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HomeMy WebLinkAboutMN-BPW-1989-10-1121 11) BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting PRESENT: Mayor Gutenberger Commissioners (4) 4:00 P.M. - Reeves, Cox, Cannon, Daley ABSENT: Commissioner Sprague (excused) October 11, 1989 Approval of the Minutes of the September 27, 1989 Board of Public _ Works Meeting The approval of the Minutes. of the September 27, 1989 Board of Public Works meeting was postponed until November 8, 1989. ADDITIONS TO THE AGENDA: Creeks Bridges and Parks Items Commissioner Cannon requested Contract for Cass Park Single No Board member objected. the addition of Item C - Award of Membrane Roof - Resolution. Highway Items Mayor Gutenberger requested an amendment to Item A - Encroachment Request at 601 South Cayuga Street - Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Special Meeting of Common Council Mayor Gutenberger reported that there will a special meeting of Common Council on Wednesday, October 18, 1989 at 8:00 A.M. The Mayor reported that the purpose of this special meeting will be the presentation of the budget. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Jim DeKay - 403 Snyder Hill Rd. addressed the Board and stated that he was representing his sister and brother -in -law in regard to their property located at 414 Spencer Rd. Mr. DeKay stated that he is a simple tax payer requesting a simple variance. The building has been at this location since 1920 and if there is an encroachment, the road is encroaching on his sisters property. Mayor Gutenberger asked the Commissioners if this request for a variance has been discussed in the Committee of the Whole. OTHERS PRESENT• . Acting Supt. - Fabbroni City Engineer - Gray Acting Deputy Clerk - Holcomb Deputy Controller - Thayer O PLEDGE OF ALLEGIANCE: Mayor Gutenberger led all present in the Pledge of Allegiance to -� the American flag. CO MINUTES: Q Approval of the Minutes of the September 13, 1989 Board of Public Works Meeting By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the September 13, 1989 Board of Public Works meeting be approved as published. Carried Unanimously Approval of the Minutes of the September 27, 1989 Board of Public _ Works Meeting The approval of the Minutes. of the September 27, 1989 Board of Public Works meeting was postponed until November 8, 1989. ADDITIONS TO THE AGENDA: Creeks Bridges and Parks Items Commissioner Cannon requested Contract for Cass Park Single No Board member objected. the addition of Item C - Award of Membrane Roof - Resolution. Highway Items Mayor Gutenberger requested an amendment to Item A - Encroachment Request at 601 South Cayuga Street - Resolution. No Board member objected. COMMUNICATIONS FROM THE MAYOR: Special Meeting of Common Council Mayor Gutenberger reported that there will a special meeting of Common Council on Wednesday, October 18, 1989 at 8:00 A.M. The Mayor reported that the purpose of this special meeting will be the presentation of the budget. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Jim DeKay - 403 Snyder Hill Rd. addressed the Board and stated that he was representing his sister and brother -in -law in regard to their property located at 414 Spencer Rd. Mr. DeKay stated that he is a simple tax payer requesting a simple variance. The building has been at this location since 1920 and if there is an encroachment, the road is encroaching on his sisters property. Mayor Gutenberger asked the Commissioners if this request for a variance has been discussed in the Committee of the Whole. 220 Commissioner Daley responded that the Committee of the Whole had discussed the variance request once and stated that a letter received from Attorney Mazza refers to a claim asking for a permit to allow the building to remain in its present location as long as it stands, which is what the original encroachment t th t the BPW passed gives the owner. agreement Mr. DeKay responded that there is no encroachment agreement but they are being charged $50.00 per year for the license fee with a 60 day notice to tear it down if something comes along. He asked why he should have to tear down part of a building that was there before the road came by. The buyer of this property does not want to pay somebody to come and tear down an overhang and wants to be guaranteed that this will not happen and not cost her money. Commissioner Daley responded addition, which is a car port, normal encroachment agreement house. that the disagreement is with an that is not part of the house. A was issued for the life of the Commissioner Cox stated that there was a taking of the property sometime after the building was constructed that