HomeMy WebLinkAboutMN-BPW-1993-01-13' BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 p.m. January 13, 1993
PRESENT:
Mayor Nichols
Commissioners (6) - Reeves, Rusoff, Brandford, Gerard, Tripp, Smith
OTHERS PRESENT:
Deputy City Controller - Thayer
Senior Stenographer - Holcomb
Assistant Superintendent of Water and Sewer - Shimer
Assistant Superintendent of Streets and Facilities - Ferrel
Common Council Liaison - Berg
ABSENT:
Superintendent of Public Works - Gray (excused)
PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of .Allegiance to the
American flag.
By Commissioner Tripp: Seconded by Commissioner Rusoff
RESOLVED, That the Minutes of the December 23, 1992 Board of Public
Works meeting be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Water, Sewer and Solid Waste
Commissioner Reeves requested the addition of two Items - Award of
Bids for Polymers at Ithaca Area Wastewater Treatment Plant and a
Request to Reduce Outstanding Accounts Receivable Invoice.
No Board member objected.
Parking and Traffic
Commissioner Tripp requested the addition of an item regarding a
request from the Ramada Inn regarding Parking Meter Bags.
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Election of Vice Chair for 1993
Commissioner Tripp nominated Commissioner Reeves to continue the
position of Vice Chair for the Board of Public Works for 1993,
which was seconded by Commissioner Rusoff.
No other nominations were made.
Resolution
By Commissioner Tripp: Seconded by Commissioner Rusoff
RESOLVED, That Commissioner Carol Reeves will serve as Vice Chair
to the Board of Public Works for 1993.
Carried Unanimously
Appointment of Committee Assignments for 1993
Mayor Nichols requested that the appointment of committee
assignments be postponed until the Board meeting of January 27th.
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January 13, 1993
Mr. Edward Humulock, 306 North Titus Avenue, addressed the Board on
a number of issues including the barricades that have been placed
on South Titus Avenue. He feels that the barricades move the
traffic closer to the residences. Mr. Humulock also spoke on the
condition of the cuXbs in the area and the condition of the creek
banks.
Mr. Humulock requested that the Board consider the placement of a
Stop sign at the intersection of North Titus Avenue and Center
Street.
REPORT OF COUNCIL LIAISON:
Treman Marina
Alderperson Berg reported to the Board on the resolution that was
passed by Common Council at their meeting of January 6 regarding
the expansion of the Treman Marina.
REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES:
Assistant Superintendent Ferrel reported to the Board on the
following items:
GIAC Capital Project - The GIAC capital project is almost completed
and the building should be re- opened on January 25.
Court Facility - The interior block walls are up, the roof is being
installed and they are starting on exterior brick work.
Commons Project - Negotiations are ongoing for the contractor to
finish up the brick work in the Spring.
Johnson's Boatyard Survey - All the physical survey has been done
and staff is working on the legal description.
Principal Account Clerk Position - The Vacancy Review Committee has
approved filling a vacant Principal Account Clerk position which
was back up for Ithaca Transit. The appointment should be made
soon.
Shuttle Buses - Specifications for two small shuttle buses have
been forwarded to the State and we are looking for a July delivery
date.
Transit Bus Replacements - The Metropolitan Planning Organization
(MPO) has approved funding to replace two of the City's older full -
size Ithaca Transit Buses. Hopefully, delivery will be by next
January.
Fire Department Maintenance - The garages are getting more and more
of the fire department maintenance work, rather than having the
fire department use a commercial garage.
Golf Course Maintenance Building - The Golf Course Maintenance
building is in the process of being built.
Storm Sewer Project on Hudson Street - The project has been
completed. '
North Taylor Place - A turnaround has been installed at the dead
end on that street.
Warren Place Storm Sewer Project . A storm sewer is being installed
at Warren Place.
Recycling Barrels for Collegetown - Drums with lids have been
ordered for recycling to be placed in Collegetown and the Commons.
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January 13, 1993
REPOkT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER:
Assistant Superintendent Shimer reported to the Board on the
following items:
Lead and Copper Samplings - The second round of lead and copper
samplings has begun.
