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HomeMy WebLinkAboutMN-BPW-1989-04-26125 BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:00 P.M. April 26, 1989 PRESENT: Commissioners (5) Cannon, Cox, Daley, Reeves, Sprague ABSENT: t Mayor Gutenberger (excused) - In the absence of Mayor Gutenberger, the meeting was.chaired by Commissioner Reeves. OTHERS PRESENT: Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Fabbroni Purchasing Agent - Clynes City Engineer - Gray Common Council Liaison - Nichols Asst. City Attorney - Beers- Schnock City Clerk - Paolangeli Deputy City Controller - Cafferillo 0 Alderperson - Hoffman City Chamberlain - Parsons PLEDGE OF ALLEGIANCE: Q Commissioner Reeves led all present in the Pledge of Allegiance to the American flag. MINUTES: Approval of Minutes of April 12, 1989 Board of Public Works Meeting Common Council Liaison Nichols requested that on page 3 under Farmers Market that "and will be charged for traffic control" be deleted from the minutes. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the minutes of the April 12, 1989 Board of Public Works meeting be approved as corrected by Council Liaison Nichols. Carried Unanimously ADDITIONS TO THE AGENDA: Building and Properties Items Commissioner Cannon requested that Item 12 -A Award of Contract for Fire Station Construction and Renovation - Possible Resolution, be changed to resolution. No Board member objected. Water and Sewer Items Commissioner Cox requested that Item 17 -B - Award of Contract for Car for Building Inspector - Possible Resolution, be changed to resolution and Item 17 -C Award of Contract for Treatment Chemicals - Possible Resolution, be changed to resolution. No Board member objected. DELETIONS FROM THE AGENDA: Creeks, Bridges and Parks Items Commissioner Daley requested that Item 15 -B - Town of Ithaca Bikeway Environmental Assessment Review be deleted from the Agenda pending further input from the Conservation Advisory Council. No Board member objected. 12() BPW Minutes April 26, 1989 -2- COMMUNICATIONS FROM THE MAYOR: Commissioner Reeves reported that Mayor Gutenberger was unable to attend today's meeting of the Board of Public Works as he is out of town. Memo From the Mayor Commissioner Reeves reported that the Mayor sent a memo to the Board of Public Works, Common Council, Town of Ithaca Town Board and the Board of Fire Commissioners, dated April 25, 1989, regarding Fire Stations construction and renovations. Mayor Gutenberger asked Commissioner Reeves to report to the Board of Public Works that a Fire Station Oversite Committee has been appointed to audit payments, monitor the schedule, insure quality control, process change orders and provide routine communication between the involved parties. The committee consists of representatives from the Board of Public Works, Board of Fire Commissioners, Department of Public Works, Ithaca Town Board, Common Council and the City Controller. South Hill Recreational Trail Commissioner Reeves reported that the Mayor has received a memo regarding the South Hill Recreational Trail. The Conservation Advisory Council subcommittee suggested that a Positive Declaration and a DEIS be done for this project. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Annual Fire Service Recognition Da Fire Chief Olmstead reported that May 13, 1989 is the City's Annual Fire Service Recognition Day. He reported that this year there will be ground- breaking ceremonies and he asked the Board of Public Works for advice on how to proceed with the plans for this event. Supt. of Public Works Dougherty will work with Fire Chief Olmstead on the preparations for the ground breaking ceremonies. DeWitt Park Commissioner Reeves read the following letter from Mr. Joe Cassaniti: "Dear Ms. Reeves: I am interested in the maintenance of DeWitt Park. As a veteran, I would like to see the monument area clean and neat, also not used as a skateboard area. Here's an idea: that the City allow the local veteran's groups to rake the park, clean the monuments and install a sign prohibiting the area around the monuments from being abused by skateboards." Mr. Cassaniti also enclosed a draft of a possible sign. Discussion followed on the floor. The maintenance at DeWitt Park will be discussed at the Committee of the Whole meeting on May 3, 1989. South Hill Recreational Trail Commissioner Daley reporte that the Conservation Advisory Council has received additional information on the South Hill Recreational Trail. He stated that he would