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Home My WebLink AboutMN-BPW-1993-06-2317 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITRACA, NEW YORK Regular Meeting 4:00 P.M. June 23, 1993 PRESENT: Mayor Nichols Commissioners (5) - Tripp, Reeves Gerard, Smith, Brandford OTHERS PRESENT: i Superintendent of Public Works - Gray Assistant Superintendent of Streets & Facilities - Ferrel Assistant Superintendent of Water & Sewer - Shimer Common Council Liaison - Berg Deputy City Controller - Thayer Deputy City Clerk - Boyle ABSENT: T— Commissioner Rusoff (excused) LO T PLEDGE OF ALLEGIANCE: Mayor Nichols led all resent in the Pledge of Allegiance 1 m p g 4iance to the Z American flag. �^ MINUTES: c `t •- -_ By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the May 12, 1993 Board of Public Works meeting be approved as published. Carried Unanimously Minutes of May 26. 1993 Board of Public Works Meeting The approval of the Minutes of the May 26, 1993 Board of Public Works meeting was postponed until the meeting of July 14, 1993. ADDITIONS TO OR DELETIONS FROM THE AGENDA: Creeks. Bridaes and Parks Commiss ioner Gerard requested the addition of Item 15.0 - Request to Use Dewitt Park for Farewell Picnic. No Board member objected. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent Gray reported to the Board on the following: Munici al Pool - The municipal pool now has water in it and will be opened on July 6, 1993. Sidewalk Contracts - Bids for sidewalk contracts are due by end of the week. Watershed - There has been some TV coverage done and there is an announcement out about a public walking tour through the watershed area. Strand Theater Project - The initial set up for the asbestos removal is being done and the demolition contract will be going out to bid shortly. Fire Stations - The contract closings for the fire stations that were built three years ago are in progress. 1 IN REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent Shimer reported to the Board on the following: Emergency Sewer Projects - The specifications have been changed and are back within budget and the work should begin next weekend, at First and Franklin Streets. Energy Curtailment Program - The equipment for the energy curtailment program has been installed at the Wastewater Treatment Plant and that should begin July 1. Capacity Study - Stearns and Whaler will be meeting with the SJS at their July meeting and at that time they will be able to give us a preliminary indication of what they feel can be accomplished in terms of increased capacity. Interim Proiect - At the Water Plant the Interim Project is winding down. The project should be closed out within the next 4 - 6 weeks. REPORT OF ASSISTANT SUPERINTENDENT OF PUBLIC WORKS: Assistant Superintendent Ferrel reported to Council on the following: Flood Control Channel - Last week the Army Corps and DEC made their annual inspection of the flood control channel. Supt. Ferrel and City Forester Friedeborn made their own tour of the channel and the Supt. will be preparing a report of necessary work that needs to be completed and he will submit it to the Army Corps. The Army Corps is applying for federal money to help municipalities with their flood control projects that were damaged during the Spring. Sink Hole - Another sink hole over a storm sewer has been found at the entrance to McGraw House on South Geneva Street. Stewart Park - Work is being done in the large pavilion. Crews have installed additional handicap parking spaces and have been working to make the park more handicapped accessible. HIGHWAYS, STREETS AND SIDEWALK ITEMS• A. Granting of Power to Act for Sidewalk Award The bids for the annual Sidewalk Program are due on June 28, 1993. Staff would like to award the contract and issue a notice to proceed so that the contractor may begin work on July 61 1993. Resolution By Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works gives itself Power to Act at its Committee of the Whole Meeting on June 30, 1993 to award the bid for the annual sidewalk contract. Carried Unanimously B. Request to Expunge Snow /Ice Bill at 111 and 123 Catherine Street By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, Ms. Cheryl Beach, owner of 111 and 123 Catherine Street, received snow and ice removal bills from the Blizzard of 1993, and WHEREAS, Ms. Beach has requested the Board of Public Works to expunge bills #82 and #83 totalling $50.00; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies Ms. Beach's request to expunge the snow and ice removal bill since the removal took place approximately two weeks after the initial snow fall giving her adequate time to clear the walk. Discussion followed on the floor on the costs of snow and ice removal. T June 23, 1993 Amending Resolution By Commissioner Gerard: Seconded by Commissioner Smith RESOLVED, That the bill be adjusted to reflect the actual costs of the snow and ice removal. Ayes (2) - Gerard, Smith _ Nays (2) - Reeves, Brandford abstention- Tripp Main Motion A vote on the Main Motion resulted as follows: Ayes (4) - Gerard, Reeves, Brandford, Smith Abstention (1) - Tripp Motion Fails Carried T— Park Road and DeWitt Place LO Commissioner Reeves stated that Alderperson Schroeder has requested Mr that this Resolution be postponed until July 14, 1993. co Motion to Postpone L