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HomeMy WebLinkAboutMN-BPW-1998-07-21BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:30 p.m. July 21, 1998 PRESENT: Mayor Cohen Commissioners (5) - Ehrhardt, Smith, Vargas, Leonardo, Jenkins OTHERS PRESENT: City Clerk - Holcomb Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni PLEDGE OF ALLEGIANCE: Mayor Cohen led all present in the Pledge of Allegiance to the American flag. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Add the following: Request for Construction Easement at 312 College Avenue Approval of Quit Claim Deed for Miller Street Call for recess to consider Power to Act: Award for truck bids Delete the following: Dumpbody and Snowplow System-previously passed REPORT OF OTHER DEPARTMENT HEADS: BUILDINGS, PROPERTIES, TRANSIT, PARKS, WATER, SEWER AND SOLID WASTE ITEMS: Request for Encroachment at 418 East Lincoln Street. By Commissioner Vargas :Seconded by Commissioner Smith WHEREAS, the Board of Public Works has received and reviewed a request for an encroachment agreement from Frederick Everts as owner of 418 East Lincoln Street, and WHEREAS, the existing wooden deck encroaches on the street right of way for East Lincoln Street by approximately 4 feet and the house encroaches by approximately 0.3 feet to 0.5 feet as shown on a property survey done for Frederick Everts by Lee Dresser, Land Surveyors, dated May 6, 1998; now therefore, be it RESOLVED, That the Board of Public Works hereby grants the requested encroachment for the property at 418 East Lincoln Street contingent upon the approval of the City Attorney, and be it further RESOLVED, That the board reserves the right to direct that the encroachment be removed at no cost to the city if the department requires use of the property, and be it further RESOLVED, That the board authorizes the Mayor to enter into an agreement Carried Unanimously Request for Encroachment at 316 Fall Creek Drive. By Commissioner Vargas :Seconded by Commissioner Leonardo WHEREAS, the Board of Public Works has received and reviewed a request for an encroachment agreement from Francis and Kristi Keil, owners of 316 Fall Creek Drive, and WHEREAS, the existing garage encroaches onto Roberts Place by approximately 3.5 feet on one corner and approximately 2 feet on another corner as shown on a property survey dated May 6, 1998; now therefore, be it Board of Public Works – July 21,1998 - Page 2 RESOLVED, That the Board of Public Works hereby grants the requested encroachment for the property at 316 Fall Creek Drive contingent upon the approval of the City Attorney, and be it further RESOLVED, That the board reserves the right to direct that the encroachment be removed at no cost to the city if the department requires use of the property, and be it further RESOLVED, That the board authorizes the Mayor to enter into an agreement. Carried Unanimously Lansing Instruments By Commissioner Vargas :Seconded by Commissioner Smith WHEREAS, the Board of Public Works has reviewed and approved the general concept of assisting Lansing Instruments in their efforts to expand their business at 705 Willow Avenue, and WHEREAS, the board passed a resolution September 24, 1997 recommending the sale of land (roughly 200 feet by 50 feet) based on an Egner site plan dated September 16, 1997, and WHEREAS, Mr. Shull, his attorney Jim Miller and his architect Tony Egner, have all expressed concerns about the reference to the September 1997 plan and the reverter clause which refers to use of the land “for the purpose presented within two years” because additional land has been purchased, the plan has changed, but the “purpose” remains the same; now, therefore be it RESOLVED, That the Board of Public Works reaffirms its intention to work with Lansing Instruments and that the board agrees that the “purpose” of the land use remains the same and still supports the sale of land which we believe is awaiting a final approved site plan in the plan review process. Carried Unanimously Request for Construction Easement at 312 College Avenue. By Commissioner Vargas :Seconded by Commissioner Smith WHEREAS, the property at 312 College Avenue is being reconstructed, and WHEREAS, the foundations will be installed using a drilled in soldier beam and lagging system to form the exterior of the foundation, and WHEREAS, the proposed construction method will result in a building within the property line and the abandoned shoring system which will project less than a foot into the street right of way; now, therefore be it RESOLVED, That the Board of Public Works approves this type of a temporary construction easement following the review of the City Attorney, and authorizes the Superintendent to enter into this and future temporary construction easements which are similar. Ayes: (4) Vargas, Smith, Leonardo, Ehrhardt Nays: (0) Abstentions: Jenkins Commissioner Jenkins arrived at 5:50 pm. Approval of Quit Claim Deed for Miller Street. By Commissioner Vargas :Seconded by Commissioner Smith WHEREAS, the city has been approached to either open or abandon the unopened paper street of Miller Street, east of Pearl