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BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4.:0.0 pm June 27, 1990
PRESENT:
Mayor Nichols
Commissioners (6) Connor', Cannon, Reeves, Berg, Cox, Sprague
OTHERS PRESENT:
Superintendent of Public Works - Thadani
Acting Asst. Superintendent of Public Works - Carpenter
City Engineer - Gray
Assistant City Attorney - Kennedy
Council Liaison - Blanchard
Deputy City Clerk - Boyle
Deputy City Controller - Thayer
Alderpersons - Daley, Golder
Refuse and Recycling Supervisor - Kelly
PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of Allegiance to the
American Flag.
APPROVAL OF MINUTES:
_Approval of Minutes of the June 13, 1990 Board of Public Works
Meeting
By Commissioner Sprague: Seconded by Commissioner Cannon
RESOLVED, That the Minutes of the June 13, 1990 Board of Public
Works meeting be approved as published.
Carried Unanimously
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Buildings, Properties and Transit Items
Commissioner Cannon requested the addition of Item B-
Engineering Services for Asbestos Removal in City Buildings -
Resolution.
No Board Member objected.
Creeks, Bridges and Parks Items
Commissioner Cox requested the addition of Item A - Request to
sell flares at Stewart Park - Resolution.
No Board Member objected.
Water and Sewer Items
Commissioner Cox requested the addition of Item B - Award of
Contract for Water Meters - Resolution and Item C - Award of
Contract for Portable Air Compressor - Resolution.
No Board Member objected.
Report of Special Committees
Commissioner Sprague requested the addition of Item B-
Recruitment Process for Assistant Superintendent of Public Works
- Resolution.
No Board Member objected.
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BPW Minutes
June 27, 1990
New Business
Commissioner Reeves requested the addition of Item B - Salary
increase for Building Systems Supervisor.
No Board Member objected.
Mayor Nichols requested a short Executive Session at the end of
the meeting.
REPORT OF THE CITY ATTORNEY:
Assistant City Attorney Kennedy reported on the following:
Fall Creek Designation
A representative from the New York State Department of
Environmental Conservation met with City Officials approximately
three weeks ago and requested that the City expand its
boundaries, in relation to the Fall Creek designation, to include
the golf course and the DPW sites in the Fall Creek area. Common
Council voted not to include these properties in the designation
at this time. The New York State Assembly and the Senate have
voted to approve the original proposal, although it has not been
approved by the Governor yet.
Mayor Nichols commented that the Department of Conservation was
assured that Common Council would consider this expansion of
boundaries in the future.
REPORT OF SUPERINTENDENT:
Superintendent of Public Works Thadani reported that he has made
the following appointments:
James Miller, to the permanent position of Building Systems
Supervisor, at an annual salary of $29,982., effective June 22,
1990.
Lane Marvin, to the permanent position of Laboratory Director at
the Wastewater Treatment Plant, at an annual salary of $26,2.82-.,
effective June 22, 1990. 2_3;.,
Superintendent Thadani also reported on the following:
Park /Gorge Ranger Positions
Jim Hogan has been appointed to the Park Ranger position for
Stewart Park. The Civil Service Commission granted a waiver of
the lifesaving requirement for this position.
The Civil Service Commission did not approve the appointment of
Bill Lovejoy to the Gorge Ranger position because he does not
have lifesaving experience. He will continue to patrol the
gorge, but will be placed in a seasonal laborer position.
Valerie Walker and Carolyn Peterson will meet with the Civil
Service Commission again to request a waiver of the lifesaving
requirement for the Gorge Ranger position due to the difficulty
in filling this position.
DPW Consolidation
Trowbridge and Associates presented their study to the Budget and
Administration Committee last Wednesday. Further discussion on
this matter was referred to the next Committee of the Whole
meeting when the study will be presented to the Board.
Recycling Center
The new hours for the recycling center are working out very well.
A meeting will be scheduled for next week with the County. Mayor
Nichols appointed Commissioner Connor to the committee which will
be studying the City /County recycling contract.
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BPW Minutes
June 27, 1990
Southside Center
The Board members of the Southside Center have chosen two
architects to complete the space needs study for their facility.
Bob Leathers and Henry Richardsorr will be working jointly on this
project.
Central Processing Facility
County Officials gave a' presentation to the City on the Central
Processing Facility.
Youth Bureau Building
There is $3,000 in the budget for an acoustical study on the
Youth Bureau Building. Acoustical experts will be completing
this study.
City Court Facilities
(y There will be a meeting of the Court Facilities Committee next
O Tuesday at 3:00 pm. The committee will set up guidelines on how
to proceed with the court facilities study. The committee will
-� also research the possibility of using Roy Park's property,
behind the Hall of Justice, for expansion of the current
M facilities.
