HomeMy WebLinkAboutMN-BPW-2001-07-11BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:30 p.m. July 11, 2001
PRESENT:
Mayor Cohen
Commissioners (6) - Beach, Leonardo, Vargas-Mendez, Gutenberger,
Jenkins, Korherr
OTHERS PRESENT:
Deputy Clerk – Korherr
Deputy City Controller - Thayer
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities - Ferrel
Assistant Superintendent of Water and Sewer - Fabbroni
Common Council Liaison - Hershey
PLEDGE OF ALLEGIANCE:
Mayor Cohen led all present in the Pledge of Allegiance to the
American flag.
APPROVAL OF MINUTES:
Approval of the Minutes of 2001 Board of Public Works Meetings
By Commissioner Leonardo: Seconded by Commissioner Vargas-Mendez
RESOLVED, That the Minutes of the January 17, February 14, March
14, April 11, May 9, 2001 Board of Public Works meetings be
approved as published.
Carried Unanimously
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Commissioner Korherr requested that Item 18A be deleted from the
agenda. Common Council has already taken action on the item.
Commissioner Leonardo asked that the status of the position be
added to the COW meeting agenda on July 18, 2001. Mayor Cohen
suggested that a representative from Human Resources be included
in the discussion.
Superintendent Gray requested that a Power to Act item regarding
the award of a construction bid be added to the agenda.
Mayor Cohen requested the addition of a Power to Act item
regarding the award of bids for the new pedestrian bridge.
No Board member objected.
MAYOR'S COMMUNICATIONS:
Mayor Cohen reported that he conducted his annual field trip to
review road conditions. He noted that Seneca and Green Street
construction work was being completed in conjunction with New
York State and NYSEG. Work crews were enthusiastic and morale was
high.
COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Rick Manning presented an update to the Board on the Inlet Island
Waterfront Project. The intent to extend the trail loop around
the park was discussed noting that additional funds have been
made available to complete the two-mile section. City crews will
be constructing the trail during 2001. The Ithaca Youth Bureau
has expressed their satisfaction with the project and playing
field placements. Twenty-five to thirty feet of the old airport
runway and current parking lot will be used for the trail
expansion. A copy of the plan map will be placed in Common
Council Chambers for Boards and Committees to review.
Board of Public Works – July 11, 2001 - Page 2
Barbara Blanchard, City of Ithaca, Tompkins County Board of
Representatives, spoke in support of the Town of Ithaca Water
Pump Station item. She noted that Town of Ithaca parkland is
adjacent to the property and expressed concern that a street
could be constructed at a later date in the residential area.
RESPONSE TO THE PUBLIC
Superintendent Gray addressed comments made by County
Representative Blanchard and spoke in support of maintaining the
easement so that the City and Town will have the ability to
respond to the needs of the residential area in the future.
Discussion followed on the floor regarding the term “collector”
in the West Hill Master Plan.
Asst. Superintendent Fabbroni suggested that the dead end section
be designated as a dedicated driveway to the park.
Ms. Blanchard stated that the neighborhood is concerned about
additional traffic and would like assurance that the pavement
would not be designated a roadway.
BUILDINGS, PROPERTIES, TRANSIT:
Award of Contract for Building Assessment Program
By Commissioner Beach :Seconded by Commissioner Gutenberger
WHEREAS, the Department of Public Works received two proposals in
response to a Request for Proposals for a city wide building
assessment program, and
WHEREAS, staff has reviewed the proposals and has recommended the
one received from Thomas Group of Ithaca, New York; now,
therefore, be it
RESOLVED, That the Board of Public Works authorizes the
Superintendent to enter into a contract with the Thomas Group
based on their proposal dated May 25, 2001, which includes a fee
proposal of $138,451 and a project span of 77 days for
completion.
Carried Unanimously
Commissioner Korherr questioned the cost and timing of the
project. Mayor Cohen confirmed that the Capital Project funding
was approved in the 2001 budget. The scope of the project
includes a structural, as well as programmatic, analysis of 28
city facilities.
