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HomeMy WebLinkAboutMN-BPW-1997-04-23BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 7:30 p.m. April 23, 1997 PRESENT: Mayor Cohen (arrived 9:00pm) Commissioners (6) - Ehrhardt, Seligmann, Smith, Vargas, Gutenberger, Jenkins OTHERS PRESENT: Deputy City Clerk - Kaupe Deputy City Controller - Thayer Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Gray EXCUSED: 1. PLEDGE OF ALLEGIANCE: Commissioner Ehrhardt led all present in the Pledge of Allegiance to the American flag. 2. MINUTES: Approval of the Minutes of the March 26, 1997 Board of Public Works Meeting By Commissioner Seligmann: Seconded by Commissioner Smith RESOLVED, That the Minutes of the March 26, 1997 Board of Public Works meeting be approved as published. Carried Unanimously 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Superintendent Gray requested that Items 13A (substitute) and 13E be added to the agenda. No board member objected. 4. MAYOR'S COMMUNICATIONS: 5. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: John Yengo of the Ithaca BID presented a resolution proposing outdoor dining on the Commons. After discussion on the floor, a resolution was made by Commissioner Ehrhardt (see item 19A) Margaret Smith brought up a driveway assessment issue which referred to the Traffic Committee meeting. John Schroeder spoke on the proposal to rework the Commons fountain. (see item 19B) Guy Gerard spoke on the city Bicycle Plan 7. REPORT OF CITY CLERK: 8. REPORT OF CITY ATTORNEY: 9. REPORT OF CITY CONTROLLER: 10. REPORT OF COUNCIL LIAISON: 11. REPORT OF OTHER DEPARTMENT HEADS: 12. BUILDINGS, PROPERTIES, TRANSIT, PARKS, WATER, SEWER AND SOLID WASTE ITEMS: A. Approval of Ithaca Festival Agreement. By Commissioner Smith: Seconded by Commissioner Vargas WHEREAS, the City of Ithaca and the Ithaca Festival are desirous of entering into an agreement to outline expectations and responsibilities during the festival events of May 30 through June 1, 1997, and WHEREAS, the Festival Director has met with City staff, including the Police Department, Fire Department, and Department of Public Works, to review the details of the events, and WHEREAS, the director of the Ithaca Festival has met with the Board of Public Works to request the use of specific areas and services for the Ithaca Festival, including DeWitt and Stewart Parks; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement with the Ithaca Festival which includes the following: 1. The closing of the parade route (Washington Park to the Commons) on Friday, May 30, 1997. 2. The closing of the 100 block of South Cayuga Street, North Cayuga Street and West State Street all day on Saturday, May 31, 1997. 3. The use of DeWitt Park on Saturday, May 31, 1997 and Stewart Park on Sunday, June 1, 1997. 4. Supplemental volunteer labor to be provided by the Ithaca Festival for trash collection during all phases of the festival. 5. Additional items covered by the agreement between the City of Ithaca and the Ithaca Festival for 1997, said agreement outlines the details and expectations of both parties, including finances, and be it further RESOLVED, That the Mayor be authorized to sign the agreement on behalf of the City of Ithaca. A vote on the resolution resulted as follows: Carried Unanimously B. Request for use of Brindley Park. By Commissioner Smith: Seconded by Commissioner Vargas WHEREAS, the Board of Public Works has received a request for use of Brindley Park along the flood control channel by Ithaca High School Crew program for fund raising efforts in conjunction with their regatta on May 24, 1997, and WHEREAS, the board does allow concessions to operate in Cass Park to serve the park users and athletic events there; now, therefore be it RESOLVED, That the Board of Public Works grants the request of the Ithaca High School Parents Crew Boosters to conduct concession sales in Brindley Park provided they meet all the necessary state requirement for the proposed concession. A vote on the resolution resulted as follows: Carried Unanimously 13. TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS, CREEKS AND BRIDGES ITEMS: A. Award of Bid for Self - Propelled Highway Marking Machine. By Commissioner Vargas: Seconded by Commissioner Smith WHEREAS, bids were received on April 15, 1997 for a new self-propelled highway marking machine, and WHEREAS, staff has reviewed the bids and recommends that the low bid from Capitol Highway Materials, Inc. be accepted; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff’s recommendation and awards the bid of a self- propelled highway marking machine to Capitol Highway Materials, Inc., Route Six, Baldwin Place, NY 10505, for their low base bid of $24,850, and exercises the option to purchase the four additional items for a total equipment purchase of $40,050, and be it further RESOLVED, That the Board of Public Works authorizes the Assistant Superintendent of Public Works to enter into an agreement with Capitol Highway Materials. