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HomeMy WebLinkAboutMN-BPW-1993-10-27�J BOARD OF PUBLIC WORKS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m._ October 27, 1993 PRESENT: Mayor Nichols Commissioners (4) Rusoff, Tripp, Reeves, Gerard Absent Commissioners (2) �mith, Brandford OTHERS PRESENT, Superintendent of Public Works - Gray Asst. Superintendent of Streets & Facilities - Ferrel Common Council Liaison - Berg Deputy City Controller - Thayer City Clerk Staff - Pagliaro . T ArYROVAL OF MINUTES: LO ARRrOval Of Minutes of the Se tember 22 1993 Board of Public r Works meeting m By Commissioner Tripp: Seconded by Commissioner Rusoff Z RESOLVED, That the Minutes of the September 22, 1993 Board of Public Works meeting be approved as published. 2 Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA WATER, SEWER AND SOLID WASTE ITEMS 17 A. B. C. D. E. 16 A Alternate Resolution No Board Member objected. COMMUNICATIONS FROM THE MAYOR' Mayor Nichols stated that there will be some changes in the Solid Waste budget. There is a need to reduce recycling costs. There may be a possibility of Tompkins County expanding the present recycling area for collection of yard waste and sharing the costs. This would be in 1994. There will be more discussion on this. Discussion followed on various ways to deal with yard waste. concern regarding Vthe v�tra££ c e pattern e on Mitchell and stated Brandon intersection. He would like: I. To make it a safe turning area. 2. Decrease traffic that is using Brandon to Dunmore to State St. Gail Fine, a resident on Brandon, has had discussions with other residents and shared their input: I. Doubts about One Way streets 2. Dead End Streets not feasible 3. No Thru Traffic signs might help, but there would still be turning problems. 4. Possible Traffic Light. Discussion followed and this problem was referred to the next Committee of the Whole meeting on November 3rd. REPORT OF COUNCIL LIAISON• Alderperson Berg, a member of the Parking Systems Committee, reported that they will be looking a an Automated System Provider in Syracuse, New York. There are many factors to be considered, as to whether an Automated System would be viable for the city lots. 1 70 BPW Minutes October 27, 1993 REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Nancy Oltz - reports that we are getting close to approval for purchase of two small buses. Residents of College Circle are asking for expanded bus service. Woolworth's Parking Lot - the fencing at the corner of Clinton and Cayuga Sts. will be coming down. REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Superintendent Gray for Water & Sewer reported on the following: Nitrate Water Testing - We will be putting an announcement in the paper that testing has been completed. Water Service under Commons - Stray currents have been affecting the copper water pipes. The department will be looking for the cause. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Parks - There is now ice at Cass Park Golf Course Maintenance Building - work is proceeding Stewart Park - has been winterized Roadside Maintenance Crew - is finishing up Trees - For Fall arrived today, planting has started Bare root planting - will be done next week Planter - is being installed out on the old Elmira Road Six Mile Creek - John Friedeborn walked the spill area with the Six Mile Creek Committee and will be submitting a rehab program for the area. Ginkgo Trees - many complaints about their odor at this time of year and John Friedeborn feels that we should replace these trees. Solid Waste - Recycling contract has been signed. The County is asking for more pick -up locations. Yard Waste - Shut off date for pick -up to be set for November Highway Paving - Done for season University Ave - Overlay has been done Hector Street - preparing for curbing Farm & Tioga Streets Project - work will be done in next two weeks Building Systems - routine seasonal work and moving offices City Electrician - has a lot of work at this time at various locations. Light cycle at Aurora and Hillview has been changed,and seems to be working out better Parking Meters - They are trying a new scanner Budgets - have been working on 1993 and 1994. Some number crunching will be donf. Seasonal employees will be done next week. BUILDINGS. PROPERTIES AND TRANSIT ITEMS• Encroachment at 401 East State Street By Commissioner Rusoff: Seconded by'Tripp Whereas, the DeWitt Historical Society has requested an encroachment agreement to construct stairs, landing and handicap accessible ramp to their newly leased building at 401 East State Street, and whereas, the DeWitt Historical Society can obtain a substantial savings in current expense if the