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Home My WebLink AboutMN-BPW-1993-09-08L)1 BOARD OF PUBLIC WORKS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. PRESENT: Mayor Nichols Commissioners (4) Excused - Reeves, September 8, 1993 Runoff, Tripp, Smith, Erandford Gerard OTHERS PRESENT• Superintaent'of Public Works - Gray Aest. Superintendent of Watert& Sewerilit'as - Ferrel Common Council Liaison - Berg - Shinier City Clerk Staff - Pagliaro PLEDGE OF ALLEGIANCE: Mayor Nichols led all present'in the Pledge of Allegiance to the American Flag. RESOLVED, That the Minutes of the Au ed by Commissioner Tripp Works meeting be approved as gust 11 Published. , 1993 Hoard of Public COMMUNICATIONS FROM THE MAYOR. Carried Unanimously Disability Advisory Council_ LeMOyne Ferrell thank ng A st Mayor upt Nichols received a letter, from Ferrel to clearing away ice and snow. . for his rapid response Bike Racks- Brought to the attention of the Board, a memo from Jim Miller to Jon Madge regarding additional bike racks on the Co Supt. Gray stated he would look into the Possibility Commons Shuttle Buses Nichols Y of "in house approval from the State o Purchase u two shuttle buses This rwillvgo out to bid in two weeks. The City will be able to replace two largo buses next year. Nancy Oltz is working on a proposal estimating the cost of additional drivers and routing schedules. Church appeared r� = =encing a group from S - -t,;e `Episcopal Stewa before the Board. This group had rented the the Pavilion at Stewart Park on June 26, 1993,and were displeased with refund cof athe orental ndition fee orh of free rental of anotherePa a partial future date. This request was referred to the Board of Public Works Committee of the Whole, and the Board will have the power to act. REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that a Public Hearing, on the BID project at last Council meeting, was well attended and that many people spoke. A decision will be made on the Project at the October Common Council meeting. Discussion followed regarding, the criteria for going ahead with the project, or the possibility of redefining the project. REPORT OF SUPERINTENDENT Superintendent of Public Works Gray reported on the following: Strand - Asbestos removal completed, demolition will now continue Sidewalk Program - One fourth complete Commons Project - Closing out Kline Road Project - Closing out City Court and Police Station - st41 City Hall - HVAC will be starting soon under construction Distribution Study - Getting started 5� BPW Minutes September 8, 1993 Parking Lot Equipment - need to move ahead, decisions need to be made REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Shimer reported on the following: Variable speed drives - installed, should begin to see an energy saving Curtailment Program - will be receiving first check Water Plant - interim project almost complete - staff getting old well ready so new roof can be put on and digging drainage ditch, hopefully will be done before bad weather sets in. Utility Bridge - all easements have been sent to the Attorney Water and Sewer Operation - Water Shed road still being worked on, goal is to finish by fall. Water Main - Route 13 completed, meter pit to be tested and put into service Video Cdntractor - finishing up. Water Department shop - Two break - ins have occurred Budget - New Packet will be sent out with agenda Friday Fire Hydrant - replaced two Conversion to Computer Mapping - Some information gathering being done REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Mutual Housing - Gravel base, curbs, driveway aprons complete Dey Street - started preparing street for asphalt Paving Program - delayed, paver is broken down Storm Sewer Crew - busy, repaired sink hole State and Albany Sts. and one by Dean of Ithaca Bldg. Micro - paving - will be done on Wood St., South St., Falls St., end of this week, or beginning of next weather permitting Octopus Bridge Deck - should finish up next week Parks and Forestry - We will receive SBA grant, this was approved for 1994. This will be for planters and trees, to continue project on old Elmira Road. Bare root tree planting sites have been selected. We have received from NYSEG $1500.00 for tree plantings. Pool Operations - are closed for the season Ball Leagues - have completed their seasons, are being billed. Stewart Park - willow trees have bare roots that need to be covered Cass Park - new sidewalk going in Golf Course Maintenance Bldg. - is being started, location moved out of flood.plain area Cemetery - Damage of a large vault occurred, we will need to rebuild and repair. There is a need to define responsibilities and W liabilitiesr Hillview and Aurora St. light - Installed and working '1 City Hall Recycling Area - set up in Common Council Chambers (n Leaf Collection - memo will be distributed -i Budget Summaries - passed out HIGHWAYS