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Home My WebLink AboutMN-BPW-1995-07-26BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. July 26, 1995 PRESENT: Mayor Nichols Commissioners (5) - Seligmann, Smith, Ehrhardt, Reeves, Rusoff OTHERS PRESENT: Deputy City Controller - Thayer Deputy City Clerk - Kaupe Superintendent of Public Works - Gray Assistant Superintendent of Streets and Facilities - Ferrel Assistant Superintendent of Water and Sewer - Fabbroni Common Council Liaison - Johnson EXCUSED: Commissioner Tripp 1. PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of Allegiance to the American flag. 2. MINUTES: Approval of the Minutes of the July 12, 1995 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Ehrhardt RESOLVED, That the Minutes of the July 12, 1995 Board of Public Works meeting be approved as published. Carried Unanimously 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA: 4. COMMUNICATIONS FROM THE MAYOR: 5. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: 6. REPORT OF CITY CLERK: 7. REPORT OF CITY ATTORNEY: 8. REPORT OF CITY CONTROLLER: 9. REPORT OF COUNCIL LIAISON: Alderperson Johnson reported on the following: Superintendent Gray's presentation of the Engineering reorganization plan to B&A 10. REPORT OF SUPERINTENDENT AND STAFF: Assistant Superintendent Ferrel reported to the Board on the following matters: Highway Group- Stewart Ave retaining wall and guardrail installation, Mitchell St project, Maple Ave, Elmira Rd light pole removal, utility ditch repairs; Bldg Systems - painting at Streets & Fac bldg, 111 Cleveland Ave boarded up; Budget preparation - Cass Park & Haley Pool; Solid Waste - August 1st mixed paper pickup; Parks & Forestry - damaged tree repairs and claims against City, ESG banners installed, YES and Federal youth workers; Comm. Reeves asked about scheduling on Mitchell St; Ald. Johnson asked about downtown sign installation (signs in shop); Comm. Rusoff asked about reopening Stewart Ave (reopened) Assistant Superintendent Fabbroni reported to the Board on the following matters: Sitework at Streets & Facilities during construction; Dechlorination Plant; lagoon desilting; dam road area work; Rt 96 street work tradeoffs; Rt 96 night work coordination; Seneca St bridge storage and reuse; water model; garage roofs; consolidation report; silt dam; arch culvert north of Water Treatment Plant; budget; Threshold Plaza easement, Journal articles re: sewer system and main break; valve turning; reserve water supply; Ald. Johnson mentioned the 6 Mile Creek Commission's request for geological consulting about the service road. July 26, 1996 2 Superintendent Gray reported to the Board on the following matters: MHA road ROW; budget; ESG/Ithaca Transit plans; Cass Park lights; DEC/City/Sciencenter contaminated soil project; Elmira Rd/SBA landscaping work; Dan Cole's work on: Aurora/Cayuga one-way, Elmira/Albany/Spencer Rd intersection, traffic signals, Elmira Rd gateway, signage/signal requests, signal timing realignment; Comm. Rusoff asked about the Commercial Ave/Elmira Rd intersection stop line location (referred to Dan Cole); Comm. Reeves asked about Old Elmira Rd planters (moved across the street), Central Fire Sta parking lot drainage (work in progress), status of contracts with Softball Assoc, Farmer's Market, Stewart Park carousel (existing contracts and procedures will be examined); Mayor Nichols asked about Stewart Park playground equipment safety (discussion, equipment will be reviewed) 11. REPORT OF OTHER DEPARTMENT HEADS: A. Report on City Property Inventory (Tim McHarg) Removed from agenda 12. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Golf Course Clubhouse Renovations By Commissioner Rusoff: Seconded by Commissioner Reeves The Golf Course subcommittee has reviewed a plan to separate the clubhouse concession area from the pro-shop area with the intent of leasing the food and beverage concession to a private enterprise for the 1996 season. The plan details installing a second entrance door, building a permanent wall with windows along the current pro-shop area, installing a span-dex door between the food/beverage area and rest room hallway, and adding a small storage area on the northwest corner of the building. With these improvements, the City employees will be able to collect fees for use of the course, use of carts and for the sale of some pro-shop items. The food and concession will be totally separated from City employee activities which will allow for an expanded line of concession items. WHEREAS, the Golf Course subcommittee has reviewed the plan and wishes to have the food and beverage concession leased to a private contractor for the 1996 golf season, and WHEREAS, the Department of Public works feels the necessary work can be completed while the Golf Course is closed over the winter months; now, therefore, be it RESOLVED, That the Board of Public Works approves of the building construction plans, and, be it further RESOLVED, That the Board of Public Works directs staff to add the amount of $4,000 to the 1996 Golf Course budget line item A7250-483 for the purpose of completing the work. Discussion followed on the floor. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That a third RESOLVED clause be added as follows: [, and, be it further] RESOLVED, That the Board of Public Works hereby directs the City Attorney to draft bid specifications, by September 30, 1995, for the Golf Course concession. A vote on the amending resolution resulted as follows: Carried Unanimously A vote on the amended resolution resulted as follows: Carried Unanimously July 26, 1996 3 13. HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Extension for Placement of Trash Barrels on West State Street By Commissioner Smith: Seconded by Commissioner WHEREAS, on March 29, 1995, the Board of Public Works approved of a three month trial period (beginning April 3, 1995) to place three trash barrels on West State Street, and WHEREAS, during the three month period, there were no requests for placement of barrels, and WHEREAS, the Superintendent received four requests on July 21, 1995; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves of an extension of the trial period for an additional three months beginning August 1, 1995. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 14. TRAFFIC ITEMS: 15. CREEKS, BRIDGES AND PARKS: 16. ADMINISTRATION AND COMMUNICATIONS ITEMS: 17. WATER, SEWER AND SOLID WASTE ITEMS: 18. REPORT OF SPECIAL COMMITTEES: Commissioner Reeves discussed capital projects brought to the Capital Projects Review Committee by: Dan Coles (audible traffic signal controller at College/Dryden, local trip generation study, additional traffic counters); Rick Ferrel (Streets and Facilities' cold storage building, cemetery vault repair, Cass Park lighting replacement) 19. REPORT OF BOARD LIAISONS: Commissioner Rusoff reported on the Planning Board's discussion of the proposed development of the Wood/Meadow St property and a proposed turning lane on Meadow Street. Discussion followed. 20. UNFINISHED BUSINESS: 21. NEW BUSINESS: A. Resolution of Congratulations to Jill Tripp By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, Jill Tripp has been and continues to be a valued and productive member of the Board of Public Works, and, WHEREAS, Jill Tripp has now presented a new citizen to the City of Ithaca, now, therefore, be it RESOLVED, that this Board of Public Works extends its best wishes and hearty congratulations to Jill Tripp. A vote on the resolution resulted as follows: Carried Unanimously 22. ADJOURNMENT: On a motion the meeting adjourned at 5:30p.m. William Kaupe Benjamin Nichols Deputy City Clerk Mayor