access ;ramp is built external to the structure; now, therefore, be it RESOLVED, That the Board of Public Works grants the DeWitt Historical Society an encroachmeanf agreement for stairs, handicap accessible ramp and a landing which encroach onto city land six (6) feet out from the building for a distance of thirty (30) feet, and RESOLVED, That the agreement will have a revokable clause satisfactory to both parties, and, be it further T LO T m Z 2 BPW Minutes October 27, 1993 RESOLVED, That the Board authorizes the City Attorney and the Superintendent of Public Works to negotiate and sign the encroachment agreement with the DeWitt Historical Society. Carried Unanimously PARKING AND TRAFFIC ITEMS: All Way Stop at University and Stewart Avenues By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, the Department 4nd Board of Public Works has received several complaints regarding traffic and pedestrian safety at the intersection at University and Stewart Avenues with requests for all an all way stop; now, therefore be it RESOLVED, That the Board of Public Works approves of the installation of an all way stop at the intersection of University and Stewart Avenues, and be it further RESOLVED, That the Board requests staff to paint cross walks in the intersection of University and Stewart Avenues, as soon as scheduling allows. 1 Carried Unanimously Chance in Parking for 300 block of Fulton Street By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, The Board of Public Works has received a request to substitute 24 hour parking for the odd /even parking rule on the 300 block of Fulton Street, and WHEREAS, the Board of Public Works is aware that other changes may occur due to reconstruction of Fulton Street by the State in two years; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to change the odd /even parking to 24 hour parking on the east side of the 300 block of Fulton Street. Superintendent Gray recommended that we not change this block to 24 hour parking. Discussion followed Carried Unanimously Request for Free Parking in Seneca Street Garage By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request from Bib n' Tucker for two spaces in the Seneca Street Garage to provide free parking for their volunteers; and WHEREAS, the Board of Public Works does not allocate long term free parking; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies the request. Carried Unanimously Request for Parking Lot D By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has a request to allow Green Street Parking Permit holders of the Alcoholism Council of Tompkins County, Inc. park in Lot D (Woolworth Lot), and WHEREAS, the Board has reviewed the request and other concerns for personal safety with members of the Alcoholism Council, as well as the fact that 25 Lot D permits will become available as of November 1, 1993; now, therefore, be it 3 71 72 BPW Minutes October 27, 1993 RESOLVED, That the Board of Public Works hereby denies the request and directs staff to review concerns for lighting 'in the Green Street Garage with particular attention to the southern stair tower. Carried Unanimously BUDGET, ADMINISTRATION, AND COMMUNICATION ITEMS: Policy on Salvaged Artifacts By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, The Board of Public Works realizes that during demolition of city structures, artifacts of historical and monetary value may be recovered; now, therefore be it RESOLVED, That the Board of Public Works hereby adopts a policy to retain salvaged artifacts from the city properties for use of such artifacts in future public or approved private projects, and be it further RESOLVED, That if immediate use of salvaged artifacts is not apparent the Board encourages the display of these items by appropriate agencies such as the DeWitt Historical Society, and, be it further RESOLVED, That if the Board of Public Works chooses to dispose salvaged artifacts by means of a sale, such items shall be appraised before sale. RESOLVED, That, in the specific instance of the Strand Theater artifacts: 1. The Board will seek to find uses for these artifacts within the City of Ithaca. 