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Home My WebLink AboutMN-BPW-1993-01-27BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEI YORK Regular Meeting 4:00 p.m. January 27, 1993 PRESENT: Mayor Nichols Commissioners (6) - RusOff, Tripp, Reeves, Smith, Gerard, Brandford OTHERS PRESENT: City Clerk - Paolangeli Police Chief - MCEwen Deputy City Controller - Thayer PLEDGE OF ALLEGIANCE• Mayor Nichols led all present in the Pledge of Allegiance to the American flag. Meeting Mayor Nichols stated that the approval of the Minutes of the January 13, 1993 Board of Public Works meeting will be postponed until the meeting of January 10. ADDITIONS TO OR DELETIONS FROM THE AGENDA Parkins and Traffie Items• Commissioner Tripp requested the addition of item 14.B a resolution regarding No Standing Zone at Beverly J. Martin School. No Board member objected. Water. Sewer and Solid Waste Items• Commissioner Brandford requested the addition of item 17.B a resolution regarding Award of Proposal for Study at the IAWWTP. No Board member objected. t!t5tted Y CONTROLLER• iting Procedureontroller Thayer announced that there will be a change ing procedure as requested by the State and an uditor. He stated that it will necessary to make a Charter change. Water Fund Deputy City Controller stated that the Controller's Office is recommending a transfer from the Water Fund fund balance to the Capital Reserve for water sources development. This recommendation is from the State Auditors because the Water Fund fund balance is too high. REPORT OF SUPERINTENDENT OF PUBLIC WORKS- 'k Plan Superintendent Gray reported on the proposed 1993 Work Plan for the Department of Public Works. Extensive discussion followed on the floor regarding the proposed work plan and the establishment of priorities for the department. It was the consensus of the Superintendent and the Board that the issue will be further discussed at the next Committee of the Whole meeting. 1 33a January 27, 1993 Superintendent Gray reported on the following: On Friday and Saturdays Ithaca Transit has added a late night bus service to accommodate a crowd of students coming from a new establishment in the 400 block of West State Street. Clean up has taken place on the grounds at the Water and Sewer and Streets and Facilities Buildings following a tour of those buildings by the Board of Public Works Commissioners. DPW is doing more maintenance work for the Fire Department than ever before. GIAC is back in service after extensive renovations. Storm sewer work is being done in many areas of the City. The City Court Facility construction is progressing. By Commissioner Tripp: Seconded by Co- mmissioner Brandford WHEREAS, The Board,of Public works instituted temporary parking regulations on Bryant Avenue and Fairmount Avenue, prohibiting parking from 9:00 A.M. to 12:00 noon on the 200 block of Bryant Avenue Monday through Friday, prohibited parking on the 200 and 300 blocks of Fairmount Avenue from 12:00 noon until 3:00 P.M. Monday through Friday, and suspending alternate side parking on Bryant Avenue in order to improve the availability of parking within the neighborhood, and to improve public safety, and WHEREAS, The Board has reviewed input from the police and residents; now, therefore, be it RESOLVED, That the Board of Public works approves making the temporary parking regulations permanent on Bryant and Fairmount Avenues. Carried Unanimously B. No Standing Zone at Beverly J Martin School BY Commissioner Tripp: Seconded by Commiaeioner Reeves WHEREAS, The Board of Public Works passed a resolution on January 13, 1993 addressing the items agreed to doing the review but deleted the designation of the Buffalo Street "Loading D• Zone" for further review; now, therefore, be it W . co RESOLVED, That the Board of Public Works adopts the Chief of co Police's recommendation to maintain the "No Standing" zone but modifies them "No 00 to be Standing, 8:00 am to 3:00 pm, School Days" and directs staff to make the G) necessary sign changes and coordinate all signs in that block to read "8:00 am to 3:00 pm" and "School Days ". B Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously rrvwUam to Mogify Pavilion Rates at Cess and Stewart Parks John Doyle, Recreation Supervisoy, has made the Board of Public Works aware of the need to increase 7 the pavilion fees at Case and Stewart Parks. He indicated that many times a party will reserve a pavilion for a lower number of participants than those that actually attend a function. 