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HomeMy WebLinkAboutMN-BPW-1990-06-27t - Nr, n, BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4.:0.0 pm June 27, 1990 PRESENT: Mayor Nichols Commissioners (6) Connor', Cannon, Reeves, Berg, Cox, Sprague OTHERS PRESENT: Superintendent of Public Works - Thadani Acting Asst. Superintendent of Public Works - Carpenter City Engineer - Gray Assistant City Attorney - Kennedy Council Liaison - Blanchard Deputy City Clerk - Boyle Deputy City Controller - Thayer Alderpersons - Daley, Golder Refuse and Recycling Supervisor - Kelly PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of Allegiance to the American Flag. APPROVAL OF MINUTES: _Approval of Minutes of the June 13, 1990 Board of Public Works Meeting By Commissioner Sprague: Seconded by Commissioner Cannon RESOLVED, That the Minutes of the June 13, 1990 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Buildings, Properties and Transit Items Commissioner Cannon requested the addition of Item B- Engineering Services for Asbestos Removal in City Buildings - Resolution. No Board Member objected. Creeks, Bridges and Parks Items Commissioner Cox requested the addition of Item A - Request to sell flares at Stewart Park - Resolution. No Board Member objected. Water and Sewer Items Commissioner Cox requested the addition of Item B - Award of Contract for Water Meters - Resolution and Item C - Award of Contract for Portable Air Compressor - Resolution. No Board Member objected. Report of Special Committees Commissioner Sprague requested the addition of Item B- Recruitment Process for Assistant Superintendent of Public Works - Resolution. No Board Member objected. 361 362 2 BPW Minutes June 27, 1990 New Business Commissioner Reeves requested the addition of Item B - Salary increase for Building Systems Supervisor. No Board Member objected. Mayor Nichols requested a short Executive Session at the end of the meeting. REPORT OF THE CITY ATTORNEY: Assistant City Attorney Kennedy reported on the following: Fall Creek Designation A representative from the New York State Department of Environmental Conservation met with City Officials approximately three weeks ago and requested that the City expand its boundaries, in relation to the Fall Creek designation, to include the golf course and the DPW sites in the Fall Creek area. Common Council voted not to include these properties in the designation at this time. The New York State Assembly and the Senate have voted to approve the original proposal, although it has not been approved by the Governor yet. Mayor Nichols commented that the Department of Conservation was assured that Common Council would consider this expansion of boundaries in the future. REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani reported that he has made the following appointments: James Miller, to the permanent position of Building Systems Supervisor, at an annual salary of $29,982., effective June 22, 1990. Lane Marvin, to the permanent position of Laboratory Director at the Wastewater Treatment Plant, at an annual salary of $26,2.82-., effective June 22, 1990. 2_3;., Superintendent Thadani also reported on the following: Park /Gorge Ranger Positions Jim Hogan has been appointed to the Park Ranger position for Stewart Park. The Civil Service Commission granted a waiver of the lifesaving requirement for this position. The Civil Service Commission did not approve the appointment of Bill Lovejoy to the Gorge Ranger position because he does not have lifesaving experience. He will continue to patrol the gorge, but will be placed in a seasonal laborer position. Valerie Walker and Carolyn Peterson will meet with the Civil Service Commission again to request a waiver of the lifesaving requirement for the Gorge Ranger position due to the difficulty in filling this position. DPW Consolidation Trowbridge and Associates presented their study to the Budget and Administration Committee last Wednesday. Further discussion on this matter was referred to the next Committee of the Whole meeting when the study will be presented to the Board. Recycling Center The new hours for the recycling center are working out very well. A meeting will be scheduled for next week with the County. Mayor Nichols appointed Commissioner Connor to the committee which will be studying the City /County recycling contract. 