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BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 p.m. April 28, 1993
PRESENT:
Mayor Nichols
Commissioners (5) - Reeves, Brand €ord, Tripp, Rusoff, Gerard
ABSENT:
Commissioner (1) - Smith (excused)
OTHERS PRESENT:
Superintendent of Public Works - Gray
Deputy City Controller - Thayer
Assistant Superintendent of Streets and Facilities - Ferrel
Senior Stenographer - Holcomb
Assistant Superintendent of Water and Sewer - Shimer
Common Council Liaison - Berg
Transit System Supervisor - Oltz
PLEDGE OF ALLEGIANCE: l
Mayor,Nichols led all present in the Pledge of Allegiance to the
American flag.
By Commissioner Tripp: Seconded by Commissioner Rusoff
RESOLVED, That the Minutes of the April 14, 1993 Board of Public
Works meeting be approved as published.
Carried Unanimously
ADDITIONS OR DELETIONS TO AGENDA:
Buildings Properties and Transit Items
Commissioner Rusoff requested the addition of Item 12D - Approval
of Proposed Contract for Carriage Rides Around Commons.
No Board member objected.
REPORT OF COUNCIL LIAISON•
Cass Park Rink
Alderperson Berg reported that Council at a Committee of the Whole
meeting tonight will be discussing the Cass Park Rink Capital
Project for the upgrade of the lighting system for energy
efficiency and for the upgrade of the mechanical systems.
Sewer Repairs
Alderperson Berg reported that Council will be discussing a Capital
Project for emergency repairs to the sewer system at First and
Adams Streets.
REPORT OF SUPERINTENDENT•
Superintendent Gray reported to the Board on the following items:
Stewart Park & Golf Course Clean Up - Once the water recedes and
the damage can be assessed, the clean up will begin. Hopefully,
Stewart Park will be able to be set up as a community participation
event.
Landslide Repairs - There have been landslides on Giles Street,
Stewart Avenue and minor landslides in the watershed which are
under repair. Crews are putting the maintenance road back into the
watershed for access to the areas that need to be worked on.
Diacusfion followed on the floor.
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April 20, 1993
American Public Works Association - Commissioner Reeves and
Superintendent Gray will be attending an American Public,,,Works
Association New York State Chapter meeting in Buffalo next week,
entitled "Doing More With Less ". If any Board member is interested
in attending they should let Supt. Gray know.
Municipal Pool - The contractor has poured the bottom of the
municipal pool.
City Hall HVAC - The duct cleaning work in City Hall is in process.
Mitchell Street Curb - There is a neighborhood meeting set up for
May 10, 1993 on the Mitchell Street curb.
Wood Street Park - The CDBG application is being put together for
the Wood Street Park project.
Aerial Photos - Supt. Gray stated that he has aerial photos of the
flood damage in the City that were taken yesterday if anyone is
interested in seeing them.
REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES:
Aaeiatant Superintendent Ferrel reported to the Board on the
following items:
Cass Park Repair Work - There was a meeting today with Davis
Mechanical who does most of the repair work at Cass Park. The
primary subject of the meeting was the rink floor. Basically,
Davis Mechanical, at this time, is saying that their company can do
minor repairs or even a major repair in a few days during the
winter months if the rink should have a failure and that maybe the
City should not be looking at replacing the floor at this time
until we actually see a problem occur.
Discussion followed on the floor.
Road Closings Due to Flood - Framework for the detours were set up
on Friday around Meadow Street in the K -Mark to McGuire Ford area.
The other minor street closings were Day Street, Lincoln Street,
and North Cayuga Street.
Ballfields at Cass Park - All the ballfields along the Inlet are
completely flooded over at this point. There is standing wager in
the other grass fields and there is some standing water ih the
Union Fields. All activities there have been postponed.
r
Stewart Park - Activities at Stewart Park were canceled` last
weekend. The Green Corps organization helped with the clean up at
the Park last weekend and they also helped with the cemetery clean
up. The Conservation Advisory Council is also helping with the
clean up at Stewart Park.
Collegetown "Good Neighbor Days" - The "Good Neighbor Days" in
Collegetown last Saturday was a success. The City provided the
bags and trash pick up.
Blizzard Emergency Relief Fund - The City has applied for
$5,912.00 from the Emergency Relief Fund for the blizzard in March.
To date,in our snow budget, we are $16,000 in the red for overtime
and $6,000 in the red for salt and cinders for the year.
REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER:
Assistant Superintendent Shimer reported to the Board on the
following items:
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April 28, 1993
Adams and First Street - There will be borings done this week at
Adams and First Street to see what the soil conditions are going to
be for the sanitary sewer replacement.
Oorce Ranter Position - Interviews will be conducted tomorrow for
the Gorge Ranger position.
Water Main Breaks - There have been two water main breaks at the
Filter Plant and repair is ongoing.
HUILDINOS PROPERTIES AND ?TRANSIT ITEMS:
A. Request for Additional Transit Vehicle
Ithaca Transit personnel are currently using their personal
vehicles for driver relief purposes. There have been problems with
this practice and staff feels that it would be beneficial for the
City to enter in to a contract with the union to provide a vehicle
for the purpose of driver relief.