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously B. Request for Shuttle Sticker Program. By Commissioner Vargas: Seconded by Commissioner Smith WHEREAS, TCAT has recently established Route 10 which is a shuttle from the Downtown Business District to Cornell Campus, and WHEREAS, TCAT is requesting that the city allow BID members to distribute the current one hour parking sticker to its customers in order to allow for a “free” return trip; now, therefore, be it RESOLVED, That the Board of Public Works approves of the request for the use of a sticker program through both the BID and TCAT, and be it further RESOLVED, That the stickers will be purchased at the current parking sticker rate, presently 25 cents each, while reserving the right to review that rate as well as any new administrative load required by the expanded us of the stickers. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously C. Permanent One-way at South Hill Terrace. By Commissioner Vargas: Seconded by Commissioner Seligmann WHEREAS, the Board of Public Works passed a resolution on November 13, 1996 approving temporary one way traffic in the 100 block of South Hill Terrace, and WHEREAS, the one-way section was installed on January 7, 1997, and WHEREAS, input has been received from the Police Department and residents; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves making the 100 block of South Hill Terrace one- way south bound (Hillview to Cayuga). A vote on the resolution resulted as follows: Carried Unanimously D. Resolution Commenting on the Ithaca Bicycle Plan By Commissioner Ehrhardt: Seconded by Commissioner Vargas WHEREAS, the Planning and Development Board will be considering adoption of the Ithaca Bicycling Plan; and WHEREAS, the proposed Ithaca Bicycle Plan calls for the development of infrastructure which will be maintained by the Department of Public Works; and WHEREAS, the proposed Ithaca Bicycle Plan calls for changes to the use of city streets for both moving vehicles and parked vehicles; and WHEREAS, the Board of Public Works has a number of concerns which need to be addressed before adoption of the Ithaca Bicycle Plan; now, therefore, be it RESOLVED, That the Board of Public Works authorizes its liaison to the Planning and Development Board to deliver the attached memo to the by way of formalizing Board of Public Works comment on the plan; and, be it further RESOLVED, That the Board of Public Works request that the Mayor authorize and schedule a joint meeting of the Board of Public Works and the Planning and Development Board to discuss the plan prior to a vote on its formal adoption. A vote on the resolution resulted as follows: Carried Unanimously (7-0) E. Request for Power to Act - Award of Bid for Parking Equipment. April 23, 1997 - Page 3 By Commissioner Vargas: Seconded by Mayor Cohen WHEREAS, bids were received on April 22, 1997 for the installation of new parking equipment in the downtown facilities (Green Street, Seneca Street Garages and Lot D), and WHEREAS, staff is reviewing the bids and requests that the Board of Public Works grants itself Power To Act at the next Committee of the Whole meeting in order to allow additional review time; now, therefore be it RESOLVED, That the Board of Public Works hereby grants itself Power To Act at its next Committee of the Whole meeting on May 14, 1997 for the award of bid for parking lot equipment. A vote on the resolution resulted as follows: Carried Unanimously (7-0) 14. ADMINISTRATION AND COMMUNICATIONS ITEMS: 15. REPORTS OF SUPERINTENDENT AND STAFF: Superintendent Gray reported to the board on departmental operations Assistant Superintendent Ferrel reported to the board on the following matters: Highways: street cleaning; drainage projects; Lincoln St pedestrian bridge Parks & Forestry: large tree removals; Arbor Day; tree plantings; Golf Course open Building Systems: Golf Course Clubhouse; GC concession; 1st fairway realignment; Southside roof discussion of Cass Park lights [Youth Bureau coordinating] Commissioner Smith thanked Steve Torrant and others for Golf Course work Commissioner Ehrhardt thanked Andy Hillman and Bill Gray for handling the public meeting on tree removals Assistant Superintendent Fabbroni reported to the board on the following matters: water & sewer work at Wegmans and Aldi sites; Fall Creek interceptor; water study; silt dam waste; University ave sewer blockage; pump stations; WWTP upgrade contract 16. REPORT OF SPECIAL COMMITTEES: 17. REPORT OF BOARD LIAISONS: Commissioner Seligmann distributed the summer recreation guide 18. UNFINISHED BUSINESS: 19. NEW BUSINESS: A. BID Proposal for Outdoor Dining on the Commons By Commissioner Ehrhardt: Seconded by Commissioner Smith WHEREAS, the BID has requested permission to provide outdoor dining on the Ithaca Commons in specific locations, and WHEREAS, the BID will work with the Superintendent of Public Works and the Commons Advisory Board to assure that the outdoor dining program is equitable to all area restaurants and provides access to the Commons by all residents of the City of Ithaca, and WHEREAS, the BID will assume responsibility for the maintenance and cleanliness of the outdoor dining areas, now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to enter into an agreement with the Commons Advisory Board, the Ithaca Police Department and the BID to provide outdoor dining on the Ithaca Commons on a trial basis for 1997. