HomeMy WebLinkAboutMN-BPW-1989-10-1121 11)
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting
PRESENT:
Mayor Gutenberger
Commissioners (4)
4:00 P.M.
- Reeves, Cox, Cannon, Daley
ABSENT:
Commissioner Sprague (excused)
October 11, 1989
Approval of the Minutes of the September 27, 1989 Board of Public
_ Works Meeting
The approval of the Minutes. of the September 27, 1989 Board of
Public Works meeting was postponed until November 8, 1989.
ADDITIONS TO THE AGENDA:
Creeks Bridges and Parks Items
Commissioner Cannon requested
Contract for Cass Park Single
No Board member objected.
the addition of Item C - Award of
Membrane Roof - Resolution.
Highway Items
Mayor Gutenberger requested an amendment to Item A - Encroachment
Request at 601 South Cayuga Street - Resolution.
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Special Meeting of Common Council
Mayor Gutenberger reported that there will a special meeting of
Common Council on Wednesday, October 18, 1989 at 8:00 A.M. The
Mayor reported that the purpose of this special meeting will be
the presentation of the budget.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Jim DeKay - 403 Snyder Hill Rd. addressed the Board and stated
that he was representing his sister and brother -in -law in regard
to their property located at 414 Spencer Rd. Mr. DeKay stated
that he is a simple tax payer requesting a simple variance. The
building has been at this location since 1920 and if there is an
encroachment, the road is encroaching on his sisters property.
Mayor Gutenberger asked the Commissioners if this request for a
variance has been discussed in the Committee of the Whole.
OTHERS PRESENT• .
Acting Supt. - Fabbroni
City Engineer - Gray
Acting Deputy Clerk - Holcomb
Deputy Controller - Thayer
O
PLEDGE OF ALLEGIANCE:
Mayor Gutenberger led all present in
the Pledge of Allegiance to
-�
the American flag.
CO
MINUTES:
Q
Approval of the Minutes of the September 13, 1989 Board of Public
Works Meeting
By Commissioner Daley: Seconded by
Commissioner Reeves
RESOLVED, That the Minutes of the
September 13, 1989 Board of
Public Works meeting be approved as
published.
Carried Unanimously
Approval of the Minutes of the September 27, 1989 Board of Public
_ Works Meeting
The approval of the Minutes. of the September 27, 1989 Board of
Public Works meeting was postponed until November 8, 1989.
ADDITIONS TO THE AGENDA:
Creeks Bridges and Parks Items
Commissioner Cannon requested
Contract for Cass Park Single
No Board member objected.
the addition of Item C - Award of
Membrane Roof - Resolution.
Highway Items
Mayor Gutenberger requested an amendment to Item A - Encroachment
Request at 601 South Cayuga Street - Resolution.
No Board member objected.
COMMUNICATIONS FROM THE MAYOR:
Special Meeting of Common Council
Mayor Gutenberger reported that there will a special meeting of
Common Council on Wednesday, October 18, 1989 at 8:00 A.M. The
Mayor reported that the purpose of this special meeting will be
the presentation of the budget.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Jim DeKay - 403 Snyder Hill Rd. addressed the Board and stated
that he was representing his sister and brother -in -law in regard
to their property located at 414 Spencer Rd. Mr. DeKay stated
that he is a simple tax payer requesting a simple variance. The
building has been at this location since 1920 and if there is an
encroachment, the road is encroaching on his sisters property.
Mayor Gutenberger asked the Commissioners if this request for a
variance has been discussed in the Committee of the Whole.
220
Commissioner Daley responded that the Committee of the Whole had
discussed the variance request once and stated that a letter
received from Attorney Mazza refers to a claim asking for a
permit to allow the building to remain in its present location as
long as it stands, which is what the original encroachment
t th t the BPW passed gives the owner.
agreement
Mr. DeKay responded that there is no encroachment agreement but
they are being charged $50.00 per year for the license fee with a
60 day notice to tear it down if something comes along. He asked
why he should have to tear down part of a building that was there
before the road came by. The buyer of this property does not
want to pay somebody to come and tear down an overhang and wants
to be guaranteed that this will not happen and not cost her
money.
Commissioner Daley responded
addition, which is a car port,
normal encroachment agreement
house.
that the disagreement is with an
that is not part of the house. A
was issued for the life of the
Commissioner Cox stated that there was a taking of the property
sometime after the building was constructed that involved Meadow
St. and Elmira Rd. prior to annexation of that portion of the
City. He reported that this issue was referred to the City
Attorney's office 4 -6 weeks ago and the Board has not received
any response at this time.
