HomeMy WebLinkAboutMN-BPW-1998-07-21BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:30 p.m. July 21, 1998
PRESENT:
Mayor Cohen
Commissioners (5) - Ehrhardt, Smith, Vargas, Leonardo, Jenkins
OTHERS PRESENT:
City Clerk - Holcomb
Superintendent of Public Works - Gray
Assistant Superintendent of Streets and Facilities - Ferrel
Assistant Superintendent of Water and Sewer - Fabbroni
PLEDGE OF ALLEGIANCE:
Mayor Cohen led all present in the Pledge of Allegiance to the
American flag.
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Add the following:
Request for Construction Easement at 312 College Avenue
Approval of Quit Claim Deed for Miller Street
Call for recess to consider Power to Act: Award for truck bids
Delete the following:
Dumpbody and Snowplow System-previously passed
REPORT OF OTHER DEPARTMENT HEADS:
BUILDINGS, PROPERTIES, TRANSIT, PARKS, WATER, SEWER AND SOLID
WASTE ITEMS:
Request for Encroachment at 418 East Lincoln Street.
By Commissioner Vargas :Seconded by Commissioner Smith
WHEREAS, the Board of Public Works has received and reviewed a
request for an encroachment agreement from Frederick Everts as
owner of 418 East Lincoln Street, and
WHEREAS, the existing wooden deck encroaches on the street right
of way for East Lincoln Street by approximately 4 feet and the
house encroaches by approximately 0.3 feet to 0.5 feet as shown
on a property survey done for Frederick Everts by Lee Dresser,
Land Surveyors, dated May 6, 1998; now therefore, be it
RESOLVED, That the Board of Public Works hereby grants the
requested encroachment for the property at 418 East Lincoln
Street contingent upon the approval of the City Attorney, and be
it further
RESOLVED, That the board reserves the right to direct that the
encroachment be removed at no cost to the city if the department
requires use of the property, and be it further
RESOLVED, That the board authorizes the Mayor to enter into an
agreement
Carried Unanimously
Request for Encroachment at 316 Fall Creek Drive.
By Commissioner Vargas :Seconded by Commissioner Leonardo
WHEREAS, the Board of Public Works has received and reviewed a
request for an encroachment agreement from Francis and Kristi
Keil, owners of 316 Fall Creek Drive, and
WHEREAS, the existing garage encroaches onto Roberts Place by
approximately 3.5 feet on one corner and approximately 2 feet on
another corner as shown on a property survey dated May 6, 1998;
now therefore, be it
Board of Public Works – July 21,1998 - Page 2
RESOLVED, That the Board of Public Works hereby grants the
requested encroachment for the property at 316 Fall Creek Drive
contingent upon the approval of the City Attorney, and be it
further
RESOLVED, That the board reserves the right to direct that the
encroachment be removed at no cost to the city if the department
requires use of the property, and be it further
RESOLVED, That the board authorizes the Mayor to enter into an
agreement.
Carried Unanimously
Lansing Instruments
By Commissioner Vargas :Seconded by Commissioner Smith
WHEREAS, the Board of Public Works has reviewed and approved the
general concept of assisting Lansing Instruments in their efforts
to expand their business at 705 Willow Avenue, and
WHEREAS, the board passed a resolution September 24, 1997
recommending the sale of land (roughly 200 feet by 50 feet) based
on an Egner site plan dated September 16, 1997, and
WHEREAS, Mr. Shull, his attorney Jim Miller and his architect
Tony Egner, have all expressed concerns about the reference to
the September 1997 plan and the reverter clause which refers to
use of the land “for the purpose presented within two years”
because additional land has been purchased, the plan has changed,
but the “purpose” remains the same; now, therefore be it
RESOLVED, That the Board of Public Works reaffirms its intention
to work with Lansing Instruments and that the board agrees that
the “purpose” of the land use remains the same and still supports
the sale of land which we believe is awaiting a final approved
site plan in the plan review process.
Carried Unanimously
Request for Construction Easement at 312 College Avenue.
By Commissioner Vargas :Seconded by Commissioner Smith
WHEREAS, the property at 312 College Avenue is being
reconstructed, and
WHEREAS, the foundations will be installed using a drilled in
soldier beam and lagging system to form the exterior of the
foundation, and
WHEREAS, the proposed construction method will result in a
building within the property line and the abandoned shoring
system which will project less than a foot into the street right
of way; now, therefore be it
RESOLVED, That the Board of Public Works approves this type of a
temporary construction easement following the review of the City
Attorney, and authorizes the Superintendent to enter into this
and future temporary construction easements which are similar.
Ayes: (4) Vargas, Smith, Leonardo, Ehrhardt
Nays: (0)
Abstentions: Jenkins
Commissioner Jenkins arrived at 5:50 pm.
Approval of Quit Claim Deed for Miller Street.
