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HomeMy WebLinkAboutMN-BPW-1990-02-140 m Q -BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:OOpm February 14, 1990 PRESENT: • Mayor- Nichols Commissioners (6) - Cox, Sprague, Reeves, Cannon, Berg, Connor OTHERS PRESENT: Superintendent of Public Works - Thadani Asst. Superintendent of Public Works - Fabbroni City Engineer - Gray City Attorney - Guttman Deputy City Clerk - Boyle Deputy City Controller - Thayer Alderperson Golder PLEDGE OF ALLEGIANCE: Mayor Nichols led all present in the Pledge of Allegiance to the American Flag. W4 17, 1990 Bo Meeting By Commissioner Reeves: Seconded by Commissioner Sprague RESOLVED, that the Minutes of the January 17, 1990 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of the January 31 1990 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Berg RESOLVED, that the Minutes of the January 31, 1990 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Buildings and Properties Items Commissioner Cannon requested the addition of Item B - City Court Facility Plan - Resolution and Item C - Award of Contract for Fire Department Telephone System - Resoluti-on. No Board member objected. Highway Items Commissioner Sprague requested the addition of Item D - Public Hearing for Sidewalk Repairs in Connection with the Hudson Street Project - Resolution. No Board member objected. REPORT OF COUNCIL LIAISON: Alderperson Blanchard requested that the Board discuss the future of the Recycling Task Force in regards to it becoming a County committee before the Task Force's next meeting which is March 5, 1990. Commissioner Reeves stated that she spoke with Lynn Leopold, Chair of the Recycling Task Force regarding this matter and Lynn has agreed to come to the April 4, 1990 Committee of the Whole meeting to discuss this issue further. 2'7'7 278 2 BPW Minutes Feb. 14, 1990 REPORT OF ASSISTANT SUPERINTENDENT OF PUBLIC WORKS: Assistant Superintendent of Public Works Fabbroni reported on the following: Garbage Tag System The garbage tags are in and available in the City Chamberlain's office. City Chamberlain Parsons is attempting to set up additional outlets throughout the City for tag sales. The City's first informational mailing has gone out to all property owners and the second mailing will go out tomorrow afternoon. Superintendent Thadani has issued a press release and Mayor Nichols has been on Channel 7 News explaining the new system. Commissioner Connor urged the City staff to work closely with the County in regards to devising new tags for bags under the 351b weight limit to help single person households that do not generate a lot of trash. Asst. Superintendent Fabbroni stated that the County is expected to act on this within 2 -3 months. On a motion made by Commissioner Reeves and Seconded by Commissioner Berg further discussion of this matter was referred to the next Committee of the Whole meeting. Cascadilla Wall Work on the Cascadilla wall is ongoing, progress has been slow due to the weather. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Hudson Street There will be a Public Hearing for sidewalk assessments on Wednesday, February 28, 1990 at 4:00 pm for the lower part of Hudson Street. There will also be a Public Information Session on Tuesday, February 20, 1990 from 6:00 pm to 7:00 pm in the Council Chambers regarding the proposed construction of new sidewalks on the West side of Hudson Street from South Hill School to Hudson Place. Elm Street There will be a Public Information Session on Thursday, February 15, 1990 from 7:00 pm to 9:00 pm at West Hill Alternative Community School regarding the proposed widening of Elm Street. Fire Stations Work on the Fire Stations is proceeding. Learning Web There will be a High School sophomore from the Learning Web working in the Engineering office within the next couple of weeks. State Aid To Local Bridges We have received initial notification from the State in regards to funding the North Cayuga Street - Cascadilla Creek bridge renovation work. The State will allot $420,000. and the City's share will be $105,000. Work is' scheduled to begin next year. The documents for the Thurston Avenue bridge are almost complete and are expected to go out by the end of February. Work on the bridge is scheduled to begin this summer. The next bridge to be worked on is the North Cayuga Street -Fall Creek bridge. Route 13 The New York State Department of Transportation has approved the widening of Route 13 to five lanes from Wegmans to Clinton Street. 2'7'1 3 BPW Minutes Feb. 14, 1990 BUILDINGS AND PROPERTIES ITEMS: Ice Climbing on City Property Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works received a request from Mr. Steve Uzmann for the use of City property for ice climbing, and WHEREAS, Mr. Uzmann also submitted an insurance waiver that was reviewed by the City Attorney; now, therefore, be it RESOLVED, that the Board of Public Works, with the opinion of the City Attorney, denies this, request for ice climbing on City property. (y) property. Unanimously O City Court Facility Plan The Ithaca City Court has been mandated by the New York State m Unified Court -System to expand and restore the existing City Q Court and Facilities. The Superintendent of Public Works has met with the City Court Judge and Court Clerk to discuss how to achieve this, and has arrived at two options for renovations that would satisfy the decision of the New York State Unified Court System. