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HomeMy WebLinkAboutMN-BPW-1990-10-24413 -BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. October 24, 1990 PRESENT., Mayo Nichols Commissioners (5) Connor, Cannon, Reeves, Berg, Brandford OTHERS PRESENT: Acting Superintendent of'Public Works - Gray Acting Asst. Superintendent - Carpenter Assistant City Attorney - Kennedy Common Council Liaison - Blanchard Deputy City Controller - Thayer Deputy City Clerk - Boyle Acting Facilities Maintenance Supervisor - Ferrell EXCUSED: Commissioner Cox O PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of Allegiance to the American Flag. m Q APPROVAL OF MINUTES: A roval of Minutes of September 26 1990 Board of Public Works Meeting Resolution By Commissioner Connor: Seconded by Commissioner Berg RESOLVED, That the Minutes of the September 26, 1990 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of October 10 1990 Board of Public Works Meeting Resolution By Commissioner Connor: Seconded by Commissioner Berg RESOLVED, That approval of the Minutes of the October 10, 1990 Board of Public Works meeting be postponed until November 7, 1990. Carried Unanimously Hlgnwav 1 uum- Commissioner Brandford requested the addition of Item A- Electric Service to the Ithaca Farmers' Market - Resolution. No Board member objected. Water and Sewer Items Commissioner Berg requested the addition of Item B - Expungement of Water and Sewer Bill for Repair Work - Resolution and Item C- Award of Contract for Conditioning Chemical Polymer - Resolution. No Board member objected. Report of Special Committees Commissioner Cannon requested the addition of Item C - Substitute DPW Consolidation Resolution and Item D - Capital Projects Request - Resolution. No Board member objected. 1 4:14 Executive Session Mayor Nichols requested a brief the meeting to discuss personnel No Board member objected. BPW Minutes October 24, 1990 Executive Session at the end of matters. COMMUNICATIONS FROM MAYOR: Mayor Nichols reported on the following: Budget Modifications The Mayor's budget will be submitted to Common Council at the Committee of the Whole meeting on Monday, October 29, 1990. A few modifications will be proposed to the DPW budget, such as: The sidewalk account will be separated from the operating budget. The sweeper has been added to the budget and will be financed over seven years. Parking lot and ramp parking rates will be increased from $.27 an hour'($.25 + .02 sales tax) to $.30 an hour including sales tax. Parking permit rates will be increased from $19.26 a month ($18.00 + 1.26 sales tax) to $22.00 a month including sales tax. Ithaca New Market Mayor Nichols read a letter he received from George Sheldon, President of the Ithaca New Market. Mr. Sheldon remarked that the Market had a successful year with good attendance. The New Market would like to renew their license for next year. Mr. Sheldon also mentioned that the Market will be applying for a grant that would help them purchase signs and umbrellas for the next season and is wondering if the City has any objections to this. Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That further discussion on the Ithaca New Market be referred to the Committee of the Whole meeting of October 31, 1990 where the Board will have "Power to Act ". Carried Unanimously McCurdy and Company Mayor Nichols also noted that he has received a letter from McCurdy and Company protesting the loss of the 1 hour free parking in the parking garages and would like the Board to reconsider this. Discussion followed regarding the committee formed to research various options in restoring first hour free parking. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Guy Gerard, asked the Board about a 2 door green sedan that has the DPW seal and official plates that is parked on King Street frequently during the day. Rick Ferrell replied that this is a recycled police car that has been loaned to GIAC until next Spring. 9 415 BPW Minutes October 24, 1990 REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported on the following: Joint Transit Facility` Cornell University has been informed that the City is not willing to sell the proposed Joint Transit Facility site to them. A lease arrangement may be acceptable to Cornell. Cornell may also consider giving their portion of the money to the City and County in the form of a grant, in exchange for a lease arrangement for the facility and an agreement that they will receive a percentage of the money should the facility change use or be sold in the future. Attorneys for Cornell University, Tompkins County and Asst. City Attorney Kennedy will meet next Tuesday morning to discuss these options further. (� REPORT OF CITY CONTROLLER: Deputy City Controller Thayer requested that the Board schedule a public hearing on November 7, 1990 for hearing public comment regarding the proposed 1991 Assessments for the Collegetown Special Benefit Assessment District. No Board member objected. m Legal Notices will be placed in the Ithaca Journal. Q REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported on the following: Tompkins Countv BPW and Construction Manaqement Meetina The County will be refurbishing the front of the Tompkins County Public Library building, improving the handicap