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Home My WebLink AboutMN-BPW-1997-07-23BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 7:30 p.m. July 23, 1997 PRESENT: Mayor Cohen Commissioners (6) - Ehrhardt, Seligmann, Smith, Vargas, Gutenberger, Jenkins OTHERS PRESENT: Deputy City Clerk - Kaupe Deputy City Controller - Thayer Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Gray EXCUSED: 1. PLEDGE OF ALLEGIANCE: Mayor Cohen led all present in the Pledge of Allegiance to the American flag. 2. MINUTES: 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Commissioner Ehrhardt requested that Items 13D and 13F be added to the agenda. Commissioner Smith requested that Item 13E be added to the agenda. Commissioner Seligmann objected to the addition of important items to the agenda at the last minute. Discussion followed on the floor. 4. MAYOR'S COMMUNICATIONS: 5. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Doria Higgins distributed material on the waterfront study. Bill Kaupe spoke on Item 13B Paul Stevenson, Community Development Coordinator reported to the board on current CD projects and led a discussion of the "Neptune Park" project (Northside MHA) 7. REPORT OF CITY CLERK: 8. REPORT OF CITY ATTORNEY: 9. REPORT OF CITY CONTROLLER: 10. REPORT OF COUNCIL LIAISON: Alderperson Gray reported on the following Common Council actions: Council waiting for board actions on the waterfront study 11. REPORT OF OTHER DEPARTMENT HEADS: 12. BUILDINGS, PROPERTIES, TRANSIT, PARKS, WATER, SEWER AND SOLID WASTE ITEMS: A. Award of Bid for Southside Center Renovations. By Commissioner Smith: Seconded by Commissioner Jenkins WHEREAS, bids were received for the Southside Center Renovations contract on June 10, 1997, and WHEREAS, staff has reviewed bids and recommends that the contract be awarded to the low bidders; now, therefore be it RESOLVED, That the Board of Public Works hereby grants the Southside Center Renovations to the following contractors: General Contractor: Paul Yaman Construction , 1875 Lorings Crossing Rd., Cortland, NY 13045 for their base bid of $379,975.00, HVAC Contractor: James L. Lewis, Richards Road, Chenango Forks, NY 13746 for their base bid of $158,600.00, Plumbing Contractor: Daniel J. D’Amico Plumbing and Heating, 68 Middle St., Geneva, NY 14456 for their base bid of $39,800.00, and Electrical Construction Contractor: Shisler Electrical Contractor, 408 Second Street, Ithaca, NY 14850 for their base bid of $36,700.00. and, be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into an agreement with each contractor. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously July 23, 1997 - Page 2 B. Request for Waiver of Stewart Park Pavilion Fee. By Commissioner Smith: Seconded by Commissioner Ehrhardt WHEREAS, the board of Public Works has received a request from City Clerk, Julie Conley Holcomb to waive the pavilion fee at Stewart Park for the City of Ithaca Employee Recognition Picnic on Friday, September 19, 1997; now, therefore be it RESOLVED, That the Board of Public Works approves of waiving the fee for the use of the large pavilion at Stewart Park for the city of Ithaca Employee Picnic on September 19, 1997. A vote on the resolution resulted as follows: Carried Unanimously C. Award of Bid for GIAC Door Replacement By Commissioner Smith: Seconded by Commissioner Jenkins WHEREAS, bids were received for the GIAC Door Replacement Project on July 21, 1997, and, WHEREAS, staff reviewed the bids received and recommends that the bid be awarded to the low bidder; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the GIAC Door Replacement Project contract to Crown Construction, Inc., 176 Cortland Road, Dryden, NY 13053, for its low bid of $19,939.99; and, be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into an agreement with Crown Construction, Inc. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 13. TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS, CREEKS AND BRIDGES ITEMS: A. Award of Bid for Masonry Contract. By Commissioner Ehrhardt : Seconded by Commissioner Smith WHEREAS, bids were received for the Masonry Site Work Contract on July, 8, 1997, and WHEREAS, staff has reviewed the bids received and recommends that the bid be awarded to the low bidder; now, therefore be it RESOLVED, That the Board of Public Works hereby grants the Masonry Site Work Contract for an amount not to exceed $220,000 for combined Capital Projects of Cass Park Pool Deck (CP #303), Frosh Alley (CP#327), and the 1997 Sidewalk Program (CP#249, including Esty Street sidewalks), to McPherson Builders, 710 Willow Avenue, Ithaca, New York for their low base bid of $291,241.01 (including alternate A bid of $33,716.50), and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into an agreement with McPherson Builders. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously B. Stop Sign at South Hill Terrace. By Commissioner Ehrhardt : Seconded by Commissioner Gutenberger On April 23, 1997, the Board of Public Works made the 100 block of South Hill Terrace one way. Along with the traffic pattern change, the existing Stop sign on Hillview Place was moved to south bound, South Hill Terrace. The board recently received requests from residents to change the Stop sign to its original position on Hillview Place. WHEREAS, there currently exists a stop sign on South Hill Terrace, for southbound traffic, at Hillview Place, and WHEREAS, the Board of Public Works has received requests that the Stop sign be moved to Hillview Place; now, therefore be it RESOLVED, That the Board of Public Works directs staff to remove the Stop sign on South Hill Terrace and to replace the Stop sign on Hillview Place. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously C. Board of Public Works Support of Proposed Capital Project (Power to Act) By Mayor Cohen: Seconded by Commissioner Seligmann RESOLVED, That the Board of Public Works grants itself Power to Act on this item at its meeting of August 13, 1997 meeting. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously D. West Buffalo Street Parking (Power to Act) By Mayor Cohen: Seconded by Commissioner Smith July 23, 1997 - Page 3 RESOLVED, That the Board of Public Works grants itself Power to Act on this item at its meeting of August 13, 1997 meeting. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously E. BID Holiday Parking By Mayor Cohen: Seconded by Commissioner Ehrhardt WHEREAS, the Board of Public Works recognizes the importance of accessible and convenient parking for users of the downtown, and, WHEREAS, an expanded period of free two-hour parking at those facilities during the year-end holiday season will make parking more accessible and convenient to users of the downtown, and, WHEREAS, 6 weeks of free two-hour during an important shopping season offers the city and the BID an opportunity to review its impact on sales downtown; now, therefore, be it RESOLVED, That the Board of Public Works offers free two-hour parking at the Seneca and Green Street parking facilities, including the Woolworth's lot, from November 28, 1997 through Friday, January 9, 1998. Amending Resolution By Mayor Cohen: Seconded by Commissioner Seligmann RESOLVED, That the following be added as the fourth WHEREAS clause: "WHEREAS, the Downtown Ithaca Business District has agreed to market this free parking to the community and provide the board with data showing the impact of this free parking." A vote on the amending resolution resulted as follows: Carried Unanimously Amended Resolution A vote on the amended resolution resulted as follows: Carried Unanimously F. Employee and Board Member Parking By Commissioner Ehrhardt : Seconded by Commissioner Smith WHEREAS, the Department of Public Works is responsible for the maintenance and upkeep of all city parking facilities and the revenue received for these facilities is less than the cost of the service being provided, and WHEREAS, at present the city provides free parking to its employees and volunteer board members in these parking facilities, and WHEREAS, the city is unable to collect revenue from the spaces provided to city employees and volunteer board members, and WHEREAS, it is not feasible to charge the individual employees and volunteer board members for the cost of parking, and, WHEREAS, the Board of Public Works wants the cost of this practice to be more accurately reflected in the city budget, now, therefore, be it RESOLVED, That all parking spaces provided to city employees will be charged back to their respective departments, and be it further RESOLVED, That all parking spaces provided to volunteer board members will be charged back to the respective department affiliated with the board, and be it further RESOLVED, That the cost of the chargeback to each department will be equal to the sum total of the monthly permit cost of each parking space provided to that department's employees and or volunteer board members. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 14. ADMINISTRATION AND COMMUNICATIONS ITEMS: 15. REPORTS OF SUPERINTENDENT AND STAFF: 16. REPORT OF SPECIAL COMMITTEES: 17. REPORT OF BOARD LIAISONS: Commissioner Ehrhardt reported on the following matters:  Planning Board - reminder of next week's joint Board of Public Works/Planning Board meeting for discussion of Bicycle Plan; board urged adoption of Waterfront Plan Commissioner Seligmann reported on the following matters:  Joint Recreation Partnership budget 18. UNFINISHED BUSINESS: Commissioner Seligmann asked about progress on residential parking. Mayor Cohen reported that he had assigned an intern to research the matter. The board continued its budget discussion. 19. NEW BUSINESS: 20. ADJOURNMENT: On a motion the meeting adjourned at 9:25 p.m. William Kaupe Alan J. Cohen Deputy City Clerk Mayor