HomeMy WebLinkAboutMN-BPW-1990-10-24413
-BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. October 24, 1990
PRESENT.,
Mayo Nichols
Commissioners (5) Connor, Cannon, Reeves, Berg, Brandford
OTHERS PRESENT:
Acting Superintendent of'Public Works - Gray
Acting Asst. Superintendent - Carpenter
Assistant City Attorney - Kennedy
Common Council Liaison - Blanchard
Deputy City Controller - Thayer
Deputy City Clerk - Boyle
Acting Facilities Maintenance Supervisor - Ferrell
EXCUSED:
Commissioner Cox
O PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of Allegiance to the
American Flag.
m
Q APPROVAL OF MINUTES:
A roval of Minutes of September 26 1990 Board of Public Works
Meeting
Resolution
By Commissioner Connor: Seconded by Commissioner Berg
RESOLVED, That the Minutes of the September 26, 1990 Board of
Public Works meeting be approved as published. Carried Unanimously
Approval of Minutes of October 10 1990 Board of Public Works
Meeting
Resolution
By Commissioner Connor: Seconded by Commissioner Berg
RESOLVED, That approval of the Minutes of the October 10, 1990
Board of Public Works meeting be postponed until November 7,
1990. Carried Unanimously
Hlgnwav 1 uum-
Commissioner Brandford requested the addition of Item A-
Electric Service to the Ithaca Farmers' Market - Resolution.
No Board member objected.
Water and Sewer Items
Commissioner Berg requested the addition of Item B - Expungement
of Water and Sewer Bill for Repair Work - Resolution and Item C-
Award of Contract for Conditioning Chemical Polymer - Resolution.
No Board member objected.
Report of Special Committees
Commissioner Cannon requested the addition of Item C - Substitute
DPW Consolidation Resolution and Item D - Capital Projects
Request - Resolution.
No Board member objected.
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4:14
Executive Session
Mayor Nichols requested a brief
the meeting to discuss personnel
No Board member objected.
BPW Minutes
October 24, 1990
Executive Session at the end of
matters.
COMMUNICATIONS FROM MAYOR:
Mayor Nichols reported on the following:
Budget Modifications
The Mayor's budget will be submitted to Common Council at the
Committee of the Whole meeting on Monday, October 29, 1990. A
few modifications will be proposed to the DPW budget, such as:
The sidewalk account will be separated from the operating
budget.
The sweeper has been added to the budget and will
be financed over seven years.
Parking lot and ramp parking rates will be increased
from $.27 an hour'($.25 + .02 sales tax) to $.30 an hour
including sales tax.
Parking permit rates will be increased from $19.26 a month
($18.00 + 1.26 sales tax) to $22.00 a month including sales
tax.
Ithaca New Market
Mayor Nichols read a letter he received from George Sheldon,
President of the Ithaca New Market. Mr. Sheldon remarked that
the Market had a successful year with good attendance. The New
Market would like to renew their license for next year. Mr.
Sheldon also mentioned that the Market will be applying for a
grant that would help them purchase signs and umbrellas for the
next season and is wondering if the City has any objections to
this.
Resolution
By Commissioner Cannon: Seconded by Commissioner Connor
RESOLVED, That further discussion on the Ithaca New Market be
referred to the Committee of the Whole meeting of October 31,
1990 where the Board will have "Power to Act ".
Carried Unanimously
McCurdy and Company
Mayor Nichols also noted that he has received a letter from
McCurdy and Company protesting the loss of the 1 hour free
parking in the parking garages and would like the Board to
reconsider this.
Discussion followed regarding the committee formed to research
various options in restoring first hour free parking.
COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Guy Gerard, asked the Board about a 2 door green sedan that has
the DPW seal and official plates that is parked on King Street
frequently during the day.
Rick Ferrell replied that this is a recycled police car that has
been loaned to GIAC until next Spring.
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BPW Minutes
October 24, 1990
REPORT OF CITY ATTORNEY:
Assistant City Attorney Kennedy reported on the following:
Joint Transit Facility`
Cornell University has been informed that the City is not willing
to sell the proposed Joint Transit Facility site to them. A
lease arrangement may be acceptable to Cornell. Cornell may also
consider giving their portion of the money to the City and
County in the form of a grant, in exchange for a lease
arrangement for the facility and an agreement that they will
receive a percentage of the money should the facility change use
or be sold in the future. Attorneys for Cornell University,
Tompkins County and Asst. City Attorney Kennedy will meet next
Tuesday morning to discuss these options further.
(� REPORT OF CITY CONTROLLER:
Deputy City Controller Thayer requested that the Board schedule a
public hearing on November 7, 1990 for hearing public comment
regarding the proposed 1991 Assessments for the Collegetown
Special Benefit Assessment District. No Board member objected.
m Legal Notices will be placed in the Ithaca Journal.
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REPORT OF COUNCIL LIAISON:
Common Council Liaison Blanchard reported on the following:
Tompkins Countv BPW and Construction Manaqement Meetina
The County will be refurbishing the front of the Tompkins County
Public Library building, improving the handicap accessibility
ramp and the client access area. The County also wants to turn
the old jail building into office space. Council Liaison
Blanchard stated that she would like to see the City's Disability
Advisory Council involved with these projects as they are within
the City limits and will involve handicap accessibility.