accessibility ramp and the client access area. The County also wants to turn the old jail building into office space. Council Liaison Blanchard stated that she would like to see the City's Disability Advisory Council involved with these projects as they are within the City limits and will involve handicap accessibility. Trash Tag Legislation The County has received suggestions that the new trash tag legislation include certain requirements for the trash haulers such as reports to be submitted monthly, stating the number of resident households that are part of the system, the number of trash tags sold, the total fees paid to the County, the haulers price per trash tag, etc. Council Liaison Blanchard suggested that the City reply to this before the County votes on the legislation at their next meeting. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that he has made the following appointments: Charles Schanbacher, to the position of Bus Driver in the Transit Division, at an hourly rate of $6.99, effective October 8, 1990. Don Parker, to the permanent position of Automotive Mechanic Supervisor, at an hourly rate of $9.57, effective October 15, 1990. Steve Gulyas, to the permanent position of Automotive Mechanic Supervisor, at an hourly rate of $9.66, effective October 15, 1990. Hollis Oltz Jr., to the position of permanent part -time Custodial Worker, at an hourly rate of $5.49, effective October 21, 1990. Allen Nunnally, to the position of part -time Bus Driver, at an hourly rate of $6.72, effective October 21, 1990. 3 BPW Minutes October 24, 1990 Acting Superintendent Gray also reported on the following: Storm Clean -up The southwest section of the City had substantial drainage problems during last night's rain storm. The City also has serious sewer problems that should be addressed by the Special Joint Subcommittee. The Wastewater Treatment Plant was processing water last night at a rate of 30 million gallons a day when the average rate is 6 to 7 million gallons a day. Acting Superintendent Gray also noted the good response he had from DPW crews last night. He stated that the crews worked well together and were resourceful and that the equipment and materials available to them were adequate. REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported that the following projects are proceeding: Storm Clean -up Storm Sewer clean -up Plain Street - ready to pave Stewart Park. - ready to set curb work Utility Ditch repairs West Seneca Street Bridge - sidewalk repairs City Hall Annex - cleaned up Asbestos Removal - City Hall and Hall of Justice complete, GIAC should be complete next week Strand Theater - secured Southside exterior painting - complete Commons water fountains - turned off in anticipation of cold weather Tree plantings, pruning and stump removal Bulb plantings, Stewart Park and the Commons Acting Asst. Superintendent Carpenter also noted that these reports don't include all of the day to day work that the DPW crews perform which includes street and building maintenance, custodial services, vehicle maintenance, sign replacements, transit services, etc. REPORT OF CITY ENGINEER: City Engineer Gray reported that the following projects are proceeding: Hudson Street - should be complete by November 15, 1990 Water Tanks - on line Carpenter Circle Industrial Park - nearly complete, land is available Thurston Avenue Bridge - complete Mental Health Building - driveway repairs Composting studies Septage fees - Wastewater Treatment Plant will start metering septage handling BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Children's Playground on the Ithaca Commons The Capital Improvements Review Committee has recommended that a high priority for the 1991 Capital Projects be improvements and repairs to the Ithaca Commons, including the installation of a new playground. 4 O 7 M Q BPW Minutes October 24, 1990 Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the Board of Public Works agrees that the improvements to the Commons should be a high priority item for the 1991 Capital Projects; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to immediately remove the existing playground located on the Commons in anticipation of the construction of a new playground in 1991. Carried Unanimously Award of Contract for Material Spreader Bids were received on October 12, 1990 for furnishing one material spreader. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the two low bids from Roberts Equipment be rejected as not meeting City specifications, and, be it further RESOLVED, be awarded lowest bid 'hat the contract for furnishing one material spreader to Seneca Supply for their low bid of $8,783.00 as meeting specifications. Carried Unanimously HIGHWAY ITEMS: Electric Service to the Ithaca Farmers' Market Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, New York State Electric and Gas desires to extend electric service to the Ithaca Farmers' Market and access to the Market site is across City -owned property;' now, therefore, be it RESOLVED, That the Board of Public Works grants NYSEG a right -of- way across its property along the access drive to the Ithaca Farmers' Market. Carried Unanimously WATER AND SEWER ITEMS: Expunggement of Sewer Portion of Water and Sewer Bill at 307 South Meadow Street A request