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HomeMy WebLinkAboutMN-BPW-1999-02-17203 HOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:30 p.m. February 17, 1999 PRESENT: Mayor Cohen - Commissioners (5) - Ehrhardt, Leonardo, Vargas, Gutenberger, Jenkins OTHERS PRESENT: Administrative Secretary Superintendent of Public Assistant Superintendent Assistant Superintendent Common Council Liaison - - Payne Works - Gray of Streets and Facilities - Ferrel of Water and Sewer - Fabbroni Hershey (Z) PLEDGE OF ALLEGIANCE: LO Mayor Cohen led all present in the Pledge of Allegiance to the CD American flag. ' m Z ADDITIONS To OR DELETIONS FROM THE AUENUA: C Superintendent Gray requested that the following item(s) be added G to the agenda. Power to Act - Rollersports Park bid Power to Act - Waste Water Treatment Plant Contract Amendment Power to Act - Neighborhood Traffic Calming Specialist Position No Board member objected. HUILDINOS PROPERTIES TRANSIT PARRS WATER SEWER AND SOLID WASTE ITEMS: Former Agway Building at 506 Taughannock Blvd. By Mayor Cohen :Seconded by Commissioner Ehrhardt WHEREAS, Marina Realty of Ithaca, LLC (MRI) is currently leasing city owned property at 506 Taughannock Boulevard, and WHEREAS, MRI will be undertaking a site remediation on their adjacent property and is proposing to do the same at 506 Taughannock Boulevard; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Mayor to enter into an agreement with Marina Realty of Ithaca, LLC to remediate the site at 506 Taughannock Boulevard including demolition of the existing building and excavation of the site after consultation with the City Attorney, the Director of Planning and Development and the Superintendent of Public works, and be it further RESOLVED, That the Board of Public Works understands that the offer is that work will be completed at no cost to the city unless MRI does not acquire title to the property at a later date. Discussion followed regarding grant options for funding. New York State Brownfield monies require a 253 City match. Federal Brownfield site clean up expenses are 1003 funded. MRI is the conduit for which the work will be done. The clean up is not predicated on the sale of the site. The City is merely taking advantage of the available funding and the existence of a contractor on site that can oversee the clean up. 204 Board of Public Works February 17,1999 Page 2 of 6 Superintendent Gray stated that the existence of the contingency is appropriated for costs overruns only. Mayor Cohen added that the City could apply for reimbursement to the State of New York for any cost overruns. •, A Vote on the Resolution resulted as follows: Carried Unanimously Reouest to Purchase State Street Bricks By Mayor Cohen :Seconded by commissioner Ehrhardt WHEREAS, the Ithaca Landmarks Preservation Committee (ILPC) has approved the use of State Street Bricks at 408 East Seneca Street; now, therefore be it RESOLVED, That the Board of Public Works approves the sale of State Street Bricks at a cost of 25 cents per brick to Ed Franquement of Natural Bone Builders for use at 408 East Seneca . Street as approved by the ILPC, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent for Streets and Facilities to enter into an agreement with Mr. Franquement under the usual terms and conditions. Carried Unanimously Commissioner Gutenberger led the discussion regarding the placement of the acquired bricks. Mayor Cohen responded that anyone in the specific historic district will be allowed to purchase from the inventory of 300,000 bricks for special purposes. TRAFFIC HIGHWAYS STREETS SIDEWALKS CREEKS AND BRIDGES ITEMS: Support of Proposed Spencer Road TEP Project By Commissioner Ehrhardt :Seconded by Commissioner Jenkins WHEREAS, Federal funding has become available through the TEA -21 Transportation Enhancement Program (TEP),.which is administered by the State of New York, and WHEREAS, staff is proposing that curbing and sidewalk installantion to improve pedestrian and bicycle transportation on Spencer Road, and WHEREAS, these improvements will link the neighborhoods to the Black Diamond Bike Trail and allow for pedestrian and bicycle access to Buttermilk Falls State Park; now, therefore, be it RESOLVED, That the Board of Public Works supports staff's decision to apply for TEP funding for improvements to Spencer .. Road. Carried Unanimously Commissioner Ehrhardt stated that the Pedestrian Advisory Council supports this as well. Support of Proposed West State Street TEP Project, By Commissioner Ehrhardt :Seconded by Commissioner Gutenberger WHEREAS, Federal funding has become available through TEA -21 Transportation Enhancement Program (TEP), which is administered by the State of New York, and C L() C m z 2 Board of Public Works205. � February 17,1999 Page 3 of 6 WHEREAS, staff is proposing public transit, pedestrian and streetscape improvements to two additional blocks on West State Street; now, therefore, be it RESOLVED, That the Board of Public Works supports staff's decision to apply for TEP funding for improvements to West State Street. Carried Unanimously Mayor Cohen confirmed th7at this project is an extension of the Human Services Building construction. Award o Bid for Cleveland Avenue Street Improvements By Commissioner Ehrhardt :Seconded by Commissioner Vargas WHEREAS, bids were received for general construction and electrical construction for.the Cleveland Avenue Street Improvements on February 10,1999, and WHEREAS, staff is recommending that both bids be awarcled to the low bidders; now, therefore, be it RESOLVED, That the Board of Public Works awards the general construction bid for the Cleveland Avenue Street Improvements to McPherson Builders, Inc., 710 Willow Avenue; Ithaca,NY 14850 for their base bid of $34,998.00 and Alternate Bid of $4,900.00 for a total bid of $39,898.00, and be it further RESOLVED, That the Board awaits the electrical contractor bid for Cleveland Avenue Street Improvements to Richardson Brothers, 19 Quarry Road; Ithaca,NY 14850 for their