HomeMy WebLinkAboutMN-BPW-1992-08-26
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BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. August 26, 1992
PRESENT:
Mayor Nichols
Commissioners (6) Rusoff, Tripp, Reeves, Gerard, Cox, Brandford
OTHERS PRESENT:
Superintendent of Public Works - Gray
Assistant Superintendent of Streets & Facilities - Ferrel
Assistant Superintendent of Water & Sewer - Shimer
Common Council Liaison - Berg
Deputy City Controller - Thayer
Deputy City Clerk - Boyle
Assistant Civil Engineer - West
Alderperson John Schroeder
PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of Allegiance to the
American Flag.
APPROVAL OF MINUTES:
Approval of Minutes of the July 22, 1992 Board of Public Works
Meeting
By Commissioner Tripp: Seconded by Commissioner Reeves
RESOLVED, That the Minutes of the July 22, 1992 Board of Public
Works meeting be approved as published.
Carried Unanimously
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Highway, Streets and Sidewalk Items
Commissioner Brandford requested the addition of Item B - Commons
Reconstruction - Brick Circle - Resolution.
No Board member objected.
Water, Sewer and Solid Waste Items:
Commissioner Cox requested the addition of Item A - Appointment of
Principal Account Clerk - Water and Sewer - Resolution and Item B
-Award of Bids for the Interim Water Treatment Plant Improvements
Project - Resolution.
No Board member objected.
New Business
Superintendent of Public Works Gray requested the addition of Item
A - Stewart and Auburn Park Activities - Report.
No Board member objected.
REPORT OF SUPERINTENDENT OF PUBLIC WORKS:
Superintendent of Public Works Gray reported on the following
projects:
Green Street Parking Garage - open
North Cayuga Street Bridge - work ongoing
Municipal Pool - work ongoing
City Court Facility - foundation work will begin shortly
Solid Waste, MPO, Joint Transit Facility, meetings
REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES:
Assistant Superintendent of Streets & Facilities Ferrel reported
on the following projects:
South Hill Terrace - Building Dept. notified of brush overgrowth
Aurora & Prospect Streets - striping complete
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August 26, 1992
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Budget Preparation
Highland Place - street reconstruction/gravel basing
Brandon & Dunmore Place - curb/asphalt project/drainage problems
IT Bus - repairs ongoing
Recycling Truck - is in and should be on the road next week
Recycling Crews - are rejecting overweight trash bags
Signage for Beverly J. Martin School - is on order will be
installed before school opens
Notes from Natural Gas Conference in Binghamton
REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER:
Assistant Superintendent of Water & Sewer Shimer reported on the
following projects:
Budget Preparation
Water Plant - both clear wells in service/roof is leaking
Lead & Copper Testing - 50% of sampling is complete
Sewer Videotaping has begun - 10,000 feet completed
Fall Creek Drive - water main installation
Triphammer Road - fire line installation
Dump Truck is in
Kline Road - design complete
DEC Discharge Permit - appears that it will be denied
Meetings with Town of Ithaca on Route 13 water connections
BUILDINGS, PROPERTIES AND TRANSIT ITEMS:
Circuit Breaker Box in Bank Alley
By Commissioner Rusoff: Seconded by Commissioner Tripp
WHEREAS, the electrical circuit breaker box recently constructed
in Bank Alley is unsightly and obtrusive, and
WHEREAS, the City of Ithaca has spent approximately $400,000. on
renovations to improve the appearance and quality of the Commons,
and
WHEREAS, demolition and relocation of the circuit box would cost
$7,000. to $10,000.; now, therefore, be it
RESOLVED, That this structure be made into a feature by designing
the doors to include the legend for the 'Art Underfoot' historic
plaque project and possibly to include the Ithaca poem by C. P.
Cavafy, and, be it further
RESOLVED, That the necessary design work be developed and approved
by the Advisory Commission on Art and Design for Public Space and,
be it further
RESOLVED, That an amount not to exceed $3,500. be allocated from
Capital Project 248, Commons Improvements to accomplish this work.
Lengthy discussion followed on the floor regarding what
responsibilities the Advisory Commission on Art and Design for
Public Space will have in this project. The Commission will
investigate costs, designs, and fabrication methods.
A vote on the Resolution resulted as follows:
Carried Unanimously
Easement with RHP Enterprises
By Commissioner Rusoff: Seconded by Commissioner Tripp
WHEREAS, the construction of the City Court facility requires a
retaining wall which is anchored into the abutting hill side and
WHEREAS, said anchors will permanently extend approximately 70
feet into the neighboring property owned by RHP Enterprises, and
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August 26, 1992
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WHEREAS, construction of said retaining wall will require
temporary use of the abutting property; now, therefore, be it
RESOLVED, That the Board of Public Works accepts the terms of the
encroachment agreement dated August, 1992 establishing such
temporary easement for use of abutting property and such permanent
easement for anchors.