Resolution
Lo By Commissioner Rusoff: Seconded by Commissioner Tripp
(D WHEREAS, the Board of Public Works has reviewed information from
M staff'including problems of the current driver reliefssystem and
D estimated yearly costs for a proposed solution, and
QWHEREAS, staff has presented the Board with a proposal for use of
a recycled police vehicle and maintenance costs to be charged from
the current Transit budget; now, therefore, be it
RESOLVED, That the Board of Public Works approves of the
acquisition of a recycled police vehicle to be used for driver
relief purposes and directs staff to negotiate a one year renewable
contract based on guidelines from the City Attorney and Personnel
Administrator.
Carried Unanimously
icnaca Transit requires thirteen full time shifts plus an
additional fifteen hours per week. There are fourteen drivers
filling the 13 positions along with one part time driver. The part
time driver covers the "extra" fifteen hours when available,
otherwise, full time drivers cover the time at overtime rates.
Resolution
By Commissioner Rusoff: Seconded by Commissioner Tripp
WHEREAS, staff has recommended that the existing 27 hour part time
driver position be changed to two half time drivers, and
WHEREAS, staff feels that adding two half time drivers will reduce
current operating costs; now, therefore, be it
RESOLVED, That the Board of Public Works recommends the conversion
of one part time driver to two half time drivers and requests that
B 6 A and Common Council approve the necessary authorized positions
in the 1993 budget to implement this change.
Carried Unanimously
C. Recuest for Easement at Westfield Drive
Jeff Furman and Sara Has have approached the City to develop
parcel 41 -1 -5. In doing so, an easement is being sought to extend
Westfield Drive as a driveway for access to said parcel.
Resolution
By Commissioner Rusoff: Seconded by Commissioner Reeves
RESOLVED, That the Board of Public Works accepts in principal the
modifi d agreement for an easement to extend a proposed driveway
from parcel 41 -1 -5 to the existing pavement, and be it further
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April 28, 1993
RESOLVED, That the Board authorizes the Mayor to enter into final
negotiated agreement with Mr. Furman and Ms. Hess.r,
Discussion followed on the floor regarding the agreement.
A vote on the resolution resulted as follows:
Carried Unanimously
By Commissioner RuSOff: Seconded by Commissioner
ue
sTrippna Commons
WHEREAS, the Assistant City Attorney has met with Drew and Candice
Bradley to compose an agreement allowing the Bradley's to provide
the City of Ithaca with their services of Carriage Rides around the
Commons, and
WHEREAS, a proposed agreement has been presented to the Board
stating the conditions, required by the City; now, therefore, be it
RESOLVED, That the Board of Public Works accepts the City
Attorney's proposed agreement of April 28, 1993, and be it further
RESOLVED, That the Board authorizes the Mayor to sign the
agreement.
Assistant City Attorney Kennedy explained the changes in the
proposed agreement.
Amending Resolution
By Commissioner Rusoff: Seconded by Commissioner Tripp
RESOLVED, That a new Second Whereas Clause be added to the
resolution to read as follows:
"WHEREAS, the Board has determined that it is in the best interest
for the revitalization of the downtown business district of the
city to provide commercial activities of the type the Bradley's
will offer, and"
Carried Unanimously
Main Motion as Amended
A vote on the Main Motion as Amended resulted as follows:
Carried Unanimously
A. Request to El,
xounae Sidewalk 6now /Ice Removal Bill
Neal Howard, of Certified Properties, received a bill for ice
removal atr 123 Columbia Street. Mr. Howard has presented
documentation that the walk, along with other rental properties was
cleared on February 17, 1993. Asst. Supt. Ferrel has indicated
that a complaint for 123 Columbia Street was received on February
19, 1993. The property was inspected and subsequently cleared that
same day.
Resolution
By Commissioner Rusoff: Seconded by Commissioner Reeves
WHEREAS, Neal Howard, Manager for Certified Properties, has been
billed for snow and ice removal at 123 Columbia Street on February
19, 1993, and
WHEREAS, Mr. Howard asserts that the property was clear,& on
February 17, 1993 and should not have needed any work by DPW; now,
therefore, be it
RESOLVED, That the Board of Public Works feels that staff acted
appropriately in clearing the walk according to Ordinance Number
92 -4, Chapter 57 of the Municipal Code, and be it further
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April 28, 1993
RESOLVED, That the Board denies Mr. Howard's request for
expungement of the ice removal bill.
