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HomeMy WebLinkAboutMN-BPW-1993-09-22S-5 BOARD OF PUBLIC WORKS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. September 22, 1993 PRESENT: Mayor Nichols Commissioners (6) Reeves, 'Gerard, Rusoff, Tripp, Smith, Brandford OTHERS PRESENT: Superintendent of Public Works - Gray Asst. Superintendent of Streets 4 Facilities - Ferrel Common Council Liaison - Berg Deputy City Controller - Thayer City Clerk Staff - Pagliaro 00 ADDITIONS TO OR DELETIONS FROM TKE AGENDA 0) Supt. Gray requested the addition o£ Stump Grinder Award m No Board Member objected rn Supt. Gray requested the addition of Traffic Systems Engineer yu Position Q No Board Member objected New Business - Supt.Gray asked for an Executive Session for a personnel matter No Board Member objected New Business Set future meeting locations No Board member objected. COMMUNICATIONS FROM THE MAYOR- Ma-yo-r- Nichols reported that the SJS has been having extensive discussions dealing with the issues involved in the extension of sewer services outside the service area. A City policy is being worked on and more information will be forthcoming REPORT OF COUNCIL LIAISON• Alderperson Berg asked Board members to encourage any property owners they may know, within the BID district, not to oppose the project, as he feels strongly that this project will be very beneficial to the city. REPORT OF SUPERINTENDENT• Superintendent of Public Works Gray reported on the following: Nancy Oltz is doing some planning for detours associated with the continuing work on Aurora Street Strand Project - Should be cleaned up within two weeks Commons Project - Trying to close out. The Tompkins County Trust Company is digging in the area to run computer lines Court Building - Working out heating system problems in the Court Police Department - Work is progressing on the 2nd and 3rd floors HVAC Work City Hall - Started work on the 2nd floor. Project will take four to six weeks to complete. Sidewalk Contractor - Half completed Pavement Management System - work is being done to get this on computer MPO - Superintendent Gray has submitted seven projects to DOT. This may result in the City getting funding from the State. Stewart Park - Amount of trash removal from Stewart Park has dropped by half since removal of trash cans and asking people to take their trash with them when leave they the park. .56 BPW Minutes September 22, 1993 REPORT OF ASST. SUPERINTENDENT OF�WATER & SEWER- S apex ir e i i , e I I ray reported on the following: Water Shed Rules and Regulation - Tompkins County is working on a set of rules and regulations similar to those adopted by the City for the water shed area. The County has approached the Mayor about up on this project, Possible funding for a joint program. Supt. Gray will be following Water and Sewer is doing removal at the silt dam to replenish the gravel piles. Water main valve work has been done at Court and Plain Sts. Town of Ithaca has completed the looping of water mains that run along Floral Ave. to route 13 and tie back in to city lines on Elmira Road. Asst. following: Superintendent o£ Streets &r Facilities Ferrel po rerted on the Curb Crew - Is working on Aurora Street. Northbound lane will be detoured onto Hudson Street. Finished at Mutual Housing and Paving will begin on Aurora Street when curb crew is done. Crews are still working on First and Adams base for paving. Streets preparing the Micro - paving --Wood and South and Falls Streets complete Building Crews - Have been working on heating systems. Next week will begin winterizing the Commons. Sign Shop - Crosswalk work being done, replacing missing street name signs Electricians - Repaired all outside fixtures at Southside. ordered smaller lamps that will be mounted higher on building Have have Lexon covers that should be vandal resistant. and Golf Course Maintenance Bldg. - Construction on building has started, footer and foundation walls are in place. Stewart Park - Covering of exposed Willow tree roots has begun Assistant Superintendent Ferrel has been working on Budget, to shift funds to areas that have higher expenses than anticipated, e.g.the snow removal account, in order to have a balance to cover for the remainder of this year. Day St.- Finished paving coat should be done on September 23, 1993 Warren Place - should be paved in two weeks Mayor Nichols stated that he received several phone calls regard- ing the new traffic light at Aurora Street and Hillview Place. The Board discussed timing of the change cycle, possible problems when wintertweather arrives, delays due to turning vehicles. Mayor Nichols stated, that the large tractor trailers, making deliveries to the Ithaca Journal, create a traffic problem on West Green Street. Mayor Nichols has talked-with Chief McEwen regarding this problem. HIGHWAYS STREETS AND SIDEWALK ITEMS: Request for Removal and Reolacement of Street Tree By Commissioner Smith. Seconded by Denise Ruso££ Whereas, Joe Ciaschi, owner of Clinton House, has requested that three flowering trees in front of his building be removed due to the mess and slipping hazard of the flowers. Mr. Ciaschi has stated that he is willing to replace the trees with a more appropriate tree for that location. Whereas, the City Forester has" looked into the possibility of replacing the trees in front of the Clinton House and has consulted with the Shade Tree Advisory Commission, and 2 57 BPW Minutes September 22, 1993 trees may bee more appropriate e there, and replacementlo that other should be with a tree no smaller than 4 inch caliper, and Whereas, they have recommended a- staged operation calling for removal of one tree per year to -reduce construction and visual impacts, and to gain experience with the removal and its; now, therefore, be it RESOLVED That the Board of Works approves of the removal and replacement of the three trees (one tree per year), and, be it further RESOLVED, That approval is contingent upon Mr, Ciaschi providing funding to cover the out of pocket