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HomeMy WebLinkAboutMN-BPW-1989-11-08co 0 m . Q -BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. November 8, 1989 PRESENT: Mayor Gutenberger Commissioners (5) - Reeves, Cox, Daley, Cannon, Sprague OTHERS PRESENT: City Engineer - Gray Acting Superintendent of Public Works - Fabbroni City Clerk - Paolangeli Deputy City Clerk - Boyle City Controller - Cafferillo Deputy Controller - Thayer City Chamberlain - Parsons Assistant Planning & Development Director - Mazzarella Assistant City Attorney - Beers - Schnock PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES• Approval of Minutes of the October 25, 1989 Board of Public Works Meeting By Comm. Cox: Seconded by Comm. Sprague RESOLVED, That the Minutes of the October 25, 1989 Board of Public Works meeting be approved as published. DOIZA ONS CARRIED UNANIMOUSLY Comm. Cannon requested the addition of Item B - Award of Bids for Computer System and Item C - Award of Bids for Survey Equipment. No Board Member objected. Parking and Traffic Item Comm. Daley requested the addition of Item A - Swarthout and Ferris Bus Service. No Board Member objected. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger requested an Personnel matter. No Board Member objected Executive Session concerning a Congratulations - Alderperson -elect Daley Mayor Gutenberger congratulated Alderperson -elect Daley on his victory in yesterday's election. Congratulations - Larry Fabbroni Mayor Gutenberger congratulated Larry Fabbroni on his meeting with County Officials and coming back with good news regarding the County Recycling budget. 233 234 2 BPW Minutes Nov. 8, 1989 SPECIAL ORDER OF BUSINESS Public Hearing on the Collegetown Special Assessment Benefit District Chartres for 1990. Resolution to Open the Public Hearing By Comm. Reeves: Seconded by Comm. Sprague RESOLVED, that the Public Hearing on the Collegetown Special Assessment Benefit District Charges for 1990 be opened. CARRIED UNANIMOUSLY No one appeared at-the Public Hearing. Resolution to Close the Public Hearing By Comm. Daley: Seconded by Comm. Cannon RESOLVED, that the Public Hearing on the Collegetown Special Assessment Benefit District Charges for 1990 be closed. CARRIED UNANIMOUSLY Resolution By Comm. Daley: Seconded by Comm. Cannon RESOLVED, That the Board of Public Works accepts the Collegetown Special Assessment Benefit District Charges, and be it further RESOLVED, That the City Chamberlain be requested to make the billing at the appropriate time. CARRIED UNANIMOUSLY REPORT OF THE CITY CLERK No report. REPORT OF THE CITY ATTORNEY City Attorney Beers - Schnock reported on the following: 108 WATER STREET The encroachment easement problem at 108 Water Street has been referred to the Planning and Development Committee of Common Council for their consideration. 414 SPENCER ROAD This problem is still under consideration and information is still being submitted by Attorney Bruno Mazza. REPORT OF THE CITY CONTROLLER No report. REPORT OF COUNCIL LIAISON Not present. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Fabbroni reported.on the following: 1990 Budget We have been able to reduce the DPW budget to more fully reflect the figures in the Mayor's budget. Recycling Program The County has committed $150,000 in their Contingency Fund to negotiate the takeover of the City's expenses for the Recycling Program. 235 3 BPW Minutes Nov. 8, 1989 Parking Fees We have found through research that $150,000 can be generated in one year by charging $ .25 for the first hour of parking. More research will be necessary if we consider charging $ .25 for the first hour and $ .50` for eagh' subsequent hour as the City Controller has recommended. Hall of Justice We have been working orf a fire escape which serves both the Police Station and the Courts. Southside Day Care The stairwell has been virtually completed at this time, to serve the Day Care Program on the second floor. Cass Park Maintenance Facility Work on the roof has been completed and we will be making more CO space available in the rink and locker rooms. 