HomeMy WebLinkAboutMN-BPW-1989-05-24O
m
Q
1
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:00 P.M.
PRESENT:
Mayor Gutenberger
Commissioners (5) Cannon, Cox, Daley, Reeves, Sprague
OTHERS PRESENT:
Supt. of Public Works - Dougherty
Asst. Supt. of Public Works - Fabbroni
City Engineer - Gray
City Clerk - Paolangeli
Asst. City Attorney - Beers - Schnock
Deputy City Controller - Cafferillo
Deputy City Controller- Thayer
Purchasing Agent - Clynes
May 24, 1989
PLEDGE OF ALLEGIANCE•
Mayor Gutenberger led all present in the Pledge of Allegiance to
the American flag.
MINUTES•
•++++. i �. ■r v t n 5 1.1 C C L.17I
By Commissioner Cox: Seconded by Commissioner Cannon
RESOLVED, That the minutes of the May 10, 1989 Board of Public
Works meeting be approved as published.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Creeks, Bridges and Park Items - Supt. of Public Works Dougherty
requested that Item 15 -A - Stewart Avenue Bridge over Fall Creek
Resolution be withdrawn and replaced with a substitute
resolution.
No Board Member objected.
COMMUNICATIONS FROM THE MAYOR:
Farmers' Market
Mayor Gutenberger reported that preliminary discussions have
started with the Farmers' Market and the City in relationship to
other uses of the Steamboat Landing area. The City has two
potential groups or organizations interested in this site. Helen
Jones from the Planning Department is coordinating the issue of
other uses of Steamboat Landing.
Private Development of Hydropower at Van Natta Dam
Mayor Gutenberger reported that proposals have been distributed
for the private development of hydropower at Van Natta Dam. Helen
Jones has suggested the City set up a developer selection
committee with various representatives. Ms. Jones has been
working with Engineer Gray on this issue. The mayor stated that
a member from the Board of Public Works will be asked to serve on
this committee.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Bob Leathers - 99 East Lake Road presented to the Board of Public
Works data on a* new Science Center for Tompkins County. He
stated that he has been involved with the site search for several
months and has looked at 48 sites. The old sewage treatment
plant site is under consideration and he explained that they may
need 1 to 1 -1/2 acres and described the area that the Science
Center is particularly interested in for their location.
Discussion followed on the floor.
143
144
2 May 24, 1989
Mayor Gutenberger responded that the City is looking at that area
for a wide range of potential uses.
Mr. Leathers stated that the Science Center hopes to be completed
in two years and that they would be an excellent neighbor to
whatever use the City has put on this site and he asked the Board
to explore this use.
Asst. Supt. Fabbroni stated that there is a lot of internal
discussion regarding this site that the staff will be bringing to
the Board as part of the budget process.
Engineer Gray stated that the old sewage treatment site is a very
valuable piece of property and is an excellent site for a variety
of uses.
Supt. Dougherty reported that his staff has several ideas for
the property and will make a presentation to the Board of Public
Works Committee of the Whole at the May 31, 1989 meeting.
Commissioner Reeves stated that she can sympathize with the
Science Center because they have been moved around a lot but
would hope that the City could have a thorough investigation.
She would hate for the Department of Public Works to lose an
important piece of property that they really need. She further
stated that she hoped that Common Council and Planning and
Development can be mindful of the needs of the DPW as they get
into the process.
Supt. Dougherty asked Bob Leathers to drop off a sketch of the
plans for the Science Center so it can be discussed at the
Committee of the Whole meeting on May 31, 1989.
REPORT OF COMMON COUNCIL LIAISON:
Tree Ordinance - Regulating the Planting, Maintenance Protection
and Removal of Trees and Shrubs on Public Areas in the City of
Ithaca
In the absence of Alderperson Nichols, Supt. of Public Works
Dougherty gave the following report.:
The Charter and 'Ordinance Committee has approved the Tree
Ordinance and copies are being distributed to the Board of Public
Works. The Tree Ordinance will be put on the Common Council
Agenda for the June 1989 meeting. The Charter and Ordinance will
withdraw the motion 'if the Board of Public Works has any
objections or suggests any major revisions. He stated that Asst.
