HomeMy WebLinkAboutMN-BPW-1989-04-26125
BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting
4:00 P.M.
April 26, 1989
PRESENT:
Commissioners (5) Cannon, Cox, Daley, Reeves, Sprague
ABSENT:
t
Mayor Gutenberger (excused) -
In the absence of Mayor Gutenberger, the meeting was.chaired by
Commissioner Reeves.
OTHERS PRESENT:
Supt. of Public Works - Dougherty
Asst. Supt. of Public Works - Fabbroni
Purchasing Agent - Clynes
City Engineer - Gray
Common Council Liaison - Nichols
Asst. City Attorney - Beers- Schnock
City Clerk - Paolangeli
Deputy City Controller - Cafferillo
0 Alderperson - Hoffman
City Chamberlain - Parsons
PLEDGE OF ALLEGIANCE:
Q Commissioner Reeves led all present in the Pledge of Allegiance
to the American flag.
MINUTES:
Approval of Minutes of April 12, 1989 Board of Public Works Meeting
Common Council Liaison Nichols requested that on page 3 under
Farmers Market that "and will be charged for traffic control" be
deleted from the minutes.
Resolution
By Commissioner Daley: Seconded by Commissioner Cox
RESOLVED, That the minutes of the April 12, 1989 Board of
Public Works meeting be approved as corrected by Council Liaison
Nichols.
Carried Unanimously
ADDITIONS TO THE AGENDA:
Building and Properties Items
Commissioner Cannon requested that Item 12 -A Award of Contract
for Fire Station Construction and Renovation - Possible
Resolution, be changed to resolution.
No Board member objected.
Water and Sewer Items
Commissioner Cox requested that Item 17 -B - Award of Contract
for Car for Building Inspector - Possible Resolution, be
changed to resolution and Item 17 -C Award of Contract for
Treatment Chemicals - Possible Resolution, be changed to
resolution.
No Board member objected.
DELETIONS FROM THE AGENDA:
Creeks, Bridges and Parks Items
Commissioner Daley requested that Item 15 -B - Town of Ithaca
Bikeway Environmental Assessment Review be deleted from the
Agenda pending further input from the Conservation Advisory
Council.
No Board member objected.
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BPW Minutes
April 26, 1989
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COMMUNICATIONS FROM THE MAYOR:
Commissioner Reeves reported that Mayor Gutenberger was unable
to attend today's meeting of the Board of Public Works as he is
out of town.
Memo From the Mayor
Commissioner Reeves reported that the Mayor sent a memo to the
Board of Public Works, Common Council, Town of Ithaca Town Board
and the Board of Fire Commissioners, dated April 25, 1989,
regarding Fire Stations construction and renovations. Mayor
Gutenberger asked Commissioner Reeves to report to the Board
of Public Works that a Fire Station Oversite Committee has
been appointed to audit payments, monitor the schedule, insure
quality control, process change orders and provide routine
communication between the involved parties. The committee
consists of representatives from the Board of Public Works,
Board of Fire Commissioners, Department of Public Works, Ithaca
Town Board, Common Council and the City Controller.
South Hill Recreational Trail
Commissioner Reeves reported that the Mayor has received a
memo regarding the South Hill Recreational Trail. The Conservation
Advisory Council subcommittee suggested that a Positive Declaration
and a DEIS be done for this project.
PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD:
Annual Fire Service Recognition Da
Fire Chief Olmstead reported that May 13, 1989 is the City's
Annual Fire Service Recognition Day. He reported that this
year there will be ground- breaking ceremonies and he asked
the Board of Public Works for advice on how to proceed with
the plans for this event.
Supt. of Public Works Dougherty will work with Fire Chief
Olmstead on the preparations for the ground breaking ceremonies.
DeWitt Park
Commissioner Reeves read the following letter from Mr. Joe
Cassaniti:
"Dear Ms. Reeves:
I am interested in the maintenance of DeWitt Park. As a veteran,
I would like to see the monument area clean and neat, also
not used as a skateboard area. Here's an idea: that the
City allow the local veteran's groups to rake the park, clean
the monuments and install a sign prohibiting the area around
the monuments from being abused by skateboards."
Mr. Cassaniti also enclosed a draft of a possible sign.
Discussion followed on the floor.
The maintenance at DeWitt Park will be discussed at the Committee
of the Whole meeting on May 3, 1989.
South Hill Recreational Trail
Commissioner Daley reporte that the Conservation Advisory
Council has received additional information on the South Hill
Recreational Trail. He stated that he would like to delay
voting on the Town of Ithaca Bikeway Environmental Assessment
Review until the Conservation Advisory Council has made a
new determination. -
REPORT OF CITY ATTORNEY:
Community Gardens Water Bill
Asst. City Attorney Beers - Schnock reported that City Attorney
Nash has responded to Mayor Gutenberger's request for a legal
opinion in regard to the water bill for Community Gardens.