Acting Supt. Fabbroni remarked that there is a question as to
how and when the road right -of -way became 66 feet.
Commissioner Reeves stated that at the. August 30, 1989 BPW
meeting a resolution was passed specifying encroachment versus
license agreement and in September 1989 when the issue came
before the Board again, it was referred to the City Attorney's
office. She stated that the BPW specified encroachment for the
house and license agreement for the drive through, but the
Att 's office said we could not do that.
orney
Refer to the Committee of the Whole
By Commissioner Daley: Seconded by Commissioner Cannon
RESOLVED, That the issue of the encroachment agreement for the
property at 414 Spencer Road be referred to the Committee of the
Whole, with the power to act, for their next meeting on
October 18, 1989.
Carried Unanimously
REPORT OF ACTING SUPERINTENDENT:
Acting Supt. of Public Works Fabbroni reported on the following:
Street Paving
The street paving projects on Cornell Street, Hillview Place,
West Clinton, Cherry, and Second Streets have been completed.
Willard Way has not yet been completed. Lawn restoration was
also done on Hillview Place.
Hall of Justice
The Hall of Justice now has a new stairway.
Adams Street Bridge
The painting of the Adams Street bridge is
caused complaints of dust in. the area.
inspected by the DEC and the City is meeting
progressing and has
The project was
all the regulations.
221
BPW Minutes 3
October 11, 1989
Cass Park Maintenance Facility
The City will be starting the excavation this week for the Cass
Park Maintenance facility. The new building will be attached to
the existing north building in' the complex and will be almost
identical in size and architectural design. This project was
included in the environmental report that was prepared for the
new skating rink and does-not require Site Plan Review.
Meadow Street
The City met today October 11, 1989, with Wegmans contractor and
the NYS DoT, and the five lane project cannot be started until
approximately April 1, 1990. The NYS Telephone Company must
remove the old poles and wires. This additional time will
enable the City to try to coordinate the extension of this
project to West Clinton Street. Acting Supt. Fabbroni reported
that the City has been in touch with Barry Stevens, the local
(� contract representative, and construction representatives. The
Q NYS DoT plan shows only the widening of Meadow Street in front of
�. the Wegmans and Tops and tapering in either direction. What the
—� City is trying to do is take advantage of the tapering in front
of McGuire Ford and to extend the widening of Meadow Street to
CO the corner.
Mayor Gutenberger asked Acting Supt. Fabbroni if the curbing and
drainage was to be replaced this winter.
Acting Supt. Fabbroni responded that he had asked the very same
question and was referred to Syracuse. He suggested that the
Mayor contact Richard Simberg in regard to the curbing and to
alert him of a forthcoming letter from Barry Stevens.
Commissioner Reeves asked about the timetable for the Meadow
Street project and asked if the project would be left the way it
is now for the winter months.
Acting Supt. Fabbroni responded that the curbing would be
replaced where it was removed on the east side of Meadow Street
and explained that the City is urging the contractors not to
replace the section in front of McGuire Ford at this time. He
reported that he expects that the project will be completed for
the season.in November 1989.
Commissioner Cox asked Acting Supt. Fabbroni if the -City Traffic
Engineer has done a survey in regard to the traffic situation on
Spencer Street.
Commissioner Reeves reported that currently a traffic count is in
progress and the City Traffic Engineer is in the process of
researching speed bumps. Commissioner Reeves stated that she has
requested Police Chief McEwen attend the Committee of the Whole
meeting when this issue is discussed on November 15, 1989.
Appointments
Acting Supt. of Public Works Fabbroni has made the following
appointments:
Susanne Akers, to the position of Parking Meter Checker, at an
hourly rate of $5.36, effective September 5, 1989 and
Jolene Leubner, to the position of Parking Meter Checker, at an
hourly rate of $5.36, effective October 4, 1989.
222
BPW Minutes 4
October 11, 1989
REPORT OF CITY ENGINEER:
City Engineer Gray reported on the following:
Hudson Street
The Hudson Street taking map is nearly completed and will be
mailed out before the next public meeting is scheduled. Most of
the properties involved in the taking belongs with the Oak Hill
Manor property and there will be an exchange.
Elm Street
There is storm sewer work that the City hopes to start within the
next couple of months.
Water Tanks
The Cornell Street water tank roof members need to be supported
and there will be emergency repairs starting October 13 or 16,
1989. The Cornell Street water tank will be scheduled for
repainting next year.