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously B. Commons Fountain - Power to Act By Commissioner Ehrhardt: Seconded by Commissioner Smith RESOLVED, That the Board of Public Works hereby grants itself Power to Act in the matter of the Commons Fountain at its meeting of May 14, 1997. A vote on the resolution resulted as follows: Carried Unanimously C. Electrical Service at McPherson Boatyard - Power to Act By Commissioner Ehrhardt: Seconded by Mayor Cohen RESOLVED, That the Board of Public Works hereby grants itself Power to Act in the matter of Electrical Service at McPherson Boatyard at its meeting of May 14, 1997. A vote on the resolution resulted as follows: Carried Unanimously (7-0) 20. ADJOURNMENT: On a motion by Commissioner Seligmann, seconded by Commissioner Smith, the meeting adjourned at 9:30 p.m. William Kaupe Alan J. Cohen Deputy City Clerk Mayor April 23, 1997 - Page 4 BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE May 14, 1997 PRESENT: Commissioners Ehrhardt (presiding), Gutenberger, Jenkins, Seligmann (arrived at 4:20), Smith, Vargas, Alderperson Gray, Mayor Cohen, Superintendent Gray and Assistant Superintendent Ferrel. 2. Commons Improvements. Commons Fountain. By Commissioner Ehrhardt: Seconded by Commissioner Smith WHEREAS, the Ithaca Common Fountain Sculpture does not presently function as a fountain, and WHEREAS, there is a request to use the site of the Ithaca Commons Fountain sculpture as a planter until such time as the fountain can be repaired or replaced; now, therefore, be it RESOLVED, That the Board of Public Works of the City of Ithaca approves of the use of the site of the present Ithaca Commons Fountain Sculpture as a planter on a temporary basis and recommends the same to the Commons Advisory Board, the Mayor, Common Council, and the Business Improvement District. A vote on the resolution resulted as follows: Carried Unanimously (5-0) 4. Other Items A. Award of Bid for Parking Lot Equipment - General Contractor. By Commissioner Vargas: Seconded by Mayor Cohen. WHEREAS, bids were received on April 22, 1997 for the general contractor for Automated Parking Equipment and Site Improvements, and WHEREAS, staff has reviewed the bids and recommends that the low bid from Cortland Paving Co. Inc. be accepted; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff’s recommendation and awards the bid of Automated Parking Equipment and Site Improvements general contractor to Cortland Paving Co., Inc. 17 Ridge Road, Lansing, NY 14852 for their low bid of $102,832, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreement with Cortland Paving Co., Inc., and be it further RESOLVED, That should the apparent low bidder fail to enter into the contract, the Superintendent, in consultation with the Mayor and Attorney, is authorized to award the contract to the next low bidder. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously B. Award of Bid for Parking Lot Equipment - Equipment Contract. By Commissioner Vargas: Seconded by Commissioner Smith. WHEREAS, bids were received on April 22, 1997 for the equipment contractor for Automated Parking Equipment and Site Improvements, and WHEREAS, staff has reviewed the bids and recommends that the low bid from CTR Systems be accepted; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff’s recommendation and awards the bid of Automated Parking Equipment and Site Improvements general contractor to CTR Systems, Thornhill Industrial Park, 553 Keystone Drive, Warrendale PA 15086, for their low bid of $140,993, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreement with CTR Systems. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously C. Award of Bid for Parking Lot Equipment - Electrical Contractor. By Commissioner Vargas, Seconded by Commissioner Smith WHEREAS, bids were received on May 13, 1997 for the electrical contractor for Automated Parking Equipment and Site Improvements, and WHEREAS, staff has reviewed the bids and recommends that the low bid from MATCO Electric Co., Inc. be accepted; now, therefore be it RESOLVED, That the Board of Public Works accepts staff’s recommendation and awards the bid of Automated Parking Equipment and Site Improvements electrical contractor to MATCO Electric Co., Inc., Vestal, New York for their low of $59,136, and be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreement with MATCO April 23, 1997 - Page 5 Electric Co., Inc. Discussion followed concerning the completion date of the contract. Supt. Gray noted that the equipment should be fully installed by mid-August. A vote on the resolution resulted as follows: A vote on the resolution resulted as follows: Carried Unanimously