She stated that the City Attorney has determined that to not
charge for the water does not appear to be illegal. She further
stated that Attorney Nash's reasoning was that the City had
purchased the present Community Gardens site with community
Aprily26,v1989
-3-
development money to benefit the low /to moderate income groups
and the gardens are available to the general public'on a, priority
basis. Since the gardens are a City sponsored activity and
promote City goals, it probably does not fall within an illegal
or unconstitutional use of this property.
Discussion followed on the floor in regard to who is responsible
for the water bill for,the Community Gardens.
Common Council Liaison Nichols stated that there is an item
regarding water for the Community Gardens on the Budget and
Administration Committee.,agenda for Thursday, April 27, 1989.
Establishment of Public Hearing for Sidewalk Repairs
Asst. City Attorney Beers-Schnock responded to Item 13 -A-
Establishment of Public Hearing for Sidewalk Repairs on today's
agenda and stated that the notice to the adjoining property
owners must be given by personal notice, mail or publication
at least five days prior to the public hearing.
(y) City Engineer Gray reported that personal prior notice was
O sent more than one week ago.
REPORT OF CITY CONTROLLER:
Fire Station Lan
[� Deputy City Controller Cafferillo reported that the Town of
Q Ithaca will own the New Fire Station land, Cornell and Ithaca
College will deed the property to the Town. The Town, by
the fire agreement which is already in place, will lease the
property to the City of Ithaca for thirty (30) years for $1.00
per year. The City of Ithaca will own the building. He explained
that the City cannot finance original indebtedness to build
the stations unless we own the building itself and have a
lease on the property for at least as long as the period of
probable usefulness of the building which will be thirty years.
He stated that the City will verify, before final determination
is met, that everything is in place between the Town, Cornell
and Ithaca College.
REPORT OF SUPERINTENDENT OF PUBLIC WORKS:
Superintendent of Public Works Dougherty reported that he
has made the following appointment:
Robert L. Lilly to the position of Auto Mechanic Helper
at the Streets and Facilities Division, at an hourly
rate of $5.93, effective April 24, 1989
and he asked the Board's concurrence.
Resolution
By Commissioner Daley: Seconded by Commissioner Cox
RESOLVED, That the Board approve the appointment of Robert
L. Lilly to the position of Auto Mechanic Helper at the Streets
and Facilities Division, at an hourly rate of $5.93, effective
April 24, 1989.
Carried Unanimously
Encroachment on Dryden Road
Superintendent Dougherty reported he has received an encroachment
request, via the City's Building Department, for a proposed
canopy to be constructed on Aladin's Restaurant on Dryden
Road. He explained that the proposed canopy would be entirely
on the street right -of -way and he has directed his staff not
to approve anything in connection with this request. He stated
that he would assume someone would come before the Board with
this request.
Discussion followed on the floor.
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BPW Minutes
April 26, 1989
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REPORT.OF ASSISTANT SUPERINTENDENT:
Asst. Supt. of Pu lic Wor s a roni reported on the following:
1. Clean -u •Week
The amount of yard waste collected during Clean -up
week has been quite modest.
2. April 29, 1989 Clean-up Da
April 29, 1989 well be neig borhood Clean -up Day.
in Collegetown, along Cascadilla Creek on the north
side, and possibly on Titus Avenue along Six -Mile
Creek. The Department of Public Works has provided
bags for the groups to use for the trash collection.
Asst. Supt. Fabbroni stated that residents who
question why they were not included should contact
The Department of Public Works next year.
Sellman Woollen Memorial
Common Council Liaison Nichols reported that there
will be a dedication of the Sellman Woollen Memorial
Plaque on April 29, 1989 at 11:00 A.M. The ceremony
will take place at the corner of Oak and College
Avenues.
4. Spring Clean-up of City Streets
Spring Clean -up has been in progress for approximately
three weeks.
5. Six -Mile Creek
The removals gravel, debris, etc. in Six -Mile Creek
has been completed. Portions of the bank still need to
be restored. The Department of Public Works is in
touch with the residents in the area so they know
what is happening.
6. Cascadilla Wall
The Cascadilla Wall project is complete. The back
fill is nearly finished and the bank will be replanted.
7. Arbor Da
Ar or Day is Friday, April 28, 1989. There will be a
tree planting ceremony on The Ithaca Commons near the
flag pole.
