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-BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:OOpm February 14, 1990
PRESENT: •
Mayor- Nichols
Commissioners (6) - Cox, Sprague, Reeves, Cannon, Berg, Connor
OTHERS PRESENT:
Superintendent of Public Works - Thadani
Asst. Superintendent of Public Works - Fabbroni
City Engineer - Gray
City Attorney - Guttman
Deputy City Clerk - Boyle
Deputy City Controller - Thayer
Alderperson Golder
PLEDGE OF ALLEGIANCE:
Mayor Nichols led all present in the Pledge of Allegiance to the
American Flag.
W4
17, 1990 Bo
Meeting
By Commissioner Reeves: Seconded by Commissioner Sprague
RESOLVED, that the Minutes of the January 17, 1990 Board of
Public Works meeting be approved as published.
Carried Unanimously
Approval of Minutes of the January 31 1990 Board of Public Works
Meeting
By Commissioner Reeves: Seconded by Commissioner Berg
RESOLVED, that the Minutes of the January 31, 1990 Board of
Public Works meeting be approved as published.
Carried Unanimously
ADDITIONS TO OR DELETIONS FROM THE AGENDA:
Buildings and Properties Items
Commissioner Cannon requested the addition of Item B - City Court
Facility Plan - Resolution and Item C - Award of Contract for
Fire Department Telephone System - Resoluti-on.
No Board member objected.
Highway Items
Commissioner Sprague requested the addition of Item D - Public
Hearing for Sidewalk Repairs in Connection with the Hudson Street
Project - Resolution.
No Board member objected.
REPORT OF COUNCIL LIAISON:
Alderperson Blanchard requested that the Board discuss the future
of the Recycling Task Force in regards to it becoming a County
committee before the Task Force's next meeting which is March 5,
1990. Commissioner Reeves stated that she spoke with Lynn
Leopold, Chair of the Recycling Task Force regarding this matter
and Lynn has agreed to come to the April 4, 1990 Committee of the
Whole meeting to discuss this issue further.
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Feb. 14, 1990
REPORT OF ASSISTANT SUPERINTENDENT OF PUBLIC WORKS:
Assistant Superintendent of Public Works Fabbroni reported on the
following:
Garbage Tag System
The garbage tags are in and available in the City Chamberlain's
office. City Chamberlain Parsons is attempting to set up
additional outlets throughout the City for tag sales. The City's
first informational mailing has gone out to all property owners
and the second mailing will go out tomorrow afternoon.
Superintendent Thadani has issued a press release and Mayor
Nichols has been on Channel 7 News explaining the new system.
Commissioner Connor urged the City staff to work closely with the
County in regards to devising new tags for bags under the 351b
weight limit to help single person households that do not
generate a lot of trash. Asst. Superintendent Fabbroni stated
that the County is expected to act on this within 2 -3 months. On
a motion made by Commissioner Reeves and Seconded by Commissioner
Berg further discussion of this matter was referred to the next
Committee of the Whole meeting.
Cascadilla Wall
Work on the Cascadilla wall is ongoing, progress has been slow
due to the weather.
REPORT OF CITY ENGINEER:
City Engineer Gray reported on the following:
Hudson Street
There will be a Public Hearing for sidewalk assessments on
Wednesday, February 28, 1990 at 4:00 pm for the lower part of
Hudson Street. There will also be a Public Information Session
on Tuesday, February 20, 1990 from 6:00 pm to 7:00 pm in the
Council Chambers regarding the proposed construction of new
sidewalks on the West side of Hudson Street from South Hill
School to Hudson Place.
Elm Street
There will be a Public Information Session on Thursday, February
15, 1990 from 7:00 pm to 9:00 pm at West Hill Alternative
Community School regarding the proposed widening of Elm Street.
Fire Stations
Work on the Fire Stations is proceeding.
Learning Web
There will be a High School sophomore from the Learning Web
working in the Engineering office within the next couple of
weeks.
State Aid To Local Bridges
We have received initial notification from the State in regards
to funding the North Cayuga Street - Cascadilla Creek bridge
renovation work. The State will allot $420,000. and the City's
share will be $105,000. Work is' scheduled to begin next year.
The documents for the Thurston Avenue bridge are almost complete
and are expected to go out by the end of February. Work on the
bridge is scheduled to begin this summer. The next bridge to be
worked on is the North Cayuga Street -Fall Creek bridge.
Route 13
The New York State Department of Transportation has approved the
widening of Route 13 to five lanes from Wegmans to Clinton
Street.
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Feb. 14, 1990
BUILDINGS AND PROPERTIES ITEMS:
Ice Climbing on City Property
Resolution
By Commissioner Cannon: Seconded by Commissioner Sprague
WHEREAS, the Board of Public Works received a request from Mr.
Steve Uzmann for the use of City property for ice climbing, and
WHEREAS, Mr. Uzmann also submitted an insurance waiver that was
reviewed by the City Attorney; now, therefore, be it
RESOLVED, that the Board of Public Works, with the opinion of the
City Attorney, denies this, request for ice climbing on City
property.