Q
REPORT OF THE CITY ENGINEER:
City Engineer Gray reported that the following projects are
proceeding:
Third Street Industrial Park
Fire Stations
Hudson Street
Meadow Street Widening
Traffic Signalization Study
Sidewalk Repair Work (by residents)
Thurston Avenue Bridge
Water and Sewer extensions in conjunction with the Town of Ithaca
Water Tanks - Haller Blvd tank will be demolished next week, a
new tank will be installed in two months. The Cornell Street
tank is out of commission for repairs.
REPORT OF THE ACTING ASST. SUPERINTENDENT:
Acting Asst. Superintendent of Public Works Carpenter reported on
the following projects:
Parking Facility Cleaning - Graffiti removal
Sprinkler Head Installation - Youth Bureau Building
Street Striping - Double lines are completed, white lines
and crosswalks will be started next week.
Third Street Gravel Basing
Street Repairs and cleaning
Cascadilla Pedestrian Bridge - bike path
Catch Basins - cleaning and repairs
Commissioner Reeves requested that Item 16 A be addressed first
while Jim Kelly was still present for discussion. No Board
Member objected.
SOLID WASTE ITEMS:
Trash Violations at 220 South Geneva Street
A request was received from Tim Terpening, owner of the property
located at 220 South Geneva Street, to expunge the $25.00
violation he received for untagged trash picked up at that
residence. The Assistant Refuse and Recycling Supervisor
recommends that this violation be expunged this time, but in the
future he will more thoroughly investigate untagged trash at this
address to accurately pinpoint the offender.
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June 27, 1990
Resolution
By Commissioner Connor: Seconded by Commissioner Cannon
WHEREAS, there is no evidence to prove that this trash belonged
to any tenants living at 220 South Geneva Street, other than the
untagged trash that was picked up in front of that residence;
now, therefore, be it
RESOLVED, That the Board of Public Works, with the recommendation
of the Assistant Refuse and Recycling Supervisor, expunges the
trash violation at 220 South Geneva Street.
Discussion followed on the floor. Refuse and Recycling
Supervisor Kelly explained the procedures that the DPW follows
regarding untagged trash.
Council Liaison Blanchard suggested that the City check with the
County DPW and other municipalities to see how they enforce
illegal dumping laws.
A vote on the Resolution resulted as follows:
Ayes (4) - Connor, Cannon, Reeves, Berg
Nays (2) - Sprague, Cox
Carried
BUILDINGS. PROPERTIES AND TRANSIT ITEMS:
Ithaca New Market License Agreement
Resolution
By Commissioner Cannon: Seconded by Commissioner Sprague
WHEREAS, the Board of Public Works reviewed the proposed
revocable license agreement as prepared by the City Attorney's
Office, and
WHEREAS, the Board is interested in approving said agreement with
a few minor modifications and stipulations; now, therefore, be it
RESOLVED, That under paragraph four, the wording shall be changed
to, "If the City of Ithaca shall require immediate complete
possession of the premises for any municipal, state and /or
federal project, then this agreement may be terminated on fifteen
(15) days' notice except in the case of an emergency, in which
case the term shall be shorter ", and be it further,
RESOLVED, That as reflected in paragraph two, the New Market be
required to furnish a liability insurance policy in the amount of
$1,000,000., and be it further
RESOLVED, That since the above requirements are incorporated and
provided, the Board of Public Works authorizes the Superintendent
of Public Works to sign said agreement with the Ithaca New
Market, subject to approval of the insurance policy by the City
Attorney.
Discussion followed on the floor regarding the New Market's
Insurance requirements.
A vote on the Resolution resulted as follows:
Ayes (5) - Connor, Reeves, Berg, Cox, Sprague
Nays (1) - Cannon
Carried
Engineering Services for Asbestos Removal in City Buildings
Resolution
By Commissioner Cannon: Seconded by Commissioner Reeves
WHEREAS, the City has received and reviewed three proposals for
Engineering Services related to the asbestos removal from City
Hall, Hall of Justice, and GIAC; now, therefore, be it
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June 27, 1990
RESOLVED, That the Superintendent of Public Works is authorized
to enter into a contract for Engineering Services with Buck
Laboratories, Cortland, New York, for design, bid, construction
monitoring and post construction, reporting for an amount not -to-
exceed $14,000 charged against Capital Project 231.
