HomeMy WebLinkAboutMN-BPW-1991-02-13BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. February 13, 1991
PRESENT:
Mayor Nichols
Commissioners (5) Rusoff, Reeves, Tripp, Cox, Brandford
OTHERS PRESENT:
Acting Superintendent of Public Works - Gray
Acting Facilities Maintenance Supervisor - Ferrel
Deputy City Controller - Thayer
Deputy City Clerk - Boyle
City Chamberlain - Parsons
Alderperson Cummings
Alderperson Daley
EXCUSED:
O Commissioner Berg
PLEDGE OF ALLEGIANCE:
m Mayor Nichols led all'present in the Pledge of Allegiance to the
Q American Flag.
APPROVAL OF MINUTES_:
Abnroval of Minutes of the January 23, 1991 Board of Public Works
Meeting
Resolution
By Commissioner Reeves: Seconded by Commissioner Brandford
RESOLVED, That the Minutes of the January 23, 1991 Board of
Public Works meeting be approved as published.
Carried Unanimously
COMMUNICATIONS FROM THE MAYOR:
Mayor Nichols discussed his memo regarding the Asst.
Superintendent for Water and Sewer position. Mayor Nichols
explained that Common Council passed the Resolution releasing the
funding for this position from restricted contingency on the
condition that the Board will report back to Common Council
within two months with a plan that will define how the $45,791.00
loss to the General Fund will be replaced. Further discussion of
this matter will be held at the next Committee of the Whole
meeting.
COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD:
Alderpersons Susan Cummings and Joseph Daley of the 2nd ward
requested that the Board replace the missing street sign at the
intersection of Green and Fayette Streets. Alderperson Cummings
also noted that a "No Parking Here to Corner" sign is also
missing on Fayette Street.
Alderpersons Cummings and Daley also requested that the street
light in front of 115 Fayette Street be replaced. Alderperson
Daley mentioned that this matter has been before the Board in the
past and it was his understanding that the Board passed a
Resolution authorizing the replacement, but the work has never
been completed. Discussion followed on the history of the
location and alternatives that could be considered. Further
discussion of this matter will be held at the next Committee of
the Whole meeting.
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February 13, 1991
REPORT OF ACTING SUPERINTENDENT:
Acting Superintendent of Public Works Gray reported on the
following:
City Court Facility
Common Council voted to increase funds for the City Court
Facility Capital Project in order to upgrade the Hall of Justice.
Joint Transit Facility
The Joint Transit Facility Committee is in the process of
selecting an architect for the Joint Transit Facility. The
Committee is touring facilities that have been constructed by an
architect that they are interested in.
Cayuga Street Bridge
The Cayuga Street bridge over Cascadilla Creek is scheduled to be
under construction and not usable throughout the summer and
early fall. Commissioner Reeves will present preliminary
sketches, publicity and rerouting plans to the Committee of the
Whole next week.
Assistant Superintendent for Water and Sewer
A fob description for the Assistant Superintendent for Water and
Sewer is being prepared.
REPORT OF ACTING FACILITIES MAINTENANCE SUPERVISOR:
Acting Facilities Maintenance Supervisor Ferrel reported that the
following projects are proceeding:
Cascadilla Creek - rebuilding a wall at Hancock Street
Six Mile Creek - Wall footer complete
Pot Holes - Crews out daily
State and Aurora Streets storm sewer project - progressing
City Attorney's Office - partition completed
City Hall and GIAC interior painting - in progress
Southside Community Center - dropped ceiling repairs, vandalism
repairs
Cass Park maintenance building restrooms - the has been
installed and painting is in progress
Stewart Park concession stand - the is being installed
Tree trimming
Discussion followed on the Cascadilla Creek wall project and the
storm sewer problems on South Cayuga Street.
HIGHWAY. STREETS AND SIDEWALKS ITEMS•
Request to Close Street for Bicycle Race
A request was received from Francis Vanek of the Cornell Cycling
Team to close several City streets on Saturday, April 20, 1991
for 11:00 am to 4:00 pm, for the purpose of a bicycle race.
