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HomeMy WebLinkAboutMN-BPW-1994-11-02BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE November 2, 1994 NOTES PRESENT: Commissioners Gerard, Seligmann, Smith, Tripp, Rusoff, Reeves, Mayor Nichols, Alderperson Johnson, Superintendent Gray and Assistant Superintendents Fabbroni and Ferrel. Commissioner Reeves chaired the meeting. There were no additions to the agenda. Deletions: Cass Park Ballfield Lighting Discussion on Golf Course Operations Capital Project for Trash Cans on Commons and in Collegetown 1. Award of or Meters. 14. PARKING AND TRAFFIC ITEMS A. Award of Bid for Electronic Parking Meters. by Commissioner Tripp; Seconded by Commissioner Rusoff. WHEREAS, staff has reviewed bids received for electronic parking meters; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff's recommendation to accept the bid of $43,105 from International Parking Systems of Jacksonville, Florida for 48 electronic parking meters and accessory equipment for Thurston Avenue, and, be it further RESOLVED, That the board hereby accepts International Parking Systems alternate bid of $52,000 for 80 additional meters for Oak and Stewart Avenue contingent upon their approval of expanding metered parking on those streets. Discussion followed regarding the meters proposed to be placed on Oak and Stewart Avenues. Supt. Gray noted that the resolution cannot be passed since the project budget is for $40,000. Comm. Rusoff asked that the resolution be amended to purchase as many poles and equipment with the available funds in order to move forward with the project. Mayor Nichols noted that the meters should be installed before classes resume for the second semester at Cornell. Supt. Gray noted that if the posts are obtained and Installed now, the meters can be installed at a later date in January. He further explained that generally, a bid is good for 45 days, the price of the meters should not change during that period of time. BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE MEETING November 2, 1994 Amending Resolution. by Commissioner Rusoff: Seconded by Commissioner Tripp. RESOLVED, That there be an additional Whereas and the Resolved clause changed to read as follows: "WHEREAS, the board would like to see meters installed before Cornell's second semester begins; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff's recommendation to accept the bid of $3,600 from International Parking Systems of Jacksonville, Florida for 48 electronic parking meter mounting poles for Thurston Avenue." Comm. Rusoff noted that this would be passed with the understanding that the meters will be purchased and installed in the future. Mayor Nichols added that there should be a further resolution to expand the capital project to complete the entire project. Comm. Rusoff noted that the Parking Sub - committee needs to make a recommendation to the board on the expansion before it goes to B &A. A vote on the amending resolution resulted as follows: Carried Unanimously Amendina Resolution. by: Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That there be a second Resolved clause be added to the resolution to read as follows: "RESOLVED, That 30 meters and accessory equipment parts be purchased at a total cost not to exceed $40,000." A vote on Amending Resolution #2 resulted as follows: Carried Unanimously Page - 2 BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE MEETING November 2, 1994 Main Motion as Amended WHEREAS, staff has reviewed bids received for electronic parking meters; now, therefore, be it WHEREAS, the board would like to see meters installed before Cornell's second semester begins; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff's recommendation to accept the bid of $3,600 from International Parking Systems of Jacksonville, Florida for 48 electronic parking meter mounting poles for Thurston Avenue, and, be it further RESOLVED, That 30 meters and accessory equipment parts be purchased at a total cost not to exceed $40,000. A vote on the main motion as amended resulted as follows: Carried Unanimously 2 Mutual Houslna - Proposed New Street Jack Jensen from Ithaca Neighborhood Housing was present as well as Joe Daley as chair for the Northside Land Use Committee and Alderperson John Schroeder. Mr. Daley noted that in the original plan a new street was proposed and that this proposal is different. He noted that the square footage of the park is still the same as the original proposal. Alderperson Schroeder explained that all parties involved may not have been pleased with the proposal but it was agreed upon in a cooperative effort. He further noted that the cost of the new street would be shared by the city, Mutual Housing and the Sclencenter. The street would be a one -way, low traffic street that serves the residents within Mutual Housing. Comm. Rusoff noted that the commonland behind the mutual housing and the park are all triangle lots resulting in e lot of unusable land. Mr. Jensen agreed that it is not the best design but it was a compromise. Alderperson Schroeder added that Irregular spaces should be looked at in a positive way. Mr. Jensen noted that he would like to see the project completed by the end of the 1995 summer. The board will vote on a resolution supporting the installation of a new road from Adams Street to First Street. Page - 3 BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE MEETING November 2, 1994 3. Discussion of City Forester Position JoAnn Cornish, Chair of the Parks Commission, was present to address the board with the Parks Commission recommendations on changes to the City Forester job description. She noted that when the last Forester was hired, it was understood that the position would be combined with the position of Parks and Grounds Supervisor. She added that ideally, the positions should be separated. The Parks Commission feels that the Forester should concentrate on forestry issues and not have to be involved with park maintenance. They also feel that the job description should be changed to include more of a horticultural background. Asst. Supt. Ferrel explained that the Forester's position includes maintenance duties due to the retirement of the former Parks and Grounds Supervisor. He added that because of limited DPW staffing, duties change, often changing the work schedule. When this happens, it work such as tree trimming is neglected. Supt. Gray told Ms. Cornish that on a list of vacant positions, filling both of these positions is not a priority. Comm. Tripp suggested that Supt. Gray and Asst. Supt. Ferrel review the recommendations from the Parks Commission and return to the board with their report in two weeks. The board agreed that the recommendations should be reviewed by staff. 4. Sciencenter Proposal for Sludge Drier Building Charlie Trautman, Director of the Sciencenter, was present to address the board with a proposal for the use of the old sludge drier building. He told the board that the Sciencenter will be receiving funds from three separate grants in order to expand their programs. He then explained the various new programs and the need for additional space. The ideal site for them is next door in the old sludge drier building. He explained thatpe has met with Asst. Supt. Fabbroni and Andy Ruina of RIBs regarding their need of the building. RIBs has acknowledged that they will eventually need to find another site. Mr. Trautman noted that the Sciencenter is willing to assist RIBs in their move. They would then rent the building from the city and take on the responsibility of renovations. Asst. Supt. Fabbroni told the board that the department needs the building for winter storegga of equipment. The building could be used by the Sciencenter in the spring, but WN will require indoor storage next winter. It was noted that leasing the building to the Sciencenter would be a step toward consolidation. Comm. Rusoff suggested that the consolidation sub - committee be revised in order to move forward. Comm. Seligman questioned what the cost of the utilities for the building are and requested that the figures be presented to the board. The consensus of the board was to approve of the concept of the proposal and to request staff to work with the Sciencenter to reach an agreement for them to use the building. The meeting adjourned at 5:55 p.m. Notes taken by: Donna L. Payne Administrative Secretary Page - 4