HomeMy WebLinkAboutMN-BPW-1989-11-08co
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-BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M. November 8, 1989
PRESENT:
Mayor Gutenberger
Commissioners (5) - Reeves, Cox, Daley, Cannon, Sprague
OTHERS PRESENT:
City Engineer - Gray
Acting Superintendent of Public Works - Fabbroni
City Clerk - Paolangeli
Deputy City Clerk - Boyle
City Controller - Cafferillo
Deputy Controller - Thayer
City Chamberlain - Parsons
Assistant Planning & Development Director - Mazzarella
Assistant City Attorney - Beers - Schnock
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in the Pledge of Allegiance to
the American flag.
MINUTES•
Approval of Minutes of the October 25, 1989 Board of Public Works
Meeting
By Comm. Cox: Seconded by Comm. Sprague
RESOLVED, That the Minutes of the October 25, 1989 Board of
Public Works meeting be approved as published.
DOIZA
ONS
CARRIED UNANIMOUSLY
Comm. Cannon requested the addition of Item B - Award of Bids
for Computer System and Item C - Award of Bids for Survey
Equipment.
No Board Member objected.
Parking and Traffic Item
Comm. Daley requested the addition of Item A - Swarthout and
Ferris Bus Service.
No Board Member objected.
COMMUNICATIONS FROM THE MAYOR:
Mayor Gutenberger requested an
Personnel matter.
No Board Member objected
Executive Session concerning a
Congratulations - Alderperson -elect Daley
Mayor Gutenberger congratulated Alderperson -elect Daley on his
victory in yesterday's election.
Congratulations - Larry Fabbroni
Mayor Gutenberger congratulated Larry Fabbroni on his meeting
with County Officials and coming back with good news regarding
the County Recycling budget.
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Nov. 8, 1989
SPECIAL ORDER OF BUSINESS
Public Hearing on the Collegetown Special Assessment Benefit
District Chartres for 1990.
Resolution to Open the Public Hearing
By Comm. Reeves: Seconded by Comm. Sprague
RESOLVED, that the Public Hearing on the Collegetown Special
Assessment Benefit District Charges for 1990 be opened.
CARRIED UNANIMOUSLY
No one appeared at-the Public Hearing.
Resolution to Close the Public Hearing
By Comm. Daley: Seconded by Comm. Cannon
RESOLVED, that the Public Hearing on the Collegetown Special
Assessment Benefit District Charges for 1990 be closed.
CARRIED UNANIMOUSLY
Resolution
By Comm. Daley: Seconded by Comm. Cannon
RESOLVED, That the Board of Public Works accepts the Collegetown
Special Assessment Benefit District Charges, and be it further
RESOLVED, That the City Chamberlain be requested to make the
billing at the appropriate time.
CARRIED UNANIMOUSLY
REPORT OF THE CITY CLERK
No report.
REPORT OF THE CITY ATTORNEY
City Attorney Beers - Schnock reported on the following:
108 WATER STREET
The encroachment easement problem at 108 Water Street has been
referred to the Planning and Development Committee of Common
Council for their consideration.
414 SPENCER ROAD
This problem is still under consideration and information is
still being submitted by Attorney Bruno Mazza.
REPORT OF THE CITY CONTROLLER
No report.
REPORT OF COUNCIL LIAISON
Not present.
REPORT OF ACTING SUPERINTENDENT:
Acting Superintendent Fabbroni reported.on the following:
1990 Budget
We have been able to reduce the DPW budget to more fully reflect
the figures in the Mayor's budget.
Recycling Program
The County has committed $150,000 in their Contingency Fund to
negotiate the takeover of the City's expenses for the Recycling
Program.
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Nov. 8, 1989
Parking Fees
We have found through research that $150,000 can be generated in
one year by charging $ .25 for the first hour of parking. More
research will be necessary if we consider charging $ .25 for the
first hour and $ .50` for eagh' subsequent hour as the City
Controller has recommended.
Hall of Justice
We have been working orf a fire escape which serves both the
Police Station and the Courts.
Southside Day Care
The stairwell has been virtually completed at this time, to serve
the Day Care Program on the second floor.
Cass Park Maintenance Facility
Work on the roof has been completed and we will be making more
CO space available in the rink and locker rooms.
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Utility Patching
-� We have completed many utility patches and are preparing for the
CO winter season.
Q Willard Way
This project is virtually completed. It will be reopened to
traffic within a day or two.
Willow Tree Stumps - Stewart Park
The Willow stumps have been removed from Stewart Park.