2. Regarding the carved architectural stone recovered from the State Street facade of the Strand, the Board will give first priority to proposals that would reuse this stone in any new building erected on the Strand site. 3. Regarding the other artifacts recovered from the Strand, the Board will give first priority to use by other theaters within the City. 4. That Board will ask that the user, when any Strand artifacts are reused, they be identified by plaque or other label as having come from the Strand Theater. Carried Unanimously WATER, SEWER, AND SOLID WASTE ITEMS Award of ei{i for Septage Screening Equipment By Commissioner Brandford: Seconded by Tripp WHEREAS, bids, have been received for septage screening equipment and a recommendation has been received from Stearns and Whaler, and WHEREAS, the bid from Lakeside Equipment Corp., is not the apparent low bidder, but is able to meet the needs and specifications; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for septage screening equipment to Lakeside Equipment Corp., of Bartlett, Illinois for their acceptable pid of $53,130.00. Carried Unanimously Award of Bid for Digester Mixing Compressor By Commissioner Brandford: Seconded by Tripp WHEREAS, bids have been received for a digester mixing compressor, and WHEREAS, staff has recommended that Nash Engineering Co. be awarded the bid; now, therefore, be it T LO MT W z 2 BPW Minutes October 27, 1993 RESOLVED, That the Board of Public Works hereby awards the bid for a digester mixing compressor to Nash Engineering Co. from Westlake, Ohio for their bid of $30,692.00. Carried Unanimously Award of Bid for Water Meters By Commissioner Brandford: Seconded by Tripp WHEREAS, bids have been received for water meters with remote reading devices, and WHEREAS, staff has recommended that Badger Meter Inc. be awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for water meters with remote reading devices to Badger Meter Inc. of Milwaukee, Wisconsin for their low bid of $25,287.24 Carried Unanimously Water and Sewer Rates for 1994 By Commissioner Rusoff: Seconded by Tripp WHEREAS, the Board of Public Works has reviewed the proposed 1994 water and sewer budgets and the proposed rate increase for support of that budget; now, therefore be it RESOLVED, That the City water and sewer rates, effective with bills rendered and payable January 1, 1994, be established at $1.27 (currently $1.21) per 100 cubic feet of water and $1.47 (currently $1.40) per 100 cubic feet of sewage, and, be it further RESOLVED, That outside water rates effective with bills rendered and payable January 1, 1994 be established at $1.59 (rate and a quarter) per 100 cubic feet of water. Carried Unanimously Trash Tag Rates - 1994 By Commissioner Rusoff: Seconded by Tripp The Tompkins County Board of Representatives has established the 1994 tipping fees at $105.00 a ton, effective January 1, 1994. The impact of this increase in tipping fees will have to be passed on through an increase in trash tag cost for City of Ithaca users. WHEREAS, staff has made preliminary projections of income requirements to meet the 1994 budget, and has recommended that rates for 1994 trash tags be set at $19.50 for 6 -35 pound trash tags (currently $18.00 for 6 -35 pound trash tags) a $12.00 for 6 -20 pound trash tags (currently $11.00 for 6 -20 pound trash tags), thus reflecting the county's increase in tipping fees, city collection costs, city administrative costs and anticipated sales of tags; now, therefore, be it RESOLVED, That the Board of Public Works establishes the trash tag program as the method of funding trash removal for the City of Ithaca for 1994, and be it further RESOLVED, That the cost of 1994 tags be $3.25 for 35 pounds and $2.00 for 20 pounds. RESOLVED, That 1994 trash tags be sold on or about December 1, 1993 and 1993 tags be sold only until December 31, 1993, after which time 1993 trash tags may be traded in and credited for 1994 trash tags through the end of March 1994 (as required by the county). Commissioner Gerard made a motion to delete the first resolve. Motion failed for lack of second. Carried Unanimously 73 74 REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract .be approved for payment: Abstract #20 General Fund ............ ..............................$ 45,714.06 Water and Sewer Fund ..... ..............................$ 16,895.93 Joint Activity Fund ...... ..............................$ -0- CapitalProjects ................... ....................$120,165.95 Solid Waste .............. ..............................$ 16,904.86 Trust and Agency Funds ... ..............................$ -0- and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF BOARD LIAISON Commissioner Rusoff reported from the Planning Board meeting on: 1. The Planning Board considered the Resolution to adopt the Preliminary City Bike Plan for grant purposes. This was voted down. Mayor Nichols stated this would be discussed at Common Council. 2. Discussion took place regarding a site plan for a retail plaza to be built at 301 -309 S. Meadow St. There were many comments from the public regarding truck traffic and trucks coming into the area. ADJOURNMENT: On a motion the meeting adjourned at 6:00 p.m. Carol Pagliaro City Clerk Staff I Benjamin Nichols Mayor