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HomeMy WebLinkAboutMN-BPW-1989-10-250 . Q 1 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting PRESENT: Mayor Gutenberger Commissioners (5) 4:00 P.M. October 25, 1989 - Reeves, Sprague, Cox, Cannon, Daley OTHERS PRESENT: City Engineer - Gray Acting Superintendent of Public Works - Fabbroni Deputy City Clerk - Boyle Acting Deputy City Clerk - Holcomb Deputy Controller - Thayer City Chamberlain - Parsons PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES• Approval of Minutes _of_ the September 27, 1989 Board of Public Works Meeting By Comm. Daley: Seconded by Comm. Cox RESOLVED, That the Minutes of the September 27, 1989 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of the October 11, 1989 Board of Public Works Meeting By Comm. Reeves: Seconded by Comm Daley RESOLVED, That the Minutes of the October 11, 1989 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO OR DELETIONS FROM THE AGENDA: Buildings and Properties Items Comm. Cannon requested the addition of Item A - Establishment of Public Hearing for Collegetown Special Benefit Assessment District - Resolution. No Board member objected. Hiahwav Items Comm. Sprague requested the addition of Item A - Award of Contract for Bulk Salt for Ice Control - Resolution. No Board member objected. Parking and Traffic Items Comm. Daley requested the addition of Item B - Cascadilla Avenue Traffic Problems - Resolution. No Board member objected. Creeks, Bridges, Parks Items Comm. Reeves requested the addition of Item A - Southwest Drainage Study - Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: County Meeting on the Baling Facility Mayor Gutenberger reported that he has been notified by the County that they will be having a meeting on the proposed Baling Facility at 3:00 p.m. on Friday, October 27th at City Hall. 2 2'7 228 2 BPW Minutes Oct. 25, 1989 REPORT OF CITY CLERK: Meeting Date Error Acting Deputy City Clerk Holcomb brought to the Board's attention that the meeting date for the last meeting in November was incorrect in the Minutes of the October 11, 1989 meeting. The correct date for that meeting is November 29, 1989. She asked Board members to correct their calendars. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARIJ: Problems with the Lottery for the Collegetown Parking Ramp Bill Rich, owner of Classic Optical in Collegetown addressed the Board in regard to the problem of the lottery for the Collegetown Parking Ramp. He said he has been denied a permit for that parking ramp for 4 months in a row. Even if you are one of the lucky persons who has a permit for the parking ramp, if you leave the ramp to go to the bank or whatever, you cannot get back in because it is full: The Mayor stated that the parking system is under review. It was the consensus of the Board that the parking problems in Collegetown will only get worse. Discussion followed on the floor with City Chamberlain Parsons responding to questions from the Board members. The City Chamberlain stated that she has made calls to Collegetown merchants regarding the parking situation and many of the merchants like the lottery system. It was suggested to Mr. Rich that he might want to check with someone in the private sector to see if he could secure a parking space with one of them. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Fabbroni reported on the following: OSHA Visit There has been a recent visit from OSHA to inspect the sandblasting operations. All of the procedures, with the exception of one, was found to be sufficient. The one problem we do have is that the generator that is being used has not been approved for air supplies so there is a new generator in next year's budget. The department will be renting a generator to finish out the year's activities. Willard Way The work on Willard Way is ongoing. The curbing work there is almost completed. Cass Park Maintenance Facility The construction has begun on the Cass Park Maintenance Facility at the north end of that complex. The base slab should be completed by the end of this week. Commons Brick Work The brick work on the Commons is in progress. Electrical Study The electrical study for The Commons is completed, and there is money budgeted for operations.