363 3 BPW Minutes June 27, 1990 Southside Center The Board members of the Southside Center have chosen two architects to complete the space needs study for their facility. Bob Leathers and Henry Richardsorr will be working jointly on this project. Central Processing Facility County Officials gave a' presentation to the City on the Central Processing Facility. Youth Bureau Building There is $3,000 in the budget for an acoustical study on the Youth Bureau Building. Acoustical experts will be completing this study. City Court Facilities (y There will be a meeting of the Court Facilities Committee next O Tuesday at 3:00 pm. The committee will set up guidelines on how to proceed with the court facilities study. The committee will -� also research the possibility of using Roy Park's property, behind the Hall of Justice, for expansion of the current M facilities. Q REPORT OF THE CITY ENGINEER: City Engineer Gray reported that the following projects are proceeding: Third Street Industrial Park Fire Stations Hudson Street Meadow Street Widening Traffic Signalization Study Sidewalk Repair Work (by residents) Thurston Avenue Bridge Water and Sewer extensions in conjunction with the Town of Ithaca Water Tanks - Haller Blvd tank will be demolished next week, a new tank will be installed in two months. The Cornell Street tank is out of commission for repairs. REPORT OF THE ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent of Public Works Carpenter reported on the following projects: Parking Facility Cleaning - Graffiti removal Sprinkler Head Installation - Youth Bureau Building Street Striping - Double lines are completed, white lines and crosswalks will be started next week. Third Street Gravel Basing Street Repairs and cleaning Cascadilla Pedestrian Bridge - bike path Catch Basins - cleaning and repairs Commissioner Reeves requested that Item 16 A be addressed first while Jim Kelly was still present for discussion. No Board Member objected. SOLID WASTE ITEMS: Trash Violations at 220 South Geneva Street A request was received from Tim Terpening, owner of the property located at 220 South Geneva Street, to expunge the $25.00 violation he received for untagged trash picked up at that residence. The Assistant Refuse and Recycling Supervisor recommends that this violation be expunged this time, but in the future he will more thoroughly investigate untagged trash at this address to accurately pinpoint the offender. 364 4 BPW Minutes June 27, 1990 Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, there is no evidence to prove that this trash belonged to any tenants living at 220 South Geneva Street, other than the untagged trash that was picked up in front of that residence; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the Assistant Refuse and Recycling Supervisor, expunges the trash violation at 220 South Geneva Street. Discussion followed on the floor. Refuse and Recycling Supervisor Kelly explained the procedures that the DPW follows regarding untagged trash. Council Liaison Blanchard suggested that the City check with the County DPW and other municipalities to see how they enforce illegal dumping laws. A vote on the Resolution resulted as follows: Ayes (4) - Connor, Cannon, Reeves, Berg Nays (2) - Sprague, Cox Carried BUILDINGS. PROPERTIES AND TRANSIT ITEMS: Ithaca New Market License Agreement Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works reviewed the proposed revocable license agreement as prepared by the City Attorney's Office, and WHEREAS, the Board is interested in approving said agreement with a few minor modifications and stipulations; now, therefore, be it RESOLVED, That under paragraph four, the wording shall be changed to, "If the City of Ithaca shall require immediate complete possession of the premises for any municipal, state and /or federal project, then this agreement may be terminated on fifteen (15) days' notice except in the case of an emergency, in which case the term shall be shorter ", and be it further, RESOLVED, That as reflected in paragraph two, the New Market be required to furnish a liability insurance policy in the amount of $1,000,000., and be it further RESOLVED, That since the above requirements are incorporated and provided, the Board of Public Works authorizes the Superintendent of Public Works to sign said agreement with the Ithaca New Market, subject to approval of the insurance policy by the City Attorney. Discussion followed on the floor regarding the New Market's Insurance requirements. A vote on the Resolution resulted as follows: Ayes (5) - Connor, Reeves, Berg, Cox, Sprague Nays (1) - Cannon Carried Engineering Services for Asbestos Removal in City Buildings Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the City has received and reviewed three proposals for Engineering Services related to the asbestos removal from City Hall, Hall of Justice, and GIAC; now, therefore, be it 365 5 BPW Minutes June 27, 1990 RESOLVED, That the Superintendent of Public Works is authorized to enter into a contract for Engineering Services with Buck Laboratories, Cortland, New York, for design, bid, construction monitoring and post construction, reporting for an amount not -to- exceed $14,000 charged against Capital Project 231. Carried Unanimously HIGHWAY ITEMS: Hudson Street • Relandscaping Resolution By