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Home My WebLink AboutMN-BPW-1997-01-15BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. January 15, 1997 PRESENT: Mayor Cohen Commissioners (4) - Ehrhardt, Seligmann, Smith, Vargas OTHERS PRESENT: Deputy City Controller - Thayer Deputy City Clerk - Kaupe Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Mackesey Alderperson - Johnson Planning/CD - Armstrong, Stevenson EXCUSED: 1. PLEDGE OF ALLEGIANCE: Mayor Cohen led all present in the Pledge of Allegiance to the American flag. 2. MINUTES: Approval of the Minutes of the November 13, 1996 Board of Public Works Meeting By Commissioner Seligmann: Seconded by Commissioner Ehrhardt RESOLVED,That the Minutes of the November 13, 1996 Board of Public Works meeting be approved as published. Carried Unanimously Approval of the Minutes of the December 11, 1996 Board of Public Works Meeting By Commissioner Seligmann: Seconded by Commissioner Ehrhardt RESOLVED,That the Minutes of the December 11, 1996 Board of Public Works meeting be approved as published. Carried Unanimously 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA: 4. MAYOR'S COMMUNICATIONS: The board entertained nominations for the position of Vice-chair. Commissioner Ehrhardt was nominated by Mayor Cohen. A vote on the nomination resulted as follows: Carried (4-0-1) Ayes (4): Seligmann, Smith, Vargas, Cohen Abstentions (1): Ehrhardt 5. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Alderperson Johnson addressed the board and presented a map concerning erosion problems in the Six Mile Creek gorge watershed and Recreationway. The board discussed City/Town jurisdictional issues and the need for intergovernmental communication. Assistant Superintendent Fabbroni agreed that Water & Sewer would do some of the work and that CAC should contact George Frantz for Town liaison information. Martha Armstrong of Planning Dept - Community Development reported on CDBG projects: West Buffalo St parking; MHA street and park; Conway Park playground; INHS projects; Southside CC bid documents; Cleveland Ave improvements The board took up Item 15A at this time 7. REPORT OF CITY CLERK: 8. REPORT OF CITY ATTORNEY: 9. REPORT OF CITY CONTROLLER: Deputy City Controller Thayer reported on the following matters: Cass Park ballfield lights engineering awarded to Sear, Brown; elevator maintenance awarded to Dover; Golf Course bid document 10. REPORT OF COUNCIL LIAISON: Alderperson Mackesey reported on the following Common Council actions: System Administrator hired 11. REPORTS OF SUPERINTENDENT AND STAFF: Superintendent Gray reported to the board on the following matters: new buses in service; RFP for new transit contract; raw water supply issues; possible use of Santaro bldg as cold storage bldg; Youth Bureau HVAC tuning; bridge capacity for fire trucks; structural red flag on Stewart Ave bridge over Cascadilla Creek; official city map; GIAC door replacement; Hudson St school crosswalk - speed control; sidewalk assessment; GIS for storm sewers; management practices group (IMPACT); skateboard project; handball court; boathouse financing; gas pipeline in 6 Mile Creek; personnel issues; Discussion included: letter to Marty Luster re Stewart Ave bridge; Lincoln St bridge location Assistant Superintendent Ferrel reported to the board on the following matters: Highways: ice/pothole repairs; concrete work; South Hill School crosswalk; sand/gravel stockpile Parks & Forestry: Golf Course sidewalks and plantings; problem trees Building Systems: Police/Court Bldg elevator hydraulic leak repair; W Buffalo parking area; Dept of Labor reinspection; DOL stored energy program; DOL personnel protective eqpt; Seneca St ramp step repair; Electrician: parking garage lights Solid Waste: X-mas tree and trash pickup Other items: new garage superintendent; staff retirement/replacement/layoffs/job duties; IFD equipment repair Discussion included: design of 1st hole at Golf Course; alternate week recycling Assistant Superintendent Fabbroni gave an oral and written annual report to the board and distributed the 1997 Water & Sewer work list. 12. REPORT OF OTHER DEPARTMENT HEADS: 13. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: 14. HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Award of Bid for Rear Mount Arm Mower. By Mayor Cohen: Seconded by Commissioner Vargas WHEREAS, bids were received on September 27, 1996 and reviewed by staff for a 1996 rear mount arm mower, and WHEREAS, staff recommends that the low bid from S.C. Hanson be accepted; now, therefore, be it RESOLVED, That the Board of Public Works accepts staffs recommendation and awards the bid of a rear mount arm mower to S.C. Hanson of 110 Old Ithaca Road, Horseheads, NY 14845 for their low bid of $18,995, and be it further RESOLVED, That the Board of Public Works authorizes the Assistant Superintendent for Streets and Facilities to enter into an agreement. Discussion followed on the floor Amending Resolution By Mayor Cohen: Seconded by Commissioner Smith RESOLVED,That a third RESOLVED clause be added to the resolution as follows: RESOLVED,That if S. C. Hanson does not honor the bid as stated, staff is directed to rebid the item. Discussion followed on the floor. A vote on the amending resolution resulted as follows: Carried Unanimously 15. TRAFFIC ITEMS: A. Removal of Meters in 800 Block of Stewart Avenue. By Commissioner Ehrhardt: Seconded by Commissioner Seligmann WHEREAS, the Board of Public Works received a request for removal of meters in the 800 block of Stewart Avenue, and WHEREAS, revenue data received from the Ithaca Police Department have indicated that the meters are not used and are