 522, Hammondsport, NY 14840 for their low bid of
$10,985.00, and be it further
Board of Public Works – September 12, 2001 - Page 3
RESOLVED, That the Board authorizes the Assistant Superintendent
for Streets and Facilities to enter into an agreement with
Fingerlakes Supply.
Carried Unanimously
Award of Bid for 2001 F-650 Super Duty 26,000 LB GVWR, Cab and
Chassis w/Aerial Lift Unit
By Commissioner Leonardo :Seconded by Commissioner Beach
WHEREAS, bids were received on August 14, 2001 for a 2001 F-650
Super Duty 26,000 LB GVWR, Cab and Chassis with Aerial Lift Unit,
and
WHEREAS, staff reviewed the bids and found that Dueco, Inc. was
the lowest bidder that met specifications and recommends that the
board award the bid to them; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the bid of
the a 2001 F-650 Super Duty 26,000 LB GVWR, Cab and Chassis with
Aerial Lift Unit to Dueco, Inc., N4 W22610 Bluemound Road, P.O.
Box 177, Waukesha, WI 53187-0177, for their bid of $81,997.00,
and be it further
RESOLVED, That the Board authorizes the Assistant Superintendent
for Streets and Facilities be authorized to enter into an
agreement with Dueco, Inc.
Carried Unanimously
Asst. Superintendent Ferrel confirmed that this vehicle would be
operated by the Electricians crews and that the current equipment
is 15 years old.
Inlet Island Design Amendment
By Commissioner Gutenberger :Seconded by Commissioner Beach
WHEREAS, the Ithaca Urban Renewal Agency and the City of Ithaca
have entered into a contract with Trowbridge and Wolf for design
services related to the federal canal corridor initiative, the
state’s multi-modal inlet island promenade, and the City’s
parking lot and streetscape design needs, which have been
consolidated under the title of “Inlet Island Design”, and
WHEREAS, initial contact with NYSDEC concerning the City’s desire
to put the promenade at the water’s edge using a sheet pile or
other retaining structure revealed their need for a hydraulic
study of the impacts on the Flood Control Channel due to changes
in the proposed construction; therefore, be it
RESOLVED, That the Board of Public Works authorizes the
Superintendent of Public Works to sign the amendment to the
existing contract to include the consultant’s proposal of $20,000
for the required hydraulic study.
Mayor Cohen stated that the contractor would provide solutions to
altering the shoreline since the DEC is concerned about water
flow. He added that a wall would be installed that, when back
filled, would create additional land.
A vote on the resolution resulted as follows:
Ayes: (5) Gutenberger, Leonardo, Jenkins, Beach, Cohen
Nays: (1) Korherr
Carried
ADMINISTRATION AND COMMUNICATIONS ITEMS:
Consolidated Lake Front Emergency Response Facility
By Mayor Cohen :Seconded by Commissioner Beach
WHEREAS, the Board of Public Works has been asked to consider the
construction of a Marine Training and Safety Center in the North
eastern corner of Cass Park along the water, and
Board of Public Works – September 12, 2001 - Page 4
WHEREAS, this is to be a shared facility amongst the Coast Guard
Auxiliary, the Ithaca Power Squadron, the Tompkins County
Sheriff’s Department, and the Ithaca Fire Department, and
WHEREAS, the Cascadilla Boat Club has shown interest in this same
location for its new rowing facility, and
WHEREAS, waterfront locations for water related activities are in
high demand at the South end of Cayuga Lake, and
WHEREAS, the Marine Training and Safety Center is considered an
appropriate waterfront use that will benefit the community at
large through emergency response, education, and water and
boating safety, and
WHEREAS, the Board of Public Works has received a briefing and
recognizes the importance of this facility to the community, now
therefore be it
RESOLVED, That the Board of Public Works endorses this facility
in concept, and be it further
RESOLVED, That the City of Ithaca Parks Commission recommend to
the Board of Public Works that this facility be allowed to locate
in Cass Park if the following concerns and conditions can be met:
1. an effort is made to incorporate on-site parking with this
project, and
2. no athletic fields will be lost due to the construction of
this facility, and
3. that recommendations be made in the planning and design of
this facility for the Cayuga Waterfront Trail, and
4. if approved, the Parks Commission, in conjunction with the
Planning and Development Board, have opportunities to comment
on final location and design, and
5. that the design of the facility and site be an enhancement to
the waterfront, to the Cayuga Inlet Trail, and be welcoming
to Cass Park visitors, and be it further
RESOLVED, That if the Cascadilla Boat Club is still interested in
a Cass Park site, that the City explores the feasibility of
accommodating both uses on one site.
Fire Lieutenant Parsons stated that the facility would have two
missions, as a point of response and as the USCG boat inspection
site. He added that the $25,000 funding would be provided by New
York State. The proposed site is South of the current marina
launch site.
A discussion relating to ownership of the facility followed.
Mayor Cohen stated that the City would maintain ownership but the
renewable lease period on the property would be 20 years. Fire
Lieutenant Parsons stated that a mutual maintenance agreement
would be in effect prior to the funding approval. Mayor Cohen
stated that on-site parking should be included.
A vote on the resolution resulted as follows:
Carried Unanimously
NEW BUSINESS:
State Street Project – Discussion
The Board discussed the timing and progress of the State Street
brick placement project. Superintendent Gray stated that the
project is within the appropriated budget and anticipated time
frame. Mayor Cohen confirmed that the brick would be installed
prior to the onset of winter weather.
Board of Public Works – September 12, 2001 - Page 5
Commons Lighting – Discussion
Mayor Cohen reported to the Board that the lighting pole bases
would not be installed due to a defective template. The City
Electrician will be working on the project. Mayor Cohen will
check out the status.
Diverters
Commissioner Jenkins led the discussion relating to the future of
the diverters and expressed her desire to have them removed.
Commissioner Gutenberger confirmed that their removal is directly
related to the implementation of the 6 Point Plan for Southwest
Park.
ADJOURNMENT:
On a motion the meeting adjourned at 6:20 p.m.
Donna Payne Alan J. Cohen
Administrative Secretary Mayor