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HomeMy WebLinkAboutMN-BPW-1989-05-24O m Q 1 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. PRESENT: Mayor Gutenberger Commissioners (5) Cannon, Cox, Daley, Reeves, Sprague OTHERS PRESENT: Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Fabbroni City Engineer - Gray City Clerk - Paolangeli Asst. City Attorney - Beers - Schnock Deputy City Controller - Cafferillo Deputy City Controller- Thayer Purchasing Agent - Clynes May 24, 1989 PLEDGE OF ALLEGIANCE• Mayor Gutenberger led all present in the Pledge of Allegiance to the American flag. MINUTES• •++++. i �. ■r v t n 5 1.1 C C L.17I By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That the minutes of the May 10, 1989 Board of Public Works meeting be approved as published. Carried Unanimously ADDITIONS TO THE AGENDA: Creeks, Bridges and Park Items - Supt. of Public Works Dougherty requested that Item 15 -A - Stewart Avenue Bridge over Fall Creek Resolution be withdrawn and replaced with a substitute resolution. No Board Member objected. COMMUNICATIONS FROM THE MAYOR: Farmers' Market Mayor Gutenberger reported that preliminary discussions have started with the Farmers' Market and the City in relationship to other uses of the Steamboat Landing area. The City has two potential groups or organizations interested in this site. Helen Jones from the Planning Department is coordinating the issue of other uses of Steamboat Landing. Private Development of Hydropower at Van Natta Dam Mayor Gutenberger reported that proposals have been distributed for the private development of hydropower at Van Natta Dam. Helen Jones has suggested the City set up a developer selection committee with various representatives. Ms. Jones has been working with Engineer Gray on this issue. The mayor stated that a member from the Board of Public Works will be asked to serve on this committee. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Bob Leathers - 99 East Lake Road presented to the Board of Public Works data on a* new Science Center for Tompkins County. He stated that he has been involved with the site search for several months and has looked at 48 sites. The old sewage treatment plant site is under consideration and he explained that they may need 1 to 1 -1/2 acres and described the area that the Science Center is particularly interested in for their location. Discussion followed on the floor. 143 144 2 May 24, 1989 Mayor Gutenberger responded that the City is looking at that area for a wide range of potential uses. Mr. Leathers stated that the Science Center hopes to be completed in two years and that they would be an excellent neighbor to whatever use the City has put on this site and he asked the Board to explore this use. Asst. Supt. Fabbroni stated that there is a lot of internal discussion regarding this site that the staff will be bringing to the Board as part of the budget process. Engineer Gray stated that the old sewage treatment site is a very valuable piece of property and is an excellent site for a variety of uses. Supt. Dougherty reported that his staff has several ideas for the property and will make a presentation to the Board of Public Works Committee of the Whole at the May 31, 1989 meeting. Commissioner Reeves stated that she can sympathize with the Science Center because they have been moved around a lot but would hope that the City could have a thorough investigation. She would hate for the Department of Public Works to lose an important piece of property that they really need. She further stated that she hoped that Common Council and Planning and Development can be mindful of the needs of the DPW as they get into the process. Supt. Dougherty asked Bob Leathers to drop off a sketch of the plans for the Science Center so it can be discussed at the Committee of the Whole meeting on May 31, 1989. REPORT OF COMMON COUNCIL LIAISON: Tree Ordinance - Regulating the Planting, Maintenance Protection and Removal of Trees and Shrubs on Public Areas in the City of Ithaca In the absence of Alderperson Nichols, Supt. of Public Works Dougherty gave the following report.: The Charter and 'Ordinance Committee has approved the Tree Ordinance and copies are being distributed to the Board of Public Works. The Tree Ordinance will be put on the Common Council Agenda for the June 1989 meeting. The Charter and Ordinance will withdraw the motion 'if the Board of Public Works has any objections or suggests any major revisions. He stated that Asst. Supt. Fabbroni participated in the drafting of this ordinance. He asked the Board of Public Works to take particular notice of the creation of the office of City Forester and also note that until this position is established in the budget the duties are assigned to the Supervisor of Parks and Forestry. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Appointments Superintendent Dougherty reported that he has made the following appointments: Georgia Edwards to the position of Parking Lot Attendant at an hourly rate of $5.57, effective May 22, 1989; Donald Reynolds to the permanent position of Meter Servicer at an hourly rate of $6.17, effective May 28, 1989; and he asked the Board's concurrence. co 0 D m . Q K May 24, 1989 Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works approve the appointments as presented by Supt. Dougherty. Carried Unanimously C & G Transmission Request Supt- of Public Works Dougherty passed out copies of the request from C & G Transmission for a pipe line right -of -way and reported that there wilf be discussion on this request at the next Board of Public Works Committee of the Whole meeting. Request to Sell Merchandise at Stewart Park Supt. Dougherty reported that he has received a request from Nancy Fuller, representing "Expressions ", of East Hill Plaza, to sell merchandise and to set up a small booth in Stewart Park over Memorial Day weekend. Nancy Fuller asked Supt. Dougherty to convey her request to the Board of Public Works. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the request from Nancy Fuller to sell merchandise at Stewart Park be denied. Carried Unanimously Norman Tidd Supt. Dougherty reported that the Department of Public Works has sent Norman Tidd a registered letter in an attempt to get him to remove his crane from the demolition site on East State Street. REPORT OF ASSISTANT SUPERINTENDENT• Asst. Supt. of Public Works Fabbroni reported on the following: Planting on the Commons The planting on the Commons has been completed. Street Trees The deliveries of the street trees have been sub - standard this year. It has been necessary to reject and return part of the shipments. Second Street Project Second Street is now completely dug up and the street is being widened. Sweeper and Vacuum Truck The new Sweeper and Vacuum truck is in operation. Bridge Work The Department of Public Works is trying to work in conjunction with the Mental Health Project in regard to the painting of the Aurora Street Bridge and trying to maintain two -lane traffic at all times. Striping Striping of the sidelines and crosswalks has begun. The Board of Public Works will receive a list of both the sideline striping and crosswalk striping to help answer many of the questions received on location of the striping. Empire State Game's The Empire State Games will be coming to Ithaca in August. The condition of Cass Park Pool has been evaluated for necessary repairs before the start of the games. Commons Advisory Board The Department of Public Works has met with the Commons Advisory Board to set up a working relationship in regard to the needs of the Commons. 145 14f► 4 May 24, 1989 REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Quarry Street Wall Work on the Quarry Street Wall project will start this week and will be on -going most of this summer. Fire Stations Contract Preparation of the sites for the New Fire Stations is to begin soon. Water Tank Project The Water Tank Project is ready to be awarded. The Water Tank rehabilitation needs to be completed before the Empire State Games. Sidewalks Many- permits for sidewalk repairs and construction have been issued and sidewalk construction is in progress all over the City. Mental Health Facility The Mental Health Facility has obtained a demolition permit and the contractors have blocked off an area where the demolition is to begin shortly. Master Plan -West Hill Subdivisions Contractors and developers are busy trying to implement the West Hill Master Plan for West Hill subdivisions. Stewart Avenue Bridge Engineer Gray reported that he has a substitute resolution for the Stewart Avenue Bridge Rehabilitation. The City Attorney advised the City to re -bid this project. There will be a minimum bid period, presumably with those who are familiar with the project. HIGHWAY ITEMS: Muffin Madness The owners of Muffin Madness doing business at 304 East State Street, have requested a license to install a removable bench in front of their store at the Aurora Street entrance. It is their intention to remove this bench when the store is not open for business. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, the request of the owners of Muffin Madness will not materially reduce the capacity of the sidewalk and WHEREAS, their intended use of this bench would seem to fit into the shopping characteristics in the area, now therefore be it RESOLVED, That this request be approved and be it further RESOLVED! That the Superintendent be directed to issue a license under the usual terms and conditions. Carried Unanimously Wells Town Houses Road w A request has been received from the owners of the Wells Town Houses project located near Coddington Road for approval of a "back- around" configuration of the end of a proposed dead -end street. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, the cluster subdivision has been approved by the Planning Board and 14'7 5 May 24, 1989 WHEREAS, such a "back- around" is provided for under section 31.34 of the Subdivision Regulations and WHEREAS, such an ending for this road would meet the traffic requirements of this group of housing units, now therefore be it RESOLVED That the Board approves pproves the concept of this roadway with_ the understanding that the appropriate right -of -ways and all other requirements of the Subdivision Regulations concerning the roadway will be met. Carried Unanimously Collegetown Maintenance Increase The discussions with interested parties concerning an increased maintenance program for the Collegetown area have been on -going since the recent reconstruction. Resolution By Commissioner Sprague: Seconded by Commissioner Daley O WHEREAS, an increased level in the maintenance of the Collegetown (� business area would require an increase in personnel and equipment and m WHEREAS, such an increase in maintenance would appear to be the Q most logical solution to some of the problems in the area, now therefore be it RESOLVED, That the staff of the Department be directed to include in the 1990 budget requests funds for such a program of increased maintenance. Carried Unanimously Elm Street Reconstruction A capital project in the amount of $500,000 has been established by Common Council for the reconstruction of Elm Street. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the staff of the Department have discussed in detail the programming of this project and feels that the project would be better constructed by force account, now therefore be it RESOLVED, That the City Engineer be directed to prepare appropriate design plans and specifications and be it further RESOLVED, That the Streets and Facilities Division be directed to commence, construction on this project in the fall of 1989 with completion to be scheduled for the paving season of 1990. Carried Unanimously PARKING AND TRAFFIC ITEMS: Request for Handicapped Meter The City Federation of Womens Organizations Inc. has requested a parking meter designated as "handicapped parking" near the front of their building. Resolution By Commissioner Daley: Seconded by Commissioner Cox WHEREAS, five (5) handicapped metered parking spaces are in operation within a two (2) block distance of the Women's Community Building, now therefore be it RESOLVED, That the request be denied. Carried Unanimously 148 6 May 24, 1989 CREEKS, BRIDGES AND PARK ITEMS: _Stewart Avenue Bridge Over Fall Creek Substitute Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, current rehabilitation project funds total $500,000, and the low bid received from Rochester Structural Co., Inc. was for $648,044 and WHEREAS a reduced scope of work covering structural repairs would result in a contract with an estimate cost of $460,000 and the estimated budget for the reduced scope, including contingencies, engineering and control is $550,000, now therefore be it RESOLVED, That all bids received on May 5, 1989 are rejected, and be it further RESOLVED, That the Board recommends to Common Council that the 1989 Capital Budget for the Stewart Avenue Bridge Rehabilitation be increased by $50,000, from $400,000 to $450,000, with the balance of the project funds provided by a NYSDOT Grant, and be it further RESOLVED, That the scope of the project be adjusted by deleting the bridge repainting, and that the project be rebid as soon as possible. Discussion followed on the floor regarding the bidding process. Engineer Gray explained the resolution and the reason the City Attorney has advised the project be re -bid. Further discussion followed on the floor. Commissioner Daley requested that the Original Resolution be put on the floor. No Board member objected. Original Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, current rehabilitation project funds total $500,000, and the low bid received from Rochester Structural Co., Inc. was for $648,044, and WHEREAS, a reduced scope of work covering structural repairs would result in a contract for $461,294, on which the low bidder has already expressed his agreement, and WHEREAS, contingencies, engineering and control would take the total estimated budget to $530,000, now, therefore be it RESOLVED, That the reduced scope contract be awarded to Rochester Structural Co., Inc., and be it further RESOLVED, That the Board recommends to Common Council that the 1989 Capital Budget for the Stewart Avenue Bridge Rehabilitation be increased by $30,000, from $400,000 to $430,000, with the balance of the project funds provided by a $100,000 NYSDOT Grant and be it further RESOLVED, That the completion of painting work be deleted and be it further RESOLVED, that this resolution is contingent upon approval of the Budget and Administration Committee and Common Council for additional funding. Further discussion followed on the floor. 149 7 May 24, 1989 A vote on the Resolution resulted as follows: Ayes: (5) - Cannon, Cox, Daley, Reeves, Sprague Nays: (1) - Mayor Gutenberger Carried Commons Brick Repair Bids. were received on May 18, 1989 for repair of the Commons bricks. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the bids be rejected as exceeding the program budget. Carried Unanimously REPORT OF SPECIAL COMMITTEE$: co Audit Report Resolution O By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That bills listed on the following Abstract be approved for payment: m Abstract #10 General Fund . . . . . . . . . . . . . . . . $ 31, 181.55 Water and Sewer Fund. . . . . . . . . . . $ 23,029.27 Joint Activity Fund . . . . . . . . . . . . $ 411.98 Capital Projects . . . . . . . . . . . . . . $106,292.00 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Daley reported that the Planning and Development Board met on Tuesday, May 23, 1989 and discussed a site plan for a Centennial Block on the corner of Meadow Street and Seneca Street. The Planning Board asked the Shade Tree Commission to do a study in regard to a tree planting along Meadow Street. Ithaca Transit Commissioner Reeves reported that the Board of Public Works has received an invitation from the Ithaca Transit System for the Third Annual Southern Tier Invitational " Bus Roadeo" on Sunday, June 11, 1989 at Cass Park. The City of Ithaca has the honor of hosting this year's event as the result of last years competition when an Ithaca Transit driver was awarded first place. She stated that the transit system is seeking persons to participate as judges in the competition. ADJOURNMENT: On a motion the meeting adjourned at 5:10 P.M. Callista . Paolangeli ohn C. Gutenberger, May ' City Clerk l