Interim Project at the Water Plant - The project is proceeding
well,, The chemical tanks should be received by the end of the
month.
Sewer Use Ordinance - The ordinance has been submitted to the EPA
by the City and Town of Ithaca, without coming to an agreement with
the Town of Dryden.
HIGHWAYS, STREETS AND SIDEWALK ITEMS:
A. Award of Bid for Ice Control Salt
By Commissioner Brandford: Seconded by Commissioner Rusof£
WHEREAS, Staff has received and reviewed bids for Ice Control Salt
for use on City streets during 1993; now, therefore, be it
RESOLVED, That the Board of Public Works acobpts staff
recommendation to award the bid for Salt for Ice Control to Cargill
Incorporated of Lansing, N.Y. for their low bids of $25.90 /ton
delivered and $22.90 /ton bulk pickup at their plant, and, be it,.
further
RESOLVED, That the Assistant Superintendent of Public Works for
Streets and Facilities be authorized to sign the contract.
Carried Unanimously
At the Board of Public Works meeting of December 2, 1992, the Board
granted permission to Drew and Candice Bradley to operate their
carriage ride business in the Commons area. Due to the risks
involved, the City requires that the Bradleys have an insurance
policy of one million dollars liability. Discussion followed
concerning the hours previously approved, to possible use of
multiple carriages for some events, the possibility of an exclusive
license for 1993, and the rates charged for their service.
Resolution
By Commissioner Brandford: Seconded by Commissioner Tripp
WHEREAS, the Board of Public Works has required an insurance policy
of one million dollars as part of the normal terms and conditions
for the operation of a carriage ride business around the Commons,
and
WHEREAS, Candice and Drew Bradley have asked for certain
considerations during the start up year; now, therefore, be it
RESOLVED, That the Board of Public Works approves, in concept, a
contract with Mr. and Mrs. Bradley for the operation of carriage
rides around the Commons according to the usual terms and
conditions, and be it further
RESOLVED, That the Assistant City Attorney and the Superintendent
with consultation of the Police Chief, are authorized to negotiate
the final terms and conditions concerning extended hours, use of
multiple carriages, possible conflict with the Ithaca Festival, and
some limitation of competition for a one year period only and that
the Mayor is authorized to sign the contract.
Carried Unanimously
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January 13, 1993
C. Beverly J. Martin Parking Situation.
The Board has received and reviewed new comments and concerns of
the Beverly J. Martin PTA, with GIAC and Immaculate Conception
support, regarding parking and traffic in a letter dated December
8, 1992. Recommendations have been received from the Police Chief
in his letter dated January 6, 1993 and the Superintendent of
Public Works.
Resolution
By Commissioner Brandford: Seconded by Commissioner Rusoff
RESOLVED, That the Board of Public Works directs the following
actions:
1) The words "Slow- School Zone" or similar message be painted
on the pavement at the east and west approaches of Court and
Buffalo Streets. Along with the Beverly J. Martin School, three
other elementary schools within the City will receive the same
accommodations;
2) The existing tree on the north side of Buffalo Street
between Albany and Geneva Streets will be trimmed in the spring, as
needed in order for vehicular traffic to see the "15 MPH" sign;
3) A letter to NYSEG will be sent requesting permanent
repairs to the dip in the road which continually returns after
repair at the northwest corner of the intersection of Albany and
Buffalo;
4) A 15 minute loading zone be installed on the Buffalo
Street side of BJM from 8:00 am until 3:00 pm, enabling parents to
drop off and pick up children, replacing the current No Standing
zone;
5) A handicap parking space be provided on the Buffalo
Street side of the building as the first space on the north side of
Buffalo, just west of Albany Street;
6) Staff is directed to forward a request for funding the
installation of two flashing yellow beacons mid block on Buffalo at
a cost not to exceed $6,000 installation and operating costs of
$1,600 per year, to B & A; and, be it further
RESOLVED, That the Board directs staff to implement the above list
as soon as scheduling allows.
Discussion followed on the floor regarding Item #4.