By Commissioner Vargas :Seconded by Commissioner Smith
WHEREAS, the city has been approached to either open or abandon
the unopened paper street of Miller Street, east of Pearl Street,
and
Board of Public Works – July 21,1998 - Page 3
WHEREAS, the City Attorney’s Office has advised staff that after
researching title to the property it does not appear that the
city holds clear title to this property, and
WHEREAS, staff has advised that there are no utilities, nor plans
for any in the paper street and after reviewing the attorney’s
comments recommended that any city interested be transferred to
the interested property owner as driveway access; now therefore,
be it
RESOLVED, That the Board of Public Works approves of a quit claim
deed which will abandon Miller Street east of Pearl Street to the
city line.
Carried Unanimously
TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS, CREEKS AND BRIDGES ITEMS:
Authorization for DOT Funding Agreement - Stewart Avenue Bridge.
By Commissioner Leonardo :Seconded by Commissioner Vargas
WHEREAS, a Project for the replacement of the STEWART AVENUE
BRIDGE at Cascadilla Street, B.I.N. 2210570, P.I.N. 375283,
T.I.P. 98-7 for $526,000 (“the Project”) is eligible for funding
under Title 23 U.S. Code as administered by the Federal Highway
Administration (“FHWA”), as amended, that calls for the
apportionment of the costs such program to be borne at the ratio
of 80% Federal funds and 20% non-federal funds, and
WHEREAS, the City of Ithaca desires to advance the Project by
making a commitment of 100% of the non-federal share of the costs
of Scoping and Design (Phases I-VI), and
WHEREAS, the Board of Public Works is responsible for the
operation and maintenance of city streets and bridges as well as
city capital construction as charged by the City Charter, and
WHEREAS, Common Council authorized Capital Project 266 in 1993
for painting and rehabilitation of the Stewart Avenue Bridge
which must be reauthorized in order to undertake the project and
to provide the state and federal government proof that the city
is authorized to front monies required to start the project, up
to the full project authorization, to cover the cost of change
orders and any authorized cope change required to complete the
project; now, therefore, be it
RESOLVED, That the Board of Public Works hereby requests that
Common Council reauthorize Capital Project 266 in the amount of
$526,000, and be it further
RESOLVED, That the Mayor is authorized to sign all necessary
Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid
on behalf of the City of Ithaca and the Superintendent is
authorized to sign all necessary construction document,
contracts, certifications and reimbursement requests contingent
on reauthorization of the capital project by Common Council, and
be it further
RESOLVED, That this project is being under taken with the
understanding that the final cost to the city will be roughly
five percent (5%) of the final approved project cost currently
estimated at $26,300 of the $526,000 authorized for the project,
in monies and in kind services, as managed by the Superintendent
and monitored by the City Controller.
Carried Unanimously
Power to Act: Truck Bids
By Commissioner Ehrhardt :Seconded by Commissioner Smith
RESOLVED, That the Board of Public Works grant themselves the
Power to Act to consider award of bid for truck cab and chassis
at the Committee of the Whole meeting on August 11,1998.
Carried Unanimously
Board of Public Works – July 21,1998 - Page 4
Approval for Dan Cole to Attend Traffic Seminar in Toronto.
By Commissioner Ehrhardt :Seconded by Commissioner Jenkins
RESOLVED, That the Board of Public Works recommends to the
Superintendent that $2,100 of the 1440-5440 line to be used for
Dan Cole to attend a traffic calming seminar in Toronto.
Carried Unanimously
REPORTS OF SUPERINTENDENT AND STAFF:
Superintendent Gray reported to the board on the following
matters:
Completion of sidewalk contracts
Near completion of Cass Park Pool Capital Project
Southside Community Center work in progress
Planning of Wood Street Skate Park
Cass Park Lighting project near completion
Possible relocation of Ithaca Bus Terminal
Assistant Superintendent Ferrel reported to the board on the
following matters:
Stewart Avenue paving
Cayuga Street conduit installation for traffic signals and bus
shelters
Mitchell Street widening in front of Belle Sherman School
Valley Road spot repairs
Increase of and improvements to public trash receptacles
Norway Maple trees are suffering a tar fungus disease
Necessary watering of trees and plants
Roof replacement for Streets and Facilities
Buses transported 2,550 passengers to and from the fireworks
displays
Cass Park transit service is active and overflowing
Replacement of bus shelters
County sign project
Dryden Road needing brick crosswalks
Assistant Superintendent Fabbroni reported to the board on the
following matters:
Sewer Interceptor construction – the portion from the plant
itself to Cascadilla Street is complete and the site restoration
is on-going
Regional water discussions are on going. They have responded
to Bolton Point’s Request for Proposal
Waste Water Bond Application reviews have cleared the
Department of Conservation and currently awaiting the Governor’s
approval
Joint purchase of GIS equipment with Engineering, Water and
Sewer and Cornell University Engineers
Sewer TV cameras have been ordered
NYSEG has requested the removal of coal tar piles for two
thirds the cost of materials
ADJOURNMENT:
The meeting was adjourned at 7:00 pm
____________________ ________________________
Board of Public Works – July 21,1998 - Page 5
Julie Conley Holcomb Alan J. Cohen
City Clerk Mayor