like to delay voting on the Town of Ithaca Bikeway Environmental Assessment Review until the Conservation Advisory Council has made a new determination. - REPORT OF CITY ATTORNEY: Community Gardens Water Bill Asst. City Attorney Beers - Schnock reported that City Attorney Nash has responded to Mayor Gutenberger's request for a legal opinion in regard to the water bill for Community Gardens. She stated that the City Attorney has determined that to not charge for the water does not appear to be illegal. She further stated that Attorney Nash's reasoning was that the City had purchased the present Community Gardens site with community Aprily26,v1989 -3- development money to benefit the low /to moderate income groups and the gardens are available to the general public'on a, priority basis. Since the gardens are a City sponsored activity and promote City goals, it probably does not fall within an illegal or unconstitutional use of this property. Discussion followed on the floor in regard to who is responsible for the water bill for,the Community Gardens. Common Council Liaison Nichols stated that there is an item regarding water for the Community Gardens on the Budget and Administration Committee.,agenda for Thursday, April 27, 1989. Establishment of Public Hearing for Sidewalk Repairs Asst. City Attorney Beers-Schnock responded to Item 13 -A- Establishment of Public Hearing for Sidewalk Repairs on today's agenda and stated that the notice to the adjoining property owners must be given by personal notice, mail or publication at least five days prior to the public hearing. (y) City Engineer Gray reported that personal prior notice was O sent more than one week ago. REPORT OF CITY CONTROLLER: Fire Station Lan [� Deputy City Controller Cafferillo reported that the Town of Q Ithaca will own the New Fire Station land, Cornell and Ithaca College will deed the property to the Town. The Town, by the fire agreement which is already in place, will lease the property to the City of Ithaca for thirty (30) years for $1.00 per year. The City of Ithaca will own the building. He explained that the City cannot finance original indebtedness to build the stations unless we own the building itself and have a lease on the property for at least as long as the period of probable usefulness of the building which will be thirty years. He stated that the City will verify, before final determination is met, that everything is in place between the Town, Cornell and Ithaca College. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Dougherty reported that he has made the following appointment: Robert L. Lilly to the position of Auto Mechanic Helper at the Streets and Facilities Division, at an hourly rate of $5.93, effective April 24, 1989 and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the Board approve the appointment of Robert L. Lilly to the position of Auto Mechanic Helper at the Streets and Facilities Division, at an hourly rate of $5.93, effective April 24, 1989. Carried Unanimously Encroachment on Dryden Road Superintendent Dougherty reported he has received an encroachment request, via the City's Building Department, for a proposed canopy to be constructed on Aladin's Restaurant on Dryden Road. He explained that the proposed canopy would be entirely on the street right -of -way and he has directed his staff not to approve anything in connection with this request. He stated that he would assume someone would come before the Board with this request. Discussion followed on the floor. 127 1.28 BPW Minutes April 26, 1989 -4- REPORT.OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Pu lic Wor s a roni reported on the following: 1. Clean -u •Week The amount of yard waste collected during Clean -up week has been quite modest. 2. April 29, 1989 Clean-up Da April 29, 1989 well be neig borhood Clean -up Day. in Collegetown, along Cascadilla Creek on the north side, and possibly on Titus Avenue along Six -Mile Creek. The Department of Public Works has provided bags for the groups to use for the trash collection. Asst. Supt. Fabbroni stated that residents who question why they were not included should contact The Department of Public Works next year. Sellman Woollen Memorial Common Council Liaison Nichols reported that there will be a dedication of the Sellman Woollen Memorial Plaque on April 29, 1989 at 11:00 A.M. The ceremony will take place at the corner of Oak and College Avenues. 4. Spring Clean-up of City Streets Spring Clean -up has been in progress for approximately three weeks. 