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HomeMy WebLinkAboutMN-BPW-1997-05-14fBoard of Public Works Committee of the Whole May 14, 1997 3. Spencer Road Discussion Comm. Ehrhardt told the board that the Traffic Sub - committee discussed Spencer Road and is proposing three items. The first being that the timing of the light at Route 13 and Spencer Road, near Buttermilk Plaza, be changed. The light is currently on a sensor which favors traffic entering Route 13. The second item is to build a traffic barrier at Meadow Street Extension which will deter vehicles from continuing on Spencer Road. The third item is for the Traffic Engineer and Police Department to monitor speed traveling south: He added that TCAT has been consulted and they are able to work with these ideas. The consensus of the board was to proceed. 4. Power to Act - Award of Bid for Parking Lot Equipment. 13. TRAFFIC HIGHWAYS STREETS SIDEWALKS PARKING CREEKS AND BRIDGES ITEMS. A. Award of Bid for Parking Lot Equipment - General Contractor. By Commissioner Vargas, seconded by Mayor Cohen. WHEREAS, bids were received on April 22, 1997 for the general contractor for Automated Parking Equipment and Site Improvements, and WHEREAS, staff has reviewed the bids and recommends that the low bid from Cortland Paving Co. Inc. be accepted; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff's recommendation and awards the bid of Automated Parking Equipment and Site Improvements general contractor to Cortland Paving Co., Inc. 17 Ridge Road, Lansing, NY 14852 for their low bid of $102,832, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreement with Cortland Paving Co., Inc., and be it further RESOLVED, That should the apparent low bidder fail to enter into the contract, the Superintendent, in consultation with the Mayor and Attorney, is authorized to award the contract to the next low bidder. Discussion followed. A vote on the resolution resulted as follows: Carried Unanimously (6 -0) B. Award of Bid for Parking Lot Equipment - Equipment Contract. By Commissioner Vargas, seconded by Commissioner Smith. WHEREAS, bids were received on April 22, 1997 for the equipment contractor for Automated Parking Equipment and Site Improvements, and Page - 2 Board of Public Works Committee of the Whole May 14, 1997 WHEREAS, staff has reviewed the bids and recommends that the low bid from CTR Systems be accepted; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff s recommendation and awards the bid of Automated Parking Equipment and Site Improvements general contractor to CTR Systems, Thornhill Industrial Park, 553 Keystone Drive, Warrendale PA 15086, for their low bid of $140,993, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreement with CTR Systems. Discussion followed. A vote on the resolution resulted as follows: Carried Unanimously (6 -0) C. Award of Bid for Parking Lot Equipment - Electrical Contractor. By Commissioner Vargas, Seconded by Commissioner Smith WHEREAS, bids were received on May 13, 1997 for the electrical contractor for Automated Parking Equipment and Site Improvements, and WHEREAS, staff has reviewed the bids and recommends that the low bid from MATCO Electric Co., Inc. be accepted; now, therefore be it RESOLVED, That the Board of Public Works accepts staff's recommendation and awards the bid of Automated Parking Equipment and Site Improvements electrical contractor to MATCO Electric Co., Inc., Vestal, New York for their low of $59,136, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreement with MATCO Electric Co., Inc. Discussion followed concerning the completion date of the contract. Supt. Gray noted that the equipment should be fully installed by mid - August. A vote on the resolution resulted as follows: Carried Unanimously (6 -0) 5. Update on Urban Renewal Projects Martha Armstrong was present to address the board concerning the updates of the various IURA projects. She informed the board that the Conway Park Playground build was successful. She noted that the Buffalo Street Parking Lot will open in June. Southside Community Center project bids will be opened soon and awarded at the BPW June 11 th COW meeting. The board will be updated on projects as they progress. Page - 3 Board of Public Works Committee of the Whole May 14, 1997 6. Request to Reserve Space in Stewart Park Supt. Gray told the board that he received a request to reserve a portion of Stewart Park for a wedding. Discussion followed concerning the policy for reserving space in the park. The board's consensus was that the park is a public area and that the only areas able to be reserved are the pavilions. The board decided that permission could not be granted because the park is used on a first come, first serve basis. 7. Request for Stewart Park Pavilion Deposit Refund Supt. Gray explained to the board that a request to refund a deposit for the pavilion in Stewart Park was received. The rules on the application state that refund requests must be at least 45 days prior to the scheduled date. The reservation date is for May 17, 1997 and the request was received on May 8, 1997. Discussion followed and the board decided that unless the pavilion can be rented out for the event, the request is denied. 8. Six Mile Creek Meeting Mayor Cohen told the board that he and Commissioner Ehrhardt attended a Six Mile Creek Meeting and that there were two main concerns brought up at the meeting. The first issue was that the committee is not being notified of non - emergency work being done in the water shed, the second item is that the committee is being absorbed into the Natural Areas Committee. The committee is requesting that the department and board keep communication open with the committee. Comm. Ehrhardt noted that the committee is not trying to micro - manage. He also noted that the department's work is to follow the environmental guidelines set by the department. Those guidelines have not been set. Discussion followed regarding Supt. Gray's correspondence with committee chair Dan Hoffman. 9. Agenda Items. Comm. Ehrhardt told the board that since the new meeting schedule was adopted, things seem a bit unorganized. He requested that all agenda items be in the Superintendent's Office by the Thursday before the meeting. The meeting adjourned at 6:00 p.m. Notes taken by: Donna L. Payne Administrative Secretary Page - 4