expenses, set at an amount of $300 (three hundred dollars) for the first year, and, be it further r RESOLVED, That the actual out of pocket cost of the first year as LO adjusted for current costs will be the basis of Mr. Ciaschi's T continue asrlong assecond itnhas hetcontinued support of Mr. aschiwand ill m no objections from the Shade Tree Advisory Commission. Z Carried Unanimously Z Request for Tamnorary O ina of n7i By Commissioner Smith. Seconded by Commissioner Rusof£ Whereas, Allen Street is a street within the City which has not been abandoned or discontinued but is presently closed to traffic because of the existence of obstructions which have arisen in the street; and WHEREAS, the Friends of the Tompkins County Public Library Inc., will be holding their annual book sale at their property on Esty Street between Allen Street and Meadow Street from October 9th through 18th, 1993 and expects a large amount of traffic on Esty Street; and WHEREAS, The Chief of Police of the City of Ithaca supports their request that Allen Street be temporarily reopened to traffic on a one -way basis during the term of this event so as to minimize traffic congestion in the area; and WHEREAS, the Friends Of the Tompkins County Public Library Inc. have offered to remove the existing obstructions in Allen Street prior to October 9, 1993 and to indemnify and hold the City harmless from any claim or liability that may arise as the result of their work in removing such obstructions, now therefore, be it RESOLVED, The contingent upon the Friends of the Tompkins County Public Library Inc, agreeing to indemnify and hold the City harmless from any claim or liability that may arise as a result of their action in removing the existing obstructions to Allen Street, in a form satisfactory to the City Attorney, that the Friends of the Tompkins County Library Inc, actually remove such obstructions, that Allen Street be reopened to traffic on a one -way basis running southerly from Esty Street to Court Street from Saturday, October 9, 1993 through Monday, October 18, 1993, after which time it will be again closed to traffic; and the Department Of Public Works and the Chief of Police are hereby requested to take all appropriate steps to effectuate the temporary opening of the street to traffic as above specified and the closing of the street to traffic after October 18, 1993. Carried Unanimously 3 k;, BPW Minutes September 22, 1993 Stump Grinder Bid Award By Commissioner Smith: Seconded Commissioner Brandford WHEREAS, e received SnFacilities 1993 for ( stump be used by the Stets and Parke andForestr Section, and - WHEREAS, staff recommends that Roberts Equipment Inc. be awarded the bid for their low bid; now, therefore, be it RESOLVED, That the Board of Public Works accepts the low net bid of $15,551.00 for a stump grinder (Carlton Model 6800) from Roberta Equipment Inc., P.O. Box 328 of Cazenovia, New York. Carried Unanimously PARKING AND TRAFFIC ITEMS: Traffic Systems En ineer p osition By Comm. s $ ioner RusOff: Seconded Commissioner Reeves WHEREAS, The Board of Public Works has reviewed and recommended that the position of Traffic Systems Engineer be filled, and WHEREAS, the Vacancy Review Board has stated that this is a new job title and has directed that it be sent through B & A Committee and Common council, now therefore be it RESOLVED, That the Board request that the B & A Committee add the Position of Traffic Systems Engineer to the list of authorized Positions in the Department of Public Works, and be it further RESOLVED, that the position be funded by the appropriation for the Traffic Engineer, leaving that position unfunded. Carried Unanimously CREEKS BRIDGES AND PARKS ITEMS: Sc000er Law for Cit Parks By CCOmmissioner Gerard: Seconded Commissioner Rusoff RESOLVED, That the Board Of Public Works that the Charter and Ordinance Committ supports and recommends ee adopt the proposed "Pooper- Scooper" ordinance which revises Section 164 -9 of the City Code as proposed by the City Attorney. Said proposed revision is as follows: SECTION 1. That Section 164 -9(C) entitled Prohibited Acts Of Article III entitled "Dogs" of Chapter 164 entitled "Dogs or Other Animals" is hereby amended to read as follows: C. Causes damage or destruction to public or private property, or defecates (unless the solid waste 's or t b the owner or other ers n res onsible for the do up A removed commits a nuisance on public or or otherwise premises of the person owning or harboring such doper than on the • Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Re ort By Commissioner brandford: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #18 Genera— 1— Fund ..................... ' water and Sewer Fund..,,,,,,,.,•• ;: " '••••••••••...$45,341 ^. 13 Joint Activity Fund..,.......,, •' .... " " ••••••$ 10,892.30 CapitalProjects ................ " " ' '•••••••••$ 18,170.66 Solid waste........ •••• .... •••••••••••....$219,368.40 Trust and Agency Fund......., ••• " " " " '•" •••••$ 19,946,19 and be it further •'•' ..........••••••...$ 509.25 RESOLVED, That bills receivable be approved. Carried Unanimously J C� BPW Minutes September 22, 1993 REPORT OF BOARD LIAISONS: Commissioner Rusoff reported on the Proposed Bicycle Plan that was presented at the September 21, 1993 Planning Board Meeting. Commissioner Reeves reported on her meeting with the Energy Commission. She also stated the Software is up and running, and consumption and t v and moneythathasinformation been aspent in £orraph form, ongenergy s. NEW BUSINESS: Mayor Nichols reported that due to renovations in Council Chambers the October 20th Committee of the Whole meeting will be held at the Streets and Facilities Building. The regular meeting of the Board on October 27th will be held at Central Fire Station. On a Motion the Board adjourned into Executive Sessions at 5:15pm ADJOURNMENT• The Board came out of Executive session and no action was taken. Meeting was adjourned at 6:OOp.m. Carol Clerk Staff ABenjamn Nichols City Clerk Staff Mayor