Commissioner Sprague: Seconded by Commissioner Connor WHEREAS, Common Council has directed that "substantial additional landscaping shall be implemented under the auspices of the Parks Commission, Shade Tree Commission, and the City Forester working with individual residents ... "(item 3d, Common Council Resolution (� of April 2, 1990), and O WHEREAS, the Board of Public Works has no budgetary guidelines and no project scope guidelines to judge the preliminary plan submitted by the City Forester at their meeting of June 13, 1990; m now, therefore, be it a RESOLVED, That the Board of Public Works directs staff to forward the preliminary landscape plan to Common Council for their review, and, be it further RESOLVED, That staff obtain the necessary guidance from Common Council on budgetary impacts, increase in project scope, and resolution of conflicts between the landscape plan and the original project goals and guidelines, municipal code requirements, and the April 2, 1990 Common Council Resolution. Carried Unanimously CREEKS BRIDGES AND PARKS ITEMS: Request to Sell Flares at Stewart Park Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, a request was received from the Women's Community Building to sell flares in Stewart Park in conjunction with the July 4th holiday, and WHEREAS, this has been done annually without any complications; now, therefore, be it RESOLVED, That the Board of Public Works approves the request from the Women's Community Building to sell flares in Stewart Park for the July 4th celebration. Carried Unanimously WATER AND SEWER ITEMS: Request for Expungement of Charges for Installation of Water Meter A request was received from James and Cecile Spero, owners of the property at 208 Dey Street, to expunge the charges for the installation of a new water meter at that address. When the house was painted in 1988, the painters got some paint on the old water meter, thus, making this meter classified as defaced according to City specifications for water meters. During Water and Sewer's routine check of meters, they removed the defaced one and installed a new meter at this address and billed the property owner accordingly. Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, according to the Board of Public Works Rules and Regulations in the City of Ithaca Charter, Chapter 245 entitled, 360' 6 BPW Minutes June 27, 1990 "Water and Sewers ", Section 23, Meters. ".... any damage which said meter may sustain from freezing ... or from any external cause, will be repaired by the Water and Sewer Division and the cost thereof charged to the owner or agent "; now, therefore, be it RESOLVED, That the Board of Public Works denies the request from James and Cecile Spero to expunge the charges for replacement of a water meter at 208 Dey Street, and, be it further RESOLVED, That the Board of Public Works, due to the amount of time lapsed before review of this issue, agrees to expunge the late penalty that may have already occurred for this replacement. Carried Unanimously Award of Contract for Water Meters Bids were scheduled to be opened on June 22, 1990 for furnishing water meters. However, no bids were received. The current contract with Badger Meter expired on June 22, 1990, but the company is willing to extend the current contract an additional year. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the length of time needed to rebid this contract would cause a great hardship to the Water and Sewer Division; now, therefore, be it RESOLVED, That the Board of Public Works extends the current contract with Badger Meters to expire June 29, 1991, to supply water meters. Carried Unanimously Award of Contract for Portable Air Compressor Bids were received for furnishing one Air Compressor. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the bids for the 11250" machines from Mid -State Contractors, Rupp Rental and Sales, Roberts Equipment, and Tracey Road Equipment be rejected as not meeting specifications, and, be it further RESOLVED, That the bid from Seneca Supply for a 11125" machine be rejected as being over the budget, and, be it further RESOLVED, That the contract for furnishing one Air Compressor be awarded to the alternate bid of Mid -State Contractors for a 11375" machine for their bid of $19,163.00 as the only bid meeting specifications. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded RESOLVED, That bills listed on the for payment: Abstract #12 by Commissioner Cannon following Abstract be approved General Fund .... ..............................$ 59,042.92 Water and Sewer Fund .......................... 17,278.07 Joint Activity Fund ........................... 11,262.52 Capital Projects .............................. 