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, two of the options which meet the State requirements are the expansion of the existing Court facilities building by adding an extra floor or the addition of a 5,000 square foot two -story facility behind the existing building, and WHEREAS, the finalization of these options cannot be done by staff in the time frame required because the professional expertise of the Department is already tied -up in various on- going projects, and WHEREAS, the State has stated that this analysis must be completed no later than March 31, 1990, therefore the results of the in -house analysis must be done by the middle of March as required by the Mayor; now, therefore, be it RESOLVED, that the Superintendent is requested and authorized to negotiate with and for the services of a consulting firm to provide this analysis at a sum not to exceed $5,000., to be taken out of Capital Reserve Account #25, for design of new capital projects. Discussion followed on the floor with Superintendent Thadani explaining the resolution further. Commissioner Connor noted that the Hall of Justice could conceivably come under study for historic preservation and if so the addition of another floor could be detrimental to that status. Commissioner Connor requested that this matter be referred to the Committee of the Whole with power to act so that staff could confer with experts in the field on this matter before they make any decisions. 280 4 BPW Minutes Feb. 14, 1990 Resolution By Commissioner Connor: Seconded by Commissioner Cannon RESOLVED, that Item B - City Court Facility Plan - Resolution be referred to the next Committee of the Whole meeting on February 21, 1990 with Power to Act. A vote on the resolution resulted as follows: AYES (3), Connor, Berg, Cannon NAYES (3), Cox, Sprague, Reeves Mayor Nichols voted Aye breaking the tie. Carried Award of Contract for Fire Department Telephone System Bids were received on February 7, 1990 for a new telephone system for the Ithaca Fire Department as part of the new construction and renovation projects. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, that the contract for a new telephone system for the Fire Department be awarded to All -Mode Communications for their low and only bid of $15,296.00, total amount of base bid and alternates. Carried Unanimously HIGHWAY ITEMS: Hudson Street • Sidewalk Repairs Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, thirty -one (31) property owners were sent notice of defective sidewalks on Hudson Street, and WHEREAS, the Board of Public Works has held a public hearing on January 31, 1990 addressing repairs to these defective sidewalks on Hudson Street as required by the City Charter; now, therefore, be it RESOLVED, that the Board of Public Works requires the owners of these properties to repair defective sidewalks on Hudson Street before June 1, 1990 or, upon the failure of these owners to complete such repair within that time, the Board of Public Works shall cause these sidewalks to be repaired at the expense of the owner. Carried Unanimously Hudson Street Sidewalk on the West Side from South Hill School to Hudson Place Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the Board of Public Works has been petitioned by members of the South Hill community for the construction of new sidewalks on the west side of Hudson Street from South Hill School to Hudson Place and on the east side of Hudson Street from house -641 Hudson Street to Pennsylvania Avenue, and WHEREAS, the Board of Public Works held the public hearing required for this uniform sidewalk improvement on January 31, 1990 and received negative comments concerning the west side sidewalk; now, therefore be it RESOLVED, that new sidewalks be constructed on the east side of Hudson Street from house number 641 Hudson Street to Pennsylvania Avenue in accordance with plans and specifications prepared by John S. MacNeill, Consulting Engineers, and that the costs of 281 k, BPW Minutes Feb. 14, 1990 constructing said sidewalks shall be assessed to the appropriate property owners as provided for in Chapter 5 of the City Charter, and, be it further RESOLVED, that a public information meeting be held at 6:00 m on February 20, 1990 for the Hudson Street community to review the proposed new sidewalk onthe west side of Hudson from South Hill School to Hudson Place and that'the Board reserves the power to act at its meeting of February 21, 1990 to provide staff the necessary direction to proceed with the contract. Carried Unanimously Award of Contract for City DPW Trucks Resolution By Commissioner Sprague: Seconded by Commissioner Cannon (� WHEREAS, bids were received