involved Meadow St. and Elmira Rd. prior to annexation of that portion of the City. He reported that this issue was referred to the City Attorney's office 4 -6 weeks ago and the Board has not received any response at this time. Acting Supt. Fabbroni remarked that there is a question as to how and when the road right -of -way became 66 feet. Commissioner Reeves stated that at the. August 30, 1989 BPW meeting a resolution was passed specifying encroachment versus license agreement and in September 1989 when the issue came before the Board again, it was referred to the City Attorney's office. She stated that the BPW specified encroachment for the house and license agreement for the drive through, but the Att 's office said we could not do that. orney Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the issue of the encroachment agreement for the property at 414 Spencer Road be referred to the Committee of the Whole, with the power to act, for their next meeting on October 18, 1989. Carried Unanimously REPORT OF ACTING SUPERINTENDENT: Acting Supt. of Public Works Fabbroni reported on the following: Street Paving The street paving projects on Cornell Street, Hillview Place, West Clinton, Cherry, and Second Streets have been completed. Willard Way has not yet been completed. Lawn restoration was also done on Hillview Place. Hall of Justice The Hall of Justice now has a new stairway. Adams Street Bridge The painting of the Adams Street bridge is caused complaints of dust in. the area. inspected by the DEC and the City is meeting progressing and has The project was all the regulations. 221 BPW Minutes 3 October 11, 1989 Cass Park Maintenance Facility The City will be starting the excavation this week for the Cass Park Maintenance facility. The new building will be attached to the existing north building in' the complex and will be almost identical in size and architectural design. This project was included in the environmental report that was prepared for the new skating rink and does-not require Site Plan Review. Meadow Street The City met today October 11, 1989, with Wegmans contractor and the NYS DoT, and the five lane project cannot be started until approximately April 1, 1990. The NYS Telephone Company must remove the old poles and wires. This additional time will enable the City to try to coordinate the extension of this project to West Clinton Street. Acting Supt. Fabbroni reported that the City has been in touch with Barry Stevens, the local (� contract representative, and construction representatives. The Q NYS DoT plan shows only the widening of Meadow Street in front of �. the Wegmans and Tops and tapering in either direction. What the —� City is trying to do is take advantage of the tapering in front of McGuire Ford and to extend the widening of Meadow Street to CO the corner. Mayor Gutenberger asked Acting Supt. Fabbroni if the curbing and drainage was to be replaced this winter. Acting Supt. Fabbroni responded that he had asked the very same question and was referred to Syracuse. He suggested that the Mayor contact Richard Simberg in regard to the curbing and to alert him of a forthcoming letter from Barry Stevens. Commissioner Reeves asked about the timetable for the Meadow Street project and asked if the project would be left the way it is now for the winter months. Acting Supt. Fabbroni responded that the curbing would be replaced where it was removed on the east side of Meadow Street and explained that the City is urging the contractors not to replace the section in front of McGuire Ford at this time. He reported that he expects that the project will be completed for the season.in November 1989. Commissioner Cox asked Acting Supt. Fabbroni if the -City Traffic Engineer has done a survey in regard to the traffic situation on Spencer Street. Commissioner Reeves reported that currently a traffic count is in progress and the City Traffic Engineer is in the process of researching speed bumps. Commissioner Reeves stated that she has requested Police Chief McEwen attend the Committee of the Whole meeting when this issue is discussed on November 15, 1989. Appointments Acting Supt. of Public Works Fabbroni has made the following appointments: Susanne Akers, to the position of Parking Meter Checker, at an hourly rate of $5.36, effective September 5, 1989 and Jolene Leubner, to the position of Parking Meter Checker, at an hourly rate of $5.36, effective October 4, 1989. 