was received from Mario Guidi, executor for the estate of Margaret Geary, located at 307 South Meadow Street, for expungement of a portion of the sewer portion of the water and sewer bill for that address. There was a large water leak at that location, resulting in an unusually high water and sewer bill. Resolution By Commissioner Connor: Seconded by WHEREAS, the City Plumbing Inspector the Water and Sewer Division did a this matter and have concluded that City sewer system; now, therefore, b Commissioner Cannon and Senior Meter Servicer of thorough investigation into the water did not enter the It RESOLVED, That the Board of Public Works $369.90 from the sewer portion of this bill of $36.99 on the sewer portion of this bill. 5 agrees to expunge and the late penalty Carried Unanimously 41'7 BPW Minutes October 24, 1990 Expungement of Water and Sewer Bill for Repair Work Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, an incorrect bill was issued for water and sewer repair work at 111 West State Street to K. Jo Tang, which is an incorrect address; now, therefore, be it RESOLVED, That the Board of Public Works expunges bill #14886 issued to K. Jo Tang for 111 West State Street and directs a new bill be issued with a correct address of ill West Clinton Street. Carried Unanimously Acting Superintendent Gray suggested that these matters, such as bill corrections and expungements, be delegated to staff to handle since Board approval should not be necessary. Award of Contract for Conditioning Chemical Polymer Bids were received on October 19, 1990 for furnishing Conditioning Chemical Polymer for the Ithaca Area Wastewater Treatment Facility. Resolution By Commissioner Connor: Seconded by Commissioner Berg RESOLVED, That the contract for furnishing Conditioning Chemical Polymer be awarded to Secodyne, Inc. of Detroit, Michigan, for their low bid of $29,920.71. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded RESOLVED, That bills listed on the for payment: Abstract #20 by Commissioner Connor following Abstract be approved General Fund .... ..............................$ 69,470.57 Water and Sewer Fund .......................... 7,018.37 Joint Activity Fund. 9,084.10 Capital Projects .............................. 143,508.20 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Schedule of Board of Public Works Meetings for Remainder of Year and January 1991 Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the Board of Public Works has reviewed and discussed rescheduling their meeting dates due to the upcoming holidays; now, therefore, be it RESOLVED, That the Board of Public Works approves the following schedule for their meeting dates for the remainder of the year and January 1991: November 7 - Regular Meeting November 14 - Committee of the Whole November 21 - Cancelled November 28 - Regular Meeting December. 5 - Committee of the Whole December 12 - Regular Meeting 2 BPW Minutes October 24, 1990 December 19 - Committee of the Whole December 26 - Cancelled January 2 - Cancelled January 9 - Regular Meeting January 16 - Committee of the Whole January 23 - Regular Meeting January 30 --� Committee of the Whole and, be it further RESOLVED, That the Board of Public Works requests "Power to Act" at the Committee of the Whole meeting of December 19, 1990 for the purpose of approving the Audit for that month, and, be it further RESOLVED, That the Board of Public Works directs staff to 0 immediately notify all City departments and the news media of this schedule. Carried Unanimously m Department of Public Works Consolidation Q The Capital Improvements Review Committee has recommended that a high priority for the 1991 Capital Projects be a study for the consolidation of the Department of Public Works. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, The Board of Public Works, at their regular meeting of August 30, 1989, endorsed the concept for consolidation of Public Works functions; now, therefore, be it RESOLVED, That the Board 1991 Capital Project for Department of Public Works project, and, be it further of Public Works further endorses the a study of the consolidation of the and the high priority given for this RESOLVED, That the Board of Public Works requests that this study be performed only with the approval of the Board of Public Works. Carried Unanimously Capital Projects Requests Resolution By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, each year a committee is formed to review Capital Project Requests for the upcoming year, and WHEREAS, many of the requests submitted to the Capital Projects Review Committee are of special interest and concern to the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works requests that all future Capital Projects Requests regarding the Department of Public Works or any project within the Board of Public Works jurisdiction be referred to the Board for their review and approval before being submitted to the Capital Projects Review Committee. Carried Unanimously 7 419 420 BPW Minutes October 24, 1990 EXECUTIVE SESSION: On a motion the Board of Public Works adjourned into Executive Session to discuss personnel matters. ADJOURNMENT• On a motion the meeting was adjourned at 5:25 pm. LL 001'b'd Julie Conley Bo le Deputy City Clerk r Ll `� Benjamin Nichols Mayor