HomeMy WebLinkAboutMN-BPW-1995-04-12
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BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 p.m. April 12, 1995
PRESENT:
Mayor Nichols
Commissioners (5) - Seligmann, Smith, Tripp, Ehrhardt, Reeves
OTHERS PRESENT:
Deputy City Controller - Thayer
Senior Stenographer - Holcomb
Deputy City Clerk - Kaupe
Assistant Superintendent of Streets and Facilities - Ferrel
Common Council Liaison - Johnson
Commons Coordinator - Deming
Junior Engineer - Yost
Civil Engineer - West
Bicycle Advisory Commission Chair - Nutter
EXCUSED:
Superintendent of Public Works - Gray
Assistant Superintendent of Water and Sewer - Fabbroni
Commissioner Rusoff
PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of Allegiance to the
American flag.
MINUTES:
Approval of the Minutes of the March 22, 1995 Board of Public Works
Meeting
By Commissioner Reeves: Seconded by Commissioner Tripp
RESOLVED, That the approval of the Minutes of the March 8, 1995
Board of Public Works meeting be postponed.
Carried Unanimously
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Commissioner Smith requested that resolution 13C, Award of Bid to
Purchase Mechanical Sweeper, be added to the agenda. No Board
member objected.
REPORT OF COUNCIL LIAISON:
Common Council liaison Johnson reported on the following items:
West State Street parking garage and relationship to the proposed
move downtown by TC Social Services
Shade Tree week declared
Six Mile Creek land acquisition, alienation and substitution of
park land on Inlet Island, Six Mile Creek, Flood Control Channel
and Ithaca Falls
Commons vendors policy
Simeon's revocable license agreement
IAWWTP capital project established
Golf Course management agreement
REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES:
Assistant Superintendent Ferrel reported to the Board on the
following matters:
Setting traffic counters, one-way traffic on Cayuga/Aurora Sts
Elm St - storm sewer project to cover the open ditch
Wood Street Park - finish work on lights and sports areas.
City Court - resolving mechanical problems
GIAC - HVAC feasibility study, discussion of AC in the office
Green Street Ramp repairs
Youth Bureau - test borings underway, relocation plans
Wal-Mart site - mapping done to establish zoning boundaries
Mitchell St - curb plan will start after end of school year
12" main installed between Court St and Carpenter park (hazardous
waste removal required), 8" main installed at Mutual Housing site,
various fuel tanks removed
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Street cleaning, SW Park yard waste grinding, Farm & Tioga curb
South Titus triangle disposition, Yard waste program
Buffalo St light near Martin School
Commons planters, contract tree removal and trimming, new Commons
trees, Stewart Park water levels, Cemetery vault stone relaying
Golf Course reopened, Golf Course reorganization
Bus specifications (small buses)
Softball lighting
Recycling, County paying for cardboard
Discussion followed on the floor regarding the Engineering Dept.
reorganization plan and 1995 Work Plan.
Civil Engineer Tom West responded to the questions and provided the
Board with a Tank Removal Project Summary.
BUILDINGS, PROPERTIES AND TRANSIT ITEMS:
A. Request to Install Bike Racks on Ithaca Commons
By Commissioner Rusoff: Seconded by Commissioner Reeves
WHEREAS, the Bicycle Advisory Council has requested that the Board
of Public Works approve the installation of five additional bike
racks on the Ithaca Commons, and
WHEREAS, the Board has received and reviewed input from the
Commons Coordinator and the Commons Advisory Board; now, therefore,
be it
RESOLVED, That the Board of Public Works hereby approves of the
installation of five bicycle racks at the following locations (see
attached map):
1) Replacing the bench in front of #108-110 The Commons (4
capacity rack).
2) In the set back in front of #112-113 The Commons (4
capacity rack).
3) Inside the south-east corner of the low wall in front
of #115-117 The Commons (4 capacity rack).
4) At the south side of the southeastern planter in Bank
Alley next to 202 The Commons (3 capacity rack).
5) In setback in front of 214 The Commons (3 capacity
rack).
Discussion including Common Coordinator Deming and BAC Chair
Nutter followed.
Motion to Refer to Committee
By Commissioner Tripp: Seconded by Commissioner Smith
RESOLVED, That the Request to Install Bike Racks on Ithaca Commons
resolution be referred to Commissioner Tripp as BAC liaison.