Carried Unanimously
HIGHWAY ITEMS:
Hudson Street • Relandscaping
Resolution
By Commissioner Sprague: Seconded by Commissioner Connor
WHEREAS, Common Council has directed that "substantial additional
landscaping shall be implemented under the auspices of the Parks
Commission, Shade Tree Commission, and the City Forester working
with individual residents ... "(item 3d, Common Council Resolution
(� of April 2, 1990), and
O WHEREAS, the Board of Public Works has no budgetary guidelines
and no project scope guidelines to judge the preliminary plan
submitted by the City Forester at their meeting of June 13, 1990;
m now, therefore, be it
a
RESOLVED, That the Board of Public Works directs staff to forward
the preliminary landscape plan to Common Council for their
review, and, be it further
RESOLVED, That staff obtain the necessary guidance from Common
Council on budgetary impacts, increase in project scope, and
resolution of conflicts between the landscape plan and the
original project goals and guidelines, municipal code
requirements, and the April 2, 1990 Common Council Resolution.
Carried Unanimously
CREEKS BRIDGES AND PARKS ITEMS:
Request to Sell Flares at Stewart Park
Resolution
By Commissioner Cox: Seconded by Commissioner Sprague
WHEREAS, a request was received from the Women's Community
Building to sell flares in Stewart Park in conjunction with the
July 4th holiday, and
WHEREAS, this has been done annually without any complications;
now, therefore, be it
RESOLVED, That the Board of Public Works approves the request
from the Women's Community Building to sell flares in Stewart
Park for the July 4th celebration.
Carried Unanimously
WATER AND SEWER ITEMS:
Request for Expungement of Charges for Installation of Water
Meter
A request was received from James and Cecile Spero, owners of the
property at 208 Dey Street, to expunge the charges for the
installation of a new water meter at that address. When the
house was painted in 1988, the painters got some paint on the old
water meter, thus, making this meter classified as defaced
according to City specifications for water meters. During Water
and Sewer's routine check of meters, they removed the defaced one
and installed a new meter at this address and billed the property
owner accordingly.
Resolution
By Commissioner Cox: Seconded by Commissioner Connor
WHEREAS, according to the Board of Public Works Rules and
Regulations in the City of Ithaca Charter, Chapter 245 entitled,
360'
6 BPW Minutes
June 27, 1990
"Water and Sewers ", Section 23, Meters. ".... any damage which
said meter may sustain from freezing ... or from any external
cause, will be repaired by the Water and Sewer Division and the
cost thereof charged to the owner or agent "; now, therefore, be
it
RESOLVED, That the Board of Public Works denies the request from
James and Cecile Spero to expunge the charges for replacement of
a water meter at 208 Dey Street, and, be it further
RESOLVED, That the Board of Public Works, due to the amount of
time lapsed before review of this issue, agrees to expunge the
late penalty that may have already occurred for this replacement.
Carried Unanimously
Award of Contract for Water Meters
Bids were scheduled to be opened on June 22, 1990 for furnishing
water meters. However, no bids were received. The current
contract with Badger Meter expired on June 22, 1990, but the
company is willing to extend the current contract an additional
year.
Resolution
By Commissioner Cox: Seconded by Commissioner Reeves
WHEREAS, the length of time needed to rebid this contract would
cause a great hardship to the Water and Sewer Division; now,
therefore, be it
RESOLVED, That the Board of Public Works extends the current
contract with Badger Meters to expire June 29, 1991, to supply
water meters.
Carried Unanimously
Award of Contract for Portable Air Compressor
Bids were received for furnishing one Air Compressor.
Resolution
By Commissioner Cox: Seconded by Commissioner Sprague
RESOLVED, That the bids for the 11250" machines from Mid -State
Contractors, Rupp Rental and Sales, Roberts Equipment, and Tracey
Road Equipment be rejected as not meeting specifications, and, be
it further
RESOLVED, That the bid from Seneca Supply for a 11125" machine be
rejected as being over the budget, and, be it further
RESOLVED, That the contract for furnishing one Air Compressor be
awarded to the alternate bid of Mid -State Contractors for a 11375"
machine for their bid of $19,163.00 as the only bid meeting
specifications.
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution
By Commissioner Sprague: Seconded
RESOLVED, That bills listed on the
for payment:
Abstract #12
by Commissioner Cannon
following Abstract be approved
General Fund .... ..............................$ 59,042.92
Water and Sewer Fund .......................... 17,278.07
Joint Activity Fund ........................... 11,262.52
Capital Projects .............................. 122,574.16
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7 BPW Minutes
June 27, 1990
and, be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
and, be it further
RESOLVED, That the Selection Committee shall consist of: two
Common Council members - two Board of Public Works Commissioners
- Personnel Administrator - and outside City review, and, be it
further
RESOLVED, That the Superintendent of Public Works be expected to
participate in the Selection Committee's interviews.
