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HomeMy WebLinkAboutMN-BPW-1989-10-04(W BOARD OF PUBLIC WORKS COMMITTEE OF THE WHOLE October 4, 1989 NOTES Present: Commissioners Cannon, Cox, Daley, Reeves, Sprague; Council Liaison Nichols, Acting Supt. Fabbroni, City Engr. Gray. Commissioner Reeves chaired the meeting. The following were additions to the Agenda: 8. Request for expungement of late penalty on water and sewer bill at 111 Cascadilla Avenue. 9. Cascadilla Avenue traffic problems. 10. Schedule for November BPW meetings. The following were deletions to the Agenda: 2. Ithaca Industrial Park Continuing Discussion. 6a. Encroachment request at 414 Spencer Road. 7. Staff Updates; a) Lighting in Southside area. b) Collegetown Maintenance Increase. c) Speed Bumps. 1. REQUEST FOR EXPUNGEMENT OF LATE PENALTY WATER AND SEWER BILL A request was received from Catheryn Robinson of 113 Brandon Place for expungement of the late penalty on the water and sewer bill for 111 Cascadilla Avenue. Ms. Robinson apparently changed addresses and failed to notify the Chamberlain's Office of her current address. After reviewing this request, the BPW denied the expungement of the late penalty on the water and sewer bill for 111 Cascadilla Avenue. 2. REQUEST FOR HANDICAPPED PARKING SPACE ON COLLEGE AVENUE A request was received requesting the designation of a handicapped parking space in the College Avenue area. Discussion followed about the existing handicapped spaces in this area, it was noted that there are two spaces in the parking ramp and none on the street. Discussion followed about the number of handicapped spaces required in relation to the number of regular (W parking spaces. Commissioner Daley suggested trading a spot in the ramp for a spot on the street. It was noted that this cannot be done since there are laws requiring a certain number of spaces to be designated handicapped per parking facility. Discussion followed about contacting Hills Drug Store to ask them to provide a spot for handicapped parking. The BPW decided to contact the Finger Lakes Independent Center for their recommendation and ask them to come to a Committee meeting. - - - -- - -; V' - - M DPW Working Supervisor Adam Carman and Housing Inspector Mike Dickerson were present to discuss the dispute of the trash removal bill at 316 -318 Monroe Street, owned by Jeff Coleman. Mr. Coleman thought the bill was too high and was willing to pay a reasonable figure. Mr. Coleman said that he had already had two truckloads removed and did not think the City had to remove that much. Mr. Coleman's supervisor of this job was not sure of the date that these loads were removed. Acting Supt. Fabbroni noted that it is easy to underestimate load sizes, and noted the different types of waste hauled away by the City. Discussion followed about the landfill charges. Working Supervisor Carman noted the work his crew did, and further noted that he has to keep track of the man hours. Housing Inspector Dickerson noted that this has been an on -going problem. Commissioner Sprague noted that he has no problem with the bill since the loads were verified by the landfill. Commissioner Reeves noted that Mr. Coleman had sufficient time to arrange for clean -up before the City did the work. Acting Supt. Fabbroni noted that the City is not in the business of doing this, therefore the quickest solution to haul this waste was chosen. Acting Supt. Fabbroni suggested waiving the overhead and administrative costs to reduce this bill as a compromise. The BPW decided to waive the overhead and administrative costs on the trash bill at 316 -318 Monroe Street, and possibly waiving the landfill charges. 4. KIWANIS PAVILION AT CASS PARK Acting Supt. Fabbroni explained the memo from Recreation Supervisor John Doyle suggesting a reservation system be instituted for the Kiwanis pavilion at Cass Park. He suggested a system similar to the one at Stewart Park. The BPW reviewed the Stewart Park rates for reserving pavilions and felt they should be amended also. The BPW decided to establish the rates at Stewart Park as follows: Group size to 24 $ 10.00 25 -99 $ 25.00 100 -249 $ 40.00 250 -499 $ 75.00 500+ $100.00 Discussion followed about the Kiwanis pavilion. The BPW agreed to establish a reservation system for the Kiwanis pavilion, but wanted to limit the number of people able to use the pavilion as this is a small one. The BPW established the following rate schedule for the Kiwanis pavilion at Cass Park: Group size to 24 $10.00 25 -99 $25.00 and limited the group size to 99 to use this pavilion. 5. ENCROACHMENT REQUEST AT 601 SOUTH CAYUGA STREET The BPW reviewed this request for an encroachment at the above address, noting that the corner of the house is encroaching, as is the porch and overhang. However, the BPW felt that an updated survey was needed to indicate the exact amount of encroachment. The BPW noted that this request is under the usual terms, and agreed to approve this encroachment request contingent upon the submittal of an updated survey. 6. NOVEMBER BPW MEETINGS The BPW established the following meeting times due to the Thanksgiving holiday: November 1st - COW meeting November 8th - BPW meeting November 15th - COW meeting November 22nd - cancelled November 29th - BPW meeting 7. BPW UPDATES A) Community Gardens Water Service Commissioner Reeves noted that the Budget and Administration Committee have resolved the water bill at the Community Gardens. She further noted that the bill for their water service this past summer was $193.50, and that the prior high water bills were due to a leak in the system. Commissioner Reeves also noted that this bill will be reviewed by B &A annually. The BPW asked that payment for this service be taken out of a specific fund, rather than water and sewer funds. B) Treman Marina Commissioner Reeves noted that the BPW had two resolutions concerning the Marina improvements tabled pending further information. Commissioners Sprague and Daley noted that they were not in favor of the land transfer. Commissioner Reeves noted that she felt many of the BPW's concerns have been met. Commissioner Cox felt that the State Parks were sensitive to the concerns and landscaping questions. Commissioner Reeves asked the BPW what they wanted, if they still wanted to contact the Army Corps of Engineers to investigate the Hogs Hole, which the BPW did not want to do any longer. The BPW decided to table any decision for now. 8. JOB SCOPE FOR WATER AND SEWER DIRECTOR City Engr. Gray noted the current job description and organizational chart for water and sewer operations. He felt the job description for Water and Sewer Director should be modified and updated and he felt a position titled Operations Supervisor should be created to supervise crews and deal with day -to -day problems. He further noted that he anticipates five retirements in 1990, and a lot of information and knowledge will be retiring also. The BPW suggested that City Engr. Gray detail the proposed positions and budgetary impacts, draw up a proposed organizational chart and report back to the BPW with these proposals. Meeting adjourned at 6:00 p.m. Notes by Lisa Cornell Administrative Secretary