Carried Unanimously
B. Authorization of Agreement for Ithaca Festival
By Commissioner Rusoff: Seconded by Commissioner Reeves
WHEREAS, the City of Ithaca and the Ithaca Festival are desirous
of entering into an agreement to cover the events of June 2 through
June 4, 1995, and
WHEREAS, the Festival director have met with City staff, including
the Police Department, Fire Department and Department of Public
Works, to review the details of the events, and
WHEREAS, the director of the Ithaca Festival has met with the
Board of Public Works to request the use of specific areas and
services for the Ithaca Festival, including DeWitt and Stewart
Parks; now, therefore, be it
RESOLVED, That the Board of Public Works approves the agreement
with the Ithaca Festival for the following:
April 12, 1995
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1. The closing of the Washington Street parade route on
Friday, June 2, 1995.
2. The closing of the 100 blocks of South Cayuga Street,
North Cayuga Street and West State Street all day on Saturday, June
3, 1995.
3. The use of DeWitt Park on Saturday, June 3, 1995 for an
art exhibit and quiet entertainment.
4. Supplemental volunteer labor to be provided by the Ithaca
Festival for trash collection during all phases of the Festival.
5. Additional items covered by the Agreement between the City
of Ithaca and the Ithaca Festival for 1995, said Agreement
outlines the details and expectations of both parties including
finances,
and, be it further
RESOLVED, That the Mayor be authorized to sign the agreement on
behalf of the City of Ithaca.
Carried Unanimously
C. Request to Renew Simeon's Outdoor Dining Permit
By Commissioner Rusoff: Seconded by Commissioner
WHEREAS, Simeon's Restaurant has requested permission for outdoor
dining on North Aurora Street from May 1, 1995 until September 30,
1995; now, therefore, be it
RESOLVED, That the owners of Simeon's Restaurant be granted a
license to use 60 square feet on the N. Aurora Street right of way
as described in their lease agreement for the period of May 1, 1995
through September 30, 1995, and, be it further
RESOLVED, That the owners of Simeon's Restaurant be obliged to
keep the area adjacent to their property clean and free from
litter, food and grease stains, or other problems associated with
their use, and, be it further
RESOLVED, That the Mayor be authorized to sign a 30 day revocable
license agreement, based on the usual terms and conditions.
Extensive discussion followed on the floor regarding
per-square-foot rates with the participation of Commons
Coordinator Deming.
Amending Resolution
By Commissioner Ehrhardt: Seconded by Commissioner Reeves
RESOLVED, That the third Resolved clause shall read as follows:
"That the Mayor be authorized to sign a 30 day revocable license
agreement, based on a rate of $7.00 per square foot."
Discussion of the amending resolution followed on the floor.
A vote on the amending resolution resulted as follows:
Ayes (2) - Reeves, Ehrhardt
Nays (3) - Smith, Seligmann, Tripp
Motion Failed (2-3)
Further discussion of square foot rates followed on the floor.
Amending Resolution
By Commissioner Smith: Seconded by Commissioner Tripp
RESOLVED, That the third Resolved clause shall read as follows:
"That the Mayor be authorized to sign a 30 day revocable license
agreement, based on a rate of $3.50 per square foot."
Discussion of the amending resolution followed on the floor.
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A vote on the amending resolution resulted as follows:
Ayes (2) - Smith, Reeves, Tripp
Nays (3) - Ehrhardt, Seligmann
Motion Failed (2-3)
Amending Resolution
By Commissioner Smith: Seconded by Commissioner Ehrhardt
RESOLVED, That the third Resolved clause shall read as follows:
"That the Mayor be authorized to sign a 30 day revocable license
agreement, based on a rate of $7.00 per square foot."
Discussion of the amending resolution followed on the floor.
A vote on the amending resolution resulted as follows:
Ayes (4) - Smith, Reeves, Seligmann, Ehrhardt
Nays (1) - Tripp
Carried (4-1)
Amending Resolution
By Commissioner Smith: Seconded by Commissioner Ehrhardt
RESOLVED, That the dates in the Resolved clause shall be amended
to read: "... for the period of May 1, 1995 through October 31,
1995."