Trash Tag Legislation
The County has received suggestions that the new trash tag
legislation include certain requirements for the trash haulers
such as reports to be submitted monthly, stating the number of
resident households that are part of the system, the number of
trash tags sold, the total fees paid to the County, the haulers
price per trash tag, etc. Council Liaison Blanchard suggested
that the City reply to this before the County votes on the
legislation at their next meeting.
REPORT OF ACTING SUPERINTENDENT:
Acting Superintendent Gray reported that he has made the
following appointments:
Charles Schanbacher, to the position of Bus Driver in the Transit
Division, at an hourly rate of $6.99, effective October 8, 1990.
Don Parker, to the permanent position of Automotive Mechanic
Supervisor, at an hourly rate of $9.57, effective October 15,
1990.
Steve Gulyas, to the permanent position of Automotive Mechanic
Supervisor, at an hourly rate of $9.66, effective October 15,
1990.
Hollis Oltz Jr., to the position of permanent part -time Custodial
Worker, at an hourly rate of $5.49, effective October 21, 1990.
Allen Nunnally, to the position of part -time Bus Driver, at an
hourly rate of $6.72, effective October 21, 1990.
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BPW Minutes
October 24, 1990
Acting Superintendent Gray also reported on the following:
Storm Clean -up
The southwest section of the City had substantial drainage
problems during last night's rain storm. The City also has
serious sewer problems that should be addressed by the Special
Joint Subcommittee. The Wastewater Treatment Plant was
processing water last night at a rate of 30 million gallons a day
when the average rate is 6 to 7 million gallons a day.
Acting Superintendent Gray also noted the good response he had
from DPW crews last night. He stated that the crews worked well
together and were resourceful and that the equipment and
materials available to them were adequate.
REPORT OF ACTING ASST. SUPERINTENDENT:
Acting Asst. Superintendent Carpenter reported that the
following projects are proceeding:
Storm Clean -up
Storm Sewer clean -up
Plain Street - ready to pave
Stewart Park. - ready to set curb work
Utility Ditch repairs
West Seneca Street Bridge - sidewalk repairs
City Hall Annex - cleaned up
Asbestos Removal - City Hall and Hall of Justice complete, GIAC
should be complete next week
Strand Theater - secured
Southside exterior painting - complete
Commons water fountains - turned off in anticipation of cold
weather
Tree plantings, pruning and stump removal
Bulb plantings, Stewart Park and the Commons
Acting Asst. Superintendent Carpenter also noted that these
reports don't include all of the day to day work that the DPW
crews perform which includes street and building maintenance,
custodial services, vehicle maintenance, sign replacements,
transit services, etc.
REPORT OF CITY ENGINEER:
City Engineer Gray reported that the following projects are
proceeding:
Hudson Street - should be complete by November 15, 1990
Water Tanks - on line
Carpenter Circle Industrial Park - nearly complete, land is
available
Thurston Avenue Bridge - complete
Mental Health Building - driveway repairs
Composting studies
Septage fees - Wastewater Treatment Plant will start metering
septage handling
BUILDINGS, PROPERTIES AND TRANSIT ITEMS:
Children's Playground on the Ithaca Commons
The Capital Improvements Review Committee has recommended that a
high priority for the 1991 Capital Projects be improvements and
repairs to the Ithaca Commons, including the installation of a
new playground.
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BPW Minutes
October 24, 1990
Resolution
By Commissioner Cannon: Seconded by Commissioner Berg
WHEREAS, the Board of Public Works agrees that the improvements
to the Commons should be a high priority item for the 1991
Capital Projects; now, therefore, be it
RESOLVED, That the Board of Public Works directs staff to
immediately remove the existing playground located on the Commons
in anticipation of the construction of a new playground in 1991.
Carried Unanimously
Award of Contract for Material Spreader
Bids were received on October 12, 1990 for furnishing one
material spreader.
Resolution
By Commissioner Cannon: Seconded by Commissioner Reeves
RESOLVED, That the two low bids from Roberts Equipment be
rejected as not meeting City specifications, and, be it further
RESOLVED,
be awarded
lowest bid
'hat the contract for furnishing one material spreader
to Seneca Supply for their low bid of $8,783.00 as
meeting specifications.
Carried Unanimously
HIGHWAY ITEMS:
Electric Service to the Ithaca Farmers' Market
Resolution
By Commissioner Brandford: Seconded by Commissioner Berg
WHEREAS, New York State Electric and Gas desires to extend
electric service to the Ithaca Farmers' Market and access to the
Market site is across City -owned property;' now, therefore, be it
RESOLVED, That the Board of Public Works grants NYSEG a right -of-
way across its property along the access drive to the Ithaca
Farmers' Market.
Carried Unanimously
WATER AND SEWER ITEMS:
Expunggement of Sewer Portion of Water and Sewer Bill at 307 South
Meadow Street
A request was received from Mario Guidi, executor for the estate
of Margaret Geary, located at 307 South Meadow Street, for
expungement of a portion of the sewer portion of the water and
sewer bill for that address. There was a large water leak at
that location, resulting in an unusually high water and sewer
bill.