222 BPW Minutes 4 October 11, 1989 REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Hudson Street The Hudson Street taking map is nearly completed and will be mailed out before the next public meeting is scheduled. Most of the properties involved in the taking belongs with the Oak Hill Manor property and there will be an exchange. Elm Street There is storm sewer work that the City hopes to start within the next couple of months. Water Tanks The Cornell Street water tank roof members need to be supported and there will be emergency repairs starting October 13 or 16, 1989. The Cornell Street water tank will be scheduled for repainting next year. Stewart Avenue Bridge The deck on the Stewart Avenue Bridge is basically completed and the contractor will meet the October 19, 1989 deadline for completion. BUILDINGS AND PROPERTIES ITEMS: Trash Removal Bill for 316 -318 Monroe Street The Board of Public Works reviewed the trash removal bill for the Department of Public Works services to clean up the property at 316 -318 Monroe Street, owned by Jeff Coleman. The bill for these services totaled $2,084.07. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the Department of Public Works was asked by the Building Department to clean up this property after an inspection by one of their Housing Inspectors, and WHEREAS, Mr. Coleman did not fully realize the volume of work to be done, as this work required the use of a loader, and WHEREAS, this work was done under the supervision of a Working Supervisor, thereby not requiring the services of middle or upper- management, and WHEREAS, the Department of Public works is not in the business of providing this service, therefore the fastest means of cleaning up this property was chosen, and WHEREAS, the bill for these clean -up services was disputed by Mr. Coleman, as he did not feel the charges justified the work done, and WHEREAS, since this is an unusually high bill, and the work was successfully done using the expertise and supervision of a Working Supervisor, the Board is willing to reach a compromise with Mr. Coleman regarding this bill; .now therefore, be it RESOLVED, That the Board of Public Works expunges the ovtrhead and administrative costs ($694.69) for the clean -up services bill at 316 -318 Monroe Street, leaving a balance due of $1,389.38, and be it further RESOLVED, That the Board of Public Works is willing to expunge the $150.00 landfill charges if and when the County waives this fee from the City's charges. 223 BPW Minutes 5 October 11, 1989 Commissioner Daley asked the Board to consider removing the second Resolved from this resolution as the tipping fee would be $150.00. ' Discussion followed on the floor. Commissioner Cannon stated that he would like the $150.00 charge to remain in the resolution. Mayor Gutenberger stated that he has problems with the resolution because the Board is distinguishing between the value to the community of working supervisors versus middle or upper management. He feels that everybody's time is valuable. Further discussion followed`on the floor. Co Amending Resolution 0 By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the final resolved in the Trash Removal Bill for --� 316 -318 Monroe Street be stricken. CD A vote on the resolution resulted as follows: Q Ayes (4) - Reeves, Cox, Cannon, Daley Nay (1) - Mayor Gutenberger Carried Main Motion as Amended Ayes (4) - Reeves, Cox, Cannon, Daley Nay (1) - Mayor Gutenberger Carried HIGHWAY ITEMS• Encroachment Request at 601 South Cayuga Street Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, The Board of Public Works received a request from the property owners at 601 South Cayuga Street for an encroachment agreement at that address; now, therefore, be it RESOLVED, That the Board of Public Works approves the encroachment agreement at 601 South Cayuga Street under the usual terms contingent upon the submittal of an updated survey indicating the exact amount of encroachment onto City property, and pending final approval from the City Attorney's office, and be it further RESOLVED, That the Mayor is authorized to execute the encroachment agreement on behalf of the City of Ithaca. Carried Unanimously CREEKS BRIDGES AND PARKS ITEMS: Stewart Park Pavilion Rates Resolution By Commissioner Daley: Seconded by Commissioner Cox WHEREAS, the Board of Public Works reviewed the current fee schedule for reserving the large pavilion at Stewart Park and found that increased operations and maintenance costs warranted an increase in the fee schedule; now therefore, be it 224 BPW Minutes 6 October 11, 1989 RESOLVED, That the eatlStewart Park be asrfollows990 for reserving the large pavilion Group size to 24 $ 10.00 25 - 99 25.00 100 - 249 40.00 249'- 499 75.00 500 + 100.00 Carried Unanimously Kiwanis Pavilion at Cass Park Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the Kiwanis Club donated a pavilion at Cass Park to the City in the early 1970s for