Superintendent Gray noted that the Thomas Group would be
dispensing two crews. Mayor Cohen noted that multiple department
requests for maintenance have been placed and that long term
building usage is a component of the five-year capital project
budget forecast.
Award of Contract for Survey of Canal Corridor Initiative
By Commissioner Korherr: Seconded by Commissioner Vargas-Mendez
RESOLVED, That the Board of Public Works awards the contract for
surveying for the Inlet Island Waterfront Promenade to T.G.
Miller, 203 North Aurora Street, Ithaca, New York 14850, for an
amount not to exceed $4500 and that funding come from CP #375,
and be it further
RESOLVED, That the Board authorizes the Superintendent of Public
Works to enter into an agreement with T.G. Miller for the survey.
Carried Unanimously
Board of Public Works – July 11, 2001 - Page 3
Award of Contract for Design of Canal Corridor Initiative
By Commissioner Jenkins: Seconded by Commissioner Beach
RESOLVED, That the Board of Public Works awards the design
contract for the Inlet Island Waterfront Promenade to Trowbridge
and Wolf, 1345 Mecklenburg Road, Ithaca, New York 14850, for an
amount not to exceed $71,200 with additional reimbursable
expenses not to exceed $3800 and that the funding come from CP
#375, and be it further
RESOLVED, That the Board authorizes the Superintendent of Public
Works to enter into an agreement with Trowbridge and Wolf for the
design of the project.
Mayor Cohen questioned the inclusion of the parking lot in the
bid scope.
Motion to Table
By Commissioner Leonardo: Seconded by Mayor Cohen
RESOLVED, That this item be tabled pending the compilation of
additional information.
Carried Unanimously
WATER AND SEWER
Town of Ithaca Water Pump Station
By Commissioner Leonardo :Seconded by Commissioner Gutenberger
WHEREAS, the Town of Ithaca Engineer, Dan Walker, P.E., made a
presentation to the Board of Public Works on March 7, 2001 for a
new water pumping station which would be located that the City’s
Oakwood Lane Tank to supply water to the Town’s Trumansburg Road
tank, and
WHEREAS, the water supplied to the City’s western boundary
including Oakwood Lane, and Warren Road is derived from the
Town’s Trumansburg Road tank, in accord with the city/town water
supply agreement, and
WHEREAS, the Town is preparing information for submittal of the
proposed pump station for review under the city’s site plan
review ordinance which will address the Board’s concern for
review of the structure’s impact on the site and the
neighborhood; now, therefore, be it
RESOLVED, That the Board of Public Works supports the project in
concept and is willing to grant the Town of Ithaca the necessary
easements for the pipeline and structure once a site plan has
been agreed to by both the Assistant Superintendent of Water and
Sewer as well as the Site Plan Review process for the city.
Carried Unanimously
Motion to Remove From the Table - Award of Contract for Design of
Canal Corridor Initiative
By Commissioner Vargas-Mendez: Seconded by Mayor Cohen
RESOLVED, That the Award of Contract for Design of Canal Corridor
Initiative be removed from the table.
Carried Unanimously
Award of Contract for Design of Canal Corridor Initiative
By Commissioner Jenkins: Seconded by Commissioner Beach
RESOLVED, That the Board of Public Works awards the design
contract for the Inlet Island Waterfront Promenade to Trowbridge
and Wolf, 1345 Mecklenburg Road, Ithaca, New York 14850, for an
amount not to exceed $71,200 with additional reimbursable
expenses not to exceed $3800 and that the funding come from CP
#375, and be it further
Board of Public Works – July 11, 2001 - Page 4
RESOLVED, That the Board authorizes the Superintendent of Public
Works to enter into an agreement with Trowbridge and Wolf for the
design of the project.
Mayor Cohen confirmed that both the waterfront promenade and the
surface parking lot are included, and asked that the record
reflect the accurate project number.
A vote on the Resolution resulted as follows.