- However,`a capital project in the amount of $60,000.00 is needed to carry out that electrical work and it is under debate at the moment. Stewart Park Willow Trees Stewart Park lost 13 willow trees in the storm last week and they will not be replaced at this time. The DPW will be replacing 25 trees in the spring of 1990. The Centennial Commission has said that the money they allocated for city beautification could be 229 3 BPW Minutes Oct. 25, 1989 used for the replacing of these trees. Solid Waste There have been ongoing,meetings with the County in regard to the recycling issue. The County seems quite willing to provide us with containers before the end of the year, for each and every stop-in the City. The'County also seems quite willing, after the first of the year, to jointly apply to the State for the new vehicle. They don't seem quite as willing to pay us per ton what their average per ton cost is outside of the City to pick up recycling. Discussion followed regarding the per bag, per sticker charge for garbage that is forthcoming. Supervisors Meeting on Budget There have been meetings with the Department of Public Works (� Supervisors on the budget. The Board has been presented the Q staff recommendations and rebuttal to the Mayor's budget. Discussion followed between the Board members and Acting Supt. Fabbroni regarding the budget process and the cuts that the m Supervisors and the department have tried to make. a Appointment Acting Supt. Fabbroni reported the following: David Krebs has been promoted to the position of Auto Mechanic at an hourly rate of $6.56, effective October 16, 198.9. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Spencer Street Data Collection The information on speed bumps for Spencer Street should be available for discussion at the November 15th meeting. Discussion followed regarding the traffic counters that are on the city streets at this time. Elmira Road Pedestrian Counts Traffic Engineer Gombas has promised the pedestrian counts will be available for the Elmira Road section by the end of October. Fire Stations The fire stations are proceeding. Meadow Street Work is still ongoing with the State and the contractors to get the fifth lane that extends up to Clinton Street completed. Sidewalk Work Sidewalk work is basically done for the year. The last thing that will be done is to pick up the sidewalk that is right in front of City Hall over the NYSEG transformers where the curb is depressed and breaking up. Quarry Street Wall The wall work is done and the planting has now started. Stewart Avenue Bridge The Stewart Avenue Bridge opened on October 24th. Cornell Street Water Tank The Cornell Street Water Tank emergency repairs have been completed. The tank will be painted next year and an allowance will be made for some additional repairs while it is being painted. 230 4 BPW Minutes Oct. 25, 1989 Blue Print Machine - Engineering Department The blue print machine in the engineering department is in serious need of repair or replacement. City Engineer Gray asked for guidance from the Board as to which way to go with this problem. Discussion followed on the floor and City Engineer justified to the Board the need for this piece of equipment. Resolution By Comm. Daley: Seconded by Comm. Cox WHEREAS, there is a need to expend $500.00 between now and the end of the year for repairs to the blue print duplicating equipment in the Engineering Department, and WHEREAS, in all likelihood another $1,000.00 will have to be spent in 1990 for the same repairs; now, therefore, be it RESOLVED, That the Board of Public Works grants the request for a new piece of equipment for duplicating blue prints because it is cost effective to spend the $2100.00 now on a new piece of equipment, and be it further RESOLVED, That the 1989 Equipment List be amended to include the purchase of this blue print duplicating machine in 1989. Carried Unanimously Traffic Island at State and Mitchell Streets Comm. Cox asked for a progress report on the traffic island at State and Mitchell Streets. Acting Supt. Fabbroni stated that it looks like it will be the first week in November before this work is started. Discussion followed on the floor. Garbage dumping on land adjacent to watershed Comm. Daley stated that there is a property adjacent to our recently purchased watershed land where apparently there is a question of whether the adjacent property owner is dumping garbage on what is now the City's property. Comm. Daley stated that City Attorney Nash needs information on this matter. He asked Acting Superintendent Fabbroni to investigate this and report the information to the City Attorney. The 1990 assessments for the Collegetown Special Benerit Assessment District have been prepared. Resolution By Comm. Cannon: RESOLVED, That November 8, 1989 Seconded by Comm. Daley a public hearing will at 4:00 p.m. to discuss:, be held on Wednesday, these assessments. Carried Unanimously HIGHWAY ITEMS• Award of Contract for Bulk Salt fbr Ice Control Bids were received on October 19, 1989 for furnishing bulk salt for ice control. Resolution By Comm. Sprague: Seconded by Comm. Reeves WHEREAS, Cargill, Inc. is the lowest bidder for bulk salt, including delivery and d 231 5 BPW Minutes Oct. 25, 1989 WHEREAS, if the Department were to pick up the salt, the low bidder would cause a high mileage expense to the City; now, therefore, be it RESOLVED, That the contract for furnishing bulk salt for ice control be awarded to Cargill, Inc. for their low bid. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PARKING AND TRAFFIC ITEMS: Parking Permits By Comm. Daley: Seconded by Comm. Cox WHEREAS, the Board of Public Works passed a resolution on March 26, 1986, increasing the number of parking permits to be sold (� during January through October of each year, and O WHEREAS, the demand for permit parking continues to grow, and WHEREAS, the City Chamberlain has suggested extending the m. increase to include the month of November, and Q WHEREAS, as long as this extension does not include the month of December it should not have an adverse effect on parking for holiday shoppers; now, therefore, be it RESOLVED, That the Board of Public Works extends the increased amounts of parking permits to be sold as previously passed on March 26, 1986 to include the month of November, and be it further RESOLVED, That the Board. of Public Works asks the City Chamberlain to post the forthcoming decrease in availability of permits in the month of December on all parking facilities. Carried Unanimously Cascadilla Avenue Traffic Problems The Traffic Engineer has received some concerns from residents regarding various traffic problems on Cascadilla Avenue. Resolution By Comm. Daley: Seconded by Comm. Cox WHEREAS, the Board of Public Works has discussed these concerns and are interested in examining solutions to these traffic problems on Cascadilla Avenue; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to post "No Through Traffic" signs for the portion of Cascadilla Avenue between North Tioga and North Cayuga Streets, and be it further RESOLVED, That the Board of Public Works directs staff to erect a Stop sign at the western end of Cascadilla Avenue where it intersects with North Cayuga, and be it further RESOLVED, That the Board of Public Works recommends that the existing bike path on Cascadilla Avenue be relocated to Marshall Street westerly to North Cayuga Street. Carried Unanimously CREEKS BRIDGES AND PARKS ITEMS: Southwest Drainage Study The City has a long term interest in completing a study of drainage on South Hill as it effects Spencer Road, Elmira Road and any future development in the southwest part of the City. The City Engineer's Office has completed a preliminary drainage 232 6 BPW Minutes Oct. 25, 1989 study. Before going on to the drainage design the preliminary study should be verified. Resolution By Comm. Reeves: Seconded by Comm. Sprague WHEREAS, the City has received a proposal from Cornell for a Run -off Calibration Study for the period of November 1, 1989 through December 1, 1990; now, therefore, be it RESOLVED, That the Superintendent of Public Works is authorized to enter into an agreement with Cornell for this study as outlined in their Research Agreement for OSP No. 18652 in the amount of $12,000 following review and approval by the City Attorney. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously WATER AND SEWER ITEMS: _Request for Expungement of Late Penalty on Water and Sewer Bill - 312 Eastwood Avenue A request was received from Beverly Beer at 312 Eastwood Avenue to expunge the late penalty on her water and sewer bill. The bill was due on August 15, 1989, but was postmarked a few days later. Resolution By Comm. Cox: Seconded by Comm. Reeves WHEREAS, after reviewing this request and having the opinion of I the City Chamberlain, the Board, agrees that the payment was not mailed in time to avoid a late penalty; now, therefore, be it ? RESOLVED, That the Board of Public Works denies the request for expungement of the late penalty on the water and sewer bill for 312 Eastwood Avenue. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit By Comm. Cox: Seconded by Comm. Sprague RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #20 General Fund..... ....... ....................$127,258.35 Water and Sewer Fund ........................ 2,042.26 Joint Activity Fund ......................... 12,409.53 Capital Projects ............................ 248,243.80 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously ADJOURNMENT . On a motion the meeting adjourned at 5:25 p.m. Julie C. Boyle Deputy City Clerk