122,574.16 367 7 BPW Minutes June 27, 1990 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously and, be it further RESOLVED, That the Selection Committee shall consist of: two Common Council members - two Board of Public Works Commissioners - Personnel Administrator - and outside City review, and, be it further RESOLVED, That the Superintendent of Public Works be expected to participate in the Selection Committee's interviews. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously REPORT OF BOARD LIAISONS: Special Joint Sub - Committee Commissioner Cox reported that there was a presentation on land application of sludge at a recent SJS meeting. He also mentioned that the SJS has commissioned a legal review of the Sewer Use Ordinance. Susan Brock has recommended that the Industrial Pretreatment Rules and Regulations be separated from the Sewer Use Ordinance. The SJS will be requesting updates to this Ordinance in the near future. UNFINISHED BUSINESS: Commissioner Reeves rem: schedule: July July July July Lnd( 4 11 18 25 :d Board members of the July meeting No meeting Committee of the Whole meeting - Regular Meeting Committee of the Whole meeting Recruitment Process for Assistant Superintendent of Public Works Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the position of Assistant Superintendent of Public Works at Streets and Facilities has been vacant for almost three months, and WHEREAS, this is a very important position which requires immediate attention in find-ing a replacement; now, therefore, be it RESOLVED, That the Board of Public Works approves the following guidelines for recruitment of an Assistant Superintendent of Public Works: (n 1.) Personnel Department prequalifies applicants; d sends Superintendent all eligible applicants. 2.) Superintendent prescreens eligible applicants, narrows selection down to 5 people, submits these applicants to Selection Committee, along with all of the remaining applications. 3.) Selection Committee consisting of 6 people will interview candidates and recommend the top three candidates in order of preference, to the Superintendent of Public Works for his final selection. and, be it further RESOLVED, That the Selection Committee shall consist of: two Common Council members - two Board of Public Works Commissioners - Personnel Administrator - and outside City review, and, be it further RESOLVED, That the Superintendent of Public Works be expected to participate in the Selection Committee's interviews. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously REPORT OF BOARD LIAISONS: Special Joint Sub - Committee Commissioner Cox reported that there was a presentation on land application of sludge at a recent SJS meeting. He also mentioned that the SJS has commissioned a legal review of the Sewer Use Ordinance. Susan Brock has recommended that the Industrial Pretreatment Rules and Regulations be separated from the Sewer Use Ordinance. The SJS will be requesting updates to this Ordinance in the near future. UNFINISHED BUSINESS: Commissioner Reeves rem: schedule: July July July July Lnd( 4 11 18 25 :d Board members of the July meeting No meeting Committee of the Whole meeting - Regular Meeting Committee of the Whole meeting 368 E� BPW Minutes June 27, 1990 NEW BUSINESS• Good Luck Paul Mazzarella Resolution By Commissioner Reeves: Seconded by Commissioner Berg WHEREAS, Paul Mazzarella will be leaving the City of Ithaca employ to join the Ithaca Neighborhood Housing Services staff, and WHEREAS, Paul has always been very helpful to the Board of Public Works with well - planned and informative presentations of various City projects; now, therefore, be it RESOLVED, That the Board of Public Works hereby thanks Paul Mazzarella for the dedication and service he provided to the Board and to the City, and extends their best wishes for his future success in his new position. Carried Unanimously Salary Increase for Building Systems Supervisor Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, James Miller has recently been permanently appointed to the position of Building Systems Supervisor, and WHEREAS, in addition to the many duties Jim already has, Jim also has been given two additional divisions (Parking Meters and City Electrician) to be under his supervision; now, therefore, be it RESOLVED, That the Board of Public Works establishes the salary of James Miller to be $32,980. that being within the salary range for Grade Level 1 of the City of Ithaca Executive Contract, and that the Board of Public Works recommends that his job description be modified to reflect these additions, and forwards this recommendation to the Budget and Administration Committee for their consideration. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously EXECUTIVE SESSION: The Board of Public Works adjourned into an executive session at 5:34 pm. ADJOURNMENT: On a motion the meeting was adjourned at 5:50 pm. lam- am A , C_ • -� Ju�l(i�je�( C.Boyle Deputy City Clerk .,v Benjamin Nichols Mayor