Resolution
By Commissioner Connor: Seconded by
WHEREAS, the City Plumbing Inspector
the Water and Sewer Division did a
this matter and have concluded that
City sewer system; now, therefore, b
Commissioner Cannon
and Senior Meter Servicer of
thorough investigation into
the water did not enter the
It
RESOLVED, That the Board of Public Works
$369.90 from the sewer portion of this bill
of $36.99 on the sewer portion of this bill.
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agrees to expunge
and the late penalty
Carried Unanimously
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BPW Minutes
October 24, 1990
Expungement of Water and Sewer Bill for Repair Work
Resolution
By Commissioner Connor: Seconded by Commissioner Cannon
WHEREAS, an incorrect bill was issued for water and sewer repair
work at 111 West State Street to K. Jo Tang, which is an
incorrect address; now, therefore, be it
RESOLVED, That the Board of Public Works expunges bill #14886
issued to K. Jo Tang for 111 West State Street and directs a new
bill be issued with a correct address of ill West Clinton Street.
Carried Unanimously
Acting Superintendent Gray suggested that these matters, such as
bill corrections and expungements, be delegated to staff to
handle since Board approval should not be necessary.
Award of Contract for Conditioning Chemical Polymer
Bids were received on October 19, 1990 for furnishing
Conditioning Chemical Polymer for the Ithaca Area Wastewater
Treatment Facility.
Resolution
By Commissioner Connor: Seconded by Commissioner Berg
RESOLVED, That the contract for furnishing Conditioning Chemical
Polymer be awarded to Secodyne, Inc. of Detroit, Michigan, for
their low bid of $29,920.71.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution
By Commissioner Cannon: Seconded
RESOLVED, That bills listed on the
for payment:
Abstract #20
by Commissioner Connor
following Abstract be approved
General Fund .... ..............................$ 69,470.57
Water and Sewer Fund .......................... 7,018.37
Joint Activity Fund. 9,084.10
Capital Projects .............................. 143,508.20
and, be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
Schedule of Board of Public Works Meetings for Remainder of Year
and January 1991
Resolution
By Commissioner Cannon: Seconded by Commissioner Berg
WHEREAS, the Board of Public Works has reviewed and discussed
rescheduling their meeting dates due to the upcoming holidays;
now, therefore, be it
RESOLVED, That the Board of Public Works approves the following
schedule for their meeting dates for the remainder of the year
and January 1991:
November 7 - Regular Meeting
November 14 - Committee of the Whole
November 21 - Cancelled
November 28 - Regular Meeting
December. 5 - Committee of the Whole
December 12 - Regular Meeting
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BPW Minutes
October 24, 1990
December 19 - Committee of the Whole
December 26 - Cancelled
January
2 -
Cancelled
January
9 -
Regular Meeting
January
16 -
Committee of the Whole
January
23 -
Regular Meeting
January
30 --�
Committee of the Whole
and, be it further
RESOLVED, That the Board of Public Works requests "Power to Act"
at the Committee of the Whole meeting of December 19, 1990 for
the purpose of approving the Audit for that month, and, be it
further
RESOLVED, That the Board of Public Works directs staff to
0 immediately notify all City departments and the news media of
this schedule.
Carried Unanimously
m Department of Public Works Consolidation
Q The Capital Improvements Review Committee has recommended that a
high priority for the 1991 Capital Projects be a study for the
consolidation of the Department of Public Works.
Resolution
By Commissioner Cannon: Seconded by Commissioner Reeves
WHEREAS, The Board of Public Works, at their regular meeting of
August 30, 1989, endorsed the concept for consolidation of Public
Works functions; now, therefore, be it
RESOLVED, That the Board
1991 Capital Project for
Department of Public Works
project, and, be it further
of Public Works further endorses the
a study of the consolidation of the
and the high priority given for this
RESOLVED, That the Board of Public Works requests that this study
be performed only with the approval of the Board of Public Works.
Carried Unanimously
Capital Projects Requests
Resolution
By Commissioner Cannon: Seconded by Commissioner Connor
WHEREAS, each year a committee is formed to review Capital
Project Requests for the upcoming year, and
WHEREAS, many of the requests submitted to the Capital Projects
Review Committee are of special interest and concern to the Board
of Public Works; now, therefore, be it
RESOLVED, That the Board of Public Works requests that all future
Capital Projects Requests regarding the Department of Public
Works or any project within the Board of Public Works
jurisdiction be referred to the Board for their review and
approval before being submitted to the Capital Projects Review
Committee.
Carried Unanimously
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BPW Minutes
October 24, 1990
EXECUTIVE SESSION:
On a motion the Board of Public Works adjourned into Executive
Session to discuss personnel matters.
ADJOURNMENT•
On a motion the meeting was adjourned at 5:25 pm.
LL 001'b'd
Julie Conley Bo le
Deputy City Clerk
r
Ll `�
Benjamin Nichols
Mayor