Resolution
By Commissioner Brandford: Seconded by Commissioner Reeves
WHEREAS, the Cycling Team is asking that West Avenue, Campus
Road, Stewart Avenue and University Avenue be closed during the
above time period, and
WHEREAS, the Board of Public Works is concerned about the impact
this will have on motorists due to East Avenue being closed, for
construction purposes; now, therefore, be it
VA
RESOLVED, That
request of the
and submit to
initial request.
the Board of Public Works
Cornell Cycling Team and asks
the Board alternate courses
BPW Minutes
February 13, 1991
denies the initial
that they consider
mentioned in their
Carried Unanimously
CREEKS, BRIDGES AND PARKS ITEMS:
Request to Waive Fee for Large Pavilion at Stewart Park and for
Amplified Sound
A request was received from Cindy Percey, Acting Principal
Account Clerk at Streets and Facilities, to waive the fee for the
large pavilion at Stewart Park and for amplified sound in
connection with Frank Gardner's retirement party on June 7, 1991
from 3:30 pm to 9:00 pm.
Resolution
O By Commissioner Tripp: Seconded by Commissioner Brandford
WHEREAS, Frank has been employed by the City for over 33 years
and has taken great pride in the maintenance and beautification
of Stewart Park; now, therefore, be it
m
Q RESOLVED, That the Board of Public Works waives the fee for the
use of the large pavilion at Stewart Park on June 7, 1991 for
Frank Gardner's retirement party, and, be it further
RESOLVED, That the Board of Public Works approves the request for
amplified sound with the understanding that if the amplified
sound becomes objectionable to other Park users, permission will
be withdrawn.
Carried Unanimously
Newman Municipal Golf Course Increase in Rates
During the budget discussions for 1991, Common Council directed
the Board of Public Works to increase the Newman Municipal Golf
Course fees to help maintain budget neutrality.
Resolution
By Commissioner.. Tripp: Seconded by Commissioner Reeves
WHEREAS, the golf Course Manager has recommended a 20% increase
in daily fees and 15% increase in membership fees to help
accomplish the directive of Common Council; now, therefore, be it
RESOLVED, That the Board of Public Works establishes the
following fee schedule for the 1991 season of the Newman
Municipal Golf Course:
Weekday daily pass $ 9.00
Weekend daily pass 10.00
After 6:30 pm /or league 6.00
Senior Citizens - weekday 6.00
Senior Citizens - special
(Sunday afternoon) 3.50
Memberships
Individual
200.00
Husband & Wife
345.00
Senior Citizens - Individual
160.00
Senior Citizens - Husband /Wife
270.00
Family
395.00
Junior
100.00
and, be it further
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February 13, 1991
RESOLVED, That the Board of Public Works directs the Golf Course
Manager to update the Board on or about July 1, 1991 regarding
the impact these fees have on the users of the Golf Course.
Carried Unanimously
ISTRATION & COMMUNICATION ITEMS:
f Acting_ Assistant Suneri nt t-nainr
By Commissioner Reeves: Seconded by Commissioner Tripp
WHEREAS, the former Acting Assistant Superintendent of Public
Works, Bernard J. Carpenter, retired from the City on January 18,
1991 and Richard Ferrel has been fulfilling those duties since
that time, and
WHEREAS, Mr. Ferrel has received a preliminary adjustment to his
salary to reflect work load changes at the time the Assistant
Superintendent departed in April, 1990; now, therefore, be it
RESOLVED, That Mr. Ferrel be appointed the Acting Assistant
Superintendent of Public Works, retroactive to Mr. Carpenter's
retirement, that his salary be increased 5% while he is in this
position, and that the source of funds shall be from account
A5010.105, the salary line for the Assistant Superintendent of
Public Works.
Carried Unanimously
Replacement of Bucket Truck
The aerial unit on the City's bucket truck ( #16) was damaged in
December 1990. This unit is used all year long by the tree crews
in street right of ways, the parks and the golf course. The 20
year old unit would cost $35,000. to repair and the repaired unit
cannot be certified because it does not meet current standards.
Several options for that equipment have been reviewed. The cost
of its replacement (a $54,000. unit mounted on our 9 year old
chassis) and current concern about the budget, resulted in a
review of the 1991 equipment budget. The equipment bid
specifications are about to be issued on all the larger
equipment.
Resolution
By Commissioner Reeves: Seconded -by Commissioner Rusoff
WHEREAS, the aerial unit on truck ( #16) is out of service, is not
economically repairable, and
WHEREAS, the Board of Public Works has reviewed the 1991
equipment list and its priorities for operations; now, therefore
be it
RESOLVED, That:
1. The purchase of the street sweeper ($92,000. - 1991
Capital Projects Budget) be delayed one year, and the new aerial
unit (54,000.) be substituted.