Quarry Street Proiect
Landscaping is finished at the Quarry Street project.
Heating Systems
The heating systems in all of the buildings are being worked on.
We are striving for as much climate control as possible. We
will probably lose two more heaters in City Hall before the end
of this heating season. We are working toward the replacement of
the heating system.
GIAC Break -ins
There have been numerous break -ins at the GIAC building this past
month. We have stopped replacing the glass and have been using
plywood instead until the situation is under control. The Police
have it under investigation.
REPORT OF CITY ENGINEER
City Engineer Gray reported on the following:
Drainage Study
The startup meeting with Cornell regarding the Drainage Study for
the southwest part of the City is scheduled for next week.
Sidewalk Protects
The last sidewalk project that we will be doing this year will
be the sidewalk in front of City Hall and that should start this
week.
Hudson Street
City Attorney Nash has suggested that property appraisals be
completed for the "takings" we are going to do. It is our
intention, in most cases, to trade sidewalks for the property.
The City Attorney feels that we should have the appraisals in our
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Nov. 8, 1989
files to show that we have been fair with the property owners, so
that work is being done done now. There will be a public meeting
within the next three weeks, and the documents should be ready to
go out December 1, for bids to be returned in early January.
Traffic Counters
There are still Traffic Counters out. There are Counters on
Third Street for the DPW work next summer and in addition there
are a number of other Counters out which are tied in to the
County -wide traffic survey.
Fire Stations
The fire stations are progressing fairly rapidly, although slower
than initially promised. We should have them turned over by
early spring.
Paolangeli Parcel
Comm. Daley inquired whether there has been any further progress
on the resolution of who is responsible for water and sewer on
Lake Avenue for the Paolangeli Parcel. City Engineer Gray stated
that the City's policy is that the developer is responsible for
that work. City Engineer Gray is currently having discussions
with City Attorney Nash regarding this matter.
BUILDINGS AND PROPERTIES ITEMS:
Tompkins County Proposed Baling Station Site at Commercial Avenue
Tompkins County is proposing to construct a baling station on
Commercial Avenue.
Resolution
By: Comm. Cannon: Seconded by Comm. Daley
WHEREAS, this site is at a location where there already is a high
volume of traffic and
WHEREAS, at a recent Common Council meeting, many merchants in
the Elmira Road /Commercial Avenue area voiced their opposition to
this baling station's location, and
WHEREAS, the County does have other sites available that could be
investigated for this purpose, now therefore be it
RESOLVED, That the Board of Public Works agrees that the
Commercial Avenue site is not appropriate for the County's baling
station, and be it further
RESOLVED, That the Board of Public Works respectfully renders
this opinion to Common Council for their consideration.
Discussion followed on the floor. It was the consensus of the
Board that because this resolution would not have a significant
impact on Common Council and it could have negative effects on
the working relationship between the County and the City it would
be in the best interest of all parties to withdraw this
resolution.
BIDS FOR COMPUTER SYSTEM
Bids were received November 6, 1989 for providing computer
workstations and printers.
Resolution:
By Comm. Cannon: Seconded by Comm. Daley
WHEREAS, Solution Technology Group, Inc., 111 South Cayuga
Street, Ithaca, New York 14850, is the low bidder for delivering
computer systems, and
WHEREAS, upon inspection of their bid required substitution of
GENOA UGA Graphics Cards for the Paradise Plus VGA Graphics Cards
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Nov. 8, 1989
and an ACER 715 Multisync Monitor for one Hyundai, HCM -401
monitor to meet minimum specifications, and
WHEREAS, the additional $225.00 still left Solution Technology
Group, Inc. the low bidder, now thLerefore be it
RESOLVED, the bid be awarded for furnishing computers to Solution
Technology Group, Inc. for their low bid as adjusted of
$15,693.00.
Discussion following regarding where the computers would be
placed and reasons for having the color monitors.
CARRIED UNANIMOUSLY
BIDS FOR SURVEY EQUIPMENT '
Bids were received November 6, 1989 for providing survey
Q equipment.
RESOLUTION
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m By Comm. Cannon: Seconded by Comm. Sprague
Q WHEREAS, Syracuse Blue Print Co., Inc., 825 East Genesee Street,
Syracuse, New York 13210 is the low and only bidder for
furnishing survey equipment, now therefore be it
RESOLVED, the bid for furnishing a total station and other
survey equipment be awarded to Syracuse Blue Print Co., Inc., for
their bid of $19,802.