Street, and Board of Public Works – July 21,1998 - Page 3 WHEREAS, the City Attorney’s Office has advised staff that after researching title to the property it does not appear that the city holds clear title to this property, and WHEREAS, staff has advised that there are no utilities, nor plans for any in the paper street and after reviewing the attorney’s comments recommended that any city interested be transferred to the interested property owner as driveway access; now therefore, be it RESOLVED, That the Board of Public Works approves of a quit claim deed which will abandon Miller Street east of Pearl Street to the city line. Carried Unanimously TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS, CREEKS AND BRIDGES ITEMS: Authorization for DOT Funding Agreement - Stewart Avenue Bridge. By Commissioner Leonardo :Seconded by Commissioner Vargas WHEREAS, a Project for the replacement of the STEWART AVENUE BRIDGE at Cascadilla Street, B.I.N. 2210570, P.I.N. 375283, T.I.P. 98-7 for $526,000 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (“FHWA”), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping and Design (Phases I-VI), and WHEREAS, the Board of Public Works is responsible for the operation and maintenance of city streets and bridges as well as city capital construction as charged by the City Charter, and WHEREAS, Common Council authorized Capital Project 266 in 1993 for painting and rehabilitation of the Stewart Avenue Bridge which must be reauthorized in order to undertake the project and to provide the state and federal government proof that the city is authorized to front monies required to start the project, up to the full project authorization, to cover the cost of change orders and any authorized cope change required to complete the project; now, therefore, be it RESOLVED, That the Board of Public Works hereby requests that Common Council reauthorize Capital Project 266 in the amount of $526,000, and be it further RESOLVED, That the Mayor is authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent is authorized to sign all necessary construction document, contracts, certifications and reimbursement requests contingent on reauthorization of the capital project by Common Council, and be it further RESOLVED, That this project is being under taken with the understanding that the final cost to the city will be roughly five percent (5%) of the final approved project cost currently estimated at $26,300 of the $526,000 authorized for the project, in monies and in kind services, as managed by the Superintendent and monitored by the City Controller. Carried Unanimously Power to Act: Truck Bids By Commissioner Ehrhardt :Seconded by Commissioner Smith RESOLVED, That the Board of Public Works grant themselves the Power to Act to consider award of bid for truck cab and chassis at the Committee of the Whole meeting on August 11,1998. Carried Unanimously Board of Public Works – July 21,1998 - Page 4 Approval for Dan Cole to Attend Traffic Seminar in Toronto. By Commissioner Ehrhardt :Seconded by Commissioner Jenkins RESOLVED, That the Board of Public Works recommends to the Superintendent that $2,100 of the 1440-5440 line to be used for Dan Cole to attend a traffic calming seminar in Toronto. Carried Unanimously REPORTS OF SUPERINTENDENT AND STAFF: Superintendent Gray reported to the board on the following matters: Completion of sidewalk contracts Near completion of Cass Park Pool Capital Project Southside Community Center work in progress Planning of Wood Street Skate Park Cass Park Lighting project near completion Possible relocation of Ithaca Bus Terminal Assistant Superintendent Ferrel reported to the board on the following matters: Stewart Avenue paving Cayuga Street conduit installation for traffic signals and bus shelters Mitchell Street widening in front of Belle Sherman School Valley Road spot repairs Increase of and improvements to public trash receptacles Norway Maple trees are suffering a tar fungus disease Necessary watering of trees and plants Roof replacement for Streets and Facilities Buses transported 2,550 passengers to and from the fireworks displays Cass Park transit service is active and overflowing Replacement of bus shelters County sign project Dryden Road needing brick crosswalks Assistant Superintendent Fabbroni reported to the board on the following matters: Sewer Interceptor construction – the portion from the plant itself to Cascadilla Street is complete and the site restoration is on-going Regional water discussions are on going. They have responded to Bolton Point’s Request for Proposal Waste Water Bond Application reviews have cleared the Department of Conservation and currently awaiting the Governor’s approval Joint purchase of GIS equipment with Engineering, Water and Sewer and Cornell University Engineers Sewer TV cameras have been ordered NYSEG has requested the removal of coal tar piles for two thirds the cost of materials ADJOURNMENT: The meeting was adjourned at 7:00 pm ____________________ ________________________ Board of Public Works – July 21,1998 - Page 5 Julie Conley Holcomb Alan J. Cohen City Clerk Mayor