Supt. Fabbroni participated in the drafting of this ordinance.
He asked the Board of Public Works to take particular notice of
the creation of the office of City Forester and also note that
until this position is established in the budget the duties are
assigned to the Supervisor of Parks and Forestry.
REPORT OF SUPERINTENDENT OF PUBLIC WORKS:
Appointments
Superintendent Dougherty reported that he has made the following
appointments:
Georgia Edwards to the position of Parking Lot Attendant at an
hourly rate of $5.57, effective May 22, 1989;
Donald Reynolds to the permanent position of Meter Servicer at an
hourly rate of $6.17, effective May 28, 1989;
and he asked the Board's concurrence.
co
0
D
m
. Q
K
May 24, 1989
Resolution
By Commissioner Daley: Seconded by Commissioner Cannon
RESOLVED, That the Board of Public Works approve the appointments
as presented by Supt. Dougherty.
Carried Unanimously
C & G Transmission Request
Supt- of Public Works Dougherty passed out copies of the request
from C & G Transmission for a pipe line right -of -way and
reported that there wilf be discussion on this request at the
next Board of Public Works Committee of the Whole meeting.
Request to Sell Merchandise at Stewart Park
Supt. Dougherty reported that he has received a request from
Nancy Fuller, representing "Expressions ", of East Hill Plaza, to
sell merchandise and to set up a small booth in Stewart Park over
Memorial Day weekend. Nancy Fuller asked Supt. Dougherty to
convey her request to the Board of Public Works.
Resolution
By Commissioner Daley: Seconded by Commissioner Cox
RESOLVED, That the request from Nancy Fuller to sell merchandise
at Stewart Park be denied.
Carried Unanimously
Norman Tidd
Supt. Dougherty reported that the Department of Public Works has
sent Norman Tidd a registered letter in an attempt to get him to
remove his crane from the demolition site on East State Street.
REPORT OF ASSISTANT SUPERINTENDENT•
Asst. Supt. of Public Works Fabbroni reported on the following:
Planting on the Commons
The planting on the Commons has been completed.
Street Trees
The deliveries of the street trees have been sub - standard this
year. It has been necessary to reject and return part of the
shipments.
Second Street Project
Second Street is now completely dug up and the street is being
widened.
Sweeper and Vacuum Truck
The new Sweeper and Vacuum truck is in operation.
Bridge Work
The Department of Public Works is trying to work in conjunction
with the Mental Health Project in regard to the painting of the
Aurora Street Bridge and trying to maintain two -lane traffic at
all times.
Striping
Striping of the sidelines and crosswalks has begun. The Board
of Public Works will receive a list of both the sideline
striping and crosswalk striping to help answer many of the
questions received on location of the striping.
Empire State Game's
The Empire State Games will be coming to Ithaca in August. The
condition of Cass Park Pool has been evaluated for necessary
repairs before the start of the games.
Commons Advisory Board
The Department of Public Works has met with the Commons Advisory
Board to set up a working relationship in regard to the needs of
the Commons.
145
14f►
4 May 24, 1989
REPORT OF CITY ENGINEER:
City Engineer Gray reported on the following:
Quarry Street Wall
Work on the Quarry Street Wall project will start this week and
will be on -going most of this summer.
Fire Stations Contract
Preparation of the sites for the New Fire Stations is to begin
soon.
Water Tank Project
The Water Tank Project is ready to be awarded. The Water Tank
rehabilitation needs to be completed before the Empire State
Games.
Sidewalks
Many- permits for sidewalk repairs and construction have been
issued and sidewalk construction is in progress all over the
City.
Mental Health Facility
The Mental Health Facility has obtained a demolition permit and
the contractors have blocked off an area where the demolition is
to begin shortly.
