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Home My WebLink AboutMN-BPW-1997-11-19BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 7:30 p.m. November 19, 1997 PRESENT: Commissioners (6) - Ehrhardt, Seligmann, Smith, Vargas, Gutenberger, Jenkins OTHERS PRESENT: Deputy City Clerk - Kaupe Deputy City Controller - Thayer Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni City Chamberlain - Parsons EXCUSED: Mayor Cohen (present for Item 13A) Common Council Liaison - Gray 2. MINUTES: Approval of the Minutes of the October 22, 1997 Board of Public Works Meeting By Commissioner Vargas: Seconded by Commissioner Seligmann RESOLVED, That the Minutes of the October 22, 1997 Board of Public Works meeting be approved as published. Carried Unanimously 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Commissioner Ehrhardt requested that Item 11.5 – Public Hearing be added to the agenda. No board member objected. 4. MAYOR'S COMMUNICATIONS: Mayor Cohen announced that the Lake Source Cooling Project had been approved. 5. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Doug Pessefall, BID Director, addressed the board concerning Item 13A and holiday parking. 6. RESPONSE TO THE PUBLIC 7. REPORT OF CITY CLERK: 8. REPORT OF CITY ATTORNEY: 9. REPORT OF CITY CONTROLLER: 10. REPORT OF COUNCIL LIAISON: 11. REPORT OF OTHER DEPARTMENT HEADS: 11.5 PUBLIC HEARING: Collegetown Special Benefit Assessment District – Public Hearing Motion to Open Public Hearing at 7:35pm By Commissioner Smith: Seconded by Commissioner Vargas No member of the public spoke. Superintendent Gray explained the financing arrangements of the benefit district. Motion to Close Public Hearing at 7:40pm By Commissioner Seligmann : Seconded by Commissioner Smith The board took up Item 13A at this time. 12. BUILDINGS, PROPERTIES, TRANSIT, PARKS, WATER, SEWER AND SOLID WASTE ITEMS: A. Collegetown Special Benefit Assessment District By Commissioner Vargas: Seconded by Commissioner Gutenberger RESOLVED, That the Board of Public Works adopts the Collegetown Special Benefit Assessment District charges for 1998 as prepared by the City Controller’s Office; and be it further RESOLVED, That the City Chamberlain be requested to make the billing at the appropriate time. A vote on the resolution resulted as follows: Carried Unanimously B. Request for Easement Agreement at 201 Richard Place By Commissioner Vargas: Seconded by Commissioner Smith RESOLVED, That the Board of Public Works hereby agrees to enter into an easement agreement with Ms. Nancy Siegele and Mr. Hadley Smith, owners of 201 Richard Place for the purpose of constructing, inspecting and maintaining a storm sewer located on their property, and, be it further RESOLVED, That the board authorizes the Mayor to enter into such agreement. A vote on the resolution resulted as follows: Carried Unanimously Board of Public Works – November 19, 1997 - Page 2 C. Award of Bid for Trash Pump By Commissioner Vargas: Seconded by Commissioner Jenkins WHEREAS, bids were received on October 30, 1997 for one new portable 6" trash pump, and WHEREAS, staff is recommending that the contract be awarded to Godwin Pumps of America; now, therefore, be it RESOLVED, That the Board of Public Works awards the bid for one new portable 6" trash pump to Godwin Pumps of America, 110 Cedar Street, Batavia, NY 14020 for their low bid of $19,695.00, and be it further RESOLVED, That the board authorizes the Assistant Superintendent of Water and Sewer to enter into an agreement with Godwin Pumps of America. A vote on the resolution resulted as follows: Carried Unanimously D. Request for Encroachment - 104 Utica Street By Commissioner Smith: Seconded by Commissioner Gutenberger WHEREAS, the Board of Public Works has received and reviewed a request for an encroachment agreement from the Edward W. Austin Family Trust for the property at 104 Utica Street, and WHEREAS, the existing structure contains a porch which encroaches onto city property by .5 feet; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants the requested encroachment for the property at 104 Utica Street contingent upon the approval of the City Attorney’s Office, and be it further RESOLVED, That the board reserves the right to direct the encroachment to be removed at no cost to the city if the department requires use of the property, and be it further RESOLVED, That the board authorizes the Mayor to enter into an encroachment agreement. Discussion of encroachments followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 13. TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS, CREEKS AND BRIDGES ITEMS: A. Parking Lot Policies By Commissioner Gutenberger : Seconded by Commissioner Vargas WHEREAS, the installation of a new parking system in the downtown parking lots has resulted in the need to modify the existing parking policies, and WHEREAS, the City Chamberlain has proposed changes to accommodate customers while keeping the system efficient and accountable; now therefore be it RESOLVED, That the Board of Public Works hereby approves the following policy for downtown parking: - One hour free parking coupons are limited to four coupons per transaction, - An all-day pass be established at $3.00 for the general public and $1.00 for city departments, - Charges will be assessed for all vehicles entering the lot including, but not limited to: Tow trucks, ambulances and delivery vehicles, and, be it further RESOLVED, That the policy change take effect immediately in order to assist in the efficiency and accountability of the parking system. Extensive discussion of current and proposed parking policies and usage followed on the floor with Chamberlain Parsons, Superintendent Gray, Doug Pessefall and Bruce Shindhelm of Finger Lakes Wrecker Service. Mayor