0 Utility Patching -� We have completed many utility patches and are preparing for the CO winter season. Q Willard Way This project is virtually completed. It will be reopened to traffic within a day or two. Willow Tree Stumps - Stewart Park The Willow stumps have been removed from Stewart Park. Quarry Street Proiect Landscaping is finished at the Quarry Street project. Heating Systems The heating systems in all of the buildings are being worked on. We are striving for as much climate control as possible. We will probably lose two more heaters in City Hall before the end of this heating season. We are working toward the replacement of the heating system. GIAC Break -ins There have been numerous break -ins at the GIAC building this past month. We have stopped replacing the glass and have been using plywood instead until the situation is under control. The Police have it under investigation. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Drainage Study The startup meeting with Cornell regarding the Drainage Study for the southwest part of the City is scheduled for next week. Sidewalk Protects The last sidewalk project that we will be doing this year will be the sidewalk in front of City Hall and that should start this week. Hudson Street City Attorney Nash has suggested that property appraisals be completed for the "takings" we are going to do. It is our intention, in most cases, to trade sidewalks for the property. The City Attorney feels that we should have the appraisals in our 2 3 ()' 4 BPW Minutes Nov. 8, 1989 files to show that we have been fair with the property owners, so that work is being done done now. There will be a public meeting within the next three weeks, and the documents should be ready to go out December 1, for bids to be returned in early January. Traffic Counters There are still Traffic Counters out. There are Counters on Third Street for the DPW work next summer and in addition there are a number of other Counters out which are tied in to the County -wide traffic survey. Fire Stations The fire stations are progressing fairly rapidly, although slower than initially promised. We should have them turned over by early spring. Paolangeli Parcel Comm. Daley inquired whether there has been any further progress on the resolution of who is responsible for water and sewer on Lake Avenue for the Paolangeli Parcel. City Engineer Gray stated that the City's policy is that the developer is responsible for that work. City Engineer Gray is currently having discussions with City Attorney Nash regarding this matter. BUILDINGS AND PROPERTIES ITEMS: Tompkins County Proposed Baling Station Site at Commercial Avenue Tompkins County is proposing to construct a baling station on Commercial Avenue. Resolution By: Comm. Cannon: Seconded by Comm. Daley WHEREAS, this site is at a location where there already is a high volume of traffic and WHEREAS, at a recent Common Council meeting, many merchants in the Elmira Road /Commercial Avenue area voiced their opposition to this baling station's location, and WHEREAS, the County does have other sites available that could be investigated for this purpose, now therefore be it RESOLVED, That the Board of Public Works agrees that the Commercial Avenue site is not appropriate for the County's baling station, and be it further RESOLVED, That the Board of Public Works respectfully renders this opinion to Common Council for their consideration. Discussion followed on the floor. It was the consensus of the Board that because this resolution would not have a significant impact on Common Council and it could have negative effects on the working relationship between the County and the City it would be in the best interest of all parties to withdraw this resolution. BIDS FOR COMPUTER SYSTEM Bids were received November 6, 1989 for providing computer workstations and printers. Resolution: By Comm. Cannon: Seconded by Comm. Daley WHEREAS, Solution Technology Group, Inc., 111 South Cayuga Street, Ithaca, New York 14850, is the low bidder for delivering computer systems, and WHEREAS, upon inspection of their bid required substitution of GENOA UGA Graphics Cards for the Paradise Plus VGA Graphics Cards 1 5 BPW Minutes Nov. 8, 1989 and an ACER 715 Multisync Monitor for one Hyundai, HCM -401 monitor to meet minimum specifications, and WHEREAS, the additional $225.00 still left Solution Technology Group, Inc. the low bidder, now thLerefore be it RESOLVED, the bid be awarded for furnishing computers to Solution Technology Group, Inc. for their low bid as adjusted of $15,693.00. Discussion following regarding where the computers would be placed and reasons for having the color monitors. CARRIED UNANIMOUSLY BIDS FOR SURVEY EQUIPMENT ' Bids were received November 6, 1989 for providing survey Q equipment. RESOLUTION CD m By Comm. Cannon: Seconded by Comm. Sprague Q WHEREAS, Syracuse Blue Print Co., Inc., 825 East Genesee Street, Syracuse, New York 13210 is the low and only bidder for furnishing survey