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Home My WebLink AboutMN-BPW-1993-02-10✓ J / BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK I Regular Meeting PRESENT: Mayor Nichols Commissioners (6) - Rusoff OTHERS PRESENT: Superintendent of Public Assistant Superintendent Assistant Superintendent Deputy City Controller - Senior Stenographer - Ho Common Council Liaison - 4:00 p.m. February 10, 1993 Tripp, Reeves, Gerard, Smith, Brandford Works - Gray of Streets and Facilities - Ferrel df Water and Sewer - Shimer Thayer Lcomb Berg PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of Allegiance to the American flag. CO MINUTES: 0 Approval of Minutes of the January 13, 1993 Board of Public Works Meeting 3 By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the January 13, 1993 Board of Public m Works meeting be approved as published. Q Carried Unanimously Approval of Minutes of the January 27, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the January 27, 1993 Board of Public Works meeting be approved with a minor correction. . Carried Unanimously ADDITIONS TO THE AGENDA: Buildings. Properties and Transit Items Commissioner Rusoff requested the addition of Items A, B, and C as follows: (a) Cleaning City Hall Duct Works; (b) Agreement for Federal Section 9 Funding Between the City of Ithaca and Tompkins County; and (c) Strand Theatre. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Bicycle Related Proiects Mayor Nichols reported that after discussions with the Superintendent of Public Works, the Director of Planning and Development, and Jon Helga, Mr. Meigs will be assigned to coordinate bicycle issues. He will be defined as the Bicycle Coordinator. REPORT OF CITY CONTROLLER: Water Fund Fund Balance Transfer Deputy City Controller Thayer transferred from the Water Fund Council meeting. reported that $1 million was fund balance at the last Common Council Liaison Berg reported that there is space available at the new Transit Facility for meetings if the Board should ever want to have a meeting outside of City Hall. REPORT OF SUPERINTENDENT: Superintendent Gray reported on the following matters: Court Facility Pedestrian Bridge - The pedestrian bridge for the Court Facility has been delivered. 1 February 10, 1993 Parking Policy Meetings - Meetings are ongoing regarding the parking system, current garage operations, personnel matters and parking policy which eventually will be brought to the Board for their review. GIB Mapping - The department is beginning to get the benefit of the GIS mapping system. Some digital mapping has been received from NYSE &G that they did of the City. The mapping system will be very beneficial once it is in place. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported on the following matters: First Street Water Main - The crew has finished laying approximately 500 feet of water main on First Street and will begin setting the hydrants and installing the new services for the housing center that is going in. Interim Project - The project is moving along. The new chemical tanks have been installed and the roof is on the building. Water Plant Utility Bridge - Quotes are being sought for either the repair or the rebuilding of the Utility Bridge behind the Water Plant. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES• Assistant Superintendent Ferrel reported on the following matters: Monroe Street Bridge - The Monroe Bridge is out now. The abutments will be blocked off for pedestrian and driving safety. Storm Sewer Work - The storm sewer work is finished on Hector Street, Oakwood Lane, and Warren Place. Recycle Mini - Stations - Two recycle mini - stations are being prepared to be placed on the Commons next week for a trial period. BUILDINGS. PROPERTIES AND TRANSIT ITEMS• A. Cleaning City Nall Duct Works By Commissioner Rusoff: 'Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works accepts staff's recommendation to arrange for cleaning the air handling system in City Hall, and be it further RESOLVED, That this work be undertaken for a sum not to exceed $15,000., covering cleaning and air quality testing, and that the fund be deriverd from Capital Project 247 for City Hall HVAC, and be it further RESOLVED, That the City Controller be requested to verify that this work is in the scope of the project. Carried Unanimously B. Agreement for Federal Section 9 Funding Between the City of Ithaca and Tompkins County The City has become a member of the newly formed Metropolitan Planning Organization (MPO) which was created in response to the designation of an "Urban Area" within Tompkins County in accordance with the Federal Transit Act of 1964. Currently, the County is the designated recipient of Section 9 funds for all transit operators within the designated Urban Area. A }1 funds actually received and dispersed within the Urban Area are budgeted and approved through the MPO. February 10, 1993 Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Mayor be authorized to enter into an agreement with Tompkins County to prepare and receive grant funds for Section 9 funds on terms and conditions that are acceptable to the Mayor, City Attorney, and the Superintendent. Carried Unanimously C. Strand Theatre By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, Common Council has directed the City Engineer to proceed with an Environmental Audit of the Strand Theatre, and WHEREAS, proposals for an Environmental Audit have been received and are being reviewed by staff) now, therefore, be it RESOLVED, That the Board of Public Works grants itself Power to Act at its Committee of the Whole meeting on February 17, 1993 to co accept proposal for said services. Carried Unanimously O REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp m RESOLVED, That bills listed on the following Abstract be approved Q for payment: Abstract #3 General Fund ...................... .....................$40,908.54 Water and Sewer Fund ..... ..............................$ 15,710.18 Joint Activity Fund ...... ..............................$ 21,783.23 CapitalProjects ................... ....................5437.424.66 Solid Waste .............. ..............................$ 8,143.72 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Youth Bureau Board Commissioner Tripp reported that acoustics at the Cutia Building were discussed and there was a discussion regarding coordination of hours between the Cass Park Pool and the Alex Haley Pool. Mayor Nichols reported that there has been an ongoing discussion regarding the job description and work of the City Forester who previously had been responsible for the crews working at Cass and Stewart Parks. He stated that the Youth Bureau has a person (John Wilson) who manages recreation programs and is well versed on the management of the fields and all the facilities that go with that, and has the time to handle the job. Mayor Nichols stated that a fuller report on the matter will be forthcoming after further discussion with Supt. Gray, Asst. Supt. Ferrel and Youth Bureau Director Cohen. Six Mile Creek Committee Commissioner Gerard reported that the Committee reviewed the request from the Board regarding bicycle signage and a report will be coming to the Board. Parks Commission Commissioner Gerard reported that there was discussion at their meeting regarding Southwest Park land use. 13 YO February 10, 1993 ADJOURNMENT: The Board of Public Works meeting adjourned at 5:15 p.m Connie J. Holcomb Senior Stenographer r 4 Be jamin Nichols Mayor