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HomeMy WebLinkAboutMN-BPW-1990-11-28427 -BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P:M. November 28, 1990 PRESENT: Mayor Nichols Commissioners (6) Connor, Cannon, Reeves, Berg, Cox, Brandford OTHERS PRESENT: Acting Superintendent of Public Works - Gray Acting Asst. Superintendent - Carpenter Asst. City Attorney - Kennedy Common Council Liaison - Bl &nchard Deputy City Controller - Thayer City Chamberlain - Parsons 0 Planning and Development Director - VanCort (� Deputy City Clerk - Boyle PLEDGE OF ALLEGIANCE: m Mayor Nichols led all present in the Pledge of Allegiance to the Q American Flag. APPROVAL OF MINUTES: Approval of Minutes of the November 7, 1990 Board of Public Works Meeting Resolution By Commissioner Connor: Seconded by Commissioner Cannon RESOLVED, That the Minutes of the November 7, 1990 Board of Public Works Meeting be approved as published. 1. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Highway Items• Commissioner Reeves requested the addition of Item C - Department of Public Works Street Projects for 1991 - Resolution, Item D- Encroachment Agreement at 403 College Avenue - Resolution, and Item E - Possible Parking Area on Floral Avenue - Discussion. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols read into the record a letter he received from the Disability Advisory Council: "Dear Mayor Nichols: It has come to the attention of the Disability Advisory Council that a parking space at City Hall is to be reassigned. At present, there is only one designated Handicapped Parking space at City Hall, which often forces handicapped people to park a considerable distance away. While this might be an inconvenience to an able - bodied person, it can present extreme difficulties to handicapped people. The City has made many significant advances in improving accessibility for the handicapped, including the creation of the Disability Advisory Council which meets at City Hall. Also, there are more planned improvements to further increase access to the building. All of this is resulting in the increased use of 1 428 BPW Minutes November 28, 1990 City Hall by persons with disabilities; and the single Handicapped Parking space, which was never adequate, has become much more of a problem. Accordingly, the Disability Advisory Council respectfully requests that the parking spot in question be designated a Handicapped Parking space. Sincerely, Raymond S. Reynolds, Chairperson" On a motion by Commissioner Cannon and Seconded by Commissioner Connor, this matter was referred to the Committee of the Whole for further discussion. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Jim Houghton, of Downtown Ithaca, Inc. addressed the Board to express his concerns about the parking garage fee increases effective January 1, 1991. He asked the Board to also consider implementing a few small improvements to the garages such as, providing customer service training for the lot attendants, establishing minimum dress code standards for lot attendants, establish a standard of cleanliness for the booths, and allow a ten minute grace period between the hourly rates for people that are delayed from leaving due to traffic problems. On a motion by Commissioner Cannon and Seconded by Commissioner Berg, this matter was referred to the Committee of the Whole for further discussion. Stuart Stein, of 1018 East State Street addressed the Board regarding the East State Street culvert repair project. Mr. Stein stated that he is also representing Mr. and Mrs. David Wallace who reside at 1102 East State Street. The Stein 's and the Wallace's are concerned about the impact that this construction will have on their properties. They would like their properties restored to the original state after construction is finished, which would include rebuilding the Wallace's driveway and replacing a stone head wall that. will need to be removed to make the necessary repairs to the culvert. On a motion by Commissioner Reeves and Seconded by Commissioner Connor this matter was referred to the Committee of the Whole for further discussion. Guy Gerard, reported that beavers are attempting to cut down the willow trees at Cass Park. Mr. Gerard stated that the DPW has placed wire mesh protection around the smaller trees, but the larger ones are still left unprotected. Mr. Gerard explained that the reason the beavers are doing this is because the level of the lake is very low and they are responding to their natural instincts to dam. This matter will be referred to the City Forester for further investigation. Mr. Gerard also asked about the status of the Monroe /Marshall Street pedestrian bridge. The Board reported that the pro -ject was listed as a medium priority on the Capital Projects list and there are no immediate plans for restoration. 