Carried Unanimously
Encroachment Agreement for 236 Fall Creek Drive
Brian Chabot is the purchaser of property at 236 Fall Creek Drive.
The property is currently owned by Cornell University. The
survey for this property shows a stone wall, two parking areas and
a porch attached to the house encroaching on the City right-of-way
line.
Resolution
By Commissioner Rusoff: Seconded by Commissioner Tripp
WHEREAS, Mr. Brian Chabot is purchasing property from Cornell
University at the location of 236 Fall Creek Drive, and
WHEREAS, said property encroaches into the City right-of-way; now,
therefore, be it
RESOLVED, That the Board of Public Works authorizes the Mayor to
enter into an encroachment agreement with Cornell University
according to the usual terms.
Carried Unanimously
Encroachment Agreement for 202 First Street
Resolution
By Commissioner Rusoff: Seconded by Commissioner Tripp
WHEREAS, Stephen and Lori Masiclat are the owners of 202 First
Street, and
WHEREAS, according to the survey, the existing house encroaches on
City right-of-way by .04 feet, more or less; now, therefore, be it
RESOLVED, That the Board of Public Works authorizes the Mayor to
enter into an encroachment agreement with Mr. and Mrs. Masiclat
according to the usual terms.
Carried Unanimously
HIGHWAY, STREETS AND SIDEWALK ITEMS:
South Hill Terrace Sidewalk
The South Hill Civic Association has pointed out to the Board of
Public Works that there is a hazardous situation at 106-126 South
Hill Terrace due to the lack of sidewalks. At present,
pedestrians are unable to safely walk up the hill without entering
into the street.
Resolution
By Commissioner Brandford: Seconded by Commissioner Tripp
WHEREAS, the Board of Public Works would like to pursue the
installation of sidewalks at 106-126 South Hill Terrace; now,
therefore, be it
RESOLVED, That the Board of Public Works will hold a public
hearing on placement of said sidewalk at its September 9, 1992
regular meeting to be held at 4:00 P.M. in Common Council Chambers
in City Hall, 108 East Green Street, Ithaca, New York, and, be it
further
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August 26, 1992
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RESOLVED, That the Board directs staff to notify the owners of
said properties on South Hill Terrace of this public hearing.
Discussion followed on the floor regarding the topography of the
area and the feasibility of installing sidewalks in that area.
A vote on the Resolution resulted as follows:
Ayes (5) Rusoff, Tripp, Reeves, Gerard, Brandford
Nays (1) Cox
Carried
Commons Reconstruction - Brick Circle
By Commissioner Brandford: Seconded by Commissioner Tripp
WHEREAS, the City desires a brick circle to be constructed with
trolley rails at the historic intersection of State and Tioga
Streets according to drawings by Egner and Associates dated April
24, 1992, and
WHEREAS, a price of $47,200. has been quoted by the contractor for
fabrication of rails and installation of the brick circle; now,
therefore, be it
RESOLVED, That the Board of Public Works accepts the contractor's
price of $47,200., and, be it further
RESOLVED, That the Board directs the Superintendent to issue a
change order in the said amount.
Considerable discussion followed on the floor regarding the
increase of the cost of the installation of the brick circle.
Common Council Liaison Berg strongly suggested that this matter be
forwarded to Common Council for their consideration as well.
Alderperson John Schroeder explained the remaining repair work to
be completed on the Commons and reduced costs of that work. He
further explained that the rails will be stainless steel and not
bronze as originally planned, due to the effects that snow, ice,
and salt would have on bronze.
Motion to Call the Question
By Commissioner Tripp: Seconded by Commissioner Rusoff
RESOLVED, That the question be called regarding the Main Motion -
Commons Reconstruction - Brick Circle.
Ayes (5) Rusoff, Tripp, Reeves, Gerard, Cox
Nays (1) Brandford
Carried
Main Motion
A vote on the Main Motion resulted as follows:
Carried Unanimously
WATER, SEWER AND SOLID WASTE ITEM:
Appointment of Principal Account Clerk - Water and Sewer
By Commissioner Cox: Seconded by Commissioner Tripp
WHEREAS, the position of Principal Account Clerk has been approved
by the Vacancy Review Committee, and
WHEREAS, the interviews and reference checks have been completed
by staff; now, therefore, be it
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August 26, 1992
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RESOLVED, That the Board of Public Works recommends the
provisional appointment of Joanne Phillips as Principal Account
Clerk at an annual salary of $18,837. (Step 4) which is
commensurate to the candidate's education and experience, and, be
it further
RESOLVED, That the Board requests that the Budget and
Administration Committee review and approve the provisional
appointment.