the use and enjoyment of the Ithaca Community, and WHEREAS, due to the large number of groups using this facility, the institution of a reservation system similar to the one at Stewart Park would best serve the community when desirous of using this pavilion; now, therefore, be it RESOLVED, That the Board of Public Works, having the recommendation of the Recreation Supervisor responsible for reserving the pavilions in the City parks, institute a reservation system for the "Kiwanis" pavilion at Cass Park, effective January 1, 1990, according to the following fee schedule: Group size to 24 $10.00 25 - 99 25.00 and be it further RESOLVED, That due to the size of this pavilion, the maximum number of people to reserve this facility be limited to 99, and be it further RESOLVED, That the reservation of this pavilion does not guarantee the exclusive use of the pavilion by the permit holder. Discussion followed on the floor in regard to reservation procedure and restrictions. A vote on the resolution resulted as follows: Carried Unanimously Award of Contract•for Cass Park Sin le Membrane Roof Bids were received on October 10, 1989 for furnishing single membrane roofing for Cass Park. Resolution By Commissioner Daley: Seconded by RESOLVED, That the contract for roofing be awarded to Southern Tier for their low and total base bid of Commissioner Cox furnishing single membrane Maintenance of Port Crane, NY $13,012.00. Carried Unanimously WATER AND SEWER ITEMS: Request for Expungement at 111 Cascadilla Avenue A request was received from Catheryn Robinson of 113 Brandon Place for expungement of the late penalty on her water and sewer bill at 111 Cascadilla Avenue. Ms. Robinson failed to notify the Chamberlain's Office of her current address which caused a delay in receiving the water and sewer bill. 225 BPW Minutes 7 October 11, 1989 Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, The Chamberlain's Office was not aware that Ms. Robinson's address had changed, which prevented the water and sewer bill for 111 Cascadilla Avenue from arriving in a timely fashion; now, therefore, be it RESOLVED, That the Board of Public Works denies the expungement of the late penalty on the water and sewer bill at ill Cascadilla Avenue. Carried Unanimously Community Gardens Water Service Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the payment for water services at the Community Gardens has recently been resolved by Common Council, and 0 WHEREAS, to avoid placing an unjust burden on the Water and Sewer O fund, a chargeable fund should be provided for the Community Gardens; now, therefore, be it CD RESOLVED, That the Board of Public Works respectfully requests Q Common Council to designate a specific fund other than Water and Sewer funds to charge for current and future water service at the Community Gardens. Commissioner Reeves gave background information on the water services and charges for Community Gardens. A vote on the resolution resulted as follows: Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #19 General Fund . . . . . . . . . . . . . . $ 51,263.66 Water and Sewer Fund. . . . . . . . . . $ 12,287.56 Joint Activity Fund . . . . . . . . . . $ 52,966.00 Capital Projects. . . . . . . . . . . . $ 926,558.63 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Board of Public Works Meetings for November, 1989 By Commissioner Cox: Seconded by Commissioner Daley RESOLVED, That the schedule of meetings for the Board of Public Works during the month of November 1989 be as follows due to the Thanksgiving holiday: November 1st - Committee of the Whole November 8th - Board of Public Works November 15th - Committee of the Whole November 22nd - Canceled November 30th - Board of Public Works Carried Unanimously 226 BPW Minutes 8 October 11, 1989 A Parking Committee Commissioner Reeves asked the Board the status of the Parking committee. Commissioner Daley reported that he has been in touch with Planning Director VanCort and has asked for materials to be provided for this Committee. The Parking Committee has asked the City Planning Department to provide specific information. requested information reported Plan Planning and soon Devel Development, areceive meeting requested will be scheduled. Recycling Acting Supt. Fabbroni reported that he has sent written communication to the Town of Ithaca in regard to their recycling resolution. Acting Supt. Fabbroni reported that there are discussions at the County level in regard to sludge disposal and composting. He reported that the tipping fee is expected to raise to $80.00 per ton in January 1990. ADJOURNMENT• On a motion •the meeting adjourned at 5:20 P.M. Connie J. Holcomb Acting Deputy City Clerk