6 BPW Minutes November 28, 1990 REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Budget modifications East State Street culvert repair Forest Home Dr. /University Ave. research Fire Stations Hudson Street REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Carpenter reported that the following projects are proceeding: Tennis court repairs - compiete Tree plantings - complete Streets and Facilities roof repairs - complete 0 Southside Center interior painting (� Dryden Road parking garage light pole replacements -� Creeks and storm sewer cleaning Equipment winterization a REPORT OF CITY CHAMBERLAIN: City Chamberlain Parsons reported on the following: Trash Tarts The new trash tags have been ordered, the full tags will be a burnt orange color, the half tags will be beige. City Chamberlain Parsons will be contacting all of the outlets that supply City trash tags to see if they will be willing to exchange the 1990 tags for the new ones. If the outlets are not willing to do this, all exchanges will have to be made at City Hall. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Expungement of License Fee Bill for Holley's The Board of Public Works, at their Regular Meeting of March 9, 1989, approved an encroachment agreement with Mr. Stuart Lewis, representative of the Holley's store located at 119 East State Street. At that time, Mr. Lewis was in the process of remodeling the above mentioned store and the plans showed that the remodeled building may encroach 1 1/2" onto the City right -of -way. After the remodeling was finished, the Building Commissioner reviewed this and noted that the building is not encroaching on City property. Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, a license fee bill in the amount of $50.00 was issued to Iry Lewis Inc. for occupying City land at 119 East State Street, and WHEREAS, this bill is in error as the building referred to does not occupy City land; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the City Building Commissioner, expunges license fee bill #2594 to Iry Lewis Inc. for occupying City land at 119 East State Street, and, be it further RESOLVED, That the Board of Public Works rescinds its Resolution of March 9, 1989 to enter into said encroachment agreement with Stuart Lewis. Carried Unanimously 3 429 430 BPW Minutes November 28, 1990 HIGHWAY ITEMS• Possible Parking Area on Floral Avenue Planning and Development Director VanCort reported that Polygon Associates has offered to give the City fill material from their construction site for a parking area on Floral Avenue if the City is still interested in pursuing the project. Discussion followed on the floor regarding the project. On a motion, the Board accepted the fill material with appreciation. The Superintendent's office will coordinate the project. Award of Contract for Salt for Ice Control Bids were received on November 8, 1990 for furnishing bulk salt for ice control. Resolution By Commissioner Brandford: Seconded by Commissioner Cannon WHEREAS, Cargill Inc. is the low bidder for bulk salt; now, therefore, be it RESOLVED, That the contract for furnishing bulk salt for ice control be awarded to Cargill Inc. for their low bid. Carried Unanimously East State Street Culvert Repair A steel culvert located at 900 - 1100 East State Street collapsed on Saturday, November 10, 1990, making the street very dangerous and unsafe for any type of traffic. The Department of Public Works has closed this section of East State Street and is in the process of analyzing this situation and reviewing options for replacing this culvert and repairing the street. Resolution By Commissioner Brandford: Seconded by Commissioner Cannon WHEREAS, the repair of this street and the replacement of this culvert is of extreme importance requiring emergency measures; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to immediately proceed with all necessary replacement and repair work to restore the 900 - 1100 blocks of East State Street as quickly as possible. Carried Unanimously Department of Public Works Street Projects for 1991 Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the Department of Public Works has provided the following list of streets planned for rehabilitation in 1991: 1. Maple Avenue - 5 corners to City line 2. Madison Street - Lake Avenue to Second Street 3. Madison Street - Second Street to Third Street 4. Mitchell Street - Ithaca Road to Cornell Street 5. Hector Street - Octopus to Sunrise Road 6. Elm Street - Floral Avenue to City line 7. Dryden Road - Five corners to City line 8. Tioga Street - Buffalo Street to Cascadilla Creek Bridge 9. Aurora Street - Buffalo Street to Cascadilla Creek Bridge now, therefore, be it 4 433 BPW Minutes November 28, 1990 RESOLVED, That the Board of Public Works authorizes the City Engineering staff to conduct surveys and prepare preliminary plans for the repaving, rehabilitation, restoration or reconstruction of these streets . Discussion