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HomeMy WebLinkAboutMN-BPW-1993-08-25y3 BOARD OF PUBLIC WORKS PROCEEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. August 25, 1993 PRESENT: Mayor Nichols Commissioners (6) Rusoff, Tripp, Reeves, Gerard, Smith, Brandford OTHERS PRESENT- Superintendent of Public Works - Gray Asst. Superintendent of Streets & Facilities - Ferrel Asst. Superintendent of Water & Sewer - Shimer Deputy City Controller - Thayer City Clerk Staff - Pagliaro PLEDGE OF ALLfiGIANCE• ' Mayor Nichols led all present in the Pledge of Allegiance to the American Flag. by commissioner Reeves: Seconded *-Commissioner Tripp RESOLVED, That the Minutes of the June 23, 1993, July 14, 1993, July 28, 1993 Board of Public Works meeting be approved as published. Carried Unianmously ADDITIONS TO OR DELETIONS FROM THE AGENDA' Water and Sewer and Solid Waste Item• Commiss.tioner Reeves requested the addition of Item 17B Award of Engineering Services for Hydraulic Analysis and Mapping Resolution and 17C Award of Engineering Services for the Water Treatment Utility Bridge Evaluation and Report Resolution. No Board Member objected. COMMUNICATIONS FROM THE MAYOR: Vehicle Maintenance Chargeback: Mayor Nichols reported there have been various discussions recently, charging back the costs of vehicle repairs to the appropriate departments. There is concern about this years budget as routine maintenance has not been included as a budget item. There will be a Budget Adjustment for this year and next years maintenance costs will be a budget item. Repair costs will be backcharged as of July 1, 1993. Transit Consolidation: Transit Consolidation is proceeding. A program is being established so that all buses will be painted the same color and say I T Transit, but will state, operated byi. Ithaca Transit or C U Transit etc. This program along with integrated schedules and other changes, should be completed by next June. Youth Bureau Petition: Mayor Nichols received a petition from 38 employees of the Ithaca Youth Bureau urging that air conditioning be installed in their building. This is being considered as a capital project. Parks Commission: Mayor Nichols received a letter from the Parks Commission stating that there were new plantings completed and a play structure put up at Stewart Park without their consultation In their charge it states that they would review any significant new projects and they are asking that in the future they be consulted. Supt. Gray stated that he considered this replacement and maintenance work, not new projects. Mayor Nichols suggested that in the future, Department of Public Works should touch base with the Parks Commission when doing this type of work. BPW Minutes August 25, 1993 REPORT OF CITY ATTORNEY: Report on Reoulation Violations Responding to a question posed by Commissioner Reeves regarding penalties. City Attorney Guttman reviewed the old regulations and new regulations. Prior to recodification, the Ithaca City. Charter limited penalties that could be assessed for Violation of BPW Regulations to a maximum of $50. During Recodification Common Council amended that part of the Charter to provide that violators could be penalized up to $250 and or 15 days imprisonment. This applies only to BPW Regulations not Municipal Code Violations. The City Attorney will be consolidating all the issues about garbage, trash and rubbish and into one section, of the Code within the next.few months. Proposed• changes to the animal ordinance are being considered. The question now, is how to deal with enforcement. Therm Status Update The Attorney General has set up a proposed final order to Therm. This is the beginning of negotiations with them. Restoration of the area may be under the supervision of the Dept. of Environmental Conservation. The City will expect a very detailed plan of restoration. The city will have input as to how and what is going to be to be done. Restoration can not be done until cleanup is complete. A meeting will be held in early October with Therms' attorney to walk the gorge area, basically, to point out what needs to be done. REPORT OF SUPERINTENDENT: Superintendent Of Public Works Gray reported on the following: Asst. Supt. of Water and Sewer Dennis Shimer has submitted his resignation effective September 17, 1993. DII- has contracted, for 5 consecutive Saturdays, to use several buses. They will cover specific routes between Cornell, Ithaca College and Downtown. This will provide free rides for students, promoting Downtown. Police Dept.- Renovations to 4th floor will be complete next week. Strand Demolition- More asbestos was uncovered and has temporarily stopped demolitiion. Air Monitoring has been done. Sidewalk Program - work is on- going City Dam - Stearns and Whaler analysis nearly complete Z Commissioner Gerard asked if a statement could be issued regarding is status of Therm. Supt. Gray responded that City Attorney Guttman handling this matter. '1 ail REPORT OF ASST SUPERINTENDENT OF WATER '& SEWER: —i Asat. Superintendent of Water & Sewer Shimer reported on the following: Gorge Ranger - will be finished as of September 4th, approximately. Water Shed - Continuing with work there utility Bridge - moving along, trying to obtain easements Valve at College Ave.