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HomeMy WebLinkAboutMN-BPW-1994-09-14T LO T_ M CZ G BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. September 14, 1994 PRESENT: Mayor Nichols Commissioners (5) - Smith, Seligmann, RUSOff, Tripp, Gerard ABSENT! Commissioner Reeves (excu4ed) OTHERS PRESENT: Superintendent of Public Assistant Superintendent Assistant Superintendent Deputy City Controller - Common Council Liaison - Senior Stenographer - Ho Works - Gray of Streets and Facilities - Ferrel of Water and Sewer - Fabbroni Thayer Johnson Lcomb PLEDGE OF ALLEGIANCE• Mayor Nichols led all present in the Pledge of Allegiahce to the American flag. MINUTES• By Commissioner Tripp: Seconded by Commissioner Rusofi RESOLVED, That the Minutes of the August 24, 1994 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Budget. Administration and Communications Items Mayor Nichols requested the addition of Items: (A) Request for Power to Act for City Court Project - Amendment of Architects Agreement and -(B) Request for Power to Act for 1995 Transit Budget. Assistant Superintendent Fabbroni requested the addition of Items: (C) Use of $10,000 of Capital Reserve #26 and (D) Request for Transfer of Funds. No Board member objected. Creeks. Bridges and Parks Assistant Superintendent Ferrel requested the addition of Item B: Award of Contract for Consulting Services for Cass Park Rink. No Board member objected. Parking and Traffic Items• Superintendent Gray requested the addition of Item A: Request for "No Parking" Signs on Dunmore Place. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols stated that he had a meeting with representatives of the Sciencenter regarding a grant they have received called "Youth Alive Program ". He explained that the program will start out with 6 or 8 city resident teenagers from low income /minority families. It is a three -year program and there is a training program that goes with it. The second year they will be building exhibits for the center and the third year they actually work as guides and teaching others and they add six teenagers a year so there will be 18 involved by the third year 1 181 182 i September 14, 1994 BPW Minutes Mayor Nichols explained that space becomes an issue; where are they going to set up space for people to work, etc. They are now pursuing more vigorously the issue of whether or not they can use some of the space that is now being used by RIBS. Extensive discussion followed on.the floor regarding the space that is being used by RIBS. Commissioner Tripp, for the record, stated that as a RIBS supporter, as a bicycle supporter, she thinks it is inappropriate for DPW to keep housing RIBS. She stated that it is a youth oriented program and it needs appropriate supervision. It needs to be associated with the Youth Bureau or Southside or sooner or later someone is going to get hurt. REPORT OF CITY CONTROLLER: Computer System Software Update Deputy City Controller Thayer reported that we are continuing to upgrade computer system software. Next week training will start with finance personnel and then it will spread out to other departments. Payroll will be one of the first ones to be upgraded. It will take at least a year to get the whole system up and running. Both software packages will be carried for a long period of time. Transit Budget Adjustments Deputy City Controller Thayer reported that the Controllers Office has been working on a number of transit budget adjustments. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: Transit Consolidation meeting 20 Year planning document from the Planning Committee of the MPO Conduit Work Wood Street Park Sidewalks contract Southwest Park wetland delineation project Mitchell Street work Traffic System Engineer interviews scheduled for Monday, Sept. 19 Island at Green and State Streets being re- figured Municipal pools closed for season REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES• Assistant Superintendent Ferrel reported to the Board on the following stems: Triphammer Road re- opened last Friday East State Street from Mitchell to City line was paved last week Giles to Columbia Street has been paved Second Street was paved over the sewer excavation area Willow Avenue overlaid from the railroad tracks to Fier Road Oxford Place being stripped of asphalt Stewart Avenue bricks being worked on Asphalt being installed on the path leading from Brandon Place to Valley Road South Cayuga Street Bridge over Six Mile Creek will be closed for 2 -3 weeks for bridge deck repairs Seneca Street Ramp step repairs - Nancy Oltz and Asst. Supt Ferre; ettended a seminar it Binghamton about a new drug /alcohol testing