equipment, now therefore be it RESOLVED, the bid for furnishing a total station and other survey equipment be awarded to Syracuse Blue Print Co., Inc., for their bid of $19,802. Discussion followed on the floor regarding Syracuse Blue Print Co. being the only bidder for the survey equipment. It was determined that the specifications were reasonable and general enough to invite other bidders but no other manufacturers participated. CARRIED UNANIMOUSLY HIGHWAY ITEMS Encroachment Request at 209 Cascadilla Street A request was received from Allyson Yarbrough of 209 Cascadilla Street for an encroachment agreement at that same address. Resolution By Comm. Sprague: Seconded by Comm. Cox WHEREAS, review of the survey map shows the porch on the north side of the building encroaches onto the.City right -of -way for a distance of 3.84 feet, now therefore be it RESOLVED, that the Board of Public Works approves the encroachment request at 209 Cascadilla Street under the usual terms handled by the City Attorney and that the Mayor is hereby authorized to execute the agreement and necessary documents. CARRIED UNANIMOUSLY PARKING AND TRAFFIC ITEMS Swarthout and Ferris Bus Service Resolution By Comm. Daley: Seconded by Comm. Sprague RESOLVED, that an agreement between the Swarthout and Ferris Bus Service and the City of Ithaca which provides for the operation by Swarthout and Ferris of a commuter bus service between downtown Ithaca and the South Lansing /Triphammer and Village 237 238 6 BPW Minutes Nov. 8, 1989 Apartments /Sapsucker /Ithaca area via the Cornell University campus for the period January 1, 1990 through December 31, 1994, be approved for signature by the Mayor. It is further RESOLVED, that an agreement between the City of Ithaca, Cornell University, the Town of Ithaca, the Village of Lansing, Tompkins County, and the Village of Cayuga Heights, all as subsidizers of the Northeast Transit program, which agreement provides for administration by the City of a regular commuter bus service route on behalf of the subsidizers, serving the downtown Ithaca areas and the South Lansing /Triphammer and Village Apartments /Sapsucker /Ithaca areas via the Cornell University campus for the period January 1, 1990 through December 31, 1994, be approved for signature by the Mayor. CARRIED UNANIMOUSLY SOLID WASTE.ITEMS Tompkins County Landfill Tipping Fees - 1990 DPW Budget RESOLUTION By Comm. Reeves: Seconded by Comm. Cox WHEREAS, Tompkins County is enacting a landfill tipping fee effective January 1990, and WHEREAS, monies for these fees were deleted from the 1990 DPW Budget after the Mayor's review, and WHEREAS, if the fees were to be absorbed by the DPW Budget it would cause an unjust burden on normal DPW operations, now therefore be it RESOLVED, That the Board of Public Works affirms that these tipping fees will not be taken out of DPW operating funds, and be it further RESOLVED, That a revenue - generating source will be found to cover the expense of the County's landfill tipping fees. CARRIED UNANIMOUSLY REPORT OF SPECIAL COMMITTEES Audit By Comm. Reeves: Seconded by Comm. Daley RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #21 General Fund . . . . . . . . . . . . . . . . . $57,157.67 Water and Sewer Fund . . . . . . . . . . . . . $26,765.62 Joint Activity Fund . . . . . . . . . . . . . $11,369.38 Capital Projects . . . . . . . . . . . . . . . $413,003.71 and be it further RESOLVED, That bills receivable be approved and rendered. CARRIED UNANIMOUSLY REPORT OF BOARD LIAISON COMMONS ELECTRICAL SYSTEM Comm. Cannon reported that he and Acting Superintendent Fabbroni will be meeting on Thursday with Tony Egner. Comm. Cannon stated that they plan to investigate the possibility of getting more amperage without it being prohibitively expensive. 0 m Q F 7 BPW Minutes Nov. 8, 1989 UPCOMING MEETINGS Comm. Daley reported that three meetings have been scheduled for next week. The "Rich Study" meetfing will be Friday November 17 at 3:00 PM which will include a discussion on parking fees. Northside Lands Committee will be meeting November 17. The base maps have been received from the Consultant. A sub - committee of the Planning and Development Board is also meeting November 17 regarding bike paths. EXECUTIVE SESSION by Comm. Daley: Seconded by .Comm. Cannon RESOLVED That the board adjourn into executive session for the purpose of discussing a personnel item. CARRIED UNANIMOUSLY ADJOURNMENT The Board came out of Executive Session and adjourned at 5:10 P.M. Aouh Julie C. Boyle Deputy City Clerk 2311)