By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Request for Modified Winter Road Sanding Policy on Cascadilla Park Road and DeWitt Place be postponed until July 14, 1993. Carried Unanimously By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, The Board of Public Works has received a request from Ithaca College to use DeWitt Park for a "Concert in the Park ", and WHEREAS, The request is to use DeWitt Park on Sunday, September 19, 1993 with a rain date of Sunday, September 26, 1993; now, therefore, be it RESOLVED, That the Board of Public Works approves Ithaca College's request to use DeWitt Park on the dates, and be it further RESOLVED, That no commercial activity be associated with the event, that the College must obtain all required permits from the Mayor and the Ithaca Police Department, and that the park will be left in a clean and orderly condition upon departure, and be it further RESOLVED, That the Board enthusiastically supports Ithaca College's concept for an annual celebration of the founding of the College and of the College's special relationship with the Ithaca Community. Ayes (4) - Gerard, Tripp, Reeves, Smith Abstention (1) - Brandford Carried B. Request to Use DeWitt Park for Picnic By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, The Board of Public Works has received a request from Monroe Title Insurance Corporation to hold a picnic in DeWitt Park for their clients; now, therefore, be it RESOLVED, That the Board of Public Works grants Monroe Title Insurance Corporation permission to use a portion of DeWitt Park on July 21, 1993 for their client picnic, and be it further 3 Pic June 23, 1993 RESOLVED, That the DPW Staff be notified before the raising of the canopy in order to protect the underground utilities during installation, and be it further RESOLVED, That there will be no amplification of music or sound, that there will be no alcoholic beverages and that no commercial activity associated with the event be permitted, and be it further RESOLVED, That the park will be left in a clean and orderly condition upon departure. Ayes (4) - Gerard, Tripp, Smith, Reeves Abstention (1) - Brandford Carried C. Recuest to Use DeWitt Park for�Farewell Picnic By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from the ESL Program through BOCES to use DeWitt Park on Friday, June 25, 1993 for a farewell picnic for its students; now, therefore be it RESOLVED, That the Board of Public Works grants permission to the ESL Program to hold a farewell picnic in Dewitt Park on June 25, 1993 between 10:30 am and 1:30 pm, and be it further RESOLVED, That there will be no amplification of music or sound and that there will be no alcoholic beverages permitted, and be it further RESOLVED, That the park will be left in a clean and orderly condition upon departure. Ayes (4) - Gerard, Tripp, Smith, Reeves Abstention - Brandford Carried WATER. SEWER AND SOLID WASTE: A. EmerOencv Repair of C011apse9 Sewer Lines By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works passed a resolution on April 28, 1993 declaring the collapse of sewer lines at Adams and First Streets as an emergency and that necessary steps be taken by staff; now, therefore, be it RESOLVED, That the Board of Public Works confirms staff's review by hiring R. L. Stever & Assoc, for their proposal Of $154,990.00 for Project 1 (First and Adams Streets) and F. G. Compagni Construction, Co. for their proposal of $107,077.00 for Project 2 (Day and Franklin Streets), and be it further RESOLVED, That the Board requests the Budget and Administration Committee amend the current Capital Project #605 for these contracts and that the project be funded from the Capital Reserve Fund #17, Sewer Construction. Carried Unanimously REPORT OF SPECIAL COMMITTEES• Audit Report By Commissioner Tripp: CommIssioner RESOLVED, That billsplisted oonethefol owing Abstract be approved for payment: Abstract #12 General Fund ............. ..............................$ 54,261.88 Water and Sewer Fund ..... ..............................$ 12,004.94 4 June 23, 1993 Joint Activity Fund ...... ..............................$ 27,997.26 CapitalProjects ................... ....................5166,927.54 Solid Waste .............. ..............................$ 14,772.90 and be it further RESOLVED, That bills receivable be! approved. Carried Unanimously REPORT OF BOARD LIAISONS:? Parkina Garage Committee ' Commissioner Brandford reported that the Parking Garage Committee has met and there will be two reports forthcoming from the committee in October. SJS Committee Mayor Nichols stated that there is a need to set up a meeting of the SJS Committee to establish the City's position on the question T of the extension of sewer services, pursuant to the Sewer LO Agreement. T_ J CO Transit Consolidation Committee CO Mayor Nichols explained the make -up of the membership for the Transit Consolidation Committee and what the issues are that the committee will be addressing. UNFINISHED BUSINESS: Area Parka Superintendent Gray stated that there appears to be an increase in the use of area parks. Discussion followed on the floor and the consensus of the Board was that it will be reviewed at the next Committee of the Whole meeting. ADJOURNMENT: On a motion the meeting adjourned at 5:30 p.m. �11/J . l lTri�ll rpiYY 1 j1 Julie Conley Bo le Deputy City Clerk 5 L�-3 Benjamin Nichols Mayor 21