Cohen was present and voting on this item. Amending Resolution By Commissioner Smith : Seconded by Mayor Cohen RESOLVED, That the first RESOLVED clause be amended to read: RESOLVED, That the Board of Public Works hereby approves the following policy effective January 12, 1998 for downtown parking: - One hour free parking coupons are limited to four coupons per transaction, - A special events pass be established at $3.00 for the general public and $1.00 for city departments, - Charges will be assessed for all vehicles entering the lot except tow trucks and ambulances and staff is directed to develop a system for tow trucks and ambulances to exit the parking lots free of charge A vote on the amending resolution resulted as follows: Carried (4-2-1) Ayes (4): Cohen, Jenkins, Vargas, Smith Board of Public Works – November 19, 1997 - Page 3 Nays (2): Ehrhardt, Gutenberger Abstention (1): Seligmann Amended Resolution A vote on the amended resolution resulted as follows: Carried (6-1) A vote on the resolution resulted as follows: Ayes (6): Cohen, Ehrhardt, Jenkins, Gutenberger, Vargas, Seligmann Nays (1): Smith The board took up the regular order of business at this time. B. West Buffalo Street Parking Lot By Commissioner Gutenberger : Seconded by Commissioner Jenkins WHEREAS, the IURA, with help from the city and CDBG funds, built a parking lot at 611 West Buffalo Street in order to respond to the near term impacts of the NYSDOT’s Route 96 project, and WHEREAS, the IURA has made a number of operational suggestions, including annual fees for permits; now, therefore, be it RESOLVED, That the Board of Public Works hereby accepts the property at 611 West Buffalo Street from the IURA, and be it further RESOLVED, That the parking lot will be added to department’s responsibility and will be managed and maintained in a manner consistent with the department’s and the city’s needs. Discussion followed on the floor. Commissioner Ehrhardt suggested that neighborhood input was needed before the resolution could be passed. Motion to Table By Commissioner Ehrhardt : Seconded by Commissioner Smith A vote on the resolution resulted as follows: Carried Unanimously C. Award of Bid for Multipurpose Truck, Crane By Commissioner Gutenberger : Seconded by Commissioner Seligmann WHEREAS, bids were received on October 30, 1997 for a multipurpose truck crane on October 28, 1997, and WHEREAS, staff is recommending that the bid be awarded to Tracey Road Equipment as the lowest responsible bid meeting specifications; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for a multipurpose truck, crane to Tracey Road Equipment, 6803 Manlius Center Rd., P.O. Box 489, East Syracuse, NY 13057 for their bid of $94,303.00 after a credit of $7,500.00 for the trade in of our current crane, and be it further RESOLVED, That the board hereby authorizes the Assistant Superintendent of Public Works for Water and Sewer to enter into an agreement for the purchase of the crane. Discussion followed on the floor with Asst Supt Ferrell. A vote on the resolution resulted as follows: Carried Unanimously D. Award of Bid for Landslide Reconstruction at Stewart Ave By Commissioner Ehrhardt : Seconded by Commissioner Gutenberger WHEREAS, bids were received on October 24, 1997 for the Landslide Reconstruction at Stewart Avenue, and WHEREAS, staff recommends the award of bid to the low bidder; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for the Landslide Reconstruction at Stewart Avenue to Delaney Construction Corp., 29 School Street, Mayfield, NY for their low bid of $206,000.00, and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into an agreement with Delaney Construction Corp. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 14. ADMINISTRATION AND COMMUNICATIONS ITEMS: 15. REPORTS OF SUPERINTENDENT AND STAFF: Assistant Superintendent Fabbroni reported to the board on the following matters: Jet Contractor interceptor; Lake Source Cooling; arch project; water study meetings; WWTP funding and work in progress; Rt 96 lawsuit by contractor; bids for sewer TV and meter reading devices Assistant Superintendent Ferrel reported to the board on the following matters: Board of Public Works – November 19, 1997 - Page 4 Highways: snow removal; Alice Miller Way; Richard Pl storm sewer replacement; sidewalk snow removal in West End; snow removal complaints Parks & Forestry: Fall planting Building Systems: Sign Shop: Electrician: Solid Waste: Transit: Other items: city took possession of 402 S Cayuga St; deer season effect on manpower Commissioner Vargas commented on the Rt 79 bridge handrail design and its negative effect on snow removal Superintendent Gray reported to the board on the following matters: reopening of Stewart Ave Bridge 16. REPORT OF SPECIAL COMMITTEES: Commissioner Ehrhardt reported on the following matters: tour of Stewart Ave Bridge construction and results of lack of bridge maintenance; Traffic Committee: excessive removal of on-street parking discussion; bicycle discussion; BJ Martin traffic calming; BAC asked for monthly agenda – Commissioner Ehrhardt replied that the Traffic Cmte was not a public meeting and that other committees could not be invited as a matter of course 17. REPORT OF BOARD LIAISONS: 18. UNFINISHED BUSINESS: 19. NEW BUSINESS: Power to Act – Water Plant By Commissioner Ehrhardt : Seconded by Commissioner Seligmann RESOLVED, That the board grants itself poower to act at its December 10, 1997 meeting in the matter of the hearing, proposal and design of the Water Plant A vote on the resolution resulted as follows: Carried Unanimously 20. ADJOURNMENT: On a motion by Commissioner Ehrhardt , seconded by Commissioner Seligmann, the meeting adjourned at 9:30 p.m. William Kaupe Alan J. Cohen Deputy City Clerk Mayor