followed on the floor. A vote on the Resolution'resulted as follows: Carried Unanimously Encroachment Acfreement at 403 College Avenue Resolution By Commissioner Brandford: Seconded by Commissioner Connor WHEREAS, the City of Ithaca received a request from Roger Sovocool, Attorney representing Liang Chun Po and Ching po, owner of the premises at 403 College Avenue for an encroachment (Y) agreement regarding this property, and O (� WHEREAS, a survey map prepared by T.G. Miller, P.C., dated March 14, 1990 shows the building face encroaches onto the City street m right -of -way ( + / -) .15 inches and the cornice of the building Q encroaches onto the City street ( + / -) 16 inches, and WHEREAS, it appears that the continued use of these encroachments will not interfere with the use by the public; now, therefore, be it RESOLVED, That the Board of Public Works grants an encroachment for the building face and cornice at 403 College Avenue according to the usual terms, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the encroachment agreement on behalf of the City. Carried Unanimously SOLID WASTE ITEMS: Trash Tag Program for 1991 The Tompkins County Board of Representatives passed a Resolution on August 15, 1990 establishing the 1991 tipping fees at $62.00 a ton, effective January 1, 1991. The impact of this increase in tipping fees will have to be passed on through an increase in trash tag costs for City of Ithaca users. Resolution By Commissioner Connor: Seconded by Commissioner Reeves WHEREAS, The Board of Public Works initiated the City's trash tag program in 1989 based on County landfill tipping fees of $40.00 per ton and City administrative costs, resulting in 35 pound trash tags being sold at $10.00 per 12 stickers and 17 1/2 pound trash tags being sold at $5.00 per 12 stickers; now, therefore, be it RESOLVED, That the Board of Public Works again establishes the trash tag program as the method of trash removal for the City of Ithaca, and, be it further RESOLVED, That the 17 1/2 pound trash tags be replaced with 20 pound trash tags to more adequately accommodate smaller households, and, be it further RESOLVED, That the costs for the 1991 trash tags be established at $13.00 for 12 - 35 pound trash tags and $7.00 for 12 - 20 pound trash tags, thus, reflecting the County's increase in tipping fees, City collection costs, and City administrative costs, and, be it further 5 434 BPW Minutes November 28, 1990 RESOLVED, That 1991 trash tags be sold beginning December 1, 1990, and 1990 trash tags be sold only until December 15, 1990, after which time 1990 trash tags may be traded in and credited for 1991 trash tags. Discussion followed on the floor. Acting Asst. Superintendent Carpenter noted that the new tags will not be available from the printers before December 15, 1990. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the last Resolved read as follows: RESOLVED, That 1991 trash tags be sold as soon as they are available and 1990 trash tags be sold until December 31, 1990 after which time 1990 trash tags may be traded in and credited for 1991 trash tags. Carried Unanimously Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the following Resolved be added to the Resolution: RESOLVED, That bags with 1990 tags will be accepted up to, but no later than February 1, 1991. Carried Unanimously Amending Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the following Resolved be added to the Resolution: RESOLVED, That no trash bags will be picked up without the appropriate trash tags. Carried Unanimously Main Motion as Amended A vote on the Main Motion as amended resulted as follows: Ayes (5) Connor, Cannon, Reeves, Berg, Brandford Nays (1) Cox Carried The media will be notified of the new trash tags, and price increases. REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Connor: Seconded by Commissioner Reeves RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #22 General Fund .. ..............................$ 182,246.74 Water and Sewer Fund ........................ 23,298.72 Joint Activity Fund ..................... :... 8,170.77 Capital Projects .. .......................... 151,747.97 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 0 a O m Q BPW Minutes November 28, 1990 UNFINISHED BUSINESS: Commissioner Cox reported that the Special Joint Subcommittee has been requested to consider increasing it's membership from 8 members to ten members allowiing the Town of Lansing and the Village of Lansing representation on the committee. Asst. City Attorney Kennedy explained the procedural guidelines needed to implement this request. NEW BUSINESS: Commissioner Reeves requested a short Executive Session to discuss possible litigation regarding the East State Street culvert repair project. ADJOURNMENT: On a motion the meeting adjourned at 6:15 pm. COVICLO Julie Conley Bo le Deputy City Clerk A BenjaiVin Nichols Mayor 1.35