Carried Unanimously
CREEKS, BRIDGES AND PARKS:
Conversion to One-Lane Bridge at Cecil A. Malone Drive
By Commissioner Gutenberger: Seconded by Commissioner Jenkins
WHEREAS, the Planning and Development Department has proposed
that the bridge over the flood relief channel on Cecil A. Malone
Drive be converted into a one-lane bridge in order to accommodate
pedestrian and bicycle traffic, and
WHEREAS, discussion of a proposed trial design would include the
installation of concrete jersey barriers in order to separate the
vehicle traffic from pedestrian traffic, and
WHEREAS, staff has supplied land use information showing the
industrial zoning as well as traffic counts showing an ADT of
2600 vehicles of which 19% are trucks and buses while Route 13 is
4-5% trucks and buses and other streets are 2% trucks and buses,
and
WHEREAS, staff does not recommend this change due to these
factors while the Board feels that one-lane bridges function will
at several locations in the area and this one has low vehicles
counts and a good line of sight on the approaches, and
WHEREAS, traffic information can be gathered during a six-month
implementation period to determine the impact of the change and
the future of the bridge; now, therefore be it
RESOLVED, That the Board of Public Works approves the proposal
from the Planning and Development Department to convert the
bridge over the flood relief channel on Cecil A. Malone Drive
into a one-lane bridge for a period of six months from July 1,
2001 to December 31, 2001.
Commissioner Korherr questioned the notification of local
businesses. Superintendent Gray asked that the dates should
accurately reflect the time period following notification.
Discussion followed on the floor regarding accessibility for
required construction vehicles and cranes. Peak times when the
train proceeds through the area may create traffic problems.
Mayor Cohen noted that the residents of Nates Floral Estates are
forced to walk into traffic to access shopping in the area.
Commissioner Gutenberger suggested that a separate pedestrian
bridge be installed. Superintendent Gray noted that pedestrian
bridges are rated differently than motor vehicle bridges and are
not always simple alternatives.
Motion to Table
By Commissioner Beach: Seconded by Commissioner Korherr
RESOLVED, That this item be tabled pending further discussion.
Carried Unanimously
Mayor Cohen stated that he would add this item to the August 8,
2001 agenda. He added that he will contact Tompkins County for
available bridge structures, and that neighborhood notification
will occur.
Board of Public Works – July 11, 2001 - Page 5
Contract to Operate Concession Stand in Stewart Park
By Commissioner Vargas-Mendez :Seconded by Commissioner Jenkins
WHEREAS, Tom Trenchard of Cayuga Boat and Cottage Marine
Contracting is seeking an agreement to operate the concession
stand in Stewart Park, and
WHEREAS, the Board accepts the request provided that the facility
is brought up to code, that a security deposit of $1,000 and a
rental fee of $1,000 are incorporated into the twelve (12) month
agreement, and
WHEREAS, the Board recognizes that the final agreement could be
constructed in several ways to give equivalent protection and
compensation to the City; now, therefore be it
RESOLVED, That the Board of Public Works has reviewed and accepts
Mr. Trenchard’s request to operate the concession stand in
Stewart Park for the summer of 2001, and be it further
RESOLVED, That the Board authorizes the Mayor to enter into a
twelve (12) month (June 1, 2001 until May 31, 2002) agreement
with Mr. Trenchard after developing a final agreement in
consultation with the Superintendent of Public Works and the City
Attorney.
Carried Unanimously
Mayor Cohen stated that written notification of future contract
renewals should be submitted prior to the end of the contract.
Power to Act – Route 13 Gateway Pedestrian Bridge
By Commissioner Leonardo Seconded by Commissioner Beach
RESOLVED, That the Board of Public Works grant themselves Power
to Act at the July 18, 2001 COW meeting to take possible action
on the award of a contract for the Route 13 Gateway Pedestrian
Bridge.
Carried Unanimously
Mayor Cohen stated that he would negotiate with the Town for
future maintenance costs and added that a three-way partnership
with NYS Parks would best serve the community. He explained that
the bridge project was initiated by the City.
Power to Act
By Mayor Cohen: Seconded by Commissioner Korherr
RESOLVED, That the Board of Public Works grant themselves the
Power to Act at their July 18, 2001 COW meeting to discuss
contract work for sidewalks and retaining walls on the 200 and
300 blocks of Spencer Road.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 5:45 p.m.
Robin L. Korherr Alan J. Cohen
Deputy City Clerk Mayor