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HomeMy WebLinkAboutMN-BPW-1994-03-16BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE March 16, 1994 NOTES PRESENT: Commissioners Brandford, Gerard, Reeves, Rusoff, Smith, Tripp, Alderperson Johnson, Superintendent Gray, and Assistant Superintendents Ferrel and Fabbroni. Commissioner Reeves chaired the meeting. Additions: Renewal of Simeons Restaurant Outdoor Dining Permit Set Schedule for Softball Rates Trash Tags for Community Groups Edgemoor Parking There were no deletions from the agenda. 1. Stewart Avenue Brick Work Estimates Asst. Supt. Ferrel gave the Board a hand out with an estimated figure for the repairs of Stewart Avenue to be completed in house. Labor for the 18 week project is estimated at $37,000 and materials are estimated at $5,950 for a total of $42,950. Commissioner Rusoff asked if a cost difference could be figured for a paved road as apposed to a brick road. This would allow Council to compare the amounts. Asst. Supt. Ferrel noted that the estimate did include some base repairs. The Board agreed that Council should be made aware of the estimate before the project begins. 2. Parking F4uipment Proposal Jeff Bernatovich, of Ber- National was present to address the Board on three types of dynameters that his company distributes. With system #2 the parker puts their money in the machine, receives a ticket and displays the ticket on the vehicle. System #3 works the same way but is capable of having a variable rate. System #4, the parker must specify which space is being used and for how long. Mr. Bernatovich said that he would recommend system #3 for on street parking and system #4 for parking lots. Commissioner Gerard questioned if a user could extend their time. He was told that the machines could be programmed to add time on to the existing time, that decision would be up to the owner of the equipment. Mr. Bernatovich noted that the machines will make change up to $20 bills. Tom West, Civil Engineer, explained to the Board that one big advantage to these types of systems is that collection is easier since only one machine needs emptying. Commissioner Brandford asked about vandalism. Mr. Bernatovich said that there has never been a successful attempt of breaking into one of their machines. It was noted that no matter what system is chosen, it will need to be compatible to others which are added in the future. Commissioner Rusoff told the Board that staff will be writing up a RFP and will present BOARD OF PUBLIC WORKS COMMMEE OF THE WHOLE MEETING March 16, 1994 those figures to the Board for their decision. Asst. Supt. Ferrel noted that the company that maintains the current equipment in the lots has notified the city that it will no longer service the equipment since it is so outdated. This issue will be further discussed at a future meeting. 3. Request for Exnunaement of Snow /Ice Clearing Bill for 207 Prospect Street Asst. Supt. Ferrel told the Board that he spoke with the crew supervisor as well as reviewed the records for this property. On January 26, 1994, the crews were sent to South Hill as directed by the Mayor two days earlier. There were a total of 7 properties on Prospect Street cleared that day, including 207 Prospect. The supervisor stated he remembered clearing 8 to 10 inches of snow from that walk. The consensus of the Board was to deny the request. A resolution will be presented at the next regular meeting. 4. Student Project Supt. Gray explained to the Board that some Cornell Students were working on a project to study and re- invent government. The group narrowed down their topic and will study snow removal in the City of Ithaca. They have interviewed staff and will talk to citizens about this issue. They hope to present their study to the Board near the end of the semester. 5. DPW Work Plan - 1994 Engineering Staff Support Supt. Gray stated that there would be enough staff hours to support the upcoming capital projects. 6. Renewal of Simeon's Restaurant Outdoor Dining Permit Jean Deming was present to address the Board concerning the renewal of Simeon's Restaurant outdoor dining permit. She stated that the agreement would remain the same as last year's. The Board gave her preliminary approval and will vote on this item at the next meeting. 7. Set Schedule for Softball Rates Asst. Supt. Ferrel told the Board that the softball and baseball season will soon start and rates for the fields need to be established. The Board agreed that this discussion would take place at the March 30, 1994 COW meeting. 8. Trash Tags for Community Groups Commissioner Reeves explained to the Board that she has been working with Alderperson Efroymson on a system to allow groups to collect trash in their community and to receive free tags for collection. They felt that limiting each group to 15 tags would be sufficient. The group would need to fill out a form requesting the amount of tags, once the trash is collected, they would return to City Hall and pick up the tags. The Board agreed that this system would be the easiest for the community and staff. This discussion will continue at a later date. Page - 2 fi FIM BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE MEETING March 16, 1994 9. Edgemoor Parking: Alderperson Johnson told the Board about a letter he received from commuters that park on Edgemoor Place. They were concerned with vehicles left in the 24 hour parking zone for long periods of time. Commissioner Rusoff suggested that the group be advised of BPW procedures and that they would need to appear at a COW meeting. The Board agreed that this item will appear at a future COW meeting. 10. Snow Removal. Commissioner Reeves noted that the sub - committee has met and that the emergency snow routes are being finalized. Supt. Gray questioned how clear the snow routes were expected to be cleaned. Staff has estimated that the approximately 43,000 feet of street would take seven days to clear if they were to be cleared from curb to curb. Commissioner Tripp stated that she feels the objective is to have the streets opened up and be passable for vehicles. It was noted that if vehicles are required to move off the streets, they will need to go somewhere. This item will be discussed further at a future meeting. The meeting adjourned at 6:05 p.m. Notes taken by: Donna L. Payne Administrative Secretary Page - 3