Stewart Avenue Bridge
The deck on the Stewart Avenue Bridge is basically completed and
the contractor will meet the October 19, 1989 deadline for
completion.
BUILDINGS AND PROPERTIES ITEMS:
Trash Removal Bill for 316 -318 Monroe Street
The Board of Public Works reviewed the trash removal bill for
the Department of Public Works services to clean up the property
at 316 -318 Monroe Street, owned by Jeff Coleman. The bill for
these services totaled $2,084.07.
Resolution
By Commissioner Cannon: Seconded by Commissioner Reeves
WHEREAS, the Department of Public Works was asked by the
Building Department to clean up this property after an inspection
by one of their Housing Inspectors, and
WHEREAS, Mr. Coleman did not fully realize the volume of work to
be done, as this work required the use of a loader, and
WHEREAS, this work was done under the supervision of a Working
Supervisor, thereby not requiring the services of middle or
upper- management, and
WHEREAS, the Department of Public works is not in the business of
providing this service, therefore the fastest means of cleaning
up this property was chosen, and
WHEREAS, the bill for these clean -up services was disputed by
Mr. Coleman, as he did not feel the charges justified the work
done, and
WHEREAS, since this is an unusually high bill, and the work was
successfully done using the expertise and supervision of a
Working Supervisor, the Board is willing to reach a compromise
with Mr. Coleman regarding this bill; .now therefore, be it
RESOLVED, That the Board of Public Works expunges the ovtrhead
and administrative costs ($694.69) for the clean -up services
bill at 316 -318 Monroe Street, leaving a balance due of
$1,389.38, and be it further
RESOLVED, That the Board of Public Works is willing to expunge
the $150.00 landfill charges if and when the County waives this
fee from the City's charges.
223
BPW Minutes 5
October 11, 1989
Commissioner Daley asked the Board to consider removing the
second Resolved from this resolution as the tipping fee would be
$150.00. '
Discussion followed on the floor.
Commissioner Cannon stated that he would like the $150.00 charge
to remain in the resolution.
Mayor Gutenberger stated that he has problems with the resolution
because the Board is distinguishing between the value to the
community of working supervisors versus middle or upper
management. He feels that everybody's time is valuable.
Further discussion followed`on the floor.
Co Amending Resolution
0 By Commissioner Cannon: Seconded by Commissioner Daley
RESOLVED, That the final resolved in the Trash Removal Bill for
--� 316 -318 Monroe Street be stricken.
CD A vote on the resolution resulted as follows:
Q
Ayes (4) - Reeves, Cox, Cannon, Daley
Nay (1) - Mayor Gutenberger
Carried
Main Motion as Amended
Ayes (4) - Reeves, Cox, Cannon, Daley
Nay (1) - Mayor Gutenberger
Carried
HIGHWAY ITEMS•
Encroachment Request at 601 South Cayuga Street
Resolution
By Commissioner Cannon: Seconded by Commissioner Daley
WHEREAS, The Board of Public Works received a request from the
property owners at 601 South Cayuga Street for an encroachment
agreement at that address; now, therefore, be it
RESOLVED, That the Board of Public Works approves the
encroachment agreement at 601 South Cayuga Street under the usual
terms contingent upon the submittal of an updated survey
indicating the exact amount of encroachment onto City property,
and pending final approval from the City Attorney's office, and
be it further
RESOLVED, That the Mayor is authorized to execute the
encroachment agreement on behalf of the City of Ithaca.
Carried Unanimously
CREEKS BRIDGES AND PARKS ITEMS:
Stewart Park Pavilion Rates
Resolution
By Commissioner Daley: Seconded by Commissioner Cox
WHEREAS, the Board of Public Works reviewed the current fee
schedule for reserving the large pavilion at Stewart Park and
found that increased operations and maintenance costs warranted
an increase in the fee schedule; now therefore, be it
224
BPW Minutes 6
October 11, 1989
RESOLVED, That the eatlStewart Park be asrfollows990 for
reserving the large pavilion
Group size to 24 $ 10.00
25 - 99 25.00
100 - 249 40.00
249'- 499 75.00
500 + 100.00
Carried Unanimously
Kiwanis Pavilion at Cass Park
Resolution
By Commissioner Daley: Seconded by Commissioner Reeves
WHEREAS, the Kiwanis Club donated a pavilion at Cass Park to the
City in the early 1970s for the use and enjoyment of the Ithaca
Community, and
WHEREAS, due to the large number of groups using this facility,
the institution of a reservation system similar to the one at
Stewart Park would best serve the community when desirous of
using this pavilion; now, therefore, be it
RESOLVED, That the Board of Public Works, having the
recommendation of the Recreation Supervisor responsible for
reserving the pavilions in the City parks, institute a
reservation system for the "Kiwanis" pavilion at Cass Park,
effective January 1, 1990, according to the following fee
schedule:
Group size to 24 $10.00
25 - 99 25.00
and be it further
RESOLVED, That due to the size of this pavilion, the maximum
number of people to reserve this facility be limited to 99, and
be it further
RESOLVED, That the reservation of this pavilion does not
guarantee the exclusive use of the pavilion by the permit holder.
