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HomeMy WebLinkAboutMN-BPW-1993-01-13' BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 p.m. January 13, 1993 PRESENT: Mayor Nichols Commissioners (6) - Reeves, Rusoff, Brandford, Gerard, Tripp, Smith OTHERS PRESENT: Deputy City Controller - Thayer Senior Stenographer - Holcomb Assistant Superintendent of Water and Sewer - Shimer Assistant Superintendent of Streets and Facilities - Ferrel Common Council Liaison - Berg ABSENT: Superintendent of Public Works - Gray (excused) PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of .Allegiance to the American flag. By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the December 23, 1992 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Water, Sewer and Solid Waste Commissioner Reeves requested the addition of two Items - Award of Bids for Polymers at Ithaca Area Wastewater Treatment Plant and a Request to Reduce Outstanding Accounts Receivable Invoice. No Board member objected. Parking and Traffic Commissioner Tripp requested the addition of an item regarding a request from the Ramada Inn regarding Parking Meter Bags. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Election of Vice Chair for 1993 Commissioner Tripp nominated Commissioner Reeves to continue the position of Vice Chair for the Board of Public Works for 1993, which was seconded by Commissioner Rusoff. No other nominations were made. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That Commissioner Carol Reeves will serve as Vice Chair to the Board of Public Works for 1993. Carried Unanimously Appointment of Committee Assignments for 1993 Mayor Nichols requested that the appointment of committee assignments be postponed until the Board meeting of January 27th. 1 3a � January 13, 1993 Mr. Edward Humulock, 306 North Titus Avenue, addressed the Board on a number of issues including the barricades that have been placed on South Titus Avenue. He feels that the barricades move the traffic closer to the residences. Mr. Humulock also spoke on the condition of the cuXbs in the area and the condition of the creek banks. Mr. Humulock requested that the Board consider the placement of a Stop sign at the intersection of North Titus Avenue and Center Street. REPORT OF COUNCIL LIAISON: Treman Marina Alderperson Berg reported to the Board on the resolution that was passed by Common Council at their meeting of January 6 regarding the expansion of the Treman Marina. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: GIAC Capital Project - The GIAC capital project is almost completed and the building should be re- opened on January 25. Court Facility - The interior block walls are up, the roof is being installed and they are starting on exterior brick work. Commons Project - Negotiations are ongoing for the contractor to finish up the brick work in the Spring. Johnson's Boatyard Survey - All the physical survey has been done and staff is working on the legal description. Principal Account Clerk Position - The Vacancy Review Committee has approved filling a vacant Principal Account Clerk position which was back up for Ithaca Transit. The appointment should be made soon. Shuttle Buses - Specifications for two small shuttle buses have been forwarded to the State and we are looking for a July delivery date. Transit Bus Replacements - The Metropolitan Planning Organization (MPO) has approved funding to replace two of the City's older full - size Ithaca Transit Buses. Hopefully, delivery will be by next January. Fire Department Maintenance - The garages are getting more and more of the fire department maintenance work, rather than having the fire department use a commercial garage. Golf Course Maintenance Building - The Golf Course Maintenance building is in the process of being built. Storm Sewer Project on Hudson Street - The project has been completed. ' North Taylor Place - A turnaround has been installed at the dead end on that street. Warren Place Storm Sewer Project . A storm sewer is being installed at Warren Place. Recycling Barrels for Collegetown - Drums with lids have been ordered for recycling to be placed in Collegetown and the Commons. ±q D. L LO 0) M January 13, 1993 REPOkT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the following items: Lead and Copper Samplings - The second round of lead and copper samplings has begun. Interim Project at the Water Plant - The project is proceeding well,, The chemical tanks should be received by the end of the month. Sewer Use Ordinance - The ordinance has been submitted to the EPA by the City and Town of Ithaca, without coming to an agreement with the Town of Dryden. HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Award of Bid for Ice Control Salt By Commissioner Brandford: Seconded by Commissioner Rusof£ WHEREAS, Staff has received and reviewed bids for Ice Control Salt for use on City streets during 1993; now, therefore, be it RESOLVED, That the Board of Public Works acobpts staff recommendation to award the bid for Salt for Ice Control to Cargill Incorporated of Lansing, N.Y. for their low bids of $25.90 /ton delivered and $22.90 /ton bulk pickup at their plant, and, be it,. further RESOLVED, That the Assistant Superintendent of Public Works for Streets and Facilities be authorized to sign the contract. Carried Unanimously At the Board of Public Works meeting of December 2, 1992, the Board granted permission to Drew and Candice Bradley to operate their carriage ride business in the Commons area. Due to the risks involved, the City requires that the Bradleys have an insurance policy of one million dollars liability. Discussion followed concerning the hours previously approved, to possible use of multiple carriages for some events, the possibility of an exclusive license for 1993, and the rates charged for their service. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has required an insurance policy of one million dollars as part of the normal terms and conditions for the operation of a carriage ride business around the Commons, and WHEREAS, Candice and Drew Bradley have asked for certain considerations during the start up year; now, therefore, be it RESOLVED, That the Board of Public Works approves, in concept, a contract with Mr. and Mrs. Bradley for the operation of carriage rides around the Commons according to the usual terms and conditions, and be it further RESOLVED, That the Assistant City Attorney and the Superintendent with consultation of the Police Chief, are authorized to negotiate the final terms and conditions concerning extended hours, use of multiple carriages, possible conflict with the Ithaca Festival, and some limitation of competition for a one year period only and that the Mayor is authorized to sign the contract. Carried Unanimously 3as January 13, 1993 C. Beverly J. Martin Parking Situation. The Board has received and reviewed new comments and concerns of the Beverly J. Martin PTA, with GIAC and Immaculate Conception support, regarding parking and traffic in a letter dated December 8, 1992. Recommendations have been received from the Police Chief in his letter dated January 6, 1993 and the Superintendent of Public Works. Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works directs the following actions: 1) The words "Slow- School Zone" or similar message be painted on the pavement at the east and west approaches of Court and Buffalo Streets. Along with the Beverly J. Martin School, three other elementary schools within the City will receive the same accommodations; 2) The existing tree on the north side of Buffalo Street between Albany and Geneva Streets will be trimmed in the spring, as needed in order for vehicular traffic to see the "15 MPH" sign; 3) A letter to NYSEG will be sent requesting permanent repairs to the dip in the road which continually returns after repair at the northwest corner of the intersection of Albany and Buffalo; 4) A 15 minute loading zone be installed on the Buffalo Street side of BJM from 8:00 am until 3:00 pm, enabling parents to drop off and pick up children, replacing the current No Standing zone; 5) A handicap parking space be provided on the Buffalo Street side of the building as the first space on the north side of Buffalo, just west of Albany Street; 6) Staff is directed to forward a request for funding the installation of two flashing yellow beacons mid block on Buffalo at a cost not to exceed $6,000 installation and operating costs of $1,600 per year, to B & A; and, be it further RESOLVED, That the Board directs staff to implement the above list as soon as scheduling allows. Discussion followed on the floor regarding Item #4. r Amending Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That Item #4 be deleted from the resolution and that item be deferred until the next meeting of the Board. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended without Item #4 resulted as follows: Carried Unanimously A. Request for Use of Parking Meter Bags from Ramada Inn By Commissioner Tripp: Seconded by Commissioner Runoff WHEREAS, The Ramada Inn has requeated that the Board of Public works consider the possibility of allowing the use of meter bags for motorcoach tours; now, therefore, be it RESOLVED, That the Board of Public Works authorizes staff 1. to determine a fee and procedures for extended use of meter bags, and, be it, further 4 D. L CD L9 January 13, 1993 RESOLVED, That the Board authorizes the Superintendent to enter into an agreement granting permission for use of such meter bags. Carried Unanimously BUDGET ADMINISTRATION AND COMMUNICATIONS ITEMS: A Designation of Board of Public Works Meetings By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the regular meetings of the Board of Public Works, for the year 1993, be held at 4:00 P.M., on the second and fourth Wednesdays of each month, in the Common Council Chambers, at City Hall, 108 East Green Street, Ithaca, New York, unless otherwise determined by the Board. Carried Unanimously By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, staff has conducted extensive testing and evaluation of the polymers that were bid for use at the Wastewater Treatment Plant, and WHEREAS, the Assistant City Attorney has reviewed the specifications and has determined that Secodyne product does meet specifications; now, therefore, be it RESOLVED, That the Board of Public Works accepts the recommendations of the Chief Operator of the Wastewater Treatment Plant to award the bid for Wastewater Treatment Plant Polymers to Secodyne, Inc., 3255 Goldner Avenue, Detroit, Michigan for their low bid of $26,384 (est.), as determined by the calculations of the Wastewater Treatment Plant staff, and be it further RESOLVED, That the Superintendent of Public Works be authorized to sign the contract. Carried Unanimously B. Request to Reduce Outstanding Accounts Receivable Invoice Staff has reviewed the accounts receivable invoice issued to Cortland Paving Company and agrees that the invoice should be corrected to reflect cost associated with the relocation of a fire hydrant only. A revised invoice has been calculated. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, staff has reviewed the request of Cortland Paving Company to reduce the accounts receivable invoice to reflect cost involved with the relocation of a City fire hydrant, and WHEREAS, staff is in agreement that the invoice should be reduced as requested; now, therefore, be it RESOLVED, That the Board of Public Works approves the issuance of a corrected invoice #15197 to Cortland Paving Company in the amount of $856.15 as payment in full for the relocation of a City fire hydrant. Carried Unanimously January 13, 1993 REPORT OF SPECIAL COMMITTEES: A. Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #1 General Fund ............. ..............................$ 89,105.56 Water and Sewer Fund ..... ..............................$ 837.58 Joint Activity Fund ....... ..............................$ 157.21 CapitalProjects ................... ....................$318,176.87 Solid Waste .............. ..............................$ 9,346.90 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner Gerard reported that the Conservation Advisory Council, at its last meeting, expressed concern regarding the Weisburd Project because of mud being diverted from its original bed and being carried over to the service road. The CAC would like to have the project monitored. ADJOURNMENT: On a motion the meeting adjourned at 5:55 p.m. 6-' .u. �- y4.C� Connie J. Holcomb Senior Stenographer f W &' L Benjamin Nichols Mayor .n 5 U D Cl) L LO r/n VI