Master Plan -West Hill Subdivisions
Contractors and developers are busy trying to implement the West
Hill Master Plan for West Hill subdivisions.
Stewart Avenue Bridge
Engineer Gray reported that he has a substitute resolution for
the Stewart Avenue Bridge Rehabilitation. The City Attorney
advised the City to re -bid this project. There will be a minimum
bid period, presumably with those who are familiar with the
project.
HIGHWAY ITEMS:
Muffin Madness
The owners of Muffin Madness doing business at 304 East State
Street, have requested a license to install a removable bench in
front of their store at the Aurora Street entrance. It is their
intention to remove this bench when the store is not open for
business.
Resolution
By Commissioner Sprague: Seconded by Commissioner Daley
WHEREAS, the request of the owners of Muffin Madness will not
materially reduce the capacity of the sidewalk and
WHEREAS, their intended use of this bench would seem to fit into
the shopping characteristics in the area, now therefore be it
RESOLVED, That this request be approved and be it further
RESOLVED! That the Superintendent be directed to issue a license
under the usual terms and conditions.
Carried Unanimously
Wells Town Houses Road w
A request has been received from the owners of the Wells Town
Houses project located near Coddington Road for approval of a
"back- around" configuration of the end of a proposed dead -end
street.
Resolution
By Commissioner Sprague: Seconded by Commissioner Daley
WHEREAS, the cluster subdivision has been approved by the
Planning Board and
14'7
5 May 24, 1989
WHEREAS, such a "back- around" is provided for under section 31.34
of the Subdivision Regulations and
WHEREAS, such an ending for this road would meet the traffic
requirements of this group of housing units, now therefore be it
RESOLVED That the Board approves pproves the concept of this roadway
with_ the understanding that the appropriate right -of -ways and all
other requirements of the Subdivision Regulations concerning the
roadway will be met.
Carried Unanimously
Collegetown Maintenance Increase
The discussions with interested parties concerning an increased
maintenance program for the Collegetown area have been on -going
since the recent reconstruction.
Resolution
By Commissioner Sprague: Seconded by Commissioner Daley
O WHEREAS, an increased level in the maintenance of the Collegetown
(� business area would require an increase in personnel and
equipment and
m WHEREAS, such an increase in maintenance would appear to be the
Q most logical solution to some of the problems in the area, now
therefore be it
RESOLVED, That the staff of the Department be directed to include
in the 1990 budget requests funds for such a program of increased
maintenance.
Carried Unanimously
Elm Street Reconstruction
A capital project in the amount of $500,000 has been established
by Common Council for the reconstruction of Elm Street.
Resolution
By Commissioner Sprague: Seconded by Commissioner Cox
WHEREAS, the staff of the Department have discussed in detail the
programming of this project and feels that the project would be
better constructed by force account, now therefore be it
RESOLVED, That the City Engineer be directed to prepare
appropriate design plans and specifications and be it further
RESOLVED, That the Streets and Facilities Division be directed to
commence, construction on this project in the fall of 1989 with
completion to be scheduled for the paving season of 1990.
Carried Unanimously
PARKING AND TRAFFIC ITEMS:
Request for Handicapped Meter
The City Federation of Womens Organizations Inc. has requested a
parking meter designated as "handicapped parking" near the front
of their building.
Resolution
By Commissioner Daley: Seconded by Commissioner Cox
WHEREAS, five (5) handicapped metered parking spaces are in
operation within a two (2) block distance of the Women's
Community Building, now therefore be it
RESOLVED, That the request be denied.
