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Home My WebLink AboutMN-BPW-1995-11-08BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. November 8, 1995 PRESENT: Mayor Nichols Commissioners (4) - Seligmann, Smith, Ehrhardt, Reeves OTHERS PRESENT: Deputy City Controller - Thayer Deputy City Clerk - Kaupe Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Johnson Assistant City Attorney - Kennedy City Controller - Cafferillo City Golf Pro - Torrant EXCUSED: Commissioners Tripp, Rusoff 1. PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of Allegiance to the American flag. 2. MINUTES: Approval of the Minutes of the October 26, 1995 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Seligmann RESOLVED, that the Minutes of the October 26, 1995 Board of Public Works meeting be approved as published. Carried Unanimously 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Commissioner Reeves requested that Items 5A and 12C be added to the agenda. No Board member objected. 4. COMMUNICATIONS FROM THE MAYOR: 5. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: A. Public Hearing on Collegetown Special Benefit Assessment District Resolution to Open Public Hearing By Commissioner Reeves: Seconded by Commissioner Seligmann RESOLVED, that the Public Hearing to consider the Collegetown Special Benefit Assessment District be declared open (4:05pm). Carried Unanimously Ms. Angie Brashear requested an assessment adjustment for 205 Dryden Road. Deputy City Controller Thayer and Superintendent Gray responded. Discussion followed concerning the procedure for relief (Council action would be required). Resolution to Close Public Hearing By Commissioner Reeves: Seconded by Commissioner Seligmann RESOLVED, that the Public Hearing to consider the Collegetown Special Benefit Assessment District be declared closed (4:10pm). Carried Unanimously 6. REPORT OF CITY CLERK: 7. REPORT OF CITY ATTORNEY: 8. REPORT OF CITY CONTROLLER: Deputy City Controller Thayer reported on progress with the 1996 City Budget 9. REPORT OF COUNCIL LIAISON: Alderperson Johnson reported on the following Council actions: approval of DPW equipment purchase; approval of the Bicycle Master Plan consultant contract; funding approval to complete the Cass Park Rink bleachers; Planning Committee review of side- and rear-yard parking requirements and parking in the Collegetown area; extension of the Retirement Incentive Program. Commissioner 2 Reeves stated for the record that there was no opposition to the Cass Park bleacher project from the Board. 10. REPORT OF SUPERINTENDENT AND STAFF: Assistant Superintendent Fabbroni reported to the Board on the following matters: lagoon work completed; electrical service for dechlorination facility; DPW barn roof work; water model - hydrant testing; Rt 96 - new water main from Carpenter Circle to Buffalo St, water services on Court St., Court St. surface rebuild; geographic locating systems; long-range Water & Sewer personnel reorganization Assistant Superintendent Ferrel reported to the Board on the following matters: IFD parking lot and storm sewer; leaf pickup; night snow crew starting Nov. 19th; snow removal equipment preparation; Bldg Systems - personnel shortfall; Sign Shop - Emergency Snow Route signage installations; Electrician - Christmas lights, dechlorination bldg; Transit - bus rented to replace bus damaged in accident; Parks & Forestry - tree planting, Elmira Rd planters, Stewart Park tennis courts fence, winterizing water systems, Veterans’ Day preparations Superintendent Gray reported to the Board on the following matters: work at sewage digesters; plant capacity for outside processing; Traffic Engineer Cole - Fall traffic counts, review of citizen requests, Cornell parking study, review of Traffic Task Force recommendations; Cass Park pool “re- Marsiting;” brick problems at Performing Arts Center; site plan reviews; sidewalk project; storm drainage information gathering; Youth Bureau project well drilling; Haley Pool legal issues; claims against the City; IFD parking lot; budget; grievances; transit consolidation; Commissioner Reeves asked about ISTEA grant applications (discussion of possible projects) and David Nutter’s letter regarding the “no bikes” signage remaining on the South Hill Recreationway; Commissioner Seligmann asked about leaf collection policy (discussion); Commissioner Ehrhardt asked about reprogramming the traffic light at South Albany/Titus Ave and the “no-right-turn” signs at the Dryden Rd/College Ave intersection (discussion) 11. REPORT OF OTHER DEPARTMENT HEADS: 12. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: By Commissioner Reeves: Seconded by Commissioner Smith A. Request for Encroachment Agreement at 1016 N. Tioga Street. WHEREAS, a concrete walk installed in 1995 on city property at 1012-1014 North Tioga Street, known as No. 7 Fire Station, encroaches onto the adjacent property at 106 North Tioga Street owned by Doris Austen, and WHEREAS, the existing sidewalk encroaches onto 1016 North Tioga Street by .5 feet over the southerly boundary line of the premises; now, therefore, be it RESOLVED, That the Board of Public Works grants the Mayor permission to sign an encroachment agreement which would allow the city’s sidewalk to overlap the premises at 1016 North Tioga Street under the terms and conditions presented by the owner. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously B. Request for City Attorney’s Office to Complete Bid Documents for Golf Course Concessions. By Commissioner Reeves: Seconded by Commissioner Ehrhardt WHEREAS, the Board of Public Works wishes to encourage the use of the City Golf Course and support its operation but does not wish to engage in retail trade beyond the direct operations consisting of greens fees and cart rentals, and WHEREAS, the Assistant City Attorney is in the process of developing documents to put other operations out to bid, generally consisting of food and pro shop concessions in order to have bid process completed by December 31, 1995, and WHEREAS, there appear to be a number of details which must be included covering length of contract, division of utilities, building security and other items necessary to complete the bid documents; now, therefore, be it November 9, 1995 Page 3 RESOLVED, That the Board of Public Works directs staff to work with the Attorney’s Office and Controller’s Office to complete the documents and authorizes bidding on or Request for Proposals for food and pro shop concessions, for a period not exceeding three years, in order to start developing the records and reports necessary to consider longer term contracts for various operations at the City Golf Course. Extensive discussion followed on the floor with Assistant City Attorney Kennedy, City Controller Cafferillo and City Golf Pro Torrant. Amending Resolution By Commissioner Smith: Seconded by Commissioner Reeves RESOLVED, that all occurrences of the words “pro shop” be removed from the Resolution. Discussion followed on the floor. A vote on the amending resolution resulted as follows: Ayes (2): Smith, Reeves Nays (3): Seligmann, Ehrhardt, Nichols Motion Failed (2-3) Discussion followed on the floor. A vote on the main resolution resulted as follows: Ayes (4): Seligmann, Ehrhardt, Reeves, Nichols Nays (1): Smith Carried (4-1) C. Collegetown Special Benefit Assessment District By Commissioner Reeves: Seconded by Commissioner Ehrhardt RESOLVED, that the Board of Public Works accepts the Collegetown Special Benefit Assessment District charges for 1996, and, be it further RESOLVED, that the City Chamberlain be requested to make the billing at the appropriate time. A vote on the resolution resulted as follows: Carried Unanimously 13. HIGHWAYS, STREETS AND SIDEWALK ITEMS: 14. TRAFFIC ITEMS: 15. CREEKS, BRIDGES AND PARKS: 16. ADMINISTRATION AND COMMUNICATIONS ITEMS: 17. WATER, SEWER AND SOLID WASTE ITEMS: 18. REPORT OF SPECIAL COMMITTEES: 19. REPORT OF BOARD LIAISONS: 20. UNFINISHED BUSINESS: 21. NEW BUSINESS: 22. ADJOURNMENT: On a motion the meeting adjourned at 5:50p.m. William Kaupe Benjamin Nichols Deputy City Clerk Mayor