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HomeMy WebLinkAboutMN-BPW-1992-07-15BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE July 15, 1992 NOTES Present: Commissioners Brandford, Cox, Gerard Tripp, Mayor Nichols, Alderperson Berg, Superintendent Gra, Assistant Superintendent Shimer. 1. Hillview Sewer Line. Mr. Vanderburgh, homeowner, was present and outlined the steps he has taken to settle this matter. Mayor Nichols stated that Attorney Guttman would be giving a report on the status of this topic and the Board would be able to proceed at that point. 2. Request to void Miscellaneous Account Receivables. City Chamberlain Debbie Parsons was present to explain that there are numerous account receivables that are uncollectable, most due to bankruptcy. She also stated that the City Attorney's office has a file on these judgements. Commissioner Cox was concerned that the bills should be written off and not expunged, since they were not written in error. Chamberlain Parsons stated that if the bills are written off, the right to collect is not relinquished when and if the judgements are settled. The Board approved of this process. 3. Water and Sewer Late Fees. Chamberlain Parsons was present to submit an appeal letter to the Board. The consensus was that the bill be handled by the Chamberlain's Office. The Board then discussed what procedures to follow in future requests. Supt. Gray suggested that such appeals should be handled case by case as they are currently being handled. The Board agreed. 4. Request to use DeWitt park from Ithaca College. Commissioner Reeves asked for questions or comments, which the Board declined. A resolution approving the use of DeWitt Park will be presented at the next regular meeting. 5. Mountain Bikes in Wild Flower Preserve. It was pointed out that there are currently signs which prohibit vehicular traffic, which are being ignored by many bicyclists. Asst. Supt. Shimer stated that currently the Gorge Ranger, James Lister and Chief Operator of the Water Treatment Plant, Chuck Baker, are directing bicyclists to the railroad right -of -way. Chief Operator Baker is presently obtaining estimates for new signage. Commissioner Brandford presented his proposed resolution which would request communications with the Bicycle Commission and the Six Mile Creek Committee to establish prohibited areas for bicycles in the Six Mile Creek area. That resolution will be presented at the next regular meeting. BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE July 15, 1992 .r- 6. Use of Steamboat Landing. Commissioner Reeves gave an update on the creation of a proposed form for the use of Steamboat Landing. With this form is a formula to calculate the fee for its use. Both are currently being reviewed by the City Attorney's Office. 7. Quit Claim Easement - Johnson Bo yard. Supt. Gray reported that the survey work has been scheduled to be done. 8. Street Closing Procedures. Commissioner Reeves asked for comments regarding the list of procedures for obtaining a street closing or City park usage permit. Mayor Nichols expressed his concern with the 30 -day waiting period being too harsh. Supt. Gray stated that many times people will give such requests one week in advance. Commissioner Tripp questioned the usage of parks. Commissioner Reeves explained that it was intended for only neighborhood parks, not Cass, Stewart or DeWitt. Commissioner Tripp offered to make a draft of procedures for DeWitt Park usage. The Board agreed that two steps of actions can take place with requests; first, is that the Superintendent will approve, deny, or forward requests to the Board; second, is that upon the Superintendent's denial, it may be appealed to the Board. A final copy of this list will be distributed to the Board. 9. Street Hierarchv. Alderperson Berg discussed the resolution which Common Council passed at its July 1, 1992 meeting. He explained that the Planning and Development Committee is to review the establishment of a community task force. The Mayor explained that P &D, the Board or himself would then be able to create the task force. Discussion followed regarding advantages or each entity forming it. Commissioner Cox suggested that the Board get back to the list of priority traffic issues which were set at the beginning of the year. The Board agreed that the list be discussed at the next meeting. Discussion followed. Commissioner Reeves suggested that the Board hold off further discussion until P &D has reviewed this issue. She then questioned how to handle existing and future requests on parking and traffic issues. It was decided that a schedule of the existing concerns should be made in order to settle them. Meeting adjourned at 6:10 p.m. Notes by Donna Payne Administrative Secretary Page - 2