Discussion followed on the floor in regard to reservation
procedure and restrictions.
A vote on the resolution resulted as follows: Carried Unanimously
Award of Contract•for Cass Park Sin le Membrane Roof
Bids were received on October 10, 1989 for furnishing single
membrane roofing for Cass Park.
Resolution
By Commissioner Daley: Seconded by
RESOLVED, That the contract for
roofing be awarded to Southern Tier
for their low and total base bid of
Commissioner Cox
furnishing single membrane
Maintenance of Port Crane, NY
$13,012.00.
Carried Unanimously
WATER AND SEWER ITEMS:
Request for Expungement at 111 Cascadilla Avenue
A request was received from Catheryn Robinson of 113 Brandon
Place for expungement of the late penalty on her water and sewer
bill at 111 Cascadilla Avenue. Ms. Robinson failed to notify the
Chamberlain's Office of her current address which caused a delay
in receiving the water and sewer bill.
225
BPW Minutes 7
October 11, 1989
Resolution
By Commissioner Cox: Seconded by Commissioner Reeves
WHEREAS, The Chamberlain's Office was not aware that Ms.
Robinson's address had changed, which prevented the water and
sewer bill for 111 Cascadilla Avenue from arriving in a timely
fashion; now, therefore, be it
RESOLVED, That the Board of Public Works denies the expungement
of the late penalty on the water and sewer bill at ill Cascadilla
Avenue.
Carried Unanimously
Community Gardens Water Service
Resolution
By Commissioner Cox: Seconded by Commissioner Reeves
WHEREAS, the payment for water services at the Community Gardens
has recently been resolved by Common Council, and
0 WHEREAS, to avoid placing an unjust burden on the Water and Sewer
O fund, a chargeable fund should be provided for the Community
Gardens; now, therefore, be it
CD RESOLVED, That the Board of Public Works respectfully requests
Q Common Council to designate a specific fund other than Water and
Sewer funds to charge for current and future water service at the
Community Gardens.
Commissioner Reeves gave background information on the water
services and charges for Community Gardens.
A vote on the resolution resulted as follows:
Carried Unanimously
REPORT OF SPECIAL COMMITTEES:
Audit Report
Resolution
By Commissioner Cox: Seconded by Commissioner Cannon
RESOLVED, That bills listed on the following Abstract be approved
for payment:
Abstract #19
General Fund . . . . . . . . . . . . . . $ 51,263.66
Water and Sewer Fund. . . . . . . . . . $ 12,287.56
Joint Activity Fund . . . . . . . . . . $ 52,966.00
Capital Projects. . . . . . . . . . . . $ 926,558.63
and be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
Board of Public Works Meetings for November, 1989
By Commissioner Cox: Seconded by Commissioner Daley
RESOLVED, That the schedule of meetings for the Board of Public
Works during the month of November 1989 be as follows due to the
Thanksgiving holiday:
November
1st -
Committee of the Whole
November
8th -
Board of Public Works
November
15th -
Committee of the Whole
November
22nd -
Canceled
November
30th -
Board of Public Works
Carried Unanimously
226
BPW Minutes 8
October 11, 1989
A
Parking Committee
Commissioner Reeves asked the Board the status of the Parking
committee.
Commissioner Daley reported that he has been in touch with
Planning Director VanCort and has asked for materials to be
provided for this Committee. The Parking Committee has asked the
City Planning Department to provide specific information.
requested information reported
Plan Planning and soon
Devel Development, areceive
meeting
requested
will be scheduled.
Recycling
Acting Supt. Fabbroni reported that he has sent written
communication to the Town of Ithaca in regard to their recycling
resolution.
Acting Supt. Fabbroni reported that there are discussions at the
County level in regard to sludge disposal and composting. He
reported that the tipping fee is expected to raise to $80.00 per
ton in January 1990.
ADJOURNMENT•
On a motion •the meeting adjourned at 5:20 P.M.
Connie J. Holcomb
Acting Deputy City Clerk