STREETS, AND SIDEWALK ITEMS: Award of Bid for Asphalt Distributor Bids were received on August 20, 1993 for a trailer mounted Asphalt Maintenance Distributor for use by the Street and Facilities Highway Section. The current budget has $30,000 allocated for the purchase of this equipment. Resolution n By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, staff has reviewed the bids for a trailer mounted Aspfialt Maintenance Distributor and recommends that Roberts Equipment be awarded the bid; now, therefore; be it RESOLVED, That the Board of Public Works award the bid to Roberts Equipment, P.O. Box 328, Cazenovia, New York for their low bid of $13,731.00 on a Chausse Model STLM 660 -4, and, be it further September 8, 1993 j3 RESOLVED, That the Board authorizes the Assistant Superintendent for Streets and Facilities enter into the agreement. Carried Unanimously PARKING AND TRAFFIC ITEMS: Night Parking' Permits in Woolworth Parking By Commissioner Tri ing' Lot WHEREAS, the Board of Publicd Works C recogn zesr that ff downtown overnight parking is important -to the downtown residential neighborhood; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to implement an overnight parking permit, for Lot D (Woolworth Lot) until full permits are available again, and, be it further RESOLVED, That such a permit be valid from 9:OOpm until 9:OOam with the same terms as existing parking permits, and, be it further RESOLVED, That a limit of 25 permits be available, at a cost of $22.00 per month. Carried Unanimously 'rrlpp- Seconded by Runoff ree ent WHEREAS, the Board of Public Works approved a resolution at its March 29, 1993 meeting to guarantee Fred Thomas Associates that a specified number of parking permits will be available for purchase over the next ten (10) years, and WHEREAS, Fred Thomas Associates have proposed changing the ten (10) year period to seven (7) years with option for a five (5) year extension; now, therefore be it RESOLVED, That the Board of Public Works approves the proposal of seven (7) years with an option for one, five (5) year extension, and, be it further RESOLVED, That the Board authorizes the Mayor to enter into this agreement. Carried Unanimously WHEREAS, the Board Hof Public Works Seconded on Augus25 Commissioner 3 Tripp resolution to award the Hydraulic Analysis and Mapping Projectdto the firm of T. G. Miller Consulting Engineers of Ithaca, New York not to exceed $50,000.00, and WHEREAS, this amount is not adequate to cover additional task required by the City, staff recommends that the project ceiling be increased to a sum not to exceed $60,000.00, now, therefore,'be it Distribution t hSystemeHydraulic Analysiscand Mapping ing Projecteawarded to the Firm of T.G. Miller Consulting Engineers ofgIthaca, New York for a sum not to exceed $60,000.00, and be it further RESOLVED, That funding for this project shall be provided by Capitol Project #502 - Water Systems Improvements, and be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the contract Carried Unanimously 3 nrry minutCb September�8, 19'd3 REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 17 ,$19,519.60 General Fund ... ......... ..............................$ 3,734.75 Water and Sewer Fund .. .................... ............ $16,734.34 Joint Activity Fund .... ............................••• $45,193.40 Capital Projects ......... ............................•.$ 6,061.95 Solid Waste ............ ............................... and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF BOARD LIAISONS: Planning Board - Commissioner Rusoff reported that on September 14, 1993, a public meeting will be held, dealing with the Bicycle Plan. Bicycle Expo - Commissioner Tripp stated Expo will be held this coming weekend. NEW BUSINESS: Mayor Nichols presented the following resolution: WHEREAS, Dennis R. Shimer began work with the City if Ithaca on October 15, 1991, and WHEREAS, despite the short amount of time with the city, Dennis distinguished himself and brought attention to the Water and Sewer groups through his many accomplishments such as upgraded computerization of office operations, utilization of new equipment for increased reliability and a general house cleaning to improve public appearance, and WHEREAS, during his two years, Dennis has re- instituted long range utility planning with its associated data collection, responded efficiently to emergency situations such as the collapse of sewers during the spring floods of 1993, and generally provided leader- ship, direction, and standards for this important city function; now, therefore, be it RESOLVED, That the Board of Public Works is indebted to Dennis R. Shimer for his dedicated service to the City of Ithaca and extends its appreciation and good wishes in future endeavors. Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 5:05 p.m. Carol Paglia Benjapi: Nichols City Clerk Staff Mayor; Z