8. Recycling
The Department of Public Works is pursuing, through
Purchasing Agent Clynes, two -year contracts with
our recycling markets to enable us to apply for a
new recycling vehicle and recycling containers under
the New York State Grant monies. The City has
received favorable response from New York State.
9. Application for Flood Work
Application-for flooU__w_o_rT has been made to Tompkins
County for 1989. These funds will be used for another
block of the Cascadilla Wall in the Hancock and Monroe
Streets area.
10. Bridges and Pa rking Garages
T e City Parking Garages have been flushed down and
the Department of Public Works is currently flushing
down the bridges. .
11. Crosswalk and Center Line Re-marking
The Crosswal an center line re- marking will be
starting soon. As the re- marking of school crossings
and major intersections are a priority, it may be
necessary to paint them twice a year.
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April 26, 1989129
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12. Stewart Park Bathrooms
The bathrooms at Stewart Park are now operational
and open at the west end of the park.
REPORT OF CITY ENGINEER:
City Engineer Gray reported on the following:
1. Hudson Street Project
The Hudson Street Contract is going to be closed
w out and put into a finished form within the next six
weeks. The Contract will be put out to bid in
December 1989'with returns in January 1990.
2. Stewart Avenue Bridge Project
Bids tor the Stewart Avenue Bridge project have
been sent out and will be returned by Thursday,
May 4, 1989.
3. Water Tank Painting Prokect
The bids are out tor the dater Tank painting projectand will
O be returned on Friday, May S, 1989.
(� 4. Fire Stations Contract
The Fire Stations Contract bids have been returned.
The bids were very competitive and fell within the
Q proposed budget.
5. Sidewalk Contract
The Sidewalk Contract has been prepared and will be
sent out to bid soon.
6. Quarry Street Wall Contract
The Quarry Street Will contract has been awarded
and negotiations between the contractor and sub-
contractor are still in progress. He will keep
the Board informed on this matter.
Commissioner Daley referred to the Hudson Street Improvements
and asked if there is going to be a public forum for the
residents to view on the final plan before the final contract
is let.
Superintendent Dougherty responded that a meeting for the
South Hill residents to view the final plan of the Hudson Street
Improvements will be held in the Fall of 1989.
BUILDINGS AND PROPERTIES ITEMS:
Award of Contract for Fire Station Construction and Renovations
Resolution
By Commissioner Cannon: Seconded by Commissioner Daley
WHEREAS, the Board of Public Works has been charged with the
construction of two new fire stations in the Town and renovation
of three existing fire stations within the City, and
WHEREAS, the Ithaca Town Board has adopted budget limits of
$2,300,000 for the new fire stations and $1,000,000 for the
renovation work and has reviewed and approved the construction
documents prior to bidding, and
WHEREAS, the City received sealed bids for these projects
on April 20, 1989 and recommendations for award based on these
bids, received from the architect, Egner and Associates; now,
therefore, be it
RESOLVED, That the Board of Public Works recommends that the
Budget and Administration Committee increase their current
budget limits from $1,800,000 and $900,000 to $2,300,000 and
$1,000,000 for new fire stations and renovations respectively,
and be it further
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BPW Minutes
April 26, 1989
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RESOLVED, That contingent on the adoption of the recommended
budget limits by Budget and Administration and Common Council,
the contracts for Town and City fire stations be awarded to
the low bidders as follows:
Contract 1 General Construction McGuire $ Bennett
Base Proposal $1,659,000
Alternate GC -2 Accomodate Alt H -2 508
Alternate GC -3 Granite Curbs in lieu
of concrete No Change
Alternate GC -4 Add plant materials 14,671
Alternate GC -5 Add flagpoles
3,358
TOTAL GENERAL CONSTRUCTION $1,677,537
Contract 2 HVAC James L. Lewis, Inc.
Base Proposal $ 331,012
Alternate H -2 New fin tube radiation
central 3,314
Alternate H -3 Remove piping F exchange 1,192
TOTAL HVAC
$ 335,518
Contract 3 Plumbing S & S Mechanical
Base Proposal $ 255,114
TOTAL PLUMBING $ 255,114
Contract 4 Electrical Bear Electric
Base Proposal $ 196,500
Alternate E -2 Track lighting 2,600
TOTAL ELECTRICAL
$ 199,100
TOTAL CONSTRUCTION - Base Bids $ Alternates $2,467,269
Carried Unanimously
HIGHWAY ITEMS:
Esta lis ment of Public Hearing for Sidewalk Re airs
Resolution
By Commissioner Sprague: Seconded by Commissioner Daley
RESOLVED, That May 10, 1989 at 4:00 P.M. be established as
the date for a public hearing on sidewalks, at which time
the owners of property receiving a notice will be given the
opportunity to show cause before this Board of Public Works
why the sidewalk abutting their premises should not be repaired
by the City at the owner's expense and the expense thereof
collected in accordance with Section 5.30 of the City Charter.