2. The Budget and Administration Committee be requested to
change the Street Sweeping Budget to reflect the continued use of
the equipment:
A8170.477 Equipment Maintenance from $500. to $2,000.
A8170.478 Equipment Parts & Supplies from $800. to
$6,800.
and the Parks and Forestry budget be changed to allow equipment
rental while the new equipment is being bid and delivered:
A7111.470 Rent Equipment from $800. to $6,800.-
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February 13, 1991
3. Staff delay the purchase of the following items in the
1991 Equipment List until May to provide some time for
consideration of impacts due to the State budget: '
A1620 Building Systems Dump Truck $17,500
A5111 Highways Compressor 8 � 500
M
Discussion followed on ythe floor. Acting Superintendent Gray
stated that alternatives° such as utilizing rental equipment or
contracting out tree trimming work would be more expensive than
purchasing the new equipment.
A vote on the Resolution resulted as follows:
Carried Unanimously
Amendment to 1991 Transit Budget
Acting Superintendent Gray led discussions regarding the City's
co contract with Bernard Carpenter for Transit services. Acting
O Superintendent Gray suggested that the Board refer a Resolution
to the Budget and Administration Committee requesting that funds
be transferred from the salary line into the contractual line for
payment for Mr. Carpenter. On a motion by Commissioner Cox and
Co Seconded by Commissioner Reeves this matter was referred to the
Q next Committee of the Whole meeting when the Board will have
Power to Act.
Staff has requested that the Board of Public Works start charging
residents for Water and Sewer special meter readings. This
request is based on the number of hours the City Chamberlain's
Office spends on processing the paperwork and the amount of time
the Meter Readers spend obtaining these special readings. This
service is provided as a service to the individual property owner
and does not serve a system need or city function.
Resolution
By Commissioner Cox: Seconded by Commissioner Reeves
WHEREAS, based on the amount of, time spent on special water and
sewer meter readings, the Board of Public Works believes that it
would be in the best interest of City residents to charge a fee
for such readings; now, therefore, be it
RESOLVED, That the Board of Public Works approves a charge of
$25.00 for any special water and sewer meter readings effective
July 1, 1991 following notification to all City water and sewer
users through April, May and June billings, and, be it further
RESOLVED, That the Board of Public Works, by its authority under
sections 5.19 and 5.20 to fix charges related to Water and Sewer
services, and under section 5.48 to set rules and regulations for
the Department, adopts the following modification to section
245.52 of the BPW Rules and Regulations:
Section 245.52 Miscellaneous Regulations
A. Billing and Enforcement Procedures
8) A charge of $25.00 will be assessed for a
request to read a meter and /or produce a
bill at a time other than the regularly
scheduled reading and /or billing.
Discussion followed on the floor regarding meter reading
procedures.
A vote on the Resolution resulted as follows:
Carried Unanimously
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February 13, 1991
Request for Scavenger -type Recycling Days
Several requests have been received for the Board of Public Works
to consider administering scavenger -type recycling days due to
the lack of fall and spring clean -up days within the City of
Ithaca. The latest request was from Sara Hess of 204 Utica
Street. Ms. Hess proposes that these recycling days would be a
weekend when residents could put out anything they no longer want
for anyone to come and pick -up.
Resolution
By Commissioner Cox: Seconded by Commissioner Rusoff
WHEREAS, the Board of Public Works has discussed and considered
the possibility of such recycling days; now, therefore, be it
RESOLVED, That the Board of Public Works is willing to try the
scavenger -type recycling days once, provided that the public is
aware that the City will not pick -up any leftover items, and, be
it further
RESOLVED, That the Board of Public Works directs staff to contact
Ms. Hess and request her assistance and ideas for the
administration and publicity of the scavenger -type recycling
days.
Discussion followed on the floor. The Board directed staff to
schedule this event during the summer months.
A vote on the Resolution resulted as follows:
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution
By Commissioner Reeves: Seconded by Commissioner Rusoff
RESOLVED, That bills listed on the following Abstract be approved
for payment:
Abstract #3
General Fund ...... ..............................$ 66,504.61
Waterand Sewer Fund ............................ 0.00
Joint Activity Fund ............................. 8,608.36
Capital Projects . ............................... 144,239.95
and, be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
ADJOURNMENT:
On a motion the meeting adjourned at 5:30 pm.
Julie Conley Bo le
Deputy City Clerk
Benjamin Nidhols
Mayor
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