Carried Unanimously
148
6 May 24, 1989
CREEKS, BRIDGES AND PARK ITEMS:
_Stewart Avenue Bridge Over Fall Creek
Substitute Resolution
By Commissioner Cannon: Seconded by Commissioner Daley
WHEREAS, current rehabilitation project funds total $500,000, and
the low bid received from Rochester Structural Co., Inc. was for
$648,044 and
WHEREAS a reduced scope of work covering structural repairs would
result in a contract with an estimate cost of $460,000 and the
estimated budget for the reduced scope, including contingencies,
engineering and control is $550,000, now therefore be it
RESOLVED, That all bids received on May 5, 1989 are rejected, and
be it further
RESOLVED, That the Board recommends to Common Council that the
1989 Capital Budget for the Stewart Avenue Bridge Rehabilitation
be increased by $50,000, from $400,000 to $450,000, with the
balance of the project funds provided by a NYSDOT Grant, and be
it further
RESOLVED, That the scope of the project be adjusted by deleting
the bridge repainting, and that the project be rebid as soon as
possible.
Discussion followed on the floor regarding the bidding process.
Engineer Gray explained the resolution and the reason the City
Attorney has advised the project be re -bid.
Further discussion followed on the floor.
Commissioner Daley requested that the Original Resolution be put
on the floor.
No Board member objected.
Original Resolution
By Commissioner Daley: Seconded by Commissioner Cannon
WHEREAS, current rehabilitation project funds total $500,000, and
the low bid received from Rochester Structural Co., Inc. was for
$648,044, and
WHEREAS, a reduced scope of work covering structural repairs
would result in a contract for $461,294, on which the low bidder
has already expressed his agreement, and
WHEREAS, contingencies, engineering and control would take the
total estimated budget to $530,000, now, therefore be it
RESOLVED, That the reduced scope contract be awarded to Rochester
Structural Co., Inc., and be it further
RESOLVED, That the Board recommends to Common Council that the
1989 Capital Budget for the Stewart Avenue Bridge Rehabilitation
be increased by $30,000, from $400,000 to $430,000, with the
balance of the project funds provided by a $100,000 NYSDOT Grant
and be it further
RESOLVED, That the completion of painting work be deleted and be
it further
RESOLVED, that this resolution is contingent upon approval of the
Budget and Administration Committee and Common Council for
additional funding.
Further discussion followed on the floor.
149
7 May 24, 1989
A vote on the Resolution resulted as follows:
Ayes: (5) - Cannon, Cox, Daley, Reeves, Sprague
Nays: (1) - Mayor Gutenberger
Carried
Commons Brick Repair
Bids. were received on May 18, 1989 for repair of the Commons
bricks.
Resolution
By Commissioner Cannon: Seconded by Commissioner Reeves
RESOLVED, That the bids be rejected as exceeding the program
budget.
Carried Unanimously
REPORT OF SPECIAL COMMITTEE$:
co Audit Report
Resolution
O By Commissioner Cannon: Seconded by Commissioner Sprague
RESOLVED, That bills listed on the following Abstract be approved
for payment:
m Abstract #10
General Fund . . . . . . . . . . . . . . . . $ 31, 181.55
Water and Sewer Fund. . . . . . . . . . . $ 23,029.27
Joint Activity Fund . . . . . . . . . . . . $ 411.98
Capital Projects . . . . . . . . . . . . . . $106,292.00
and be it further
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
REPORT OF BOARD LIAISONS:
Planning and Development Board
Commissioner Daley reported that the Planning and Development
Board met on Tuesday, May 23, 1989 and discussed a site plan for
a Centennial Block on the corner of Meadow Street and Seneca
Street. The Planning Board asked the Shade Tree Commission to do
a study in regard to a tree planting along Meadow Street.
Ithaca Transit
Commissioner Reeves reported that the Board of Public Works has
received an invitation from the Ithaca Transit System for the
Third Annual Southern Tier Invitational " Bus Roadeo" on Sunday,
June 11, 1989 at Cass Park. The City of Ithaca has the honor of
hosting this year's event as the result of last years competition
when an Ithaca Transit driver was awarded first place. She
stated that the transit system is seeking persons to participate
as judges in the competition.
ADJOURNMENT:
On a motion the meeting adjourned at 5:10 P.M.
Callista . Paolangeli ohn C. Gutenberger, May '
City Clerk l