Loading...
HomeMy WebLinkAboutMN-BPW-1989-12-20BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE Meeting of December 20, 1989 NOTES Present: Commissioners Cannon, Cox, Daley, Reeves, Sprague; Acting Supt. Fabbroni, City Engr. Gray. Commissioner Reeves chaired the meeting. The following were additions to the Agenda: 4. Penalties on miscellaneous bills - Debbie Parsons present. 5. Water Treatment Plant Amendment of funds - Committee has "Power to Act ". The following were deletions to the Agenda: 2. Staff Updates: b. Lighting in Southside Area. C. 108 Water Street Encroachment. d. Use of handicapped parking spaces in Dryden Road Parking Garage (Building Commissioner recommendation). 1. ICE CLIMBING ON CITY PROPERTY Steve Uzmann was present for discussion. Mr. Uzmann noted that he would like to regain access to Six Mile Creek and to Ithaca Falls for ice climbing. He showed the BPW the type of equipment ice climbers use and noted that most ice climbers are experienced rock climbers. He further noted that he has a proposed liability form and could show proof of insurance. Commissioner Sprague asked Mr. Uzmann if he had an agreement with private property owners, Mr. Uzmann said he did not, it was known to the absentee landlords that he would be using their property. Commissioner Cannon proposed that the City Attorney review this proposal and the BPW agreed, and will discuss afterwards. 2. PENALTIES ON MISCELLANEOUS BILLS City Chamberlain Parsons presented to the BPW a proposal to add penalty charges to miscellaneous late bills. She noted that she has spoke with the City Attorney and he felt the BPW regulations would need to be changed. City Engr. Gray felt that all late penalty rates should be consolidated into a fee schedule without different interest rates. Discussion followed. Commissioner Daley suggested a 10% late penalty fee after 30 days. The BPW A BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE December 20, 1989 penalty rates should be consolidated into a fee schedule without different interest rates. Discussion followed. Commissioner Daley suggested a 10% late penalty fee after 30 days. The BPW will discuss this issue after the City Chamberlain receives further information from the City Attorney and the Charter and ordinance Committee. 3. GENEVA STREET LOADING ZONES Traffic Engineer Gombas was present to discuss this request from the Senior Citizens Center asking that the two loading zone parking spaces in front of their building be changed to handicapped parking. Frank suggested changing only one space to handicapped and leaving the other as a loading zone. Discussion followed. The BPW took the Traffic Engineer's suggestion and agreed to change one space to handicapped parking and to leave the other as a loading zone. 4. JOB SCOPE OF WATER AND SEWER DIRECTOR City Engineer Gray noted the upcoming retirements in the Water and Sewer Division and the 89 years of experience between them. He noted the background of the Water and Sewer Director, and explained the 1979 organizational chart and how the Assistant Superintendent was in charge of the Water and Sewer Division. City Engr. Gray noted that he would like to create a position in the Water and Sewer Division comparable to the Streets and Sanitation Supervisor in the Streets and Facilities Division. This position would take care of long range planning as well as necessary maintenance. Commissioner Cox discussed the 1979 organizational chart and felt it was accurate, and noted that at that time, the Assistant Superintendent was second in charge. Acting Supt. Fabbroni felt that there needed to be a higher position that Walt Happel's current one and that this would still be under the direction of the City Engineer. Discussion followed about budgetary concerns. The BPW directed staff to start a search process and to request the Civil Service Commission to establish a position in the Water and Sewer Division equivalent to the Streets and Sanitation Supervisor in the Streets and Facilities Division, and also directed staff to appoint an Acting Director of Water and Sewer Operations. 5. WTP AMENDMENT - BPW HAS "POWER TO ACT" ON THIS RESOLUTION City Engineer Gray explained the background on this resolution that was tabled from the December 13th BPW meeting. Herb McCall was hired under contract to do design work for the Water Treatment Plant Upgrade. Discussion followed about the work that Lo Mr. McCall has done, and how some of this work was not what he was contracted to do. The BPW discussed this matter further and decided to approve this payment with the stipulation that Mr. Page - 2 BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE December 20, 1989 McCall will adhere to the scope of his contract and that this amount is not to exceed $20,000. Resolution by Commissioner Cox; Seconded by Commissioner Sprague. WHEREAS, the City has received additional services from Herb McCall, P.E. related to the day to day operations of the Water Treatment Plant, and WHEREAS, this matter has been reviewed by the City Engineer and he has recommended a payment of $20,000, and WHEREAS, this matter has been further reviewed by the Board of Public Works and they agree to the payment of $20,000 with the stipulation that no further work is done out of the scope of Mr. McCall's contract with the City for the Water Treatment Plant Upgrade, now therefore be it RESOLVED, That the Board of Public Works approves the $20,000 not -to- exceed payment to Mr. Herb McCall for additional services to the Water Treatment Plant, and be it further RESOLVED, That the Board requests the Budget and Administration Committee amend the 1989 Budget to increase line F- 8330 -435 by $20,000 for this payment and reduce line F- 8330 -110 by $20,000 to offset this payment. Meeting adjourned at 5:40 p.m. Carried Unanimously Notes by Lisa Cornell Administrative Secretary Page - 3 17. W p - Commissioner Cox. C. Amendment to Water Treatment Plant Budget [he Citv Engineer has been approached on several occasions by Herb McCall, P.E., for payment of "additional services" rendered while doing design for the Water Treatment Plant Because of the lack of a Chief Operator at the Upgrade. plant, the complexity and age of the plant systems, the changing state and federal regulations, and the easy availability of Mr. McCall at the Water Plant he was involved in several plant operational matters. After numerous discussions Mr. Gray agreed to recommend a payment to emergency and additional work done for of $20,000 reflect daily plant operations. The source of those funds would be unexpended monies in the plant staff line. Other payments for additional services, if any, will be made only as those incorporated in the project as change orders or a items are change in scope of the project. WHEREAS, the City has received additional services from Herb P.E. to the day to day operations of the McCall, related Water Treatment Plant, and WHEREAS, this matter has been reviewed by the City Engineer and he has recommended a payment of $20,000, now therefore be it RESOLVED, that the Board of Public Works request that the Budget and Administration Committee amend the 1989 Budget to increase line F 8330-435 by $20,000 for this payment and reduce line F 8330-110 by $20,000 to offset the payment.