Carried Unanimously
CREEKS, BRIDGES & PARKS ITEMS:
Commercial Avenue Drainage Way
Resolution
By Commissioner Cannon: Seconded by Commissioner Daley
WHEREAS, Tompkins County has indicated that the Commercial
Avenue area is the leading site for a baling and transfer
station, and
WHEREAS, the City is planning future road development and
a major drainage channel in the area; now, therefore, be
it
RESOLVED, That the Board of Public Works recommends to Tompkins
County that both the road way and drainage channel are very
important to the future of the southwest area of the City
and should be taken into consideration when the site plan
for the baling station is being designed.
Carried Unanimously
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April 26, 1989 131
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WATER AND SEWER ITEMS:
Water Sewer Bill - Overchar a Ex un ement - 306 Elm Street
John C. Clynes, 306 Elm Street, has requested that a portion
of his water and sewer bill be expunged due to some of the
metered water not being returned to the sewer system.
Resolution
By Commissioner Cox: Seconded by Commissioner Sprague
RESOLVED, That $18.90 of the water and sewer bill for 306 Elm
Street be expunged.
r
Carried Unanimously
Water /Sewer Bill- Overcharge Ex un ement- Nates Floral Estates
The owners of Rates Floral Estates have requested t at a portion
of their water and sewer bill be expunged due to some of the
metered water not being returned to the sewer system.
Resolution
By Commissioner Cox: Seconded
RESOLVED, That $1,038.60 of the
Floral Estates be expunged.
by Commissioner Sprague
water and sewer bill for Nates
Discussion followed on the floor.
Commissioner Cox asked the Board to explain the nature of
the water leak.
Supt. Dougherty explained that the water system at Nates Floral
Estates is a private system and is metered near the street.
They had a major failure in the water system that has been
repaired.
A vote on the resolution resulted as follows:
Carried Unanimously
Award of Contract for Car for Plumbin Ins ector
Bids were received on April 25, 1989 for urnishing one sub-
compact sedan.
Reslution
By Commissioner Cox: Seconded by Commissioner Sprague
RESOLVED, That contract for furnishing one sub - compact sedan
for the Plumbing Inspector be awarded to Maguire Ford for
their low bid of $6,737.00.
Award of Contract for Treatment
Bids were received on March 16,
chemical requirements.
Reslution
By Commissioner Cox: Seconded
RESOLVED, That the contract for
be awarded to the following for
Carried Unanimously
Chemicals
1989 for 'supplying annual
by Commissi'-6ner Sprague
supplying annual chemicals
their low bids:
Item
1)
Primary
Coagulant
- American
Cyanamid
Item
2)
Filter
Aid
- O'Brien
Industries
Item
3)
Liquid
Caustic Soda
- Monarch
Chemicals
Item
4)
Coagulant
Aid
- American
Cyanamid
Item
5)
Potassium
Permanganate
- Monarch
Chemicals
Item
6)
Liquid
Chlorine
- NYCLOR,
Inc.
Item
7)
Pebble
Lime
- Bellefonte
Lime
Item
8)
Ferric
Chloride
- Monarch
Chemicals
Item
Item
9)
10)
Ferrous
Sulfate
- Waste Stream
Environmental
Sulfur
Dioxide
- Monarch
Chemicals
Carried Unanimously
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BPW Minutes :�
-8- April 26, 1989
REPORT OF SPECIAL COMMITTEES:
Au it Report
Resolution
By Commissioner Daley: Seconded by Commissioner Cannon
RESOLVED, That bills listed on the following Abstract be a pproved
for payment:
Abstract N8
General Fund
Water and Sewer Fund ,
Joint Activity Fund. ,
Capital Projects . .
and be it. further
• •$ 41,049.55
• •$ 21,063.85
. • $
6,871.14
• •$ 5,059.18
RESOLVED, That bills receivable be approved and rendered.
Carried Unanimously
New Water and Sewer Hook -u s
Commissioner Daley requeste that the Board of Public Works
into a system for charges for new water and sewer hook-ups look
Supt. Dougherty stated that the issue of new water and se er
ups will be addressed at the Committee of the Whole meeting onook-
Wednesday, May 31 1989.
ADJOURNMENT:
On a motion the meeting adjourned at 5:00 P.M.
Calllsta F. PaoIangeli
City Clerk
Commissioner
Car 1 Reeves
Vice Chair