HomeMy WebLinkAboutMN-BPW-1999-02-17203
HOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:30 p.m. February 17, 1999
PRESENT:
Mayor Cohen -
Commissioners (5) - Ehrhardt, Leonardo, Vargas, Gutenberger,
Jenkins
OTHERS PRESENT:
Administrative Secretary
Superintendent of Public
Assistant Superintendent
Assistant Superintendent
Common Council Liaison -
- Payne
Works - Gray
of Streets and Facilities - Ferrel
of Water and Sewer - Fabbroni
Hershey
(Z) PLEDGE OF ALLEGIANCE:
LO Mayor Cohen led all present in the Pledge of Allegiance to the
CD American flag. '
m
Z ADDITIONS To OR DELETIONS FROM THE AUENUA:
C Superintendent Gray requested that the following item(s) be added
G to the agenda.
Power
to
Act
- Rollersports
Park bid
Power
to
Act
- Waste Water
Treatment Plant Contract Amendment
Power
to
Act
- Neighborhood
Traffic Calming Specialist Position
No Board member objected.
HUILDINOS PROPERTIES TRANSIT PARRS WATER SEWER AND SOLID
WASTE ITEMS:
Former Agway Building at 506 Taughannock Blvd.
By Mayor Cohen :Seconded by Commissioner Ehrhardt
WHEREAS, Marina Realty of Ithaca, LLC (MRI) is currently leasing
city owned property at 506 Taughannock Boulevard, and
WHEREAS, MRI will be undertaking a site remediation on their
adjacent property and is proposing to do the same at 506
Taughannock Boulevard; now, therefore, be it
RESOLVED, That the Board of Public Works hereby authorizes the
Mayor to enter into an agreement with Marina Realty of Ithaca,
LLC to remediate the site at 506 Taughannock Boulevard including
demolition of the existing building and excavation of the site
after consultation with the City Attorney, the Director of
Planning and Development and the Superintendent of Public works,
and be it further
RESOLVED, That the Board of Public Works understands that the
offer is that work will be completed at no cost to the city
unless MRI does not acquire title to the property at a later
date.
Discussion followed regarding grant options for funding. New York
State Brownfield monies require a 253 City match. Federal
Brownfield site clean up expenses are 1003 funded. MRI is the
conduit for which the work will be done. The clean up is not
predicated on the sale of the site. The City is merely taking
advantage of the available funding and the existence of a
contractor on site that can oversee the clean up.
204
Board of Public Works
February 17,1999
Page 2 of 6
Superintendent Gray stated that the existence of the contingency
is appropriated for costs overruns only.
Mayor Cohen added that the City could apply for reimbursement to
the State of New York for any cost overruns. •,
A Vote on the Resolution resulted as follows:
Carried Unanimously
Reouest to Purchase State Street Bricks
By Mayor Cohen :Seconded by commissioner Ehrhardt
WHEREAS, the Ithaca Landmarks Preservation Committee (ILPC) has
approved the use of State Street Bricks at 408 East Seneca
Street; now, therefore be it
RESOLVED, That the Board of Public Works approves the sale of
State Street Bricks at a cost of 25 cents per brick to Ed
Franquement of Natural Bone Builders for use at 408 East Seneca .
Street as approved by the ILPC, and be it further
RESOLVED, That the Board authorizes the Assistant Superintendent
for Streets and Facilities to enter into an agreement with Mr.
Franquement under the usual terms and conditions.
Carried Unanimously
Commissioner Gutenberger led the discussion regarding the
placement of the acquired bricks.
Mayor Cohen responded that anyone in the specific historic
district will be allowed to purchase from the inventory of
300,000 bricks for special purposes.
TRAFFIC HIGHWAYS STREETS SIDEWALKS CREEKS AND BRIDGES ITEMS:
Support of Proposed Spencer Road TEP Project
By Commissioner Ehrhardt :Seconded by Commissioner Jenkins
WHEREAS, Federal funding has become available through the TEA -21
Transportation Enhancement Program (TEP),.which is administered
by the State of New York, and
WHEREAS, staff is proposing that curbing and sidewalk
installantion to improve pedestrian and bicycle transportation on
Spencer Road, and
WHEREAS, these improvements will link the neighborhoods to the
Black Diamond Bike Trail and allow for pedestrian and bicycle
access to Buttermilk Falls State Park; now, therefore, be it
RESOLVED, That the Board of Public Works supports staff's
decision to apply for TEP funding for improvements to Spencer ..
