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HomeMy WebLinkAboutMN-BPW-1993-04-28Ln M M .Q BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. April 28, 1993 PRESENT: Mayor Nichols Commissioners (5) - Reeves, Brand €ord, Tripp, Rusoff, Gerard ABSENT: Commissioner (1) - Smith (excused) OTHERS PRESENT: Superintendent of Public Works - Gray Deputy City Controller - Thayer Assistant Superintendent of Streets and Facilities - Ferrel Senior Stenographer - Holcomb Assistant Superintendent of Water and Sewer - Shimer Common Council Liaison - Berg Transit System Supervisor - Oltz PLEDGE OF ALLEGIANCE: l Mayor,Nichols led all present in the Pledge of Allegiance to the American flag. By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the April 14, 1993 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS OR DELETIONS TO AGENDA: Buildings Properties and Transit Items Commissioner Rusoff requested the addition of Item 12D - Approval of Proposed Contract for Carriage Rides Around Commons. No Board member objected. REPORT OF COUNCIL LIAISON• Cass Park Rink Alderperson Berg reported that Council at a Committee of the Whole meeting tonight will be discussing the Cass Park Rink Capital Project for the upgrade of the lighting system for energy efficiency and for the upgrade of the mechanical systems. Sewer Repairs Alderperson Berg reported that Council will be discussing a Capital Project for emergency repairs to the sewer system at First and Adams Streets. REPORT OF SUPERINTENDENT• Superintendent Gray reported to the Board on the following items: Stewart Park & Golf Course Clean Up - Once the water recedes and the damage can be assessed, the clean up will begin. Hopefully, Stewart Park will be able to be set up as a community participation event. Landslide Repairs - There have been landslides on Giles Street, Stewart Avenue and minor landslides in the watershed which are under repair. Crews are putting the maintenance road back into the watershed for access to the areas that need to be worked on. Diacusfion followed on the floor. 3711 380 April 20, 1993 American Public Works Association - Commissioner Reeves and Superintendent Gray will be attending an American Public,,,Works Association New York State Chapter meeting in Buffalo next week, entitled "Doing More With Less ". If any Board member is interested in attending they should let Supt. Gray know. Municipal Pool - The contractor has poured the bottom of the municipal pool. City Hall HVAC - The duct cleaning work in City Hall is in process. Mitchell Street Curb - There is a neighborhood meeting set up for May 10, 1993 on the Mitchell Street curb. Wood Street Park - The CDBG application is being put together for the Wood Street Park project. Aerial Photos - Supt. Gray stated that he has aerial photos of the flood damage in the City that were taken yesterday if anyone is interested in seeing them. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Aaeiatant Superintendent Ferrel reported to the Board on the following items: Cass Park Repair Work - There was a meeting today with Davis Mechanical who does most of the repair work at Cass Park. The primary subject of the meeting was the rink floor. Basically, Davis Mechanical, at this time, is saying that their company can do minor repairs or even a major repair in a few days during the winter months if the rink should have a failure and that maybe the City should not be looking at replacing the floor at this time until we actually see a problem occur. Discussion followed on the floor. Road Closings Due to Flood - Framework for the detours were set up on Friday around Meadow Street in the K -Mark to McGuire Ford area. The other minor street closings were Day Street, Lincoln Street, and North Cayuga Street. Ballfields at Cass Park - All the ballfields along the Inlet are completely flooded over at this point. There is standing wager in the other grass fields and there is some standing water ih the Union Fields. All activities there have been postponed. r Stewart Park - Activities at Stewart Park were canceled` last weekend. The Green Corps organization helped with the clean up at the Park last weekend and they also helped with the cemetery clean up. The Conservation Advisory Council is also helping with the clean up at Stewart Park. Collegetown "Good Neighbor Days" - The "Good Neighbor Days" in Collegetown last Saturday was a success. The City provided the bags and trash pick up. Blizzard Emergency Relief Fund - The City has applied for $5,912.00 from the Emergency Relief Fund for the blizzard in March. To date,in our snow budget, we are $16,000 in the red for overtime and $6,000 in the red for salt and cinders for the year. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the following items: 381 April 28, 1993 Adams and First Street - There will be borings done this week at Adams and First Street to see what the soil conditions are going to be for the sanitary sewer replacement. Oorce Ranter Position - Interviews will be conducted tomorrow for the Gorge Ranger position. Water Main Breaks - There have been two water main breaks at the Filter Plant and repair is ongoing. HUILDINOS PROPERTIES AND ?TRANSIT ITEMS: A. Request for Additional Transit Vehicle Ithaca Transit personnel are currently using their personal vehicles for driver relief purposes. There have been problems with this practice and staff feels that it would be beneficial for the City to enter in to a contract with the union to provide a vehicle for the purpose of driver relief. Resolution Lo By Commissioner Rusoff: Seconded by Commissioner Tripp (D WHEREAS, the Board of Public Works has reviewed information from M staff'including problems of the current driver reliefssystem and D estimated yearly costs for a proposed solution, and QWHEREAS, staff has presented the Board with a proposal for use of a recycled police vehicle and maintenance costs to be charged from the current Transit budget; now, therefore, be it RESOLVED, That the Board of Public Works approves of the acquisition of a recycled police vehicle to be used for driver relief purposes and directs staff to negotiate a one year renewable contract based on guidelines from the City Attorney and Personnel Administrator. Carried Unanimously icnaca Transit requires thirteen full time shifts plus an additional fifteen hours per week. There are fourteen drivers filling the 13 positions along with one part time driver. The part time driver covers the "extra" fifteen hours when available, otherwise, full time drivers cover the time at overtime rates. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, staff has recommended that the existing 27 hour part time driver position be changed to two half time drivers, and WHEREAS, staff feels that adding two half time drivers will reduce current operating costs; now, therefore, be it RESOLVED, That the Board of Public Works recommends the conversion of one part time driver to two half time drivers and requests that B 6 A and Common Council approve the necessary authorized positions in the 1993 budget to implement this change. Carried Unanimously C. Recuest for Easement at Westfield Drive Jeff Furman and Sara Has have approached the City to develop parcel 41 -1 -5. In doing so, an easement is being sought to extend Westfield Drive as a driveway for access to said parcel. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works accepts in principal the modifi d agreement for an easement to extend a proposed driveway from parcel 41 -1 -5 to the existing pavement, and be it further 38', April 28, 1993 RESOLVED, That the Board authorizes the Mayor to enter into final negotiated agreement with Mr. Furman and Ms. Hess.r, Discussion followed on the floor regarding the agreement. A vote on the resolution resulted as follows: Carried Unanimously By Commissioner RuSOff: Seconded by Commissioner ue sTrippna Commons WHEREAS, the Assistant City Attorney has met with Drew and Candice Bradley to compose an agreement allowing the Bradley's to provide the City of Ithaca with their services of Carriage Rides around the Commons, and WHEREAS, a proposed agreement has been presented to the Board stating the conditions, required by the City; now, therefore, be it RESOLVED, That the Board of Public Works accepts the City Attorney's proposed agreement of April 28, 1993, and be it further RESOLVED, That the Board authorizes the Mayor to sign the agreement. Assistant City Attorney Kennedy explained the changes in the proposed agreement. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That a new Second Whereas Clause be added to the resolution to read as follows: "WHEREAS, the Board has determined that it is in the best interest for the revitalization of the downtown business district of the city to provide commercial activities of the type the Bradley's will offer, and" Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously A. Request to El, xounae Sidewalk 6now /Ice Removal Bill Neal Howard, of Certified Properties, received a bill for ice removal atr 123 Columbia Street. Mr. Howard has presented documentation that the walk, along with other rental properties was cleared on February 17, 1993. Asst. Supt. Ferrel has indicated that a complaint for 123 Columbia Street was received on February 19, 1993. The property was inspected and subsequently cleared that same day. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, Neal Howard, Manager for Certified Properties, has been billed for snow and ice removal at 123 Columbia Street on February 19, 1993, and WHEREAS, Mr. Howard asserts that the property was clear,& on February 17, 1993 and should not have needed any work by DPW; now, therefore, be it RESOLVED, That the Board of Public Works feels that staff acted appropriately in clearing the walk according to Ordinance Number 92 -4, Chapter 57 of the Municipal Code, and be it further 4 38,1 April 28, 1993 RESOLVED, That the Board denies Mr. Howard's request for expungement of the ice removal bill. Carried Unanimously BUDGET ADMINISTRATION AND COMMUNICATION ITEMS: A. Amendment to A r cement with Gent Engineering By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works passed a resolution on March 10, 1993 authorizing a contract accepting Gent Engineering's proposal for design of renovations to HVAC distribution systems in City Hall, and d WHEREAS, the Board also approved of lighting improvement at Cass Park Skating Rink in a resolution approved on April 14, 1993, and WHEREAS, staff has recommended that Gent