- completed Commissioner Reeves asked about status of the sewer collapse at York and Cayuga, and Titus and Geneva. hsst. Supt. Shimer stated that standard bid procedures will be done for the sewer repairs. Kline Road is done. Water Main - work will start on Monday at City line on Route 13, tying into town line. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Hillview and Aurora - three of the four lights are installed, the fourth will be installed Thursday and should be operational W BPW Minutes August 25, 1993 next week. A decision has to be made on what hours and days the light will be operating. Sign Shop - has been busy painting crosswalks and slow school signs several locations. Restricted parking signs are all in place. Highway Items - octopus Bridge approach is done,but the crews are still working on bridge deck at night, and will be for about three more weeks. Waite Ave. and intersection of Tripphammer Rd. and Jessup Rd, both completed. Plain St, between Seneca and Green delayed, the paver has broken down. On Tioga St. between Buffalo and Cascadilla Creek, crewi have run into old trolley track ties, and old yellow brick, so more excavation, repair and overlap will needed. Curb Crew - Will be working in the 500 Block of S. Aurora St. and it will be necessary to detour one lane of traffic to Hudson St. Buildings Systems — Commons towers, electricians have installed new circuit boards. Parks and Forestry - Fall tree - planting order is in and on November 4th they will be doing a large scale bare rooting program. Pool Closings - GIAC on September 6th. Cass Park August 29th. Commissioner Brand£ord asked if anything will be done on Hector St. before winter. Curb Crew will going to Hector St.and pr6pare the edge for granite curbing after Aurora St. project. REPORT OF OTHER DEPARTMENT HEADS- Debra Parsons, City Chamberlain gave a status report on the 1HR free parking stickers. They are on order and should be here by August 30th but that date is not guaranteed by the printer. Discussion followed, on the publicity that will be done and other ways to alert parkers to the 1Hr Free Parking Program. Commissioner Gerard asked about caps on parking permits. By Board action there are no caps at this time, but this could be subject to change. BUILDINGS PROPERTIES AND TRANSIT ITEMS- Re quest to Reduce License Fee By Commissioner Rusof£: Seconded by Commissioner WHEREAS, the Board of Public Works has received a request to reduce the license fee for the property at 1201 -1205 North Tioga Street, and, WHEREAS, Tsvi Bokser, property owner, claims that a portion of land in the original license fee is not in use by his business; now, therefore be it RESOLVED, That the Board of Public Works has reviewed and approves of the request for the reduced license fee since the portion of land is not in use by the property owner. Discussion followed. Supt. Gray stated that he will look into this and report back next week. Motion to Table By Commissioner Rusoff: Seconded by Tripp RESOLVED, That this resolution be tabled until the next Committee of the Whole meeting when the Board will have the Power to Act. Carried Unanimously Request for use of State Street Bricks By Commissioner Rveof£: Seconded by Commissioner Tripp WHEREAS, Tsvi Bokser, owner of '413 West State Street has requested the use of 3,500 State Street bricks for a walkway in front of his business, and WHEREAS, the Ithaca Landmarks Preservation Commission passed a resolution approving the request at $.25 a brick; now,, therefore be it \,�Z BPW Minutes August 25, 1993 RESOLVED, That the Board of Public Works approves of the sale of bricks to pave the "tree- lawn" in front of 413 West State Street and the adjacent property on the west, and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into this agreement. carried Unanimously PARKING AND TRAFFIC ITEMS: one Hour Free FaFki MARKING Erom TC3 o Extend Sec tided by Commissioner Ru soff By Commissioner City Tripp: WHEREAS, the City has recently reached an agreement with Downtown Ithaca Incorporated to sell stickers at a reduced price to distribute to patrons for one hour free parking, and WHEREAS,-Tompkins Cortland Community College is now a member of DII and will be allowing students to receive stickers for parking, and WHEREAS, TC3 believes that its "one hour" classes (50 minutes class time) will require students to park for more than one hour and has requested that the city provide a grace period which would allow students to arrive and leave class without an additional fee, and WHEREAS, the Board has carefully considered this request and its impact on the garage operations as well as the overall lack of experience with the brand new one hour free parking program; now, therefore, be it RESOLVED, That the Board of Public Works denies this request, and be it further RESOLVED, That the Board would like to work with DII and its •- members (in particular TC3) to improve the program as experience with it accrues. Discussion followed on the floor on how to work with TC3. A vote on the Resolution resulted as follows: Carried Unanimously WH1LR nu.. .