A vote on the amending resolution resulted as follows:
Carried Unanimously
Main Motion as Amended
A vote on the Main Motion as Amended resulted as follows:
Ayes (4) - Smith, Reeves, Seligmann, Nichols
Nays (2) - Ehrhardt, Tripp
Carried (4-2)
D. Approval of Proposed Improvements to Hangar Theatre
By Commissioner Rusoff: Seconded by Commissioner Reeves
WHEREAS, the Hanger Theatre has submitted architectural drawings
for proposed building modifications, including improved handicapped
bathrooms and a laundry in a building addition, and has requested
approval in accordance with their lease agreement with the City,
and
WHEREAS, staff has reviewed plans drawn by architect George
Breuhaus, undated, received April 4, 1995 and has reviewed the
lease including:
Article 2 stating improvements are part of the rent for the
property
Article 4 stating all improvements are subject to approval of the
Board of Public Works and that improvements will be solely for the
purposes of the performing arts as outlined in Article 3.
Article 7 covering a waiver of liens as it relates to contracts for
improvements
Article 15 which gives the Hanger full control of development,
design, construction or alterations of the leased premises, except
as provided in Article 4
and,
WHEREAS, staff has recommended approval of the proposed
improvements; now, therefore, be it
RESOLVED, That the Board of Public Works grants the Hanger Theater
approval of building modifications entitled the "Addition to
Provide Handicap Accessible Toilet Facilities" and as shown on the
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drawings submitted, with the understanding that they will obtain
all the necessary building permits, and wishes them success with
their capital campaign and their 1995 season.
Carried Unanimously
HIGHWAYS, STREETS AND TRANSIT ITEMS:
A. Request from BAC for "Share the Road" Signs
By Commissioner Smith: Seconded by Commissioner Tripp
WHEREAS, the Bicycle Advisory Council has requested that the
Department of Public Works install signs to alert motorists to
bicyclists, and
WHEREAS, the Board of Public Works and the Chief of Police have
reviewed the request for installing "Share the Road" signs; now,
therefore, be it
RESOLVED, That the Board of Public Works approves of installation
of "Share the Road" signs incorporated with a yellow diamond
bicycle warning sign at the following locations:
Meadow Street (NYS 13/34) southbound near Hancock Street;
Fulton Street (NYS 13/34) southbound near Court Street (current);
Lake Street southbound near Ithaca High School;
Warren Road southbound Forest Home Drive;
Dryden Road (NYS 366) westbound near Hoy Road;
Maple Avenue westbound near City line;
Ellis Hollow Road/Mitchell Street westbound near City line;
Slaterville Road/State Street (NYS 79) westbound near City line;
Danby Road (NYS 96B) northbound near Ithaca College;
Elmira Road (NYS 13/34/96) northbound near Buttermilk Falls Road;
Five Mile Drive/Floral Avenue (NYS 13A) northbound near City line
Mecklenberg Road/Hector Street (NYS 70) eastbound near City line;
Trumansburg Road/Cliff St (NYS 96) southbound near Hopkins Pl;
Taughannock Boulevard/Park Road (NYS 89) near Octopus (current);
Taughannock Boulevard (NYS 89) near bridge (future);
to be installed as time permits during 1995.
Discussion followed on the floor regarding costs and locations of
signs outside the City with the participation of BAC Chair Nutter
and Assistant Superintendent Ferrel.
Amending Resolution
By Commissioner Reeves: Seconded by Commissioner Ehrhardt
RESOLVED, That the list of signs in the Resolved clause be amended
to delete the signs at Warren Road southbound, Danby Road (NYS 96B)
northbound and Trumansburg Road/Cliff Street (NYS 96), that the
list of signs be amended to add signs at North Cayuga Street
southbound near Ithaca High School, Old Elmira Road northbound at
North Plain Street and Old Elmira Road southbound near Tompkins
County Trust Company, that the sign on Elmira Road northbound be
located within the City, and that the Resolved clause be amended to
read "... at the following locations (subject to the approval of
the relevant boards and/or government agencies:"
A vote on the amending resolution resulted as follows:
Carried Unanimously
Main Motion as Amended
A vote on the Main Motion as Amended resulted as follows:
Ayes (5) - Ehrhardt, Tripp, Smith, Reeves, Seligmann
Nays (0) -
Carried Unanimously
B. Award of Bid for E. State Street Stone Wall
April 12, 1995
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By Commissioner Smith: Seconded by Commissioner Tripp