5. Six -Mile Creek The removals gravel, debris, etc. in Six -Mile Creek has been completed. Portions of the bank still need to be restored. The Department of Public Works is in touch with the residents in the area so they know what is happening. 6. Cascadilla Wall The Cascadilla Wall project is complete. The back fill is nearly finished and the bank will be replanted. 7. Arbor Da Ar or Day is Friday, April 28, 1989. There will be a tree planting ceremony on The Ithaca Commons near the flag pole. 8. Recycling The Department of Public Works is pursuing, through Purchasing Agent Clynes, two -year contracts with our recycling markets to enable us to apply for a new recycling vehicle and recycling containers under the New York State Grant monies. The City has received favorable response from New York State. 9. Application for Flood Work Application-for flooU__w_o_rT has been made to Tompkins County for 1989. These funds will be used for another block of the Cascadilla Wall in the Hancock and Monroe Streets area. 10. Bridges and Pa rking Garages T e City Parking Garages have been flushed down and the Department of Public Works is currently flushing down the bridges. . 11. Crosswalk and Center Line Re-marking The Crosswal an center line re- marking will be starting soon. As the re- marking of school crossings and major intersections are a priority, it may be necessary to paint them twice a year. J BPW Minutes April 26, 1989129 -5- 12. Stewart Park Bathrooms The bathrooms at Stewart Park are now operational and open at the west end of the park. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: 1. Hudson Street Project The Hudson Street Contract is going to be closed w out and put into a finished form within the next six weeks. The Contract will be put out to bid in December 1989'with returns in January 1990. 2. Stewart Avenue Bridge Project Bids tor the Stewart Avenue Bridge project have been sent out and will be returned by Thursday, May 4, 1989. 3. Water Tank Painting Prokect The bids are out tor the dater Tank painting projectand will O be returned on Friday, May S, 1989. (� 4. Fire Stations Contract The Fire Stations Contract bids have been returned. The bids were very competitive and fell within the Q proposed budget. 5. Sidewalk Contract The Sidewalk Contract has been prepared and will be sent out to bid soon. 6. Quarry Street Wall Contract The Quarry Street Will contract has been awarded and negotiations between the contractor and sub- contractor are still in progress. He will keep the Board informed on this matter. Commissioner Daley referred to the Hudson Street Improvements and asked if there is going to be a public forum for the residents to view on the final plan before the final contract is let. Superintendent Dougherty responded that a meeting for the South Hill residents to view the final plan of the Hudson Street Improvements will be held in the Fall of 1989. BUILDINGS AND PROPERTIES ITEMS: Award of Contract for Fire Station Construction and Renovations Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Board of Public Works has been charged with the construction of two new fire stations in the Town and renovation of three existing fire stations within the City, and WHEREAS, the Ithaca Town Board has adopted budget limits of $2,300,000 for the new fire stations and $1,000,000 for the renovation work and has reviewed and approved the construction documents prior to bidding, and WHEREAS, the City received sealed bids for these projects on April 20, 1989 and recommendations for award based on these bids, received from the architect, Egner and Associates; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the Budget and Administration Committee increase their current budget limits from $1,800,000 and $900,000 to $2,300,000 and $1,000,000 for new fire stations and renovations respectively, and be it further 130 BPW Minutes April 26, 1989 -6- RESOLVED, That contingent on the adoption of the recommended budget limits by Budget and Administration and Common Council, the contracts for Town and City fire stations be awarded to the low bidders as follows: Contract 1 General Construction McGuire $ Bennett Base Proposal $1,659,000 Alternate GC -2 Accomodate Alt H -2 508 Alternate GC -3 Granite Curbs in lieu of concrete No Change Alternate GC -4 Add plant materials 14,671 Alternate GC -5 Add flagpoles 3,358 TOTAL GENERAL CONSTRUCTION $1,677,537 Contract 2 HVAC James L. Lewis, Inc. Base Proposal $ 331,012 Alternate H -2 New