Road.
Carried Unanimously
Commissioner Ehrhardt stated that the Pedestrian Advisory Council
supports this as well.
Support of Proposed West State Street TEP Project,
By Commissioner Ehrhardt :Seconded by Commissioner Gutenberger
WHEREAS, Federal funding has become available through TEA -21
Transportation Enhancement Program (TEP), which is administered
by the State of New York, and
C
L()
C
m
z
2
Board of Public Works205. �
February 17,1999
Page 3 of 6
WHEREAS, staff is proposing public transit, pedestrian and
streetscape improvements to two additional blocks on West State
Street; now, therefore, be it
RESOLVED, That the Board of Public Works supports staff's
decision to apply for TEP funding for improvements to West State
Street.
Carried Unanimously
Mayor Cohen confirmed th7at this project is an extension of the
Human Services Building construction.
Award o Bid for Cleveland Avenue Street Improvements
By Commissioner Ehrhardt :Seconded by Commissioner Vargas
WHEREAS, bids were received for general construction and
electrical construction for.the Cleveland Avenue Street
Improvements on February 10,1999, and
WHEREAS, staff is recommending that both bids be awarcled to the
low bidders; now, therefore, be it
RESOLVED, That the Board of Public Works awards the general
construction bid for the Cleveland Avenue Street Improvements to
McPherson Builders, Inc., 710 Willow Avenue; Ithaca,NY 14850 for
their base bid of $34,998.00 and Alternate Bid of $4,900.00 for a
total bid of $39,898.00, and be it further
RESOLVED, That the Board awaits the electrical contractor bid for
Cleveland Avenue Street Improvements to Richardson Brothers, 19
Quarry Road; Ithaca,NY 14850 for their base bid of $57,790.00
and Alternate Bid of $4,816.00 for a total bid of $62,606.00, and
be it further
RESOLVED, That the Board authorizes the Superintendent of Public
Works to enter into a contract with both McPherson Builders and
Richardson Brothers for the Cleveland Avenue Improvement Project.
Carried Unanimously
WATER AND SEWER ITEMS:
Award of Bid for Pipe and Materials
By Mayor Cohen :Seconded by Commissioner Jenkins
WHEREAS, the City of Ithaca received bids on February 8, 1999 to
Furnish and Deliver 16" and 20" Dectile Iron Pipe, Butterfly
Valves, Fittings and Accessories, and
WHEREAS, staff has reviewed the bids, including noted exceptions
or deviations from the minimum bid specifications, and recommends
that the bid be awarded to the low bidder; now, therefore, be it
RESOLVED, That the Board of Public Works hereby awards the
contract for bid on Dectile Iron Pipe to Martisco Corporation,
107 Terminal Road East, Liverpool, New York 13088 for their
total low bid of $192,667.50, and be it further
Board of Public Works I
206 Febi 40
J V RESOLVED, That this be paid out of Water funds that follow:
FY 1998 Encumbrance (P.O. # 00981253 -00) $52,200.00
FY 1999 Construction Materials and'SUpplies (5483)
40,167.50
Capital Project 506 100.000.00
Total $192,667.50
and, be it further
RESOLVED, That the Assistant Superintendent for Water and Sewer
be authorized to enter into an agreement with Martisco
Corporation.
Carried Unanimously
Power to Act - Waste Water Treatment Plant Contract Amendment
By Commissioner Ehrhardt :Seconded by Commissioner Jenkins
WHEREAS, the Waste Water Treatment Plant has additional filter .
processes and enhancements approved as part of the initial grant
from the 1996 Environmental Bond Act, and
WHEREAS, the City would like to meet a June deadline to complete
and submit a follow up application for additional funds from the
bond act which may include additions to the $3,500,000 in
improvements to the Waste Water Treatment Plant already approved,
and
WHEREAS, the City will need 60 days to gain information relating
to the redesign and specifications which will have an impact on
the bond application; now, therefore, be it
RESOLVED, That the Board of Public Works reserves the Power to
Act at the March 3,1999 C.O.W. meeting to consider amending an
existing contract to include phase one design services and cost
estimates following completion of the multi -year master plan
currently being developed by an engineering firm.