Discussion followed on the floor regarding Syracuse Blue Print
Co. being the only bidder for the survey equipment. It was
determined that the specifications were reasonable and general
enough to invite other bidders but no other manufacturers
participated.
CARRIED UNANIMOUSLY
HIGHWAY ITEMS
Encroachment Request at 209 Cascadilla Street
A request was received from Allyson Yarbrough of 209 Cascadilla
Street for an encroachment agreement at that same address.
Resolution
By Comm. Sprague: Seconded by Comm. Cox
WHEREAS, review of the survey map shows the porch on the north
side of the building encroaches onto the.City right -of -way for a
distance of 3.84 feet, now therefore be it
RESOLVED, that the Board of Public Works approves the
encroachment request at 209 Cascadilla Street under the usual
terms handled by the City Attorney and that the Mayor is hereby
authorized to execute the agreement and necessary documents.
CARRIED UNANIMOUSLY
PARKING AND TRAFFIC ITEMS
Swarthout and Ferris Bus Service
Resolution
By Comm. Daley: Seconded by Comm. Sprague
RESOLVED, that an agreement between the Swarthout and Ferris Bus
Service and the City of Ithaca which provides for the operation
by Swarthout and Ferris of a commuter bus service between
downtown Ithaca and the South Lansing /Triphammer and Village
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Nov. 8, 1989
Apartments /Sapsucker /Ithaca area via the Cornell University
campus for the period January 1, 1990 through December 31, 1994,
be approved for signature by the Mayor. It is further
RESOLVED, that an agreement between the City of Ithaca, Cornell
University, the Town of Ithaca, the Village of Lansing, Tompkins
County, and the Village of Cayuga Heights, all as subsidizers of
the Northeast Transit program, which agreement provides for
administration by the City of a regular commuter bus service
route on behalf of the subsidizers, serving the downtown Ithaca
areas and the South Lansing /Triphammer and Village
Apartments /Sapsucker /Ithaca areas via the Cornell University
campus for the period January 1, 1990 through December 31, 1994,
be approved for signature by the Mayor.
CARRIED UNANIMOUSLY
SOLID WASTE.ITEMS
Tompkins County Landfill Tipping Fees - 1990 DPW Budget
RESOLUTION
By Comm. Reeves: Seconded by Comm. Cox
WHEREAS, Tompkins County is enacting a landfill tipping fee
effective January 1990, and
WHEREAS, monies for these fees were deleted from the 1990 DPW
Budget after the Mayor's review, and
WHEREAS, if the fees were to be absorbed by the DPW Budget it
would cause an unjust burden on normal DPW operations, now
therefore be it
RESOLVED, That the Board of Public Works affirms that these
tipping fees will not be taken out of DPW operating funds, and be
it further
RESOLVED, That a revenue - generating source will be found to cover
the expense of the County's landfill tipping fees.
CARRIED UNANIMOUSLY
REPORT OF SPECIAL COMMITTEES
Audit
By Comm. Reeves: Seconded by Comm. Daley
RESOLVED, That bills listed on the following abstract be approved
for payment:
Abstract #21
General Fund . . . . . . . . . . . . . . . . . $57,157.67
Water and Sewer Fund . . . . . . . . . . . . . $26,765.62
Joint Activity Fund . . . . . . . . . . . . . $11,369.38
Capital Projects . . . . . . . . . . . . . . . $413,003.71
and be it further
RESOLVED, That bills receivable be approved and rendered.
CARRIED UNANIMOUSLY
REPORT OF BOARD LIAISON
COMMONS ELECTRICAL SYSTEM
Comm. Cannon reported that he and Acting Superintendent Fabbroni
will be meeting on Thursday with Tony Egner. Comm. Cannon
stated that they plan to investigate the possibility of getting
more amperage without it being prohibitively expensive.
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Nov. 8, 1989
UPCOMING MEETINGS
Comm. Daley reported that three meetings have been scheduled for
next week. The "Rich Study" meetfing will be Friday November 17
at 3:00 PM which will include a discussion on parking fees.
Northside Lands Committee will be meeting November 17. The base
maps have been received from the Consultant.
A sub - committee of the Planning and Development Board is also
meeting November 17 regarding bike paths.
EXECUTIVE SESSION
by Comm. Daley: Seconded by .Comm. Cannon
RESOLVED That the board adjourn into executive session for the
purpose of discussing a personnel item.
CARRIED UNANIMOUSLY
ADJOURNMENT
The Board came out of Executive Session and adjourned at 5:10
P.M.
Aouh
Julie C. Boyle
Deputy City Clerk
2311)