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Amending Resolution
By Commissioner Reeves: Seconded by Commissioner Rusoff
RESOLVED, That Item #4 be deleted from the resolution and that item
be deferred until the next meeting of the Board.
Carried Unanimously
Main Motion as Amended
A vote on the Main Motion as Amended without Item #4 resulted as
follows:
Carried Unanimously
A. Request for Use of Parking Meter Bags from Ramada Inn
By Commissioner Tripp: Seconded by Commissioner Runoff
WHEREAS, The Ramada Inn has requeated that the Board of Public
works consider the possibility of allowing the use of meter bags
for motorcoach tours; now, therefore, be it
RESOLVED, That the Board of Public Works authorizes staff 1. to
determine a fee and procedures for extended use of meter bags, and,
be it, further
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January 13, 1993
RESOLVED, That the Board authorizes the Superintendent to enter
into an agreement granting permission for use of such meter bags.
Carried Unanimously
BUDGET ADMINISTRATION AND COMMUNICATIONS ITEMS:
A Designation of Board of Public Works Meetings
By Commissioner Reeves: Seconded by Commissioner Tripp
RESOLVED, That the regular meetings of the Board of Public Works,
for the year 1993, be held at 4:00 P.M., on the second and fourth
Wednesdays of each month, in the Common Council Chambers, at City
Hall, 108 East Green Street, Ithaca, New York, unless otherwise
determined by the Board.
Carried Unanimously
By Commissioner Reeves: Seconded by Commissioner Tripp
WHEREAS, staff has conducted extensive testing and evaluation of
the polymers that were bid for use at the Wastewater Treatment
Plant, and
WHEREAS, the Assistant City Attorney has reviewed the
specifications and has determined that Secodyne product does meet
specifications; now, therefore, be it
RESOLVED, That the Board of Public Works accepts the
recommendations of the Chief Operator of the Wastewater Treatment
Plant to award the bid for Wastewater Treatment Plant Polymers to
Secodyne, Inc., 3255 Goldner Avenue, Detroit, Michigan for their
low bid of $26,384 (est.), as determined by the calculations of the
Wastewater Treatment Plant staff, and be it further
RESOLVED, That the Superintendent of Public Works be authorized to
sign the contract.
Carried Unanimously
B. Request to Reduce Outstanding Accounts Receivable Invoice
Staff has reviewed the accounts receivable invoice issued to
Cortland Paving Company and agrees that the invoice should be
corrected to reflect cost associated with the relocation of a fire
hydrant only. A revised invoice has been calculated.
Resolution
By Commissioner Reeves: Seconded by Commissioner Tripp
WHEREAS, staff has reviewed the request of Cortland Paving Company
to reduce the accounts receivable invoice to reflect cost involved
with the relocation of a City fire hydrant, and
WHEREAS, staff is in agreement that the invoice should be reduced
as requested; now, therefore, be it
RESOLVED, That the Board of Public Works approves the issuance of
a corrected invoice #15197 to Cortland Paving Company in the amount
of $856.15 as payment in full for the relocation of a City fire
hydrant.
Carried Unanimously
January 13, 1993
REPORT OF SPECIAL COMMITTEES:
A. Audit Report
By Commissioner Reeves: Seconded by Commissioner Tripp
RESOLVED, That bills listed on the following Abstract be approved
for payment:
Abstract #1
General Fund ............. ..............................$ 89,105.56
Water and Sewer Fund ..... ..............................$ 837.58
Joint Activity Fund ....... ..............................$ 157.21
CapitalProjects ................... ....................$318,176.87
Solid Waste .............. ..............................$ 9,346.90
and be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS:
Conservation Advisory Council
Commissioner Gerard reported that the Conservation Advisory
Council, at its last meeting, expressed concern regarding the
Weisburd Project because of mud being diverted from its original
bed and being carried over to the service road. The CAC would like
to have the project monitored.
ADJOURNMENT:
On a motion the meeting adjourned at 5:55 p.m.
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Connie J. Holcomb
Senior Stenographer
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Benjamin Nichols
Mayor
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