Carried Unanimously
Mayor Cohen stated that the B&A committee has in the past
approved contracts that are contingent upon Board of Public Works
approval since B&A will be presented this information on the same
day.
ADMINISTRATION AND COMMUNICATIONS ITEMS:
Truck - Award of Bid for Aerial Tree Trimming Truck:
By Commissioner Ehrhardt :Seconded by Commissioner Vargas
WHEREAS, bids were received on February 4,1999 for an Aerial Tree
Trimming Truck, and
WHEREAS, staff is recommending that the low bid from Crest Truck
Company not be accepted since the bid does not meet minimum
specifications, and
WHEREAS, staff recommends that Utility Equipment be awarded the
bid for their bid meeting specifications; now, therefore, be it
RESOLVED, That the Board of Public Works awards the bid for a new
aerial tree.trimming unit to Utility Equipment, 6730 Pickard
Drive; Syracuse,NY 13211 for their bid of $82,816.00, and be it
further
BOW of Public Work207
February 17,1999
RESOLVED, That the Board authorizes the Assistant Superintendent6
for Streets and Facilities to enter into an agreement with
Utility Equipment.
Commissioner Gutenberger questioned the Board as to why the
lowest bid was not accepted.
Asst. Superintendent Ferrel listed the bid specifications that
the lowest bid could not accommodate.
A Vote on the Resolutionaresulted as follows:
Carried Unanimously
Award of Bid for Roller.
By Commissioner Ehrhardt :Seconded by Commissioner Gutenberger
WHEREAS, bids were received on February 4, 1999 for a new double
drum vibratory roller, and
O WHEREAS, staff is recommending that the low bid from Baschmann
Services, Inc. not be accepted since the bid does not yeet
O minimum specifications, and
co Z WHEREAS, staff recommends that Tracey Road Equipment be awarded
C the bid for their bid meeting specifications; now, therefore, be
G it
RESOLVED, That the Board of Public Works awards the bid for a new
double drum vibratory roller to Tracey Road Equipment, 6803
Manlius Center Road, P.O. Box 489, East Syracuse, New York 13057
for their bid of $76,769.00, and that it be further
RESOLVED, That the Board authorizes the Assistant Superintendent
for Streets and Facilities to enter into agreement with Tracey
Road Equipment.
carried Unanimously
Pier to Act - Neaa borhood Traffic CAlminc Specialist position
By Commissioner Ehrhardt :Seconded by
WHEREAS, Common Council endorsed a Traffic Calming Program and a
City wide Bicycle Plan, and
WHEREAS, both programs will put tremendous demands on the Dept.
of Public Works staff to develop, and
WHEREAS, the engineer along with other staff will need to
reconcile the interdependent requirements of the two policies,
now, therefore, be it
RESOLVED, That the Board of Public Works reserves the Power to
Act to discuss the details of the new position on March 3,1999.
Carried Unanimously
Commissioner Ehrhardt clarified that grant monies are available
for an engineer who would work with the Traffic Engineer to
develop these plane. The Traffic Engineer could not accomplish
the additional workload along with regularly assigned duties.
01-
Board of Public Wor4 I
February 17,1999
Pase 6 of 6
Power to Act Award of Bid for Rollersports Park
By Mayor Cohen :Seconded by commissioner Jenkins
WHEREAS, the bids for the Rollersports Park have been received;
now, therefore, be it '.
RESOLVED,. That The Board of Public Works reserves the Power to
Act at the March 3,1999 meeting to review the bid for the
Rollersports Park.
Carried Unanimously
ADJOURNMENT•
On a motion the meeting adjourned at 6:15 p.m.
Donna Payne q Alan J. oheC n
Administrative Secretary Mayor