Carried Unanimously
BUDGET ADMINISTRATION AND COMMUNICATION ITEMS:
A. Amendment to A r cement with Gent Engineering
By Commissioner Reeves: Seconded by Commissioner Tripp
WHEREAS, the Board of Public Works passed a resolution on March 10,
1993 authorizing a contract accepting Gent Engineering's proposal
for design of renovations to HVAC distribution systems in City
Hall, and d
WHEREAS, the Board also approved of lighting improvement at Cass
Park Skating Rink in a resolution approved on April 14, 1993, and
WHEREAS, staff has recommended that Gent Engineering's existing
contract be amended to include the improvements at Cass Park; now,
therefore, be it
L0 RESOLVED, That the Board of Public Works authorizes the agreement
with ,Gent Engineering be amended to include the lighting
improvements at Cass Park for a contract amendment nor to exceed
$5,009.
m Carried Unanimously
.Q HATER, SEWER AND SOLID WASTE ITEMS
A. Award of Bid for Rlina Road Sewer Replacement
Bids were received for the Kline Road relief sewer project on April
14, 1993. Staff has reviewed the bids and prepared a
recommendation. During the review, the low bid of $127,500 by LRS
Excavating was withdrawn due to an error in tabulating their bid.
The second low bidder compares to the engineer's estimates of
$143,950 and $147,210. Staff has completed the reference checks
and has made a recommendation.
Resolution
By Commissioner Brandford: Seconded by Commissioner Rusoff
WHEREAS, bids were received for the Kline Road Relief Sewer project
on April 14, 1993, and
WHEREAS, staff has completed its review of the bids and the bidders
references; now, therefore, be it
RESOLVED, That the Board of Public Works awards the Kline Road
Relief Sewer Project to R.L. Stever of Endwell, N.Y. for their low
bid (unit price) of $147,489.50.
Carried Unanimously
On Monday, April 19, 1993 a portion of the 93 year old trunk sewer
main at Adams and First Streets collapsed. Estimates for the
replacement are between $150,000 and $200,000.
Resolution
By Commissioner Brandford: Seconded by Commissioner Tripp
WHEREAS, staff is requesting that a state of emergency be declared
due to the recent collapse of portions of the trunk sewer main on
Adams and First Streets; now, therefore, be it
RESOLVED, That in the opinion of the Board of Public
collapse of the sewer main at Adams and Works the
First Street represents e
state of emergency, and be it further
RESOLVED, dthe
and Board he tAsaistanteSUperintendentt of Waternand
Sewer for repair or replacement of the sewer main.
Carried Unanimously
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REPORT OF SPECIAL COMMITTEES•
Audit Report
By Commissioner Gerard: Seconded
RESOLVED, That bills listed on the
for payment:
Abstract #8
General Fund
April 28, 1993
1
by Commissioner Tripp .
following Abstract be approved
Water and Sewer Fund...... " " " " " "'
$ 52,631.81
.............................$ 6,284.08
Joint Activity Fund
Capital Projects ........ 3,875.71 ........................
Solid Waste .......................... " " "" $ 4,389.31
..................$ 4,186.65
and be it further
RESOLVED, That bills receivable be approved.
Carried Unanimously
REPORT OF BOARD LIAISONS•
Planning Board
Commissioner Rusoff reported that at the Planning Board meeting,
Deputy Director Sieverding reported on the initiative that the
Planning Department is now taking to change the zoning of the DPW
Franklin Street sites in order to appropriately dispose of them.
Commissioner Rusoff reported on a Landmarks Square zoning change to
light commercial that is in the works regarding the front part of
that housing complex.
Commissioner Rusoff reported that the Bicycle Committee did a
presentation at the Planning Board meeting which was excellent.
UNFINISHED BUSINESS•
Lease Agreement with Softball League /City
Asst. Supt. Ferrel reported that he has put together a lease
agreement for the Softball Leagues with the City. He incorporated
all the recommendations that the Board made. One item that the
Board did not discuss was the concession stand agreement. He
stated that since it is late in the year he would suggest that the
Board allow the Softball Association to continue using the
concession stand as in previous years and then the Board can look
at it again early next year.
NEW BUSINESS:
Spencer Road
Mayor Nichol% stated his concern regarding the traffic increase in
the Elmira Road area due to the flood detours and during
conversations with Supt. Gray the question arose whether or not the
one -way section of Spencer Road could be re- opened for two -way
traffic for the duration of the detours.
Extensive discussion followed on the floor. It was the consensus
of the Board that this should not be done.
Letter From Beverly J. Martin Elementary School
Commissioner Reeves read the following letter : from the Beverly J.
Martin Elementary School:
"Dear Members of the Board of Public Works:
On behalf of everyone at Beverly J. Martin Elementary School,
I'd like to thank you all for your supportive guidance in resolving
our community's particular safety and parking issues.
Though most of our plans have yet to be enacted, it is clear
school. -up traffic in front of our
that the new parking regulations have been well received, and are
allowing for smooth drop -off and pick
April 28, 1993
If you recall how hard we worked on that compromise between our own
conflicting needs and the professional experience of Superintendent
Bill 'Gray, Chief of Police McEwen, and others, you should be
pleased to know it was worth the effort.
Thank you once again for ygur patience and perseverance in
helping us reach our goals. We at 'Beverly J. Martin learned a lot
about community process ... and personally, I found it interesting,
even 'fun, to work with all of you.
e
Sincerely,
Tia Rudd
Co- President PTA"
ADJOURNMENT:
On a motion the meeting adjourned at 6:00 p.m.
A== -k- -
Benjamin Nichols
Mayor
�
m Connib J. Holcomb
Senior Stenographer
a
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