�.- Ex un a Water and Sewer Bill for 7.03 sourn Re asst to Brandford: Seconded by Commissioner Reeves By Commissioner the Streets and Facilities Division accidently damaged the WHEREAS, lead water service at 703 South Plain Street, and WHEREAS, communication between the Water and Sewer Division and Mr. Norelli's agreement —� 01 John Norelli, property owner, resulted in Mr. a cost which would to upgrade from a lead to a copper service at reflect only the upgrade to copper, and WHEREAS, the bill is in line with what Mr. Norelli was told to expect; now, therefore, be it RESOLVED, That the Board of Public Works denies Mr. Norelli's request to expunge the bill. all lead services be replaced it is encountered, d recommendation due to health Masons as the are Discussion followed, regarding the history of the this case. Mr. less costly to replace the water Norelli was told that is would -bo service as it was uncovered. Ayes (4) Brandford Reeves Smith Rusoff Nays (2) Gerard Tripp Carried 4 V 1 BPW Minutes August 25, 1993 by commissioner Brandford :Seconded Commissioner Tripp WHEREAS, staff has reviewed proposals and interviewed the two firms that were collectively decided to have the most cost efficient and minimally disruptive design conoepts with regard to the environmentally sensitive area whe re the utility bridge currently exists, and WHEREAS, staff has made a final decision to recommend to award the work to Resource Associates; of Cortland, New York, for a sum not to exceed #3,500.00, now, therefore, be it RESOLVED, That the Board of Public Works awards the Water Treatment Plant Utility Bridge Evaluation and Report to the firm of Resource Associates of Cortland, New York, for a sum not to exceed $3,500.00, and, be it further RESOLVED, That funding for this project shall be provided by Capital Project #502 -Water System Improvements, and, be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the contract. Carried Unanimously By commissioner Brandford : Seconded by Commissioner Tripp WHEREAS, staff has reviewed seven proposals and interviewed four of the firms that were collectively decided to be the most cost efficient, experienced and capable, and WHEREAS, staff has made a final decision to recommend to award the work to T.G. Miller Consulting Engineers, of Ithaca, New York, for a sum not to exceed $50,000.00; now therefore, be it RESOLVED, That the Board of Public Works awards the Water Distribution System Hydraulic Analysis and Mapping Project to the firm of T.G. Miller Consulting Engineers of Ithaca, New York for a sum not to exceed $50,000.00, and be it further RESOLVED, That funding for this project shall be provided by Capital Project #502 -Water System Improvements, and be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the contract. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That bills listed of the following abstract be approved for payment: ABSTRACT # 16 General Fund ............. ..............................$ 65,951.91 Water and Sewer Fund ..... ..............................$ 21,491.13 Joint Activity Fund ...... ..............................$ 21,072.60 CapitalProjects ................... ....................$299,108.79 Solid Waste ........... ............................... .$ 11,890.20 Trust and Agency ......... ..............................$ 617.87 and be it further RESOLVED, That bills receivable be approved. Carried'Unanimously y BPW Minutes August 25, 1993 REPORT O BBOARD LIAISONS Planning Board Commissioner Rusofi reported on the scoping session for Wal -Mart, several people spoke, and their recommendations will be included in the scoping document. Commisioer gi ensforntheRTompkins that g Station. approval was Shopping Cart Project A meeting was held on August 23, 1993 to try to develop a program that would help deal with the problems of abandoned shopping carts. The idea was posed that a transport type cart be available at a modest fee at many stores, and other locations. Under present circumstances, the merchants are reluctant to press charges, making the shopping cart ordinance virtually unenforceable. UNFINISHED BUSINESS: Hillview and Aurora Licht Discussion took place as to how to program this light, (operating at what hours, and flashing at what hours). At this time pedestrian override will not be in service. Light will be traffic activated on side street approach, but will be cycled. ADJOURNMENT: ( on a motion the meeting adjourned at 6:00 p.m. \� ko o �� Benjami Nichols \ Carol Clerk Staff Mayor City Clerk Staf£ K Z ,.1 V 1 1