mandate through the federal government, which will affect the department, effective January 1, 1995. It is mandated but the City will be expected to fund it itself so Asst. Supt. Ferrel will be adding something to the budget for the cost of that. T LO m ZZ L September 14, 1994 BPW Minutes Supt. Gray stated that this mandate will not be only for bus drivers. It will involve all safety sensitive divisions of the department. REPORT OF ASSISTANT SUPERINTENDIANQT10FE WATER AND SEWER, Assistant Superintendent Fabbroni reported to the Board on the following items: Silt Dam off Burns Road being worked on Turner Place water problems being worked on Utility Bridge by Super 8 Motel being worked on Sludge Lagoons at Wastewater Treatment Plant Route 96 meeting with State Changes that will be made with the Route 96 project BUILDINGS. PROPERTIES AND TRANSIT ITEMS• A. Request for Block Dance in Woolworth Lot By Commissioner Rnsoff: Seconded by Commissioner Tripp WHEREAS, GIAC and MAGPY (Mothers and Grandmothers Protecting Youth) have requested the use of Woolworth Lot (Lot D) on September 9, 1994 from 8:00 p.m. until 11:00 p.m. for a block dance similar to those of several years ago, and , WHEREAS, the two organizations have obtained the necessary permits and contacted the local businesses for their reactions; now, therefore, be it RESOLVED, That the Board of Public Works approves the use of the Woolworth parking lot for a block dance, and be it further RESOLVED, That the organizers of the event are responsible for restoration and clean up following the event, and be it further RESOLVED, That the Board requests a follow -up report on the event from the organizers as well as any comments from the Police and Fire Departments. Carried Unanimously PARKING AND TRAFFIC ITEMS• A. Request for "NO Parking• Signs on Dunmore Place Laura Rotondi of 926 East State Street has requested that the Board of Public Works install "No Parking" signs across from her driveway. She has explained that the new one -way regulation on Dunmore Place makes it difficult to back out of the driveway and maneuver the vehicle in the proper direction. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has reviewed the request from Laura Rotondi of 926 East State Street to install "No Parking" signs across from her driveway, and WHEREAS, staff has reviewed the site and recommends against any restrictions because the pavement is 24' curb to curb and the driveway for 926 East State Street is approximately across from the driveway for 916 East State Street; now, therefore, be it RESOLVED, That the Board of Public Works denies Ms. Rotondi's request to prohibit parking on the north side of Dunmore Place. Extensive discussion followed on the floor. 3 IT& ,k 184 September 14, 1994 BPW Minutes Motion to Table By Commissioner Gerard: Seconded by Commissioner Smith RESOLVED, That the resolution to consider a request for "No Parking" signs on Dunmore Place be tabled. Ayes (3) - Smith, Gerard, Tripp Nay (1) - Rusoff Abstention (1) - Seligmann Carried (3 -1 -1) CREEKS. BRIDGES AND PARKS: A. Request for Use of Stewart Park for Hike a thou By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, Family and Children Services along with the Housing Task Force has requested the use of Stewart Park for a bike -a -thon on October 1, 1994 from 9:00 a.m. until 1:00 p.m., and WHEREAS, the two organizations would like to barricade off the road which encircles the tennis courts and ball fields, allowing bicycle safety during the bike- a -thon) now, therefore, be it RESOLVED, That the Board of Public Works approves of barricading off the west loop from traffic for the bike -a -thon. Carried Unanimously B. Award of Contract for Consulting Services for Cass Park Rink) The Department has stated that the Cass Park Rink mechanical equipment has outlasted its anticipated life. The last couple of years have seen several expensive repairs or replacements of compressors, motors and controls in order to keep the rink operating. Some major components are still in use at Cass Park long after the same equipment has failed at rinks which were built about the same period as the Cass Park Rink. Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Capital Project #272 was established in 1993 to fund the cost of planning and writing specifications for replacement of the mechanical equipment at the rink, and WHEREAS, staff has sought and received a proposal for this work} now, therefore, be it RESOLVED, That the Board of Public Works accepts the proposal from Davis Mechanical Services, Inc., 6892 Kinne Street, East Syracuse, New York to plan recommended equipment and to write bid specifications of the new equipment for an amount not to exceed $5,000 and that the Assistant Superintendent for Streets and Facilities is authorized to sign the contract. Carried Unanimously Dy �ommissloner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works }reserves the power to act regarding amendment of Perkins Eastman Contract for construction Phase services for City Court construction at its Committee of-the Whole meeting on September 21, 1994. Carried Unanimously 185 September 14, 1994 BPW Minutes B. Request for Power to Act for 1995 Transit Budget By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works reserves the power to act regarding the 1995 Transit Budget at its Committee of the Whole meeting on September 21,'1995. _ Carried Unanimously C. Use Of $20.000 Of Capital Reserve #26 By Commissioner Tripp: Sebonded by Commissioner Rusoff WHEREAS, the City of Ithaca, Tompkins County, Tompkins County Soil and Water Conservation Department, Ithaca Subdistrict USGS, and Town of Dryden, have entered in an agreement to establish a monitoring and sampling station on Six Mile Creek, and WHEREAS, the City of Ithaca contribution of $10,000 cash is required in 1994 to cover costs of the station startup and to help fund and leverage additional funds to study erosion and control r measures in the entire Six Mile Creek Watershed; now, therefore, be it r RESOLVED, To use $10,000 of Capital Reserve #26 for this purpose as the information gained will be key to land purchase and control m decisions in the future. Z Carried Unanimously D. Reguest for Transfer of Funds By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the City of Ithaca Water and Sewer Division has undertaken intensive sewer construction and water construction activities, and extraordinary maintenance has resulted from this construction, and general maintenance has been deferred the past five years, and WHEREAS, the unanticipated repairs to the John Deere Loader, Vehicle #448 in the amount of $9,312.85; to the John Deere 710 Backhoe #385 in the amount of approximately $5,000; and to the Caterpillar D -611 Bulldozer in the amount of approximately $15,000 exceed the budgeted amount; now, therefore, be it RESOLVED, That the Board of Public Works approves the repairs to this equipment, and that the following account transfers be effected: FROM: TO: F -17 -5- 8341 -435 - $24,000 F -15 -5- 8316 -477 - $24,000 G -12 -5 -8121 -435 - 5,300 G -10 -5 -8116 -477 - 5,300 Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS• A. Request for EXDUngement of Water and Sewer Bill By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, Suzanne Fine, owner of 803 South Plain Street, has requested that the Board of Public Works expunge her water and sewer bill for replacement of the clay tile sewer lateral, and WHEREAS, Ms. Fine feels that circumstances beyond her control caused two breaks in the line, including heavy equipment during road construction, detoured traffic onto South Plain Street and a street tree which she had previously requested to be removed, and WHEREAS, the city's policy for replacement of clay tile is to bill the homeowner, which Ms. Fine was made aware of before the work took place; now, therefore, be it RESOLVED, That the Board of Public Works has reviewed the request and Ms. Fine's concerns, and be it further 186 September 14, 1994 BPW Minutes RESOLVED, That the Board is willing to expunge $707 33, or one- half, of Ms. Fine's bill of $1,414.66 since it is possible that unusual circumstances contributed to the breaks in the sewer line. Discussion followed on the floor with Superintendent Gray answering questions from Board members. A vote on the resolution resulted as follows: Aye (1) - Tripp, Nays (4) - Seligmann, Rusoff, Smith, Gerard Motion Failed (1 -4) Resolution to Deny Exnunaement By Commissioner Rusoff: Seconded by Commissioner Smith RESOLVED, That the request of Ms. Suzanne Fine, for expungement of a water and sewer bill at 803 South Plain Street be denied. Ayes (4) - Seligmann, Rusoff, Smith, Gerard Nay (1) - Tripp Carried (4 -1) REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Tripp reported on the items that were discussed at the Six Mile Creek meeting on Monday, September 12. Golf Course Commissioner Tripp reported that Assistant City Attorney Kennedy wants the Board's directive to send Steve Torrent a letter saying that the 1983 contract with him having concessions at the Golf Course will not be in effect for the 1995 season. Discussion followed on the floor. There was general agreement that such a letter is appropriate. ADJOURNMENT: On a motion the meeting adjourned at 6:15 p.m. Connie J.- Holcomb Senior Stenographer Benjamin Nichols Mnyoi 0