(y) property.
Unanimously
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City Court Facility Plan
The Ithaca City Court has been mandated by the New York State
m Unified Court -System to expand and restore the existing City
Q Court and Facilities. The Superintendent of Public Works has met
with the City Court Judge and Court Clerk to discuss how to
achieve this, and has arrived at two options for renovations that
would satisfy the decision of the New York State Unified Court
System.
Resolution
By Commissioner Cannon: Seconded by Commissioner Sprague
WHEREAS, two of the options which meet the State requirements are
the expansion of the existing Court facilities building by adding
an extra floor or the addition of a 5,000 square foot two -story
facility behind the existing building, and
WHEREAS, the finalization of these options cannot be done by
staff in the time frame required because the professional
expertise of the Department is already tied -up in various on-
going projects, and
WHEREAS, the State has stated that this analysis must be
completed no later than March 31, 1990, therefore the results of
the in -house analysis must be done by the middle of March as
required by the Mayor; now, therefore, be it
RESOLVED, that the Superintendent is requested and authorized to
negotiate with and for the services of a consulting firm to
provide this analysis at a sum not to exceed $5,000., to be taken
out of Capital Reserve Account #25, for design of new capital
projects.
Discussion followed on the floor with Superintendent Thadani
explaining the resolution further. Commissioner Connor noted
that the Hall of Justice could conceivably come under study for
historic preservation and if so the addition of another floor
could be detrimental to that status. Commissioner Connor
requested that this matter be referred to the Committee of the
Whole with power to act so that staff could confer with
experts in the field on this matter before they make any
decisions.
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Feb. 14, 1990
Resolution
By Commissioner Connor: Seconded by Commissioner Cannon
RESOLVED, that Item B - City Court Facility Plan - Resolution be
referred to the next Committee of the Whole meeting on February
21, 1990 with Power to Act.
A vote on the resolution resulted as follows:
AYES (3), Connor, Berg, Cannon
NAYES (3), Cox, Sprague, Reeves
Mayor Nichols voted Aye breaking the tie.
Carried
Award of Contract for Fire Department Telephone System
Bids were received on February 7, 1990 for a new telephone system
for the Ithaca Fire Department as part of the new construction
and renovation projects.
Resolution
By Commissioner Cannon: Seconded by Commissioner Reeves
RESOLVED, that the contract for a new telephone system for the
Fire Department be awarded to All -Mode Communications for their
low and only bid of $15,296.00, total amount of base bid and
alternates.
Carried Unanimously
HIGHWAY ITEMS:
Hudson Street • Sidewalk Repairs
Resolution
By Commissioner Sprague: Seconded by Commissioner Cannon
WHEREAS, thirty -one (31) property owners were sent notice of
defective sidewalks on Hudson Street, and
WHEREAS, the Board of Public Works has held a public hearing on
January 31, 1990 addressing repairs to these defective sidewalks
on Hudson Street as required by the City Charter; now, therefore,
be it
RESOLVED, that the Board of Public Works requires the owners of
these properties to repair defective sidewalks on Hudson Street
before June 1, 1990 or, upon the failure of these owners to
complete such repair within that time, the Board of Public Works
shall cause these sidewalks to be repaired at the expense of the
owner.
Carried Unanimously
Hudson Street Sidewalk on the West Side from South Hill School to
Hudson Place
Resolution
By Commissioner Sprague: Seconded by Commissioner Cox
WHEREAS, the Board of Public Works has been petitioned by members
of the South Hill community for the construction of new sidewalks
on the west side of Hudson Street from South Hill School to
Hudson Place and on the east side of Hudson Street from house -641
Hudson Street to Pennsylvania Avenue, and
WHEREAS, the Board of Public Works held the public hearing
required for this uniform sidewalk improvement on January 31,
1990 and received negative comments concerning the west side
sidewalk; now, therefore be it
RESOLVED, that new sidewalks be constructed on the east side of
Hudson Street from house number 641 Hudson Street to Pennsylvania
Avenue in accordance with plans and specifications prepared by
John S. MacNeill, Consulting Engineers, and that the costs of
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Feb. 14, 1990
constructing said sidewalks shall be assessed to the appropriate
property owners as provided for in Chapter 5 of the City Charter,
and, be it further
RESOLVED, that a public information meeting be held at 6:00
m on
February 20, 1990 for the Hudson Street community to review the
proposed new sidewalk onthe west side of Hudson from South Hill
School to Hudson Place and that'the Board reserves the power to
act at its meeting of February 21, 1990 to provide staff the
necessary direction to proceed with the contract.
