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Home My WebLink AboutMN-BPW-1993-12-22h () BOARD OF PUBLIC WORKS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. December 22, 1993 PRESENT: Mayor Nichols Commissioners (3) Reeves, Gerard, Brandford OTHERS PRESENT- i Superintendent of Public Works - Gray Asst. Superintendent of Streets & Facilities - Ferrel Asst. Superintendent of Water & Sewer - Fabbroni Common Council Liaison - Berg Deputy City Controller - Thayer City Clerk Staff - Pagliaro PLEDGE OF AI.LEOIANCE• Mayor Nichols led all present in the Pledge of Allegiance to the American Flag. By Commissioner Reeves: Seconded by Commissioner Gerard RESOLVED, That the Minutes of the November 10, 1993 Board of Public Works meeting be approved as published. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Jim Zi£chock spoke before the Board to request a waiver of penalty on one of his Water and Sewer bills. He has other Water and Sewer accounts with the City, and paid all the bills at the same time. The City Chamberlains's office acknowledges that the Payments were made in a timely manner, however on one large bill he made the payee NYSEG instead of City of Ithaca. He is asking that under the circumstances the Board allow the Chamberlain's office to accept a check with the correct payee and waive the penalty. Resolution By Commissioner Reeves: Seconded by Commissioner Gerard subject to RESOLVED, That subject to confirmation by the City Chamberlain, the City Chamberlain's office is directed to accept payment of Mr. Zifchock's water and sewer bill at the original amount, with no penalty. Carried Unanimously REPORT OF COUNCIL LIAISON: Alderperson Berg thanked the Board and the DPW staff for the Opportunity of working with them and stated what a pleasure his tenure on the Board has been. REPORT OF SUPERINTENDENT' Superintendent of Public Works Gray reported on the following: Strand Parking lot - Signs installed West Inlet Subdivision - may be back with changes City Hall and Streets and Facilities - finishing up NYSEG project Boat House - work is proceeding, the Architect and his Engineer are doing preliminary reviews of the condition Inlet Island Land Alienation - Environmental audits are being reviewed City Court - Problems with HVAC system, currently working with the designer and the contractor Superintendent Gray reported that there was substantial discussion at DPW staff meeting regarding the City Controller's request for an a BPW Minutes December 22, 1993 Data tupds ated co Gene be rableo toutcompile sand /or c lleSinformation from records that the Department needs. In the last five years, when information has been needed for managing records, the system has not been able to do it, and the cost has been prohibitive for a program that will be able to compile data. Superintendent Gray is inquiring from Conrail as to why the train crossing at Stewart Park has to be changed. Superintendent Gray also spoke with DOT regarding the Seneca and Green Streets resurfacing. DOT will be coming here for further discussions. The Superintendent has been trying to get some idea of what the Route 96 construction schedule might be, so that construction does not conflict with projects the DPW may have scheduled for 1994. REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of water & Sewer Fabbroni reported on the following: Utility Bridge design - two easements need to be executed before construction ends. Preliminary outline for the water system is complete - Aset. Superintendent Fabbroni will meet with the consultant next week. 608 of water system is mapped. Materials are being purchased for approximately 10 blocks Of sewer reconstruction. The Sterns and Wheeler report has been reviewed with the SJS. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent c£ Streets & Facilities Ferrel reported on the following: Strand Theater - lot is open Giles Street - excavation work has started Farm and Titga Streets - crews have started putting in railroad ties, and extending the curb line. There is still drainage and fill work to complete and signs that need to be moved. Accumulation of old records in basement of City Hall have been removed and recycled. Seneca Street Ramp - change in exiting route for holiday season is working well. The Parking Meter Division is issuing courtesy tickets this week. Cass Park ice rink is operating i Golf Course Maintenance Building_- is proceeding - Transit System - a new office support person, and a part -time driver have been hired. Interviews are in progress for the second Position. Fare Box Project - Nancy Oltz, and someone from Tomtran and /or Cornell will be going to New York.City to view their system. 