WHEREAS, bids have been received and reviewed for site remediation
associated with the 1990 East State Street Culvert Repair Project
(C.P. #240); now, therefore, be it
RESOLVED, That the Board of Public Works hereby accepts and
approves staff's recommendation to award the bid for E. State
Street Stone Wall Reconstruction to McGuire and Bennett, Inc. of
706 W. Clinton Street, Ithaca, NY their low bid of $10,822.
Carried Unanimously
C. Award of Bid to Purchase Mechanical Sweeper
By Commissioner Smith: Seconded by Commissioner Tripp
WHEREAS, bids were received on April 6, 1995 for the purchase of
one self-propelled mechanical sweeper for use on the Commons and
downtown parking ramps,
and
WHEREAS, staff has reviewed the specifications of all the
submissions; now,
therefore, be it
RESOLVED, That the Board of Public Works accepts the bid from
Tennant, 855 Bethel Avenue, Pennsauken, NJ 08110-0220 at the quoted
price of $17,592.84 for their Model 385 gas-powered unit, and, be
it further
RESOLVED, That the Assistant Superintendent for Streets and
Facilities be authorized to enter into the agreement for this
purchase.
Carried Unanimously
CREEKS, BRIDGES AND PARKS:
A. Replacement of Tennis Courts at Stewart Park
By Commissioner Reeves: Seconded by Commissioner Smith
WHEREAS, the Board of Public Works recognizes the fact that the
existing tennis courts in Stewart Park are in need of restoration,
and
WHEREAS, staff has reviewed the conditions of the courts and
presented the Board with estimates of repair, and
WHEREAS, during the review of the courts, it was brought to the
Board's attention that the courts at Cass Park are also in need of
minor repairs; now, therefore, be it
RESOLVED, That staff has established an estimate of $39,071.28 for
restoration of four courts in Stewart Park and $28,386.20 for
repairs to Cass Park courts, and, be it further
RESOLVED, That the Board requests the Budget and Administration
Committee approve of the funding for these projects and take the
necessary steps to establish a capital project for the work.
A vote on the Main Motion as Amended resulted as follows:
Ayes (4) - Ehrhardt, Smith, Reeves, Seligmann
Nays (1) - Tripp
Carried (4-1)
B. Cass Park Trash Disposal
By Commissioner Reeves: Seconded by Commissioner Tripp
WHEREAS, the Board of Public Works adopted a carry-in carry-out
program for Stewart Park in 1993, and
WHEREAS, the program has proven to be successful in reducing trash
removal costs, and
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WHEREAS, the Board has been made aware that there is a problem
with household trash being deposited within Cass Park barrels; now,
therefore, be it
RESOLVED, That the Board of Public Works wishes to expand the
carry-in carry-out program to Cass Park on a trial basis for 1995,
and be it further
RESOLVED, That trash barrels will remain at the Union Fields,
concessions stands and will be maintained in conjunction with
vending permits.
Carried Unanimously
ADMINISTRATION AND COMMUNICATIONS ITEMS:
A. Proposed Changes for Stewart Park Regulations
By Commissioner Reeves: Seconded by Commissioner
WHEREAS, the Parks Commission has reviewed the Stewart Park
Regulations as they appear in the City Code, and
WHEREAS, the Parks Commission has made recommendations to the
Board of Public Works to change several of the regulations; now,
therefore be it
RESOLVED, That the Board of Public Works hereby adopts changes to
Chapter 336, Parks and Recreation as follows (underline is new,
brackets are deleted):
336-11. Dogs.
No dog shall be permitted in the park [unless held on a leash].
336-12. Horses.
No saddle horse shall be ridden in the park except on bridle
paths which may from time to time be determined by the Board of
Public Works. No other horse shall be permitted at any time in the
park except upon roads and parking places, and they shall be
ridden, driven or led at a pace not faster than a walk. Exception
to this prohibition is by permit only. Application must be made to
the Board of Public Works.
336-13. Motorcycles.
(This paragraph will be deleted in its entirety.)