Carried Unanimously
Award of Contract for City DPW Trucks
Resolution
By Commissioner Sprague: Seconded by Commissioner Cannon
(� WHEREAS, bids were received on February 6, 1990 for furnishing 4
O trucks; now, therefore, be it
RESOLVED, that the low bid from Maguire Ford Inc. for furnishing
one (1) 3/4 ton pickup be rejected as not meeting specifications
CO and, be it further
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RESOLVED, that the contract for furnishing trucks be awarded as
follows: one heavy half -ton pickup be awarded to Maguire Ford
Inc. for their low bid of $11,536.00; the contract for furnishing
one crew cab pickup be awarded to Stafford Chevrolet for their
low bid of $14,425.00; the contract for furnishing one small 4x4
supercab pickup be awarded to Maguire Ford Inc. for their low bid
of $13,552.00; and the contract for furnishing one 3/4 ton pickup
be awarded to Spencer Ford Sales for their low bid of $12,110.90
meeting specifications.
Carried Unanimously
By Commissioner Sprague: Seconded by Commissioner Cox
RESOLVED, that February 28, 1990 at 4:00 pm be established as the
date for a public hearing on sidewalks, at which time the owners
of property receiving a notice will be given the opportunity to
show cause before this Board of Public Works why the sidewalk
abutting their premises should not be repaired by the City at
the owner's expense and the expense thereof collected in
accordance with Section 5.30 of the City Charter.
Carried Unanimously
CREEKS, BRIDGES AND PARKS ITEMS•
Pedestrian /Bicycle Bridg over Cascadilla Creek
Resolution
By Commissioner Cox: Seconded by Commissioner Berg
WHEREAS, the Cornell Student Chapter of the American Society of
Civil Engineers presented to the Board of Public Works a
pedestrian /bicycle bridge that they would like to construct
within the City, and
WHEREAS, this bridge would be located just north of the Ithaca
Area Wastewater Treatment Facility near the sharp curve on Willow
Avenue, adjacent to the railroad bridge over Cascadilla Creek,
and
WHEREAS, this bridge would make the Farmers Market and other
sections in that area accessible to both pedestrians and
cyclists, and
WHEREAS, this bridge will be constructed for handicapped
accessibility; now, therefore, be it
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Feb. 14, 1990
RESOLVED, that the Board of Public Works enthusiastically
approves the pedestrian /bicycle bridge over Cascadilla Creek as
presented by the Student Chapter of the American Society of Civil
Engineers, and, be it further
RESOLVED, that the Department of Public Works will provide a
crane for use in the construction of this bridge, and, be it
further
RESOLVED, that the Board of Public Works authorizes the bidding
of the steel beams for this project.
Carried Unanimously
Award of Contract for Reel Mower Grinder
Resolution
By Commissioner Cox: Seconded by Commissioner Sprague
WHEREAS, bids were received on January 26, 1990 for furnishing
one Reel Mower Grinder; now, therefore, be it
RESOLVED, that the bid from S.V. Moffett Co., Inc. be rejected as
not meeting specifications, and, be it further
RESOLVED, that the contract for furnishing one Reel Mower Grinder
be awarded to Eaton Equipment Corp. of Syracuse for the only and
low bid of $5,549.00, meeting specifications.
Carried Unanimously
SOLID WASTE ITEMS:
Recycling Violations at 617 W Buffalo Street
A request was received from Theresa Flacco of 617 W. Buffalo
Street for expungement of the recycling violation she received
for that address.
Resolution
By Commissioner Connor: Seconded by Commissioner Cannon
WHEREAS, the Sanitation Supervisor has reviewed this violation
and found it to be the result of a clerical error; now,
therefore, be it
RESOLVED, that the Board of Public Works, with the recommendation
of the Sanitation Supervisor, expunges the recycling violation at
617 W. Buffalo Street.
Carried Unanimously
Recycling Violations at 408 Stewart Avenue
A request was received from Richard Gilbert, owner of the
property at 408 Stewart Avenue for expungement of the recycling
violations at this address.
Resolution
By Commissioner Connor: Seconded by Commissioner Berg
WHEREAS, The Sanitation Supervisor has reviewed and investigated
these violations, and has found that these violations did occur
at that address; now, therefore, be it
RESOLVED, that the Board of Public Works, with the recommendation
of the Sanitation Supervisor, danfes the request for expungement
of the recycling violations at 408 Stewart Avenue.
Carried Unanimously
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Feb. 14, 1990
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution
By Commissioner Reeves: Seconded Dy Commissioner Sprague
RESOLVED, that bills listed* on the following Abstract be
approved for payment:
Abstract #3
General Fund .. ..............................$ 71,104.85
Water and Sewer Fund ........................ 1,912.18
Joint Activity Fund ......................... 0.00
Capital Projects ............................ 223,472.89
and, be it further
RESOLVED, that bills receivable be approved and rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS:
Commissioner Cannon, Board Liaison to the Commons Advisory Board,
reported that Charjans listed the parking fee increases as one of
the reasons that they are going out of business. Commissioner
Cannon stated that the merchants are considering a proposal to
reimburse their customers for the first hour of parking. He also
commented that the Commons Advisory Board would like to see
signage for the parking garages on State Highways and City
Streets and he requested that this be referred to the Committee
of the Whole.
ADJOURNMENT
On a motion the meeting adjourned at 5:13 pm.
Julie C. C. Boyle
Deputy City Clerk
Benjamin'' Nichols
Mayor
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