base bid of $57,790.00 and Alternate Bid of $4,816.00 for a total bid of $62,606.00, and be it further RESOLVED, That the Board authorizes the Superintendent of Public Works to enter into a contract with both McPherson Builders and Richardson Brothers for the Cleveland Avenue Improvement Project. Carried Unanimously WATER AND SEWER ITEMS: Award of Bid for Pipe and Materials By Mayor Cohen :Seconded by Commissioner Jenkins WHEREAS, the City of Ithaca received bids on February 8, 1999 to Furnish and Deliver 16" and 20" Dectile Iron Pipe, Butterfly Valves, Fittings and Accessories, and WHEREAS, staff has reviewed the bids, including noted exceptions or deviations from the minimum bid specifications, and recommends that the bid be awarded to the low bidder; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the contract for bid on Dectile Iron Pipe to Martisco Corporation, 107 Terminal Road East, Liverpool, New York 13088 for their total low bid of $192,667.50, and be it further Board of Public Works I 206 Febi 40 J V RESOLVED, That this be paid out of Water funds that follow: FY 1998 Encumbrance (P.O. # 00981253 -00) $52,200.00 FY 1999 Construction Materials and'SUpplies (5483) 40,167.50 Capital Project 506 100.000.00 Total $192,667.50 and, be it further RESOLVED, That the Assistant Superintendent for Water and Sewer be authorized to enter into an agreement with Martisco Corporation. Carried Unanimously Power to Act - Waste Water Treatment Plant Contract Amendment By Commissioner Ehrhardt :Seconded by Commissioner Jenkins WHEREAS, the Waste Water Treatment Plant has additional filter . processes and enhancements approved as part of the initial grant from the 1996 Environmental Bond Act, and WHEREAS, the City would like to meet a June deadline to complete and submit a follow up application for additional funds from the bond act which may include additions to the $3,500,000 in improvements to the Waste Water Treatment Plant already approved, and WHEREAS, the City will need 60 days to gain information relating to the redesign and specifications which will have an impact on the bond application; now, therefore, be it RESOLVED, That the Board of Public Works reserves the Power to Act at the March 3,1999 C.O.W. meeting to consider amending an existing contract to include phase one design services and cost estimates following completion of the multi -year master plan currently being developed by an engineering firm. Carried Unanimously Mayor Cohen stated that the B&A committee has in the past approved contracts that are contingent upon Board of Public Works approval since B&A will be presented this information on the same day. ADMINISTRATION AND COMMUNICATIONS ITEMS: Truck - Award of Bid for Aerial Tree Trimming Truck: By Commissioner Ehrhardt :Seconded by Commissioner Vargas WHEREAS, bids were received on February 4,1999 for an Aerial Tree Trimming Truck, and WHEREAS, staff is recommending that the low bid from Crest Truck Company not be accepted since the bid does not meet minimum specifications, and WHEREAS, staff recommends that Utility Equipment be awarded the bid for their bid meeting specifications; now, therefore, be it RESOLVED, That the Board of Public Works awards the bid for a new aerial tree.trimming unit to Utility Equipment, 6730 Pickard Drive; Syracuse,NY 13211 for their bid of $82,816.00, and be it further BOW of Public Work207 February 17,1999 RESOLVED, That the Board authorizes the Assistant Superintendent6 for Streets and Facilities to enter into an agreement with Utility Equipment. Commissioner Gutenberger questioned the Board as to why the lowest bid was not accepted. Asst. Superintendent Ferrel listed the bid specifications that the lowest bid could not accommodate. A Vote on the Resolutionaresulted as follows: Carried Unanimously Award of Bid for Roller. By Commissioner Ehrhardt :Seconded by Commissioner Gutenberger WHEREAS, bids were received on February 4, 1999 for a new double drum vibratory roller, and O WHEREAS, staff is recommending that the low bid from Baschmann Services, Inc. not be accepted since the bid does not yeet O minimum specifications, and co Z WHEREAS, staff recommends that Tracey Road Equipment be awarded C the bid for their bid meeting specifications; now, therefore, be G it RESOLVED, That the Board of Public Works awards the bid for a new double drum vibratory roller to Tracey Road Equipment, 6803 Manlius Center Road, P.O. Box 489, East Syracuse, New York 13057 for their bid of $76,769.00, and that it be further RESOLVED, That the Board authorizes the Assistant Superintendent for Streets and Facilities to enter into agreement with Tracey Road Equipment. carried Unanimously Pier to Act - Neaa borhood Traffic CAlminc Specialist position By Commissioner Ehrhardt :Seconded by WHEREAS, Common Council endorsed a Traffic Calming Program and a City wide Bicycle Plan, and WHEREAS, both programs will put tremendous demands on the Dept. of Public Works staff to develop, and WHEREAS, the engineer along with other staff will need to reconcile the interdependent requirements of the two policies, now, therefore, be it RESOLVED, That the Board of Public Works reserves the Power to Act to discuss the details of the new position on March 3,1999. Carried Unanimously Commissioner Ehrhardt clarified that grant monies are available for an engineer who would work with the Traffic Engineer to develop these plane. The Traffic Engineer could not accomplish the additional workload along with regularly assigned duties. 01- Board of Public Wor4 I February 17,1999 Pase 6 of 6 Power to Act Award of Bid for Rollersports Park By Mayor Cohen :Seconded by commissioner Jenkins WHEREAS, the bids for the Rollersports Park have been received; now, therefore, be it '. RESOLVED,. That The Board of Public Works reserves the Power to Act at the March 3,1999 meeting to review the bid for the Rollersports Park. Carried Unanimously ADJOURNMENT• On a motion the meeting adjourned at 6:15 p.m. Donna Payne q Alan J. oheC n Administrative Secretary Mayor