fin tube radiation central 3,314 Alternate H -3 Remove piping F exchange 1,192 TOTAL HVAC $ 335,518 Contract 3 Plumbing S & S Mechanical Base Proposal $ 255,114 TOTAL PLUMBING $ 255,114 Contract 4 Electrical Bear Electric Base Proposal $ 196,500 Alternate E -2 Track lighting 2,600 TOTAL ELECTRICAL $ 199,100 TOTAL CONSTRUCTION - Base Bids $ Alternates $2,467,269 Carried Unanimously HIGHWAY ITEMS: Esta lis ment of Public Hearing for Sidewalk Re airs Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That May 10, 1989 at 4:00 P.M. be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a notice will be given the opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Unanimously CREEKS, BRIDGES & PARKS ITEMS: Commercial Avenue Drainage Way Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, Tompkins County has indicated that the Commercial Avenue area is the leading site for a baling and transfer station, and WHEREAS, the City is planning future road development and a major drainage channel in the area; now, therefore, be it RESOLVED, That the Board of Public Works recommends to Tompkins County that both the road way and drainage channel are very important to the future of the southwest area of the City and should be taken into consideration when the site plan for the baling station is being designed. Carried Unanimously O D M a BPW Minutes April 26, 1989 131 -7- WATER AND SEWER ITEMS: Water Sewer Bill - Overchar a Ex un ement - 306 Elm Street John C. Clynes, 306 Elm Street, has requested that a portion of his water and sewer bill be expunged due to some of the metered water not being returned to the sewer system. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That $18.90 of the water and sewer bill for 306 Elm Street be expunged. r Carried Unanimously Water /Sewer Bill- Overcharge Ex un ement- Nates Floral Estates The owners of Rates Floral Estates have requested t at a portion of their water and sewer bill be expunged due to some of the metered water not being returned to the sewer system. Resolution By Commissioner Cox: Seconded RESOLVED, That $1,038.60 of the Floral Estates be expunged. by Commissioner Sprague water and sewer bill for Nates Discussion followed on the floor. Commissioner Cox asked the Board to explain the nature of the water leak. Supt. Dougherty explained that the water system at Nates Floral Estates is a private system and is metered near the street. They had a major failure in the water system that has been repaired. A vote on the resolution resulted as follows: Carried Unanimously Award of Contract for Car for Plumbin Ins ector Bids were received on April 25, 1989 for urnishing one sub- compact sedan. Reslution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That contract for furnishing one sub - compact sedan for the Plumbing Inspector be awarded to Maguire Ford for their low bid of $6,737.00. Award of Contract for Treatment Bids were received on March 16, chemical requirements. Reslution By Commissioner Cox: Seconded RESOLVED, That the contract for be awarded to the following for Carried Unanimously Chemicals 1989 for 'supplying annual by Commissi'-6ner Sprague supplying annual chemicals their low bids: Item 1) Primary Coagulant - American Cyanamid Item 2) Filter Aid - O'Brien Industries Item 3) Liquid Caustic Soda - Monarch Chemicals Item 4) Coagulant Aid - American Cyanamid Item 5) Potassium Permanganate - Monarch Chemicals Item 6) Liquid Chlorine - NYCLOR, Inc. Item 7) Pebble Lime - Bellefonte Lime Item 8) Ferric Chloride - Monarch Chemicals Item Item 9) 10) Ferrous Sulfate - Waste Stream Environmental Sulfur Dioxide - Monarch Chemicals Carried Unanimously .132 BPW Minutes :� -8- April 26, 1989 REPORT OF SPECIAL COMMITTEES: Au it Report Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That bills listed on the following Abstract be a pproved for payment: Abstract N8 General Fund Water and Sewer Fund , Joint Activity Fund. , Capital Projects . . and be it. further • •$ 41,049.55 • •$ 21,063.85 . • $ 6,871.14 • •$ 5,059.18 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously New Water and Sewer Hook -u s Commissioner Daley requeste that the Board of Public Works into a system for charges for new water and sewer hook-ups look Supt. Dougherty stated that the issue of new water and se er ups will be addressed at the Committee of the Whole meeting onook- Wednesday, May 31 1989. ADJOURNMENT: On a motion the meeting adjourned at 5:00 P.M. Calllsta F. PaoIangeli City Clerk Commissioner Car 1 Reeves Vice Chair