336-15
(Amended as follows:)
C. No motor vehicles will be allowed on any grassy area within
the park at any time.
336-16. Wearing of bathing suits inside buildings.
(This paragraph will be deleted in its entirety.)
336-17. Hours of bathing.
(This paragraph will be deleted in its entirety.)
336-19. Boats.
Except in the event of an emergency, no motor boat shall land at
the [bathing] beach in the park, nor shall any boat approach [so ]
close to any such [bathing] beach [as to endanger any bather].
336-23. Fires.
No fire shall be started or maintained at any point in the park
except at duly constituted fireplaces [or by caretakers].
Addition of the following regulation:
336- Swimming.
No swimming will be allowed within the park.
April 12, 1995
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(Paragraphs will be renumbered as necessary.)
Amending Resolution
By Commissioner Tripp: Seconded by Commissioner Reeves
RESOLVED, That the Section 336-11 shall read as follows: "...No
dog shall be permitted in the park with the exception of licensed
dogs assisting the disabled, and that Section 336-19 shall be
amended to read as follows "...nor shall any motor boat
approach..."
A vote on the amending resolution resulted as follows:
Carried Unanimously
Main Motion as Amended
A vote on the Main Motion as Amended resulted as follows:
Carried Unanimously
B. Contract with Golf Course Manager
By Commissioner Reeves: Seconded by Commissioner Tripp
WHEREAS, the Board of Public Works has undertaken a program to
consolidate the golf course operations fully into the department's
operations and through the Superintendent has negotiated a labor
contract with the Golf Course Manager covering a two year
transition period, and
WHEREAS, the draft contract has been discussed by the Budget and
Administration Committee and Common Council, and reviewed by, the
Attorney's Office and Personnel Office, and
WHEREAS, Common Council has adopted the necessary budget changes
to cover the proposed labor contract at its meeting of April 5,
1995 and authorized the Mayor to sign the contract with staff
consultation and approval of the Board of Public Works; now,
therefore, be it
RESOLVED, That the Board of Public Works authorizes the Mayor to
sign the labor contract with the Golf Course Manager, and be it
further
RESOLVED, That the Board will resubmit the new Golf Course Budget
(Account A 7250), and revenue projections to the Budget and
Administration Committee for their review and action.
Discussion followed on the floor. Commissioner Smith commended Bill
Gray, Rick Ferrel and Steve Torrant for their work on the
negotiations.
A vote on the Resolution resulted as follows:
Ayes (4) - Smith, Reeves, Tripp, Nichols
Nays (2) - Ehrhardt, Seligmann
Carried (4-2)
WATER, SEWER AND SOLID WASTE ITEMS:
A. Truck Bid Award
By Commissioner Seligmann: Seconded by Commissioner Tripp
WHEREAS, bids were received on March 28, 1995 for one new and
unused Heavy Duty Dump Truck to be used in the Water and Sewer
Division, and
WHEREAS, the low bidder, Albee Truck, Inc., did not meet all of the
material bidding specifications; now, therefore be it
RESOLVED, That the Board of Public Works hereby accepts and
approves staff's recommendation to award the bid for the Heavy Duty
Dump Truck to Beam Mack Sales and Service, Inc. their bid meeting
material specifications of $65,900.
April 12, 1995
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Discussion followed on the floor regarding the acceptance of a bid
above the lowest bid.
Amending Resolution
By Commissioner Tripp: Seconded by Commissioner Reeves
RESOLVED, That the Resolved clause be changed to read as follows:
"...their bid meeting essential specifications..."
A vote on the amending resolution resulted as follows:
Carried (5-0)
Main Motion as Amended
A vote on the Main Motion as Amended resulted as follows:
Carried (5-0)
REPORT OF SPECIAL COMMITTEES:
Commissioner Smith reported that he will serve as Golf Course
Committee Chair during the transition period.
Commissioner Reeves updated the Board on actions of the Cass Park
Lights Committee. The local residents and the Youth Bureau have not
yet agreed on the Fall 1995 plan which was dependent on an
agreement for Fall 1996. Extensive discussion followed on the
floor.
ADJOURNMENT:
On a motion the meeting adjourned at 6:30p.m.
__________________________ _________________________
Bill Kaupe Benjamin Nichols
Deputy City Clerk Mayor