Carried Unanimously
Award of Bids for Interim Water Treatment Plant Improvements
Project
The City received and opened bids for the Interim Water Treatment
Plant Improvements Project on August 12, 1992.
The bids have been reviewed by the City's consulting engineers and
they have recommended award to the low bidder for each contract.
Resolution
By Commissioner Cox: Seconded by Commissioner Reeves
WHEREAS, bids were received for the Interim Water Treatment Plant
Improvements Project, and Malcolm Pirnie, Inc., the City's
consulting engineers, have recommended award; now, therefore be it
RESOLVED, That Interim Water Treatment Plant Improvements Contract
1G - General Construction be awarded to Wellco Inc. of Elmira, New
York for their low bid of $266,935., and, be it further
RESOLVED, That Interim Water Treatment Plant Improvements Contract
1E - Electrical Construction be awarded to R. MacDonald Electric,
Inc. of Victor, New York for their low bid of $12,768.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
By Commissioner Brandford: Seconded by Commissioner Tripp
RESOLVED, That bills listed on the following Abstract be approved
for payment:
Abstract #16
General Fund.....................................$ 35,190.61
Water and Sewer Fund............................. 21,859.42
Joint Activity Fund.............................. 11,574.09
Capital Projects................................. 284,389.84
Solid Waste...................................... 941.16
and, be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS:
Commissioner Tripp reported that she has just returned from a trip
to Seattle and was impressed by their bicycle program. She showed
a videotape that Seattle has produced regarding their program
which highlighted the facts that Seattle has a full-time employee
who works out of the Engineering department that manages all
bicycle issues and acts as a bicycle liaison to other departments.
Seattle also has a large budget for bicycle path construction and
improvements. Commissioner Tripp explained that the Ithaca
Bicycle Advisory Commission would like to investigate the
possibility of having a person in the Engineering department who
could manage bicycle issues, as well as Engineer time allocated to
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August 26, 1992
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the Bicycle Commission.
UNFINISHED BUSINESS:
1993 Capital Projects
Commissioner Tripp listed all of the possible 1993 Capital
Projects and gave a brief background for each project. The Board
members voted on each project stating whether they felt that the
project was a high priority (3 points), medium priority (2
points), or a low priority (1 point). The following is a list of
the 1993 possible Capital Projects in order of priority set by the
Board of Public Works:
Giles Street Bridge Reconstruction 18 points
Hillview Pl/Aurora St Intersection Traffic Light 16 points
Spencer Rd/Albany St/Meadow St/Elmira Road
Intersection Reconstruction - Planning Project 15 points
DPW Consolidation 15 points
Mitchell Street Resurfacing 15 points
East State Street Reconstruction - Planning Proj. 14 points
Linn Street Bridge Reconstruction - Planning Proj.14 points
Thurston Ave/Stewart Avenue Bridge Painting Proj. 13 points
Cass Park Pool (marsiting) 13 points
Cass Park Ice Rink (floor refrigeration repairs) 13 points
Spencer Rd/Albany St/Meadow St/Elmira Road
Intersection Reconstruction 11 points
Monroe St/Marshall Street Pedestrian Bridge 8 points
East State Street Reconstruction 7 points
NEW BUSINESS:
Stewart Park
Superintendent Gray reported that there will be a Walk/Run and
Zoomobile at Stewart Park to benefit the Cancer Society. They
requested that the paths in the bird sanctuary be cleared of
fallen trees and poison ivy.
Auburn Park
Superintendent Gray reported that Hickey's Music Store will be
celebrating their 100th year of business on August 28, 1992 from
4:00 P.M. to 6:00 P.M. The band Desperado will be playing and
they are concerned that they may get enough people that they will
have to use Auburn Park for overflow. Amplified sound will not be
used and all of the neighbors have been notified.
ADJOURNMENT:
On a motion the Board adjourned at 6:30 P.M.
Julie Conley Boyle Benjamin Nichols
Deputy City Clerk Mayor
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August 26, 1992
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BOARD OF PUBLIC WORKS
COMMITTEE OF THE WHOLE PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. August 19, 1992
The following Resolution was passed at the August 19, 1992
Committee of the Whole meeting when the Board of Public Works had
Power to Act:
Commons Reconstruction - Brick Work and Brick Circle
By Commissioner Brandford: Seconded by Commissioner Rusoff
WHEREAS, unforeseen conditions below, at least some and possibly
all of the existing bricks to be replaced on the Ithaca Commons
require a thicker setting bed than first proposed, and
WHEREAS, Dellapenna Brothers has asked for a unit price of $3.95
per square foot for a thick set where required; now, therefore, be
it
RESOLVED, That the Board accepts the contractors price of $3.95,
of additional masonry setting bed, and, be it further
RESOLVED, That the Board directs the Superintendent to issue a
change order in the said amount.
Carried Unanimously