2 I "JJ January 27, 1993 Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, John Doyle has provided the Board of Public Works with recommendations to modify pavilion rates at Cass and Stewart Parks; now, therefore, be it RESOLVED, That the Board of Public Works adopts staff's proposed modifications to the current fees of: < STEWART PARK* GROUP SIZE $ 30.00 USE FEE Current Proposed Current Proposed Small Pavilion 1 - 24 1 - 24 $ 10.00 $ 30.00 25 - 99 25 - 74 $ 30.00 $ 60.00 100+ 75 + $ 60,00 $100.00 exclusive use $ 60.00 $100.00 Large Pavilion 1 - 99 1 - 24 $ 30.00 s $ 30.00 100 - 249 25 - 74 $ 60.00 $ 60.00 250 - 499 75 - 99 $100.00 $100.00 500 - 749 100 -149 $125.00 $125.00 750+ 150+ $150.00 $150.00 exclusive use $150.00 $150.00 CASS PARK Pavilion 1 - 99 1 - 24 $ 30.00 $ 30.00 100 - 249 25+ $ 60.00 $ 60.00 exclusive use $100.00 $100.00 *NOTE: Any group using the facilities in Stewart Park for a fund raiser must pay the highest rate for the pavilion reserved, and be it further RESOLVED, That existing reservations will remain at the "old" fee and the proposed fees will be effective for reservation on or after February 8, 1993 to allow staff to prepare forms for the new rates. Carried Unanimously Tne Trash Tag Program adopted new rates at the beginning of 1992. The Department of Public Works provided public notice to the public in December 1991. Miss Kendal Harr of 702 Mitchell Street had her trash rejected in early January 1992 for old trash tags. The trash was re- tagged but left out at the curb rather than removed and put out on the following trash day. The trash was picked up the following day and a special service charge was sent to the owner of record. Eventually the bill made its way to Ms. Harr who was the new owner. Resolution By Commissioner Brandford: Seconded by Commissioner Gerard WHEREAS, Miss Kendal Harr was billed for a special service fee for trash picked up on a non - scheduled pick up day, and WHEREAS, the Board of Public Works has reviewed the correspondence between the City Chamberlain, Superintendent of Public Works, Mayor and Ms. Harr; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to arrange to reimburse Ms. Harr for the fee and penalty within 30 days of her submitting proof of payment of the full amount as it appears on her tax bill. 3 �II Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (1) - Gerard Nays (4) - Reeves, Tripp, Rusoff, Brandford Abstention (1) - Smith January 27, 1993 Motion Fails B. Award of Pronosal for Studv at the IAWWTP By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, the SJS has reviewed proposals for a study to expand permitted capacity at the IAWWTP through modified use of existing facilities, and WHEREAS, SJS has recommended award of said study to Stearns and Whaler of Cazenovia, New York for a sum of $18,000 ($15,900, initial proposal and $2,000, additional services) and that the study be completed for a sum not to exceed $20,000; now, therefore, be it RESOLVED, That the Board of Public Works approves the SJS recommendation for award of the capacity study to Stearns and Whaler, and be it further RESOLVED, That the Budget and Administration Committee and Common Council release funds up to an amount of $20,000 from the IAWWTP Capital Reserve Fund for this study. Carried Unanimously REPORT OF SPECIAL -COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #2 General Fund ...................... .....................$29,754.44 Water and Sewer Fund .............. .....................$19,636.56 Joint Activity Fund ............... .....................$10,303.56 Capital Projects ......... ..............................$ 1,187.91 Solid Waste ....................... .....................$29,540.85 and be it further RESOLVED, Thdt bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Energy Commission Commissioner Reeves reported that on February 11 at 7:00 p.m. the Commission is going to tour the Cass Park Rink to make recommendations regarding replacement of the refrigeration. Commissioner Reeves also reported that on March 25 at 2:00 p.m. NYSE &G is going to do a presentation to the Joint Transit Facility about alternate fuels. Planning and Development Committee Commissioner Reeves reported that pdd /even parking was discussed and the Committee formed a sub - committee to review the possibility of having daytime alternate -side parking in addition to any other suggestions for changes to the alternate side parking program. Commissioner Tripp will represent the Board of Public Works on the sub - committee. f 4 K z' W N January 27, 1993 Sicvdle Advisory Commission Commissioner Tripp requested that a discussion on the South Hill Recreation Way be placed on the agenda for the next meeting of the Board of Public Works. EXECUTIVE SESSION: By Commissioner Runoff: Seconded.by Commissioner Tripp RESOLVED, That the Board of Public Works adjourn into Executive Session at 5:50 p.m. to discuss a personnel matter. ADJOURNMENT: The Board came out of Executive Session and adjourned at 6:00 p.m. Cellists F. Paolang i Benjamin Nichols City Clerk Mayor J 5