therefore, not serving the intended purpose of forcing vehicle rotation on the street while still providing useful parking; now, therefore, be it RESOLVED, That the Board of Public Works has reviewed use patterns the parking meters in the 800 block of Stewart Avenue, and be it further RESOLVED, That the board authorizes the removal of the meters in the 800 block of Stewart Avenue and that the meters be salvaged for parts to repair other existing meters, and be it further RESOLVED, That the 800 block parking along the west curb be designated as No Parking, Noon to 3:00 pm, Monday through Friday, except Holidays. Discussion followed on the floor. Amending Resolution By Commissioner Ehrhardt: Seconded by Commissioner Seligmann RESOLVED,That the final WHEREAS and three RESOLVED clauses be replaced with the following: WHEREAS, revenue data received from the Ithaca Police Department have indicated that the meters are not used and are therefore, not serving the intended purpose of forcing vehicle rotation on the street while still providing useful parking, and, WHEREAS,the Board of Public Works has reviewed use patterns for the parking meters in the 800 block of Stewart Avenue; now therefore, be it RESOLVED,That the 800 block of Stewart Avenue revert to odd/even parking. A vote on the amending resolution resulted as follows: Carried Unanimously Resolution As Amended A vote on the amended resolution resulted as follows: Carried Unanimously 16. CREEKS, BRIDGES AND PARKS: 17. ADMINISTRATION AND COMMUNICATIONS ITEMS: 18. WATER, SEWER AND SOLID WASTE ITEMS: A. Annual Chemical Bid Award. January 15, 1997 - Page 3 By Commissioner Seligmann: Seconded by Commissioner Smith WHEREAS, staff received bids for the 1997 Chemical Requirements on October 29, 1996, and WHEREAS, staff has reviewed the bids and made recommendations for award of bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby accepts staff’s recommendation to award bids the 1997 Annual Chemical Requirements as follows: Chemical Vendor Price Est. Annual Cost Primary Coagulant, per pound Cytec Industries $0.215/lb $73,100 Filter Aid, per pound O’Brien Industries $1.70/lb $1,700 Liquid Caustic Soda, per pound S&S Industries $0.84 $5,460 Coagulant Aid, per pound Cytec Industries $0.655/lb $25,545 Potassium Permanganate, per pound Textile Chem. Co. $1.3686/lb $7,527.30 Liquid Chlorine, per 1-ton cyl NYCLOR, Inc. $495.00/ton $43,560 Pebble Lime, per ton Bellefonte Lime, Co. $99.35/ton $39,740 Sulfur Dioxide, per pound Jones Chemicals, Inc. $0.82/lb $18,040 Sodium Hypochlorite - Bulk Jones Chemicals, Inc. $0.61/gal $29,280 and, be it further RESOLVED, That the Board of Public Works hereby authorizes the Assistant Superintendent for Water and Sewer to enter into agreements for the bid awards. A vote on the resolution resulted as follows: Carried Unanimously B. Award of Bid for Modifications to the Wastewater Treatment Plant. By Commissioner Seligmann: Seconded by Commissioner Vargas WHEREAS, bids were received for improvements to the Wastewater Treatment Plant on December 17, 1996, and WHEREAS, staff and Stearns and Wheler Engineers have reviewed the bids and recommend that the bid be awarded to the low bidders; now, therefore, be it RESOLVED, That the Board of Public Works accepts the recommendation to award the bid of General Construction for the Wastewater Treatment Plant Improvements to Henderson Brothers Contracting, Inc 47 Gildner Road, Central Square, NY 13036 for their low base bid of $399,816 and the Electrical bid to R. G. Burns Electric, Inc., 4106 Short Road, Stanley, NY 14561 for their base bid of $78,000, and, be it further RESOLVED, That the board authorizes the Superintendent of Public Works to enter into agreements with both contractors. Discussion followed on the floor. Amending Resolution By Commissioner Seligmann: Seconded by Commissioner Ehrhardt RESOLVED,That the second RESOLVED clause be amended as follows: “.....agreements with both contractors, subject to the concurrence of the Mayor and City Attorney.” A vote on the amending resolution resulted as follows: Carried Unanimously C. Request for Extension of Temporary Reduction in Hours - Water and Sewer Staff. By Commissioner Seligmann: Seconded by Commissioner Vargas WHEREAS, Joanne Phillips, since returning from maternity leave, is working 20 hours per week, and WHEREAS, Sally Alario is currently working 16 hours per week as a temporary Account Clerk/Typist, and WHEREAS, the current arrangement was developed with the cooperation of the city to accommodate families, retain job skills, provide cross training, and currently does so at less expense to the city, and WHEREAS, the department is able to accommodate these particular arrangements; now, therefore, be it RESOLVED, That Joanne Phillips be allowed to continue to work reduced hours through December 31, 1997, and, be it further RESOLVED, That the temporary Account Clerk/Typist position continue until December 31, 1997. A vote on the resolution resulted as follows: Carried (4-0) Ayes (): Seligmann, Smith, Ehrhardt, Vargas 19. REPORT OF SPECIAL COMMITTEES: Commissioner Ehrhardt (Traffic Committee) reported on the following matters: x Planning/Engineering work on citywide traffic plan; David Boyd/Dan Cole work on technical model; CDRC involved in planning for community input; experimental traffic calming test locations in Northside and Washington Park areas 20. REPORT OF BOARD LIAISONS: 21. UNFINISHED BUSINESS: 22. NEW BUSINESS: January 15, 1997 - Page 4 23. ADJOURNMENT: On a motion by Commissioner Seligmann, seconded by Commissioner Smith, the meeting adjourned at 6:05 p.m. William Kaupe Alan J. Cohen Deputy City Clerk Mayor