2 91 BPW Minutes December 22, 1993 Therm Spill Site - John Friedeborn inspected and has been working with the people from Therm regarding erosion. Therm has done some work stabilizing the area until something more permanent can be done. PARKING AND TRAFFIC ITEMS- to Bag Meters at 324 West State Street The Tompkins County Econgmic Opportunity Corporation (EOC) has moved their Food Co -op to 324 West State Street. This organization provides food for needy families. They receive a monthly shipment of food which is picked up by families on the same day as delivery. Due to the lack of parking on site, the EOC has requested that the Board of Public Works provide them with meter bags on a monthly basis for four meters at 324 West State Street for the hours of 9:00 am until 1:00 pm on the requested day. Resolution r By commissioner Reeves: Seconded by Commissioner Gerard LO WHEREAS, Tompkins County EOC has requested that the Board of Public mT" Works provide them with four meter bags for one day a month from 9:00 am until 1:00 pm to receive food deliveries at 324 west State z Street, and WHEREAS, the Board feels that this an unusual case due to parking and the nature of the organization, and WHEREAS, the EOC has agreed to apply for the meter bags at the Streets and Facilities building on Pier Road on a monthly basis; now, therefore be it RESOLVED, That the Board of Public Works hereby approves the request and directs staff to provide four meter bags for the hours between 9:00 am and 1:00 pm one day a month on or about the following days: January 27, 1994 July 28, 1994 February 24, 1994 August 25, 1994 March 24, 1994 September 22, 1994 April 28, 1994 October 27, 1994 May 26, 1994 November 17, 1994 June 23, 1994 December 15, 1994 Carried Unanimously Hours for emporary Strand Parking Lot The Strand Theater was removed by the City of Ithaca as part of a purchase agreement with RHP Properties. RHP Properties does not intend to utilize this property immediately and is allowing the City to use it temporarily as a temporary parking lot. An agreement has been proposed which will allow the City to lay an asphalt top on the land and to install parking equipment on the lot. Resolution By Commissioner Reeves: Seconded by Commissioner Gerard WHEREAS, RHP Properties does not plan to develop the Strand Theater site immediately and has agreed to allow the city to utilize the space on a temporary basis as a parking lot; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves of the development of the lot for parking, and, be it further RESOLVED, That the Board requests the Mayor and ICity Attorney to finalize the necessary agreements, including signing the documents, and be it further 92 BPW Minutes December 22, 1993 RESOLVED, That the Board initially sets the parking regulations as two hour parking, with prohibited parking from 2:00 am until 6:00 am with the final regulations to conform to the adjacent municipal lot once the parking equipment is installed, and be it further RESOLVED, That the Board requests staff to install signage designating the lot as a municipal lot with the parking regulations, and that staff be directed to implement a parking system for the lot as soon as possible, and, be it further RESOLVED, That the Board requests that the Ithaca Police Department include this lot in their patrol for security and enforcement Purpose. Carried Unanimously REPORT OF SPECIAL COMMITTEES• Audit Report By Commissioner Reeves: Seconded by Commissioner Gerard RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract 424 General Fund ............. ..............................$ 41,263.34 Water and Sewer Fund. .... ..............................$ 16,263.19 Joint Activity Fund. .. ............................... Capital Projects ......... ..............................$ 6,366.83 Solid Waste .............. ..............................$ 6,366 .3 Trust and Agency Funds ... ..............................$ _0_ and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF BOARD LIAISONS• Six Mile Creek Committee Commissioner Gerard reported that the Six Mile Creek Committee has been recognized by Common Council as an official committee. The Committee is currently undergoing some restructuring. The Committee is in the process of drafting a resolution to encourage the Town of Ithaca Board to make a formal commitment to Mile Creek. the preservation of Six Parks Commission Commissione Reeves reported that Planning and Development Director VanCort explained the alienation process to the Parks Commission and identified what land was recommended by the Planning Department. The Commission will come back to the Board in January or February with further discussion and their recommendations. The Commission will also be completing a survey of what equipment is currently in the parks and what equipment might be needed. They will draft a list of capital projects. Energy Commission Commissioner Reeves reported that the Energy Commission has prepared an outline for a master plan for energy saving considerations to be made over the next few years . will come to the Board with a presentation i The Commission n January. UNFINISHED BUSINESS: Assistant Supt. Ferrel reviewed the 1993 work schedule. BPW Minutes December 22, 1993 WEW BUSINESS• Thank you to Richard Berc By Mayor Nichols: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works expresses to Richard Berg its appreciation to his devoted }services as Council Liaison, including his active participation in policy discussions and special ad hoc planning sub - committees. ADJOURNMENT, On a motion the meeting adjourned at 5:25 p.m. T �noe ' Y w to An* LO Carol PagliJaro City Clerk Staff co z 2 Carried Unanimously Benjaiin Nichols Mayor a