Discussion followed on the floor.
A vote on the Resolution resulted as follows:
Carried Unanimously
REPORT OF BOARD LIAISONS:
Special Joint Sub - Committee
Commissioner Cox reported that there was a presentation on land
application of sludge at a recent SJS meeting. He also mentioned
that the SJS has commissioned a legal review of the Sewer Use
Ordinance. Susan Brock has recommended that the Industrial
Pretreatment Rules and Regulations be separated from the Sewer
Use Ordinance. The SJS will be requesting updates to this
Ordinance in the near future.
UNFINISHED BUSINESS:
Commissioner Reeves rem:
schedule:
July
July
July
July
Lnd(
4
11
18
25
:d Board members of the July meeting
No meeting
Committee of the Whole meeting
- Regular Meeting
Committee of the Whole meeting
Recruitment Process for Assistant Superintendent of Public Works
Resolution
By Commissioner
Sprague: Seconded by Commissioner Cox
WHEREAS, the position
of Assistant Superintendent of Public Works
at Streets and Facilities has been vacant for almost three
months, and
WHEREAS, this
is a very important position which requires
immediate attention in find-ing a replacement; now, therefore, be
it
RESOLVED, That
the Board of Public Works approves the following
guidelines for
recruitment of an Assistant Superintendent of
Public Works:
(n
1.)
Personnel Department prequalifies applicants;
d
sends Superintendent all eligible applicants.
2.)
Superintendent prescreens eligible applicants,
narrows selection down to 5 people, submits these
applicants to Selection Committee, along with all
of the remaining applications.
3.)
Selection Committee consisting of 6 people will
interview candidates and recommend the top three
candidates in order of preference, to the
Superintendent of Public Works for his final
selection.
and, be it further
RESOLVED, That the Selection Committee shall consist of: two
Common Council members - two Board of Public Works Commissioners
- Personnel Administrator - and outside City review, and, be it
further
RESOLVED, That the Superintendent of Public Works be expected to
participate in the Selection Committee's interviews.
Discussion followed on the floor.
A vote on the Resolution resulted as follows:
Carried Unanimously
REPORT OF BOARD LIAISONS:
Special Joint Sub - Committee
Commissioner Cox reported that there was a presentation on land
application of sludge at a recent SJS meeting. He also mentioned
that the SJS has commissioned a legal review of the Sewer Use
Ordinance. Susan Brock has recommended that the Industrial
Pretreatment Rules and Regulations be separated from the Sewer
Use Ordinance. The SJS will be requesting updates to this
Ordinance in the near future.
UNFINISHED BUSINESS:
Commissioner Reeves rem:
schedule:
July
July
July
July
Lnd(
4
11
18
25
:d Board members of the July meeting
No meeting
Committee of the Whole meeting
- Regular Meeting
Committee of the Whole meeting
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BPW Minutes
June 27, 1990
NEW BUSINESS•
Good Luck Paul Mazzarella
Resolution
By Commissioner Reeves: Seconded by Commissioner Berg
WHEREAS, Paul Mazzarella will be leaving the City of Ithaca
employ to join the Ithaca Neighborhood Housing Services staff,
and
WHEREAS, Paul has always been very helpful to the Board of Public
Works with well - planned and informative presentations of various
City projects; now, therefore, be it
RESOLVED, That the Board of Public Works hereby thanks Paul
Mazzarella for the dedication and service he provided to the
Board and to the City, and extends their best wishes for his
future success in his new position.
Carried Unanimously
Salary Increase for Building Systems Supervisor
Resolution
By Commissioner Reeves: Seconded by Commissioner Cox
WHEREAS, James Miller has recently been permanently appointed to
the position of Building Systems Supervisor, and
WHEREAS, in addition to the many duties Jim already has, Jim also
has been given two additional divisions (Parking Meters and City
Electrician) to be under his supervision; now, therefore, be it
RESOLVED, That the Board of Public Works establishes the salary
of James Miller to be $32,980. that being within the salary range
for Grade Level 1 of the City of Ithaca Executive Contract,
and that the Board of Public Works recommends that his job
description be modified to reflect these additions, and forwards
this recommendation to the Budget and Administration Committee
for their consideration.
Discussion followed on the floor.
A vote on the Resolution resulted as follows:
Carried Unanimously
EXECUTIVE SESSION:
The Board of Public Works adjourned into an executive session at
5:34 pm.
ADJOURNMENT:
On a motion the meeting was adjourned at 5:50 pm.
lam- am
A , C_ • -�
Ju�l(i�je�( C.Boyle
Deputy City Clerk
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Benjamin Nichols
Mayor