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HomeMy WebLinkAboutMN-BPW-1993-01-207 BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE January 20, 1993 NOTES PRESENT: Commissioners Brandford, Gerard, Reeves and Rusoff, Mayor Nichols, Alderperson Berg, Superintendent Gray, Assistant Superintendents Ferrel and Shimer. ADDITIONS: Report on Small Business Administration Grant Personnel Matter - Executive Session 1. Review Criteria for Pavilions at Cass and Stewart Parks. John Doyle was present to address the Board with concerns of large groups, mainly fund raisers, reserving pavilions at lower rates than they should. He explained that many times the group will reserve a pavilion for 75 people though the event attracts many more, sometimes causing problems for other parties. He suggested that an exclusive rate for fund raisers be established to avoid this happening. Currently, there are approximately 60 reservations for 1993, raises in the fees will effect those applicants. The Board asked Mr. Doyle to present information to Supt. Gray so that a resolution may be voted on at the next regular meeting. 2. Review of Bryant and Fairmont Avenue Parking, Commissioner Reeves explained that the Board had to decide to make the temporary parking arrangement on Bryant Ave. and Fairmont Ave. permanent or do away with it. Mr. Hanley Staley, resident, was present to address the Board. He stated that since the new arrangement has been in place, the street is much safer and urged the Board to leave the signs in place. Superintendent Gray agreed that there is a problem with the area though making the situation permanent will only shift the problems to other streets. The Board agreed that a resolution will be presented at the next regular meeting for their vote. 3. Traffic Concerns. Edward Humulock was present to discuss his concerns with two areas. Mr. Humulock feels that a yield sign should be placed at the intersection of Center and North XiegTT —Idus Street. The traffic is increasing, presently there is no traffic control devices and he feels that it is becoming more of a dangerous intersection. His second concern was for the intersection of South Titus and South Albany Streets. He questioned whether a strobe red light could be placed so motorists would be alerted. Supt. Gray stated that the strobe red lights do have restrictions on their use. Discussion followed on the financial impacts of such a light. The Board agreed that Supt. Gray would address the issue of cost and give a recommendation at the next committee meeting. BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE January 20, 1993 4. Request to Expunge Trash Tag Fine - 702 Mitchell Street. Supt. Gray explained that there were many violations given out at the beginning of 1992 due to the increase in trash tags. In this particular instance, Ms. Kendal Harr neglected to remove her improperly tagged trash within 24 hours of her normal pick up day. This resulted in a fee for special pick up in accordance with the City Charter. Ms. Harr, in her correspondences, claims she was told to add a tag and the trash would be removed. Asst. Supt. Ferrel noted that staff has been trained to deal with complaints and that Ms. Harr should have been instructed to remove the bag until her scheduled pick up day, as indicated on the warning sticker. Commissioner Rusoff asked if a sticker was available for viewing. A warning sticker, which is given to violators, was then passed around for the Board's review. Discussion followed concerning procedure and Ms. Harr's dedication to solving the matter. Commissioner Rusoff proposed that a resolution expunging the total fee be presented at the next regular meeting. 5. Committee Assignments. Mayor Nichols told the Board that new Committee Assignments have been made. A list of the assignments will be sent to the Board members with the next agenda. 6. Parking Lot Booth Renovations. Asst. Supt. Ferrel explained that there was money in the 1992 budget, which was encumbered, to replace the parking lot booths. He further explained that the booths are prepackaged and would take approximately 90 days to order and install. Supt. Gray pointed out that the booths were not ordered due to research on a new parking system. Commissioner Rusoff suggested that a sub committee be established to further investigate parking systems and return with a recommendation. The Board agreed on establishing a sub committee which the Mayor would make appointments. The Mayor appointed Alderperson Berg as chair, along with Commissioner Rusoff and Lynne Gifford, Junior Engineer. 7. Report on Small Business Administration Grant. Supt. Gray reported to the Board that he signed an application for a grant which would assist in Old Elmira Road improvements. This work would be done by City crews and a hired contractor. Page - 2 BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE January 20, 1993 8. Beverly J. Martin School Tia Rudd, Ed Wright and Chief McEwen were all present to address the Board on the issue of 15 minute parking on Buffalo Street. Chief McEwen stated that the manpower is not strong enough to patrol loading zones in that area of town during the day. He further explained that he felt his letter of January 6, 1993 clearly stated the Police Departments position. Discussion followed concerning the parking situation and how the Board could accommodate the school. After lengthy discussion and several suggestions, the Board decided that a meeting should be held to discuss possible changes. This meeting will be held at 3:00 pm January 27, in the Superintendent's Office. The Board plans to have a resolution presented after that meeting to be voted on at the following regular meeting. The Board adjourned to an executive session to discuss a personnel issue concerning the City Forester's position. Meeting adjourned at 6:10 pm. Notes by: Donna L. Payne Administrative Secretary Page - 3