on February 6, 1990 for furnishing 4 O trucks; now, therefore, be it RESOLVED, that the low bid from Maguire Ford Inc. for furnishing one (1) 3/4 ton pickup be rejected as not meeting specifications CO and, be it further Q RESOLVED, that the contract for furnishing trucks be awarded as follows: one heavy half -ton pickup be awarded to Maguire Ford Inc. for their low bid of $11,536.00; the contract for furnishing one crew cab pickup be awarded to Stafford Chevrolet for their low bid of $14,425.00; the contract for furnishing one small 4x4 supercab pickup be awarded to Maguire Ford Inc. for their low bid of $13,552.00; and the contract for furnishing one 3/4 ton pickup be awarded to Spencer Ford Sales for their low bid of $12,110.90 meeting specifications. Carried Unanimously By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, that February 28, 1990 at 4:00 pm be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a notice will be given the opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS• Pedestrian /Bicycle Bridg over Cascadilla Creek Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the Cornell Student Chapter of the American Society of Civil Engineers presented to the Board of Public Works a pedestrian /bicycle bridge that they would like to construct within the City, and WHEREAS, this bridge would be located just north of the Ithaca Area Wastewater Treatment Facility near the sharp curve on Willow Avenue, adjacent to the railroad bridge over Cascadilla Creek, and WHEREAS, this bridge would make the Farmers Market and other sections in that area accessible to both pedestrians and cyclists, and WHEREAS, this bridge will be constructed for handicapped accessibility; now, therefore, be it 282 6 BPW Minutes Feb. 14, 1990 RESOLVED, that the Board of Public Works enthusiastically approves the pedestrian /bicycle bridge over Cascadilla Creek as presented by the Student Chapter of the American Society of Civil Engineers, and, be it further RESOLVED, that the Department of Public Works will provide a crane for use in the construction of this bridge, and, be it further RESOLVED, that the Board of Public Works authorizes the bidding of the steel beams for this project. Carried Unanimously Award of Contract for Reel Mower Grinder Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, bids were received on January 26, 1990 for furnishing one Reel Mower Grinder; now, therefore, be it RESOLVED, that the bid from S.V. Moffett Co., Inc. be rejected as not meeting specifications, and, be it further RESOLVED, that the contract for furnishing one Reel Mower Grinder be awarded to Eaton Equipment Corp. of Syracuse for the only and low bid of $5,549.00, meeting specifications. Carried Unanimously SOLID WASTE ITEMS: Recycling Violations at 617 W Buffalo Street A request was received from Theresa Flacco of 617 W. Buffalo Street for expungement of the recycling violation she received for that address. Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, the Sanitation Supervisor has reviewed this violation and found it to be the result of a clerical error; now, therefore, be it RESOLVED, that the Board of Public Works, with the recommendation of the Sanitation Supervisor, expunges the recycling violation at 617 W. Buffalo Street. Carried Unanimously Recycling Violations at 408 Stewart Avenue A request was received from Richard Gilbert, owner of the property at 408 Stewart Avenue for expungement of the recycling violations at this address. Resolution By Commissioner Connor: Seconded by Commissioner Berg WHEREAS, The Sanitation Supervisor has reviewed and investigated these violations, and has found that these violations did occur at that address; now, therefore, be it RESOLVED, that the Board of Public Works, with the recommendation of the Sanitation Supervisor, danfes the request for expungement of the recycling violations at 408 Stewart Avenue. Carried Unanimously co 0 7 m Q 7 BPW Minutes Feb. 14, 1990 REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded Dy Commissioner Sprague RESOLVED, that bills listed* on the following Abstract be approved for payment: Abstract #3 General Fund .. ..............................$ 71,104.85 Water and Sewer Fund ........................ 1,912.18 Joint Activity Fund ......................... 0.00 Capital Projects ............................ 223,472.89 and, be it further RESOLVED, that bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Commissioner Cannon, Board Liaison to the Commons Advisory Board, reported that Charjans listed the parking fee increases as one of the reasons that they are going out of business. Commissioner Cannon stated that the merchants are considering a proposal to reimburse their customers for the first hour of parking. He also commented that the Commons Advisory Board would like to see signage for the parking garages on State Highways and City Streets and he requested that this be referred to the Committee of the Whole. ADJOURNMENT On a motion the meeting adjourned at 5:13 pm. Julie C. C. Boyle Deputy City Clerk Benjamin'' Nichols Mayor 283