Engineering's existing contract be amended to include the improvements at Cass Park; now, therefore, be it L0 RESOLVED, That the Board of Public Works authorizes the agreement with ,Gent Engineering be amended to include the lighting improvements at Cass Park for a contract amendment nor to exceed $5,009. m Carried Unanimously .Q HATER, SEWER AND SOLID WASTE ITEMS A. Award of Bid for Rlina Road Sewer Replacement Bids were received for the Kline Road relief sewer project on April 14, 1993. Staff has reviewed the bids and prepared a recommendation. During the review, the low bid of $127,500 by LRS Excavating was withdrawn due to an error in tabulating their bid. The second low bidder compares to the engineer's estimates of $143,950 and $147,210. Staff has completed the reference checks and has made a recommendation. Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, bids were received for the Kline Road Relief Sewer project on April 14, 1993, and WHEREAS, staff has completed its review of the bids and the bidders references; now, therefore, be it RESOLVED, That the Board of Public Works awards the Kline Road Relief Sewer Project to R.L. Stever of Endwell, N.Y. for their low bid (unit price) of $147,489.50. Carried Unanimously On Monday, April 19, 1993 a portion of the 93 year old trunk sewer main at Adams and First Streets collapsed. Estimates for the replacement are between $150,000 and $200,000. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, staff is requesting that a state of emergency be declared due to the recent collapse of portions of the trunk sewer main on Adams and First Streets; now, therefore, be it RESOLVED, That in the opinion of the Board of Public collapse of the sewer main at Adams and Works the First Street represents e state of emergency, and be it further RESOLVED, dthe and Board he tAsaistanteSUperintendentt of Waternand Sewer for repair or replacement of the sewer main. Carried Unanimously 381 REPORT OF SPECIAL COMMITTEES• Audit Report By Commissioner Gerard: Seconded RESOLVED, That bills listed on the for payment: Abstract #8 General Fund April 28, 1993 1 by Commissioner Tripp . following Abstract be approved Water and Sewer Fund...... " " " " " "' $ 52,631.81 .............................$ 6,284.08 Joint Activity Fund Capital Projects ........ 3,875.71 ........................ Solid Waste .......................... " " "" $ 4,389.31 ..................$ 4,186.65 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF BOARD LIAISONS• Planning Board Commissioner Rusoff reported that at the Planning Board meeting, Deputy Director Sieverding reported on the initiative that the Planning Department is now taking to change the zoning of the DPW Franklin Street sites in order to appropriately dispose of them. Commissioner Rusoff reported on a Landmarks Square zoning change to light commercial that is in the works regarding the front part of that housing complex. Commissioner Rusoff reported that the Bicycle Committee did a presentation at the Planning Board meeting which was excellent. UNFINISHED BUSINESS• Lease Agreement with Softball League /City Asst. Supt. Ferrel reported that he has put together a lease agreement for the Softball Leagues with the City. He incorporated all the recommendations that the Board made. One item that the Board did not discuss was the concession stand agreement. He stated that since it is late in the year he would suggest that the Board allow the Softball Association to continue using the concession stand as in previous years and then the Board can look at it again early next year. NEW BUSINESS: Spencer Road Mayor Nichol% stated his concern regarding the traffic increase in the Elmira Road area due to the flood detours and during conversations with Supt. Gray the question arose whether or not the one -way section of Spencer Road could be re- opened for two -way traffic for the duration of the detours. Extensive discussion followed on the floor. It was the consensus of the Board that this should not be done. Letter From Beverly J. Martin Elementary School Commissioner Reeves read the following letter : from the Beverly J. Martin Elementary School: "Dear Members of the Board of Public Works: On behalf of everyone at Beverly J. Martin Elementary School, I'd like to thank you all for your supportive guidance in resolving our community's particular safety and parking issues. Though most of our plans have yet to be enacted, it is clear school. -up traffic in front of our that the new parking regulations have been well received, and are allowing for smooth drop -off and pick April 28, 1993 If you recall how hard we worked on that compromise between our own conflicting needs and the professional experience of Superintendent Bill 'Gray, Chief of Police McEwen, and others, you should be pleased to know it was worth the effort. Thank you once again for ygur patience and perseverance in helping us reach our goals. We at 'Beverly J. Martin learned a lot about community process ... and personally, I found it interesting, even 'fun, to work with all of you. e Sincerely, Tia Rudd Co- President PTA" ADJOURNMENT: On a motion the meeting adjourned at